Columbiana County Court of Common Pleas, General Division Sealing & Redaction Procedures

Checked against the court's document on Oct 5, 2026CRITICAL

Personal identifiers must be omitted from all court records and case documents, subject to the stated exceptions for partial Social Security numbers and birth years.

B. In all court records and case documents, every person shall omit personal identifiers in compliance with Rule 45(D) of the Rules of Superintendence, which is fully incorporated by reference through this Rule. C. The personal identifiers that shall be omitted, include all of the following: • Social Security Numbers of any person, except for the last four digits; • Dates of Birth for any person, except for the year of birth; • Financial information, including, but not limited to, debit card, charge card, or credit card numbers or accounts and bank or checking account numbers;

Checked and corrected to match the court's document on Oct 5, 2026CRITICAL

When an in-camera interview of a minor child is requested, the Court must create a sealed record that may be opened only by the Court or pursuant to a court order.

In all cases where an in-camera interview of a minor child has been requested, the Court shall make a record of the interview, which shall be sealed and opened only by the Court or upon order of the Court.

Checked and corrected to match the court's document on Oct 5, 2026CRITICAL

The GAL’s written report is confidential, must be filed under seal with the Court rather than the Clerk, and must be retained in the Magistrate’s Office.

The GAL's written report shall be considered confidential, shall be filed under seal with the Court but not the Clerk, and shall be retained in the Magistrate's Office and not filed with the Clerk.

Checked against the court's document on Oct 5, 2026CRITICAL

Personal identifiers must be omitted or redacted from all case documents filed electronically unless the Court orders otherwise.

Personal identifiers shall be omitted or redacted from all case documents filed electronically through the online access system unless otherwise ordered by the Court.

Not confirmed. Read the court's wording below.CRITICAL?

A person seeking to include complete personal identifiers in a court record or case document, shall first file a motion requesting permission from a Judge or Magistrate to do so.

Summary: A person must first obtain judicial permission by motion before including complete personal identifiers in a court record or case document.

Not confirmed. Read the court's wording below.CRITICAL?

The requirements of this Rule apply to a court record or case document, whether submitted or filed electronically or on paper.

Summary: The personal-identifier requirements apply to both electronically filed documents and paper filings.

Not confirmed. Read the court's wording below.WARNING?

If a Judge or Magistrate grants the motion, it might be necessary to submit the court record or case document to the Court under seal, or to file it with the Clerk under seal, and/or or submit or file a redacted copy for the public record.

Summary: If permission to include complete personal identifiers is granted, the court may require submission under seal, filing under seal, and/or a redacted public version.

Not confirmed. Read the court's wording below.WARNING?

By accepting this User Agreement, the user accepts sole responsibility for redacting personal data identifiers on all documents filed electronically by him or her through the online access system. The Clerk will not review documents for compliance with this rule or redact documents.

Summary: The user is solely responsible for redacting personal data identifiers in electronically filed documents, and the Clerk will not review or redact them for compliance.