Cambridge Municipal Court, Ohio Document Format Requirements

CRITICAL

Electronic signatures in case records will be limited to Court personnel. To ensure that the electronic signature is authentic, the signer must use a username and password to log into the Court’s secured network to access the document to be signed.

Electronic signatures in case records will be limited to Court personnel. To ensure that the electronic signature is authentic, the signer must use a username and password to log into the Court’s secured network to access the document to be signed.

CRITICAL

A signed source document filed by fax may be submitted as a signed copy or as an unsigned copy bearing “/s/” and the signer's name in the signature location.

H. Signature: A party who wishes to file a signed source document by fax shall either: 1. Fax a copy of the signed source document; or 2. Fax a copy of the document without the signature but with the notation “/s/” followed by the name of the signing person where the signature appears in the signed source document.

CRITICAL

Jurors must sign the appropriate verdict form in ink.

When the jury has agreed upon its verdict, the jurors shall sign the appropriate verdict form in ink.

CRITICAL

Jury selection shall be recorded including all sidebar conferences.

Jury selection shall be recorded including all sidebar conferences.

CRITICAL

Judges and magistrates may sign documents electronically; those signatures have conventional legal effect, must be authenticated through the secured network, and passwords may be shared only with the Court Administrator and/or Clerk of Court.

Documents may be signed by a Judge or Magistrate with an electronic signature. All orders, decisions, entries, permits, judgments, and other documents signed in this manner shall have the same force and effect as if the Judge or Magistrate had affixed his or her signature in a conventional manner. To ensure that the electronic signature is authentic, the signer must use a username and password to log into the Court’s secured network to access the document to be signed. No Judge or Magistrate shall share these passwords with others except for the Court Administrator and/or Clerk of Court.

CRITICAL

Format

DOCX

Proposed orders, entries, and other documents requiring a judge's signature must identify the specific motion, be filed in Microsoft Word format, and contain no embedded mail merge fields or macros.

Proposed orders and entries (or other documents requiring a Judge’s signature) shall reference the specific motion to which they apply, and shall be filed in Microsoft Word document format, and shall not contain any mail merge fields or macros embedded in the documents.

CRITICAL

Format

PDF

A document bearing a nonparty third-party signature must be hand-signed and scanned into PDF format.

A document containing the signature of a third party, who is not a party to the action (i.e., affidavit signed by a doctor, military affidavit signed by a staff member or company representative, etc.), shall be electronically submitted only as a hand-signed, scanned-in PDF document.

CRITICAL

Format

PDF

Documents submitted for filing must be PDF, except proposed orders, entries, and other documents requiring a judge's signature; documents may be signed by hand, scanned in, or electronically as permitted by the rule.

All documents submitted for filing, with the exception of proposed orders and entries (or other documents requiring a Judge’s signature) shall be filed in Portable Document Format (PDF). Such documents may either be signed by hand or scanned0in or they may be signed electronically as set forth in this Rule.

CRITICAL

Electronically submitted documents requiring an attorney’s or submitter’s signature must use the conformed-signature format, except hand-signed documents scanned as PDFs; the conformed signature is treated as a legal signature.

Any document submitted electronically with the Clerk that requires and attorney’s or a submitter’s signature (other than hand-signed documents scanned in PDF format) shall be signed with a conformed signature of “/s/(name)”. The correct format for an attorney’s signature is as follows: /s/Attorney Name Attorney Name, Registration Number The conformed signature on an electronically submitted document is deemed to constitute a legal signature on a document.

WARNING

In civil matters, the parties may waive recording only if the waiver is on the record.

The parties may waive this process in civil matters, but only if the waiver is on the record.

WARNING

Requests for excusal, exemption, or deferral must be made in writing.

All requests for excusal, exemption or deferral must be made in writing.