New York Supreme Court, Kings County Document Format Requirements

Margins

top 1 in, bottom 1 in, left 1 in, right 1 in

Motion papers must be double-spaced, printed on letter-sized paper, and have margins of at least one inch.

All motion papers shall be double-spaced on letter-sized paper bearing margins no smaller than one inch.

Memoranda, affirmations, and affidavits must use a proportionally spaced 12-point serif typeface unless the court directs otherwise.

Unless otherwise directed by the Court, all text in memoranda of law, affirmations, and affidavits, including footnotes, shall use proportionally spaced 12-point serif typeface, such as Times New Roman.

Video exhibits must be submitted in advance on a new USB flash drive, and CDs are not accepted.

If an exhibit is video footage, it must be provided to the Court in advance in a USB (flash drive). CDs are not acceptable.

Format

PDF

The Virtual Evidence Courtroom does not accept non-PDF documents.

Please note that the VEC does not accept non-PDF documents.

Format

PAPER

Each side must provide a hard-copy binder of admitted exhibits for the jury's deliberations notwithstanding use of the Virtual Evidence Courtroom.

Notwithstanding the use of the VEC, each side must provide to the Court a binder of admitted exhibits in hard copy to be provided to the jury for deliberations.

Proposed jury charges must be emailed to both law clerks in both Word and PDF formats.

Proposed Requests to Charge: The proposed charges must be submitted in Word and PDF format by email to Ashley Kaminski at akaminski@nycourts.gov and Teresa Nuccio at tnuccio@nycourts.gov.

Electronically filed or submitted motion exhibits must be separated by exhibit space pages rather than tabs.

All exhibits to motions that are electronically filed and/or submitted must be separated by exhibit space pages in place of exhibit tabs.

Format

DOCX

Proposed jury charges and verdict sheets must be submitted in Microsoft Word format before jury selection begins.

All proposed jury charges and proposed verdict sheets shall be submitted to the Court in Microsoft Word document format prior to the commencement of jury selection.

In-camera documents must be paginated or they will be returned for resubmission.

Pagination of the in-camera documents is required for review. Any documents that are not paginated will be returned for resubmission.

Format

DOCX

At least two days before trial, parties must provide anticipated PJI charges and a proposed verdict sheet in printed and Microsoft Word formats.

Any anticipated PJI closing charges and a proposed interrogatory verdict sheet in both printed form and as an electronic Microsoft Word document.

At least two days before trial, parties must provide a pre-marked exhibit binder with an exhibit table and appropriately separated exhibits to the Court and opposing counsel.

A binder of pre-marked exhibits intended to be offered into evidence. The binder shall include a table of the exhibits together with their proposed exhibit numbers or letters. Exhibits shall be appropriately separated. Plaintiffs’ exhibits shall commence with the number 1. Defendants’ exhibits shall commence with the letter A. The said binder shall be provided to the Court and all opposing counsel.

Format

DOCX

After oral argument, parties must email Word-format proposed orders to both law clerks as instructed when the motion is fully submitted.

After oral argument, if a motion is marked “fully submitted,” the parties shall e-mail their proposed orders as the Court instructs, in Word format to both law clerks.

All papers filed with the court must include exhibit tabs.

Exhibit tabs are required on all papers filed with the Court.

Each exhibit tab must immediately precede the actual exhibit rather than a blank exhibit-placeholder page.

Exhibit tabs shall immediately precede an actual exhibit (i.e., not a blank page denoted “Exhibit __”).

Affirmations, affidavits, and legal memoranda must use double spacing.

Affirmations, affidavits, and legal memoranda must be double-spaced.

Written motions in limine must be double-spaced.

Written motions in limine shall not exceed three pages, double spaced, and citations to the Official Reporter is required.

Format

DOCX

Proposed jury charges and verdict sheets must also be emailed to the court in Word format.

Additionally, they must be submitted in Word format to the court by e-mail to agrossma@nycourts.gov.

Format

DOCX

The proposed infant compromise order must be submitted in Word format.

The proposed order must be e-mailed in Word format, and must include the infant’s full name and date of birth.

All compromise submissions must be separated with exhibit tabs.

All submissions must be separated by exhibit tabs.

A compromise submission must not place the court’s signature line on a blank page.

The Court’s signature line must not appear on a page with no writing.

Every page of an exhibit must be numbered.

Each page in an exhibit must be numbered.

Supporting documents, contracts, depositions, transcripts, and other relevant materials must be separately uploaded to NYSCEF as properly labeled exhibits.

All supporting documents, contracts, depositions, transcripts (especially of the court proceeding), and other relevant documents must be separately uploaded in NYSCEF as an Exhibit and properly labeled.

Format

DOCX

A proposed order's signature line may not appear on a page containing no other writing.

The Court’s signature line must not appear on a page with no other writing.

On the motion return date, each party must bring hard copies of the motion papers without exhibits unless an exhibit is instrumental to the motion.

Parties shall bring hard copies of their papers, without exhibits, except for those exhibits that are considered instrumental to the motion, on the motion return date.

Proposed jury charges and proposed verdict sheets must be supplied in typed form.

Prior to trial, counsel shall provide the Court proposed jury charges and proposed verdict sheets in typed form, which may be adjusted if necessary.

A hard copy is required even when an infant-compromise petition is filed electronically.

A hard copy is required for e-filed petitions.

All infant-compromise submissions must be separated with exhibit tabs.

All submissions must be separated by exhibit tabs.

Every e-filed document, including expert affirmations and affidavits, must be page-numbered.

All E-filed documents must have a page number, including expert affirmations/affidavits.

Format

PDF

Electronic documents must be text-searchable PDFs that preserve the original document formatting.

All electronic documents must be text-searchable, in PDF (portable document format) while maintaining the original document formatting.

Hyperlinks are mandatory for previously filed NYSCEF documents, cited attachments and exhibits, and cited legal authorities and other sources.

Hyperlinks are mandatory.  Accordingly, hyperlinks are required for (i.) documents previously filed on NYSCEF, (ii.) attachments and exhibits cited in legal memoranda, attorney affirmations, expert affirmations/affidavits, and (iii.) cases, statutes, articles, etc.

Proposed short-form orders submitted for signature must be legible and contain no crossed-out words.

Proposed short-form orders submitted to the Court for signature SHALL be legible with no words crossed out.

A stipulation will be rejected if its judicial signature line is on a page containing no other writing or only party signatures.

Stipulations submitted for judicial signature will be rejected if the judicial signature line appears on a page with no other writing or with only the signatures of the parties.

Every electronically filed document, including expert affirmations and affidavits, must be page-numbered.

All e-filed documents must have a page number, including expert affirmations/affidavits.

Format

PDF

Electronic documents must be searchable PDFs that preserve their original formatting.

All electronic documents must be text-searchable, in PDF (portable document format) while maintaining the original document formatting.

Hyperlinks are required for previously filed NYSCEF documents, cited attachments and exhibits, and cited legal authorities and other sources.

Accordingly, hyperlinks are required for (i.) documents previously filed on NYSCEF, (ii.) attachments and exhibits cited in legal memoranda, attorney affirmations, expert affirmations/affidavits, and (iii.) cases, statutes, articles, etc.

Providing a hyperlink does not excuse a party from using standard citation format.

A hyperlink to a cited authority does not replace standard citation format.

Format

DOCX

All proposed jury charges and proposed verdict sheets must be emailed to KSCCVPART1@nycourts.gov as Microsoft Word documents by the close of the plaintiff’s case.

All proposed jury charges and proposed verdict sheets shall be emailed (KSCCVPART1@nycourts.gov) to the Court as a Microsoft Word document by the close of plaintiff's case.

In-camera documents must be paginated; non-paginated documents will be returned for resubmission.

Pagination of in-camera documents is required for review. Any documents that are not paginated will be returned for resubmission.

Format

DOCX

Proposed jury charges and verdict sheets must be submitted in Microsoft Word format no later than the close of the plaintiff's case.

All proposed jury charges and proposed verdict sheets shall be submitted to the court in Microsoft Word document format no later than the close of plaintiff's case.

Infant compromise submissions must be separated with exhibit tabs.

All submissions must be separated by exhibit tabs.

Plaintiffs must number their trial exhibits, defendants must letter theirs, and both sides must advise the part clerk in introduction order.

Plaintiffs shall number their exhibits and defendants shall letter their exhibits in the order in which they will be introduced at trial and advise the part clerk.

Format

DOCX

When directed at oral argument, a proposed order must be submitted in Microsoft Word format.

Orders: If at the conclusion of oral argument, the Court directs a party or the parties to submit a proposed order, such order shall be submitted to the Court in Microsoft Word document format.

Compliance with the Uniform Rules for the New York State Trial Courts is required.

The Court follows the Uniform Rules for the New York State Trial Courts [22 NYCRR] § 202. Compliance is required.

Proposed orders must be one-sided; double-sided proposed orders will be rejected.

Double sided proposed orders will be rejected by the Court. All proposed orders MUST be one sided

The first page of every motion paper must display the applicable motion sequence number in the upper-right corner.

Often, several motions are submitted at the same time. To keep papers organized, the first page of every motion paper (notice of motion, opposition, reply, etc.) must include the respective motion sequence number in the upper right corner.

Electronically filed or submitted motion exhibits must be separated by exhibit space pages rather than exhibit tabs.

All exhibits to motions that are electronically filed and/or submitted must be separated by exhibit space pages in place of exhibit tabs.

Every e-filed document, including expert affirmations and affidavits, must include a page number.

All e-filed documents must have a page number, including expert affirmations/affidavits.

Format

PDF

Electronic documents must be text-searchable PDFs that preserve the original formatting.

All electronic documents must be text-searchable, in PDF (portable document format) while maintaining the original document formatting.

Hyperlinks are required for previously filed NYSCEF documents, cited attachments and exhibits, and cited cases, statutes, articles, and similar authorities.

Accordingly, hyperlinks are required for (i.) documents previously filed on NYSCEF, (ii.) attachments and exhibits cited in legal memoranda, attorney affirmations, expert affirmations/affidavits, and (iii.) cases, statutes, articles, etc.

Proposed short-form orders submitted for signature must be legible and contain no crossed-out words.

Proposed short-form orders submitted to the Court for signature SHALL be legible with no words crossed out.

Format

PAPER

The proposed jury charges and verdict sheets supplied at the first judge conference must be printed.

At the first conference with the judge, the parties participating in the trial are required to provide the Court with printed proposed jury charges and printed proposed verdict sheets.

Video exhibits must be delivered to the court in advance on a USB flash drive, and CDs are not accepted.

If an exhibit is a video footage, it must be provided to the Court in advance in a USB (flash drive). CDs are not acceptable.

All infant-compromise submissions must be separated with exhibit tabs.

All submissions must be separated by exhibit tabs.

Format

DOCX

All proposed jury charges and verdict sheets must be submitted in Microsoft Word format no later than the close of the plaintiff's case.

All proposed jury charges and proposed verdict sheets shall be submitted to the Court in Microsoft Word document format no later than the close of plaintiff's case.

Format

DOCX

For summary jury trials, proposed jury charges and verdict sheets must be submitted in Microsoft Word format by 9:30 a.m. on jury-selection day.

All proposed jury charges and proposed verdict sheets shall be submitted to the court in Microsoft Word document format by 9:30AM on the day of jury selection.

Format

PAPER

Attorneys must give the part clerk marked hard copies of specified pleadings and any interpreter or handicapped-accessibility needs when a trial is assigned.

Upon assignment of a trial before Justice Jennings, the attorneys, pursuant to CPLR section 4012 and the Uniform Rules for Civil Supreme Court section 202.25, must submit hard copies of the marked pleadings, including the Complaint, Answers, Notices to Admit, Bill of Particulars, and the need for interpreters or handicapped accessibility to the Part Clerk.

Format

DOCX

Proposed charges must be submitted by email to Stephanie Rivas in Word and PDF format.

The proposed charges must be submitted in Word and PDF format by email to Stephanie Rivas at srivas@nycourts.gov.

Plaintiffs must number their trial exhibits, while defendants must letter their trial exhibits.

Plaintiffs will number their exhibits and defendants will letter their exhibits.

In-camera documents must be paginated; unpaginated documents will be returned for resubmission.

Pagination of the in-camera documents is required for review. Any documents that are not paginated will be returned for resubmission.

If sealing is granted, confidential filings must use sealed envelopes or suitable sealed containers marked with the case caption, the specified confidentiality legend, and a description of the contents.

In the event the motion to seal is granted, all (or, if directed by the court, portions of) deposition transcripts, exhibits, answers to interrogatories, and other documents which have previously been designated by a Party (or, as appropriate, non-party) as comprising [UCS rev. 6/2016] ===== PAGE 8 ===== or containing Confidential Information, and any pleading, brief or memorandum which reproduces, paraphrases or discloses such material, shall be filed in sealed envelopes or other appropriate sealed container on which shall be endorsed the caption of this litigation, the words “CONFIDENTIAL MATERIAL-SUBJECT TO STIPULATION AND ORDER FOR THE PRODUCTION AND EXCHANGE OF CONFIDENTIAL INFORMATION” as well as an indication of the nature of the contents and a statement in substantially the following form:

Enlarged documents or photographs not stipulated into evidence may not exceed 14 by 8.5 inches.

All documents and/or photos that are blown-up, unless stipulated by all counsel into evidence, must also be in a form no larger than 14 x 8 ½ inches.

Trial documents and photographs must be foldered and shielded from the jury until admitted into evidence.

All documents and/or photos must be in a folder and shielded from viewing by the jury until entered into evidence.

Format

DOCX

At the hearing, an unredacted proposed order must be e-mailed to Chambers as a Microsoft Word document tracking the sample-order language.

At the time of the hearing, an unredacted proposed order must be e-mailed to Chambers in a Microsoft Word format tracking the language found in the sample order provided.

Format

DOCX

A Microsoft Word version of any proposed order or judgment must be provided to Chambers simultaneously.

A Microsoft Word version shall simultaneously be provided to Chambers.

Format

DOCX

Proposed jury charges and verdict sheets must be emailed to the law clerks in Microsoft Word format no later than one day before the close of plaintiff’s case unless the court directs otherwise.

Proposed jury charges and proposed verdict sheets shall additionally be submitted to the Court in Microsoft Word format by email to the law clerks at rbeckford@nycourts.gov and cprovost@nycourts.gov no later than one (1) day prior to the close of plaintiff’s case, unless otherwise directed by the Court.

Format

DOCX

Proposed jury charges and verdict sheets must be submitted in word format.

Proposed Jury Charges and Verdict Sheets. All proposed jury charges and proposed verdict sheets shall be submitted to the Court in typed form (in word format) no later than the close of plaintiff's case, or at such earlier date set by the Court.

Hardcopy papers exceeding two inches must be submitted in segments no thicker than two inches.

If pages exceed two inches the papers must be submitted in segments, each of which is no thicker than two inches.

Trial exhibit binders must not exceed two inches, and multiple binders may be used.

No binder shall exceed two inches; multiple binders may be used.

Papers submitted for the Court’s signature must contain at least three lines of type above the signature space.

In submitting any papers to the Court for signature, there must be at least three lines of type above the space for the Court’s signature.

Format

DOCX

A detailed order directed by the Court must be filed in NYSCEF and emailed to the law clerks in Microsoft Word format.

In the event the Court directs parties or a party to settle or submit a more detailed order, besides filing it with NYSCEF, a version in Microsoft Word shall be emailed to the law clerks.

Papers submitted for the Court's signature must have at least three typed lines above the signature space.

In submitting any papers to the Court for signature, there must be at least three lines of type above the space for the Court’s signature.

Plaintiffs must number their trial exhibits, while defendants must letter their trial exhibits.

Plaintiffs will number their exhibits and defendants will letter their exhibits.

All pages, including exhibit pages, must be sequentially numbered and filed accordingly.

All pages and Exhibit pages must be sequentially numbered and correctly filed as such.

Every filing must be OCR-searchable.

All filings shall be OCR-searchable.

A hyperlink does not replace standard citation format for a cited authority.

A hyperlink to a cited authority does not replace standard citation format.

A stipulation may use electronic or facsimile signatures if its text permits those signature methods.

Electronic and facsimile signatures are acceptable, provided the stipulation contains language permitting such signatures.

Submissions in the infant compromise matter must be separated with exhibit tabs.

All submissions must be separated by exhibit tabs.

Physical-media exhibits must be filed appropriately, and the party must bring its own device to display them because the court cannot view the media on its computers.

Exhibits stored on physical media such as USB Drives, CD-ROMS, DVDS, and the like must be filed in the appropriate manner. However, please note that the court cannot view these forms of physical media on court computers. Therefore, parties must be prepared to display this media to the court using their own device.

A Court signature line may not appear alone on a page.

The Court’s signature line must not appear on a page with no other writing.

Every exhibit page must be numbered, and references to an exhibit must include pinpoint citations identifying the exact location.

Each page in any exhibit must be numbered. Reference to any exhibit must include pinpoint citations so the exact location within the exhibit can be found easily.

A judge's signature line may not be placed on a blank page when preparing documents for signature.

When preparing documents for the judge’s signature, do not put the judge’s signature line on a blank page.

Format

PDF

When emailing a motion in limine to chambers, the filing should be in PDF format.

Motions in limine should be filed on NYSCEF as “Pre-Trial Memorandum” or “Trial Memorandum” and emailed in PDF format to chambers.

The court’s signature line may not be placed on a page containing no other writing.

The Court’s signature line must not appear on a page with no other writing.

A hyperlink to a cited authority does not replace the required standard citation format.

A hyperlink to a cited authority does not replace standard citation format.

Format

DOCX

When directed after oral argument, the responsible party must draft the proposed order in Microsoft Word format.

At the conclusion of oral argument, the Court may direct appropriate party to draft a proposed Order in Microsoft Word format.

Applies to

Proposed jury charges

When requested by the court, proposed jury charges must be submitted in typed form.

All proposed jury charges shall be submitted to the Court in typed form when requested by the Court.

Applies to

Proposed verdict sheet

Proposed verdict sheets must be submitted to the court in typed form at the close of plaintiff’s case or when requested.

All proposed verdict sheets shall be submitted to the Court in typed form at the close of plaintiff's case or as requested by Court.

Submissions in infant compromise matters must be separated by exhibit tabs.

All submissions must be separated by exhibit tabs.

Format

DOCX

The compromise order and supporting-document courtesy copy must be in word format.

Upload the compromise order and all supporting documents to NYSCEF and email a courtesy copy (in word format) to the Court via email to lstewart@nycourts.gov and bthurman@nycourts.gov.