Butler County Court of Common Pleas, General Division Document Format Requirements
14 rules from official source documents
Font, margin, spacing, and file format requirements for court filings. This page is scoped to Butler County Court of Common Pleas, General Division; use the court rules overview to switch categories without leaving this court.
All pleadings, motions, briefs, and other filed papers must be legible, typewritten or printed on one side of letter-size white bond paper, suitable for flat filing, securely bound and unfolded, without backing or a cover.
(B) In conformity with Civil Rules and Criminal Rules, all pleadings, motions, briefs, and other papers filed with the Clerk shall be legibly typewritten or printed on a single side of white bond paper of letter size, suitable for a flat filing system, securely bound and unfolded, and without backing or cover.
- Format
Documents generally must be filed in PDF, but proposed orders, entries, and other documents requiring a judge’s signature are excepted.
All documents submitted for filing, with the exception of proposed orders and entries (or other documents requiring a judge’s signature) shall be filed in Portable Document Format (PDF). Such documents may either be signed by hand and scanned-in or they may be signed electronically as set forth in this rule.
- Format
- DOCX
Proposed orders, entries, and other documents requiring judicial signature must be filed in Microsoft Word format, identify the specific motion, and contain no mail-merge fields or macros.
Proposed orders and entries (or other documents requiring a judge’s signature) shall reference the specific motion to which they apply, and shall be filed in Microsoft Word document format, and shall not contain any mail merge fields or macros embedded in the documents.
- Format
A document bearing a nonparty third-party signature may be submitted electronically only as a hand-signed, scanned PDF.
A document containing the signature of a third party, who is not a party to the action (i.e., affidavit signed by a doctor, military affidavit signed by a staff member or company representative, etc.), shall be electronically submitted only as a hand-signed, scanned-in PDF document.
- Format
- DOCX
Joint jury instructions must be created in Microsoft Word format.
Joint jury instructions are required to be submitted in writing and electronically in Microsoft Word, at least two (2) weeks before trial.
Each party’s trial materials must be placed in a binder or cover.
Each party’s set of materials shall be placed in a binder or cover.
- Format
- DOCX
The text of a proposed order must be submitted as a Word document only.
The order shall be submitted with the motion via the e-filing system as an “ENTRY TO JUDGE” and shall comply with the requirements of Loc. R. 3.08(C), including but not limited to formatting text as a Word document only.
- Format
- DOCX
The joint jury instructions, interrogatories, and verdict forms must be prepared in Microsoft Word format.
The parties shall confer and submit joint jury instructions, interrogatories and verdict forms electronically in Microsoft Word format, at least one week before trial.
Each party's trial materials must be placed in a binder or cover and marked as Section G(7) requires.
Each party’s set of materials shall be placed in a binder or cover and shall be marked in accordance with Section G(7) herein.
Proceedings must be recorded using one of the authorized methods, and audio electronic recording devices must be used for all court proceedings.
(1) The General Division of the Court of Common Pleas shall have proceedings recorded by stenographic means, phonographic means, photographic means, audio electronic recording devices, or video recording systems. The Administrative Judge may order the use of any method of recording authorized by this rule. Hearings covered by court reporters shall be in accordance with priorities established by the judges, as identified in the Butler County Court Reporters/Transcripts Policies and Procedure Manual. Audio electronic recording devices will be used for all court proceedings.
- Format
When attachments cannot be incorporated into a proposed entry’s Word document, they may be submitted as a separate PDF document within the same filing.
Submitters who have need to file attachments to proposed entries, and are unable to incorporate those attachments into a Word document, will have the ability to submit PDF attachments in a separate document within the same filing.
Citations to unreported cases must use Westlaw citations; if none is available, the filer must attach a copy of the case, and noncompliance may result in the authority being disregarded.
Any citations to unreported case law must utilize Westlaw citations. If a Westlaw citation is not available, the filing party must attach a copy of the case. Failure to comply with this order may result in the Court not considering the cited authority.
Parties are requested to avoid extraneous formatting near a proposed order's signature line so that the judicial electronic signature token can be inserted.
The Court requests parties submitting proposed entries to refrain from using extraneous formatting at or near the signature line, such as embedded tables or text boxes, dual columns, permanently affixed lines, etc., which will complicate the insertion of a three- line, single-spaced electronic signature token for the judge or magistrate.
Each assembled set of trial materials must be placed in a binder or cover.
Each set shall be placed in a binder or cover.
What formatting rules apply to filings in Butler County Court of Common Pleas, General Division?
Butler County Court of Common Pleas, General Division's formatting rule includes letter paper, binding securely bound, legibly typewritten or printed, printed or typewritten on a single side, white bond paper, suitable for a flat filing system, unfolded, without backing, and without cover. All pleadings, motions, briefs, and other filed papers must be legible, typewritten or printed on one side of letter-size white bond paper, suitable for flat filing, securely bound and unfolded, without backing or a cover.
What formatting rules apply to filings in Butler County Court of Common Pleas, General Division?
Butler County Court of Common Pleas, General Division's formatting rule includes file format PDF, applies to all documents submitted for filing except proposed orders, entries, and other documents requiring a judge’s signature, and documents may be signed by hand and scanned in or signed electronically as prescribed by the rule. Documents generally must be filed in PDF, but proposed orders, entries, and other documents requiring a judge’s signature are excepted.
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