Clinton County Court of Common Pleas, Ohio Document Format Requirements

CRITICAL

Each party must provide an original and three photocopy sets of all exhibits, premarked; the Plaintiff identifies exhibits by number and the Defendant by letter.

- 2. An original and three sets of photocopies of all exhibits, premarked, with the Plaintiff identifying exhibits by number and the Defendant identifying exhibits by letter.

CRITICAL

Pleadings, motions, briefs, and other documents must be typewritten or printed, double-spaced, on letter-size paper, use 11- to 12-point regular type, and be paginated sequentially.

Typewritten or printed, double spaced, on 8 1/2" x 11" paper, not less than 11-point and not greater than 12-point regular type font, paginated sequentially.

CRITICAL

Format

PDF

A document signed by a nonparty must be submitted as a hand-signed, scanned-in PDF, not with a conformed signature.

Third Party Signatures: A document containing the signature of a third party, who is not a party to the action (i.e., affidavit signed by a doctor, military affidavit signed by a staff member or company representative, etc.), shall be electronically submitted only as a hand-signed (not a conformed signature) scanned-in PDF document.

CRITICAL

Civil protection order filings must use forms provided by the Ohio Supreme Court.

All filings MUST be on the forms provided by the Ohio Supreme Court.

CRITICAL

Margins

top 1 in

Filings with the Clerk of Courts must have a top margin of at least one inch.

All filings with the Clerk of Courts must contain a top margin of at least one (1) inch.

CRITICAL

Format

PAPER

All documents related to Civil Protection Orders, Certificates of Judgments, and Executions of Judgment must be filed on paper with the Clerk.

All documents related to Civil Protection Orders, Certificates of Judgments and Executions of Judgment shall be filed in paper form with the Clerk.

CRITICAL

Entries must be on a separate sheet of paper.

All entries must be on a separate sheet of paper and must be captioned with the appropriate style of the case, except entries which immediately follow and adopt a Magistrate's Decision.

CRITICAL

Applies to

Document containing third party signature

Format

PDF

A document bearing a nonparty third party’s signature must be electronically submitted only as a scanned PDF bearing that person’s handwritten, not conformed, signature.

A document containing the signature of a third party, who is not a party to the action (i.e., affidavit signed by a doctor, military affidavit signed by a staff member or company representative, etc.), shall be electronically submitted only as a hand-signed (not a conformed signature) scanned-in PDF document.

CRITICAL

Each Decree must be submitted as an original plus three copies.

Exception for Decrees: The Court requires an original and three copies of each Decree.

CRITICAL

Proposed orders or entries submitted for review, and other documents requiring a judge’s signature, must be submitted in Word [.doc] format.

A proposed order or proposed entry submitted for review (or other documents requiring a judge’s signature) shall be submitted in Word [.doc] format

CRITICAL

Format

PDF

Documents, pleadings, and papers filed electronically must be submitted to the Clerk in PDF format.

All e-Filed documents, pleadings, and papers shall be filed with the Clerk in .pdf (Portable Document Format).

CRITICAL

Applies to

E filed document

Format

PDF

All e-Filed documents, pleadings, and papers shall be filed with the Clerk in .pdf (Portable Document Format).

All e-Filed documents, pleadings, and papers shall be filed with the Clerk in .pdf (Portable Document Format).

CRITICAL

Court-required pleadings and forms must be typewritten or legibly printed in ink.

All pleadings and forms required by the Court shall be typewritten or printed LEGIBLY in INK.

CRITICAL

Applies to

Proposed order or entry submitted for review

Proposed orders or entries submitted for review, and other documents requiring a judge’s signature, must be submitted in Word [.doc] format and identify the specific motion to which they apply.

A proposed order or proposed entry submitted for review (or other documents requiring a judge's signature) shall be submitted in Word [.doc] format and reference the specific motion to which it applies.

CRITICAL

Pleadings and other documents must be typewritten or printed, double-spaced on letter-size paper, use regular type between 11 and 12 points, and be paginated sequentially.

Typewritten or printed, double spaced, on 8 1/2" x 11" paper, not less than 11-point and not greater than 12-point regular type font, paginated sequentially.

CRITICAL

Format

PAPER

Exhibits, attachments, and other documents that cannot be adequately viewed in PDF must be filed physically with the Court.

Exhibits, attachments, or other documents that may not be comprehensibly viewed in .pdf shall be filed in their physical form with the Court.

CRITICAL

Format

PDF

Documents requiring an original signature must be e-filed as a PDF.

Documents requiring an original signature, such as an affidavit or other notarized documents shall be e-Filed as a .pdf.

CRITICAL

Applies to

Document requiring original signature

Format

PDF

Documents requiring an original signature must be in PDF format when e-filed.

Documents requiring an original signature, such as an affidavit or other notarized documents shall be e-Filed as a .pdf.

CRITICAL

File an original and one copy of each filing, along with enough copies for service.

The Court requires an original plus one copy of all filings, plus a sufficient number of copies for service.

WARNING

Oral argument must be requested in writing and granted by the assigned judge; otherwise, the case is submitted on the briefs when the briefing period expires.

Upon expiration of the time for filing the brief as set forth above, the case will be considered submitted on briefs unless oral argument is requested in writing and granted by the Judge to whom the appeal is assigned.

WARNING

Using an incorrect electronic file format may result in a deficiency notice.

By way of examples, notification of deficiencies may be given for reasons including, but not limited to, the use of incorrect electronic file format; failure to pay correct filing fees, including those for a requested jury demand; submitting multiple documents in one uploaded file; incomplete or inaccurate party information; submission of orders or entries and incorrect case number.

WARNING

Submitting multiple documents in one uploaded file may result in a deficiency notice.

By way of examples, notification of deficiencies may be given for reasons including, but not limited to, the use of incorrect electronic file format; failure to pay correct filing fees, including those for a requested jury demand; submitting multiple documents in one uploaded file; incomplete or inaccurate party information; submission of orders or entries and incorrect case number.

WARNING

Anyone requesting file-stamped copies must provide additional copies and a postage-paid mailing envelope.

If an attorney or party wants file-stamped copies of any filing or pleading, he/she must provide additional copies as well as an envelope with postage for mailing.

WARNING

Attach additional pages to the form when necessary.

## ATTACH ADDITIONAL PAGES AS NECESSARY

WARNING

Filed documents must not contain internal or external links to other documents or references to the Court's e-Filing Portal.

A filed document shall not contain links internal or external to other documents or references to the Court's e-Filing Portal.

WARNING

Applies to

Filed document

Filed documents must not contain internal or external links to other documents or references to the Court's e-Filing Portal.

A filed document shall not contain links internal or external to other documents or references to the Court's e-Filing Portal.

WARNING

a “Notice of Presentation of Entry” may be filed with the Court in substantial compliance with DR Form 1 (included in Appendix 7).

a “Notice of Presentation of Entry” may be filed with the Court in substantial compliance with DR Form 1 (included in Appendix 7).

WARNING

Pleadings and motions may be amended under Civil Rule 15, but amendments by interlineation or obliteration are prohibited.

Pleadings and motions may be amended as provided by Civil Rule 15, but no pleading or motion shall be amended by interlineations or obliteration.

INFO

Add additional pages if the affidavit does not provide enough space.

If more space is needed, add additional pages.

INFO

The Court recommends referring to the parties as Husband/Wife or Mother/Father rather than Plaintiff/Defendant.

The Court strongly encourages pleadings to refer to the parties as Husband/Wife or Mother/Father instead of Plaintiff/Defendant.

INFO

A judge or judicial officer may digitally sign an e-filed document.

E-Filed documents may be signed by a Judge or judicial officer via a digital signature.