Judge Michael J. Holbrook
Individual Rules, Standing Orders & Policies
- Rules last changed:
Limits & Logistics
Document Limits
Courtesy Copies
Cognovit Note
- Chambers Drop Off • Before Judgment Signing
Receivership Plan, Receiver Progress Report
Court-wide- Upon Filing
Communication
Phone
Document Format Requirements23 rules
The combined size of PDF files in a single transmission may not exceed 25 MB.
No combination of PDF files in one transmission may accumulate to more than 25 megabytes (25MB) in size.
Proposed orders must be submitted in a Microsoft Word 2007 or higher compatible DOCX format.
Proposed orders shall be submitted in a Microsoft Word 2007 or higher compatible format (.docx)
DOCX
Electronically filed documents must follow applicable paper-pleading formatting rules and any additional format required by the Court, to the extent practicable.
All electronically filed documents shall, to the extent practicable, be formatted in accordance with the applicable rules governing formatting of paper pleadings and in any other format as the Court may require.
Electronically filed documents, pleadings, and papers must be submitted to the Clerk in PDF, except proposed orders.
All electronically filed documents, pleadings and papers shall be filed with the Clerk in Portable Document Format (PDF) with the exception of proposed orders.
Documents prepared for electronic filing must be double-spaced, use Times New Roman or Ariel font, and use at least 12-point type.
Documents created for e-Filing shall be double-spaced, in either Times New Roman or Ariel font style and at least 12-point type.
Each electronic submission may not exceed 5 MB.
Submissions shall be limited to five megabytes (5MB) in size.
A document bearing a nonparty third-party signature must be electronically filed as a hand-signed scanned PDF.
A document containing the signature of a third party who is not a party to the action (i.e., affidavit signed by a doctor, military affidavit signed by a staff member or company representative, etc.) shall be electronically filed only as a hand-signed scanned-in PDF document.
Proposed orders and entries must be filed in DOCX format and may not contain embedded mail-merge fields.
Proposed orders and entries shall be filed in Microsoft word 2007 or higher format (.docx), with no mail merge fields embedded in the documents.
DOCX
A Judge or judicial officer may sign an electronic document using a digitized signature image superimposed on the Court seal.
Electronic documents may be signed by a Judge or judicial officer via a digitized image of his or her signature superimposed over the Court seal.
A document requiring both an unrepresented party's and the Judge’s signature must be filed in Word format with a conformed electronic signature for the pro se party.
A document that needs to be signed by an unrepresented/pro se party but that also needs to be signed by the Judge shall be filed in word format, with the “/s/ name” signature for the pro se party, as so signed by the filing party.
DOCX
Every motion must be filed in PDF and may use either a scanned handwritten signature or a conformed “/s/ name” electronic signature.
All motions shall be filed in a PDF format, and they may either be signed by hand and scanned- in or they may be signed electronically with the “/s/ name” electronic signature.
Unless the Court orders otherwise, documents required to be sealed must be submitted to the Clerk in a securely sealed envelope.
Unless otherwise ordered, all documents that are covered by a protective or other order requiring that they be filed under seal shall be submitted to the Clerk for filing in a securely sealed envelope.
Paper
A sealed-document envelope must display a conspicuous sealing notation, case caption, document title, and the sealing order date or statutory authority, subject to the stated title exception.
The face of the envelope containing such documents shall contain a conspicuous notation that it contains “DOCUMENTS UNDER SEAL” or the equivalent. It shall also contain the case caption, a descriptive title of the document (unless such information has been included among the information ordered sealed), and the date of any order or reference to any statute permitting the item to be sealed.
Paper
Each proposed instruction and interrogatory must appear on a separate page, be numbered, and include a supporting-authority footnote, while disputed substantive language must be shown in redline.
Each instruction and interrogatory shall be set forth on a separate page and shall be numbered, and shall bear a footnote with a citation of authority in support of the instruction. Any dispute between the parties as to the substance of an instruction shall be noted in redline.
The Clerk must scan mailed documents submitted by a pro se party and upload them in PDF format.
The Clerk will then scan-in and upload in PDF format the submitted documents on the pro se party’s behalf.
The Clerk must scan an in-person pro se filer’s paper documents into PDF and return the paper copies.
The Clerk shall then scan the paper documents, save them in a PDF format, and return the paper copies to the pro se litigant.
Exhibits must be filed in PDF format and, when possible, should be filed with the related motion or brief.
All exhibits shall be filed in PDF format and shall, to the extent possible, be filed along with the motion or brief to which they apply.
Exhibits filed in multiple parts must be clearly labeled to identify the part of the submission they contain.
If filed in multiple parts, exhibits shall be clearly marked to identify which part of the submission they contain (Ex: “Exhibits A through J – Part 1 of 3”).
Exhibits previously filed in other cases generally must not bear the case numbers from those prior cases unless necessary to the argument.
To avoid confusion, and unless necessary to the argument being made, exhibits previously filed in other cases shall not bear any case numbers associated with the previous cases.
The Clerk’s file stamp and related markings must appear on the face of the sealed-document envelope.
The Clerk’s file stamp and appropriate related information or markings shall be made on the face of the envelope.
Paper
When ordered by the court, deposition transcripts must also be filed on paper in condensed Min-U-Script format with two-sided copying.
If ordered by the Court, deposition transcripts shall also be filed in paper using condensed Min-U-Script® format, and two- sided copying.
Paper
Joint proposed jury instructions, interrogatories, and verdict forms must be submitted to the staff attorney in MS Word format.
The joint proposed jury instructions, interrogatories and verdict forms shall be submitted to the staff attorney in MS Word format no later than one week prior to the trial date.
DOCX
The proposed order accompanying a continuance motion should use a Word document format.
Pursuant to the Nineth Amended Administrative Order, the motion should be accompanied by separately filed proposed order in word document format.
DOCX
Document Filing Requirements22 rules
A conformed signature submitted with the filer’s unique username and password is deemed a legal signature for purposes of the cited procedural requirements.
The conformed signature on an electronically filed document, submitted through the use of the attorney’s/filer’s unique username and password, is deemed to constitute a legal signature on the document for purposes of the signature requirements imposed by the Ohio Rules of Superintendence, Rules of Civil Procedure, Rules of Criminal Procedure and/or any other law.
Document Type
Electronically Filed Document
Proposed orders must be submitted in DOCX format and identify the specific motions to which they apply.
Proposed orders shall be submitted in a Microsoft Word 2007 or higher compatible format (.docx) and shall reference the specific motions to which they apply.
Document Type
Proposed Order
An electronic filer ordinarily must sign with credentials used for filing or through an authorized representative, but a pro se civil inmate may have another person file a document after signing it by hand.
The attorney/filer who signs the electronically filed document shall be the attorney/filer whose unique username and password are used to file the document, or their authorized representative, with the exception of a pro se inmate filing in a civil action, who may have someone else electronically file the document on his/her behalf, after the document has been signed by hand by the inmate litigant.
Document Type
Electronically Filed Document
An electronically filed document requiring an attorney’s or filer’s signature must use the conformed signature format “/s/ (name).”
Any document filed electronically with the Clerk that requires an attorney’s or a filer’s signature shall be signed with a conformed signature of “/s/ (name).”
Document Type
Electronically Filed Document
When filing a document requiring multiple signatures, the filer must identify each other signatory using the stated per-written-authorization signature format.
The filing party or attorney shall then file the document electronically, identifying all of the other signatories as follows: “/s/ Jane Doe, per written authorization, by John Smith,” etc.
Document Type
Document Requiring Multiple Signatures
Proposed orders and entries submitted through the electronic filing system must not contain a blank judicial signature line.
Because proposed orders and entries submitted via the Court’s e-Filing System will be signed electronically, the proposed orders and entries shall not contain a blank signature line for the Judge’s signature.
Document Type
Proposed Order Or Entry
When two or more signatures are required, the filing party or attorney must confirm in writing that all required signers accept the document's contents.
The filing party or attorney shall then confirm in writing that the contents of the document are acceptable to all persons required to sign the document.
Document Type
Document Requiring Multiple Signatures
A hand-signed copy of a document requiring the pro se party’s and Judge’s signatures must be filed simultaneously in PDF as an exhibit to the Word-format document.
However, a copy of the same proposed order or document, hand-signed by the pro se party, shall also be filed, simultaneously and in PDF format, as an exhibit associated with the proposed order that is submitted in word format.
Document Type
Pro Se Signed Document Exhibit
Proposed orders and entries may not contain picture boxes, including text copied and pasted into a graphic format.
Proposed orders/entries also cannot contain picture boxes, which is text in a graphic format that has been copied and pasted into
Document Type
Proposed Order Or Entry
The separate pro se signature exhibit must be clearly marked as accompanying the proposed order and include the case's complete name and caption.
This exhibit shall be clearly marked as an exhibit accompanying the proposed order, even though filed as a separate document, and shall contain the complete name and caption of the case in which it is filed.
Document Type
Pro Se Signed Document Exhibit
All proposed orders and entries must be signed by the submitting attorney or filer to indicate approval.
All proposed orders/entries shall be signed by the attorney/filer submitting the same, indicating the attorney/filer has approved the order/entry.
Document Type
Proposed Order
Separately filed exhibits must include a cover page showing the full case caption and case number.
Exhibits that must be filed separately (ex: Commitment for Title Insurance – Preliminary/Final Judicial Report, miscellaneous exhibits accompanying a motion that exceed the filing size limitations, etc.) shall be accompanied with a cover page that contains the full case caption and case number of the case in which they are filed.
Document Type
Exhibits
A conventionally filed exhibit must have a cover page stating the complete case caption, case number, assigned judge, and the filer’s name and party designation.
Such exhibits shall be accompanied by a cover page that contains the complete caption of the case, the case number and the assigned judge, and shall provide other information identifying the name and party designation of the filer. (Ex: “Exhibits in Support of Plaintiff John Doe’s Motion for Summary Judgment”).
Document Type
Exhibit
Every deposition transcript filed with the clerk must include a witness signature page and the witness's Civ.R. 30(E) statement of changes.
All deposition transcripts filed with the Clerk must include a witness signature page and statement of changes in form or substance made by the witness pursuant to Civ.R. 30(E).
Document Type
Deposition Transcript
A proposed consolidation order must comply with Local Rule 31.02(E) and include the captions of every case to be consolidated.
Proposed consolidation orders shall comply with Loc.R. 31.02(E) and shall bear the case captions for all cases to be consolidated.
Document Type
Proposed Consolidation Order
The summons must state that the restitution hearing starts at 1:30 p.m. in Courtroom 2B at 345 South High Street, Columbus, Ohio 43215.
The summons shall indicate that the restitution hearing will start at 1:30 p.m., and that the hearing will be located in Courtroom 2B, 345 South High Street, Columbus, Ohio 43215.
Document Type
Summons
A Praecipe to Issue Order of Sale and an Order of Sale must include all required materials, including a property-address-and-description exhibit and the Online Auction Fee document type with its required one-time fee.
When filing a Praecipe to Issue Order of Sale and an Order of Sale, the creditor or attorney shall provide all required materials (including, but not limited to, an exhibit containing the property address and description), and shall also include the “no upload document type” of Online Auction Fee, which requires the payment of a one-time, non-refundable, Official Public Sheriff Sale Website/Integrated Auction Management System License Fee (“the fee”).
Document Type
Praecipe To Issue Order Of Sale And Order Of Sale
A government agency or other statutorily, rule-based, or practice-based prepayment-exempt entity must clearly identify its deferral or exemption status in documents submitted for e-filing.
If a filer is a government agency or other entity from which pre-payments are not required by statute, rule or practice, the documents submitted for e-Filing by that filer must include a clear indication that they are filed by, or on behalf of, an agency or entity entitled to deferral of, or exemption from, the payment of deposits as security for costs or pre-payments that would otherwise be required in connection with the filing.
Document Type
Government Agency Or Exempt Entity E-Filing
In every jury case, the parties must submit one joint set of proposed jury instructions and interrogatories.
In all cases tried to a jury, the parties shall submit a single joint set of proposed instructions and interrogatories to the Court.
Document Type
Jury Instructions And Interrogatories
A re-filed Complaint submitted electronically must include a case designation/information sheet identifying the judge assigned to the original action.
When submitting a re-filed Complaint for electronic filing, the filing party shall also submit a case designation/information sheet, identifying the judge assigned to the original action.
Document Type
Re Filed Complaint
The Certificate of Service must identify the service method for each party and use the electronic submission date as the service date.
The Certificate of Service shall state the manner, including by e-Service if applicable, in which service or notice was accomplished on each party entitled to service. The Certificate of Service shall set forth the date on which the attached document is being submitted for e-Filing, and shall designate that date as the date of service of said document.
Document Type
Certificate Of Service
A continuance motion should be accompanied by a separately filed proposed order in a Word document format.
Pursuant to the Nineth Amended Administrative Order, the motion should be accompanied by separately filed proposed order in word document format.
Document Type
Continuance Motion
Filing & Service rules
Electronic Filing Rules
Electronic filing became mandatory for all foreclosure case types on October 5, 2011.
On October 5, 2011, the Franklin County Clerk of Courts and the Franklin County Common Pleas Court began mandatory e-Filing for all foreclosure case types.
Page 1 | I. APPLICATION AND SCOPE OF ADMINISTRATIVE ORDER
Electronic filing is mandatory for the listed remaining civil case types, subject to the listed exclusions and exceptions.
The Franklin County Common Pleas Court then implemented mandatory e-Filing for the following remaining civil case types as outlined below:
Page 1 | I. APPLICATION AND SCOPE OF ADMINISTRATIVE ORDER
Case types designated as mandatory e-file types by a supplemental administrative order or local rule must be filed electronically after that order or rule's effective date.
Case types so designated shall be filed electronically after the effective date of such supplemental order or local rule.
Page 2 | I. APPLICATION AND SCOPE OF ADMINISTRATIVE ORDER
All party and non-party filers must file documents electronically in mandatory e-file case types unless specifically excluded elsewhere in the Administrative Order.
This Administrative Order applies to all filers (party filers and non-party filers). Any and all persons or entities who need to file anything in a mandatory e-File case type, unless specifically excluded from that requirement elsewhere in this Order, shall file their documents electronically, as outlined herein.
Page 2 | I. APPLICATION AND SCOPE OF ADMINISTRATIVE ORDER
All pleadings, motions, briefs, memoranda, transcripts, orders, and other documents in designated mandatory e-file civil case types must be filed electronically through the e-filing system.
Pursuant to the schedule listed in Section I and as of the “go-live” dates listed therein, all pleadings, motions, briefs, memoranda of law, deposition transcripts, transcripts of proceedings, orders and other documents submitted in designated mandatory e-File case types shall be filed electronically through the e-Filing System.
Page 4 | III. ELECTRONIC FILING IN MANDATORY E-FILE CASE TYPES
Parties and non-party filers must register for the court e-filing system before e-filing, and filers without internet access may use the clerk’s public computer stations.
Parties (and non-party filers) shall electronically file their documents by registering to use the Court’s e- Filing System. If a filer does not have internet access, the filer can use the Clerk’s public access computer stations to register to use the e-Filing System and to then file his/her/its documents electronically.
Page 4 | III. ELECTRONIC FILING IN MANDATORY E-FILE CASE TYPES
Except for the listed exceptions, the clerk may not accept or file paper-format documents in mandatory e-file civil case types.
Subject to the exceptions listed in Section XI, the Clerk shall not accept for filing or file any documents in paper format in mandatory e-File case types.
Page 4 | III. ELECTRONIC FILING IN MANDATORY E-FILE CASE TYPES
All filings after initiation of a mandatory e-File appeal must be filed electronically.
All subsequent filings in any case so initiated, where the case is a mandatory e-File case type, must be e-Filed.
Page 5 | IV.B.3. Documents Received by Mail or Facsimile from Attorneys
Documents submitted by an in-person filer must be submitted through the e-Filing System after registration.
Once the filer is a registered user of the e-Filing System, his/her document(s) will be submitted through the e-Filing System.
Page 5 | IV.A. Documents Submitted in Person
After payment of required deposits or fees, the Clerk must electronically file the pro se party’s documents and list that party as filer.
Provided that the required deposit and /or filing fees have been paid, the Clerk will then e-File the same through the e-Filing System, listing the pro se party as the filer.
Page 5 | IV.C.3. Documents Received by Mail from Paying Pro Se Litigants
An unregistered filer presenting paper documents in person must register at a Clerk’s Office computer station.
If a pro se party, an attorney representing a party, or any other person/filer presents a document in person to the Clerk’s office for filing in hard- copy/paper format, and that person/filer is not a registered user of the e-Filing System, the filer shall be directed to a computer station in the Clerk’s office for registration purposes.
Page 5 | IV.A. Documents Submitted in Person
Every person filing a document in a mandatory e-File case type must be registered in the e-Filing System.
All persons filing documents in case types designated as mandatory e-File case types shall be registered as users in the e-Filing System.
Page 5 | IV. REGISTERED USERS AND AUTHORIZATION IN MANDATORY E-FILE CASE TYPES
Facsimile filing by an attorney is not accepted in a mandatory e-File case type.
If the Court or Clerk receives, via facsimile, documents to be filed from a licensed attorney, a fax will be sent back to the attorney informing him/her that facsimile filing in the applicable mandatory e-File case type(s) will no longer be accepted.
Page 5 | IV.B.2. Documents Received by Mail or Facsimile from Attorneys
A represented party must promptly authorize counsel to electronically file, serve, receive, review, and retrieve case documents.
Parties to an assigned e-File case, who are represented by counsel, shall promptly take steps to allow their counsel to file, serve, receive, review and retrieve copies of the pleadings, orders and other documents filed in the case(s) electronically.
Page 6 | IV.E. Authorization
An in-person pro se filer must register using a secured public-access computer station provided by the Clerk.
The Clerk shall first provide and direct the pro se party to a secured public access computer station, from which the pro se litigant (and any other litigant or filer) will be permitted to register to use the e-Filing System.
Page 6 | VI.A. Pro Se Litigants
The Court must electronically issue, file, and serve Court-created notices, decisions, orders, and other documents in e-File cases.
In all e-File case types, the Court shall issue, file and serve all notices, decisions, orders and other documents that are created by the Court electronically, through the Court’s e-Filing System, subject to the applicable provisions in the Court’s local rules.
Page 11 | IX. ELECTRONIC FILING AND ELECTRONIC SERVICE BY THE COURT OF COURT-CREATED DOCUMENTS
Documents submitted for in camera inspection must be submitted directly to the assigned judge outside the e-Filing System.
Any documents submitted for in camera inspection shall be submitted to the assigned Judge outside the e-Filing System.
Page 14 | XI.B. Documents to be presented to the Court for in camera review
Records of proceedings in administrative appeal cases must be filed in conventional paper format.
Currently, the records of proceedings filed in administrative appeal case types shall be filed in conventional paper format.
Page 14 | XI.E. Record of Proceeding in Administrative Appeal Case Types
Before August 1, 2012, notices of appeal were required to be filed in paper form with the Franklin County Clerk of Courts under App.R. 3.
Therefore, in light of Louden v. A.O. Smith Corporation, 121 Ohio St.3d 95, 2009-Ohio-319, 902 N.E.2d 458, and until August 1, 2012, notices of appeal must be filed in paper form with the Franklin County Clerk of Courts pursuant to App.R. 3.
Page 14 | XI.D. Notices of Appeal
Deposition transcripts reasonably believed to be needed as evidence must be filed electronically.
If a party reasonably believes that deposition transcripts will be needed as evidence pertaining to any motions or other proceeding, those deposition transcripts shall be filed electronically.
Page 15 | XII. DEPOSITION TRANSCRIPTS
The e-Filing System will not provide system credentials to a declared vexatious litigant.
The e-Filing System will not provide an individual who has been declared a vexatious litigator with a username and password to access the system.
Page 15 | F. Vexatious Litigators
A filer subject to court-ordered computer or internet restrictions may not e-file and may file only conventionally in paper.
In the event a filer has court ordered restrictions preventing him/her from being able to use or access a computer and/or the internet (ex: person found guilty of a sexually oriented offense with court-imposed computer restrictions), that filer will not be able to e-file but may only file conventionally, in paper format.
Page 15 | H. Court Ordered Restrictions
A non-party recipient must complete the requested act, make the appropriate notations, and scan and electronically upload the document back to the court or clerk.
It is that entity’s responsibility to carry out the requested act, make the appropriate notations on the document/form, and then scan-in and upload the same for electronic filing back to the Court/Clerk.
Page 15 | XIII. NON-PARTY FILERS
A vexatious litigator may file only in paper and must first obtain permission from the assigned judge.
A vexatious litigator may only file in paper format, provided he/she has first obtained permission from the assigned Judge to file in that case.
Page 15 | F. Vexatious Litigators
A plaintiff filing a restitution-of-property forcible-entry-and-detainer complaint must complete and electronically file the Chapter 1923 summons for service.
When filing a complaint in a forcible entry and detainer action that requests restitution of property, it shall be the plaintiff’s responsibility to also fill out and submit for e-Filing the summons required to be served pursuant to Ohio Revised Code Chapter 1923.
Page 15 | XIV. FORCIBLE ENTRY AND DETAINER CASES
A person declared a vexatious litigator may not file documents electronically.
Individuals who have been declared vexatious litigators pursuant to R.C. §2323.52 will not be permitted to file documents electronically.
Page 15 | F. Vexatious Litigators
Every proposed consolidation order must be submitted electronically.
All proposed consolidation orders shall be submitted electronically.
Page 16 | XVI.A. Motions to Consolidate and Proposed Consolidation Orders
A motion to consolidate must be filed in every case that will be consolidated.
Pursuant to our Local Rules, motions to consolidate must be filed in all cases that are to be consolidated.
Page 16 | XVI.A. Motions to Consolidate and Proposed Consolidation Orders
Counsel in a cognovit action must electronically file both the proposed judgment entry and a copy of the original cognovit note.
Counsel in a cognovit action shall e-File the proposed cognovit judgment entry and shall e-File a copy of the original cognovit note.
Page 16 | XV. COGNOVIT ACTIONS
A filer must electronically file the consolidation motion in every case in which the filer is a party and attach a note asking the clerk to file it in the remaining cases.
In the event a filer is a party to one case that is to be consolidated but is not a party to the other case(s) to be consolidated, the motion to consolidate shall be filed electronically in the first case (or in all cases to which the filer is a party) and a note to the Clerk shall accompany that motion, requesting that the motion also be filed in the remaining case(s) to be consolidated.
Page 16 | XVI.A. Motions to Consolidate and Proposed Consolidation Orders
Every motion or filing made after consolidation must be filed in all consolidated cases.
All motions/filings subsequent to a consolidation must be filed in all cases that have been consolidated.
Page 16 | XVI.A. Motions to Consolidate and Proposed Consolidation Orders
An attorney or other filer must first be added to the e-Filing System as a non-party filer before filing a motion to intervene.
An attorney/filer who needs to file a motion to intervene in a case in which he/she is not a party, shall first contact the Clerk of Courts and request that he/she be added in the e-Filing System as a non-party filer to that case. Otherwise, the attorney/filer will not be able to file the motion to intervene in that case.
Page 17 | B. Motions to Intervene
When a filer-end problem prevents electronic filing, the filer must submit a PDF through the Clerk’s public-access computer stations.
A filer who cannot file a document electronically because of a problem on the filer’s end must file the document, in PDF format, through the public access computer stations in the Clerk’s office.
Page 18 | 1. Technical Issues on the Filer’s End
When a filer’s own technical problems prevent electronic submission, the filer must use the Clerk’s public access computer stations.
A filer who cannot submit a document electronically because of a problem on the filer’s end must file the document through the public access computer stations in the Clerk’s office.
Page 19 | XVIII. TECHNICAL PROBLEMS
The Franklin County Prosecutor's Office must electronically file the Realauction.com invoice using the Notice document type.
The Franklin County Prosecutor's Office will pay any fees applicable to it directly to Realauction.com and will e-File a copy of the invoice using document type Notice.
Page 21
All continuance or case-schedule amendment requests must be made by written motion and e-filed with the Clerk of Courts.
All requests for a continuance or amendment to the case schedule shall be made by written motion e-filed with the Clerk of Courts.
Page 1 | V. Continuances or Amended Case Schedules
Mailed documents from attorneys are returned with electronic-filing registration and submission instructions.
If the Court or Clerk receives, via mail, documents to be filed from a licensed attorney, the documents will be returned to the filer with instructions on how to register as a user of the e-Filing System and how to submit the documents electronically.
Page 5 | IV.B.1. Documents Received by Mail or Facsimile from Attorneys
The Clerk may process a notice of appeal to initiate an appeal after Clerk review and payment of required deposits or fees.
However, the Clerk may process, subject to Clerk Review, Notices of Appeals to initiate an appeal, provided that the required deposit and /or filing fees have been paid.
Page 5 | IV.B.3. Documents Received by Mail or Facsimile from Attorneys
The fax returned for an attorney’s facsimile filing must include registration and electronic-submission instructions.
Instructions on how to register as a user of the e-Filing System and how to submit the documents electronically will also be provided in that fax.
Page 5 | IV.B.2. Documents Received by Mail or Facsimile from Attorneys
The Clerk’s office must first register the party as an e-Filing System user and note that the party will not receive electronic notification.
The Clerk’s office will first register the party as a user in the e-Filing System, noting that this party will not receive electronic notification.
Page 5 | IV.C.1. Documents Received by Mail from Paying Pro Se Litigants
The Clerk may assist with registration but will not be designated as the filer for documents submitted in person.
The Clerk shall provide assistance to the filer during the registration process, if needed, but the Clerk shall not be designated as a filer of any of these documents.
Page 5 | IV.A. Documents Submitted in Person
A pro se litigant may electronically file the scanned PDF version through the e-Filing System.
The pro se litigant can then e-File his/her documents, now scanned in and saved in a PDF format, through the e-Filing System.
Page 6 | VI.C. Pro Se Litigants
Proposed orders and entries are transmitted electronically to the assigned judge or magistrate, except entries withdrawing properties from a sheriff’s sale, which go to the duty judge.
Proposed orders/entries will be transmitted by the e-Filing System to the assigned Judge or Magistrate, with the exception of entries withdrawing properties from a Sheriff’s Sale, which shall be forwarded to the Duty Judge.
Page 9 | VII.
Exhibits and other items should be submitted electronically when practicable, but items incapable of electronic capture or storage may be filed and served conventionally.
Every reasonable effort shall be made to submit all exhibits electronically whenever practicable. However, exhibits or other items that cannot be captured or stored in an electronic format may be filed and served conventionally.
Page 14 | XI.C. Exhibits
After August 1, 2012, notices of appeal may be filed electronically or in paper form.
After August 1, 2012, notices of appeal may be either e-Filed or filed in paper form.
Page 14 | XI.D. Notices of Appeal
A motion seeking exemption from mandatory e-filing may itself be filed in paper format.
A motion seeking exemption from the mandatory e-Filing requirements may be filed in paper format.
Page 15 | G. Vision-Impaired Filers
A vision-impaired filer may petition the court for leave to file in paper format.
Due to limitations associated with the electronic readers used by some vision-impaired filers, vision-impaired filers may petition the Court for leave to file in paper format.
Page 15 | G. Vision-Impaired Filers
For an in-person filing accompanied by an affidavit of indigence, the Clerk directs the indigent party to a public access computer station to register for e-filing.
When an indigent party presents to the Clerk, in person, documents to be filed, and those documents are accompanied by an affidavit of indigence, the Clerk will direct said party to a public access computer station to register as a user of the e-Filing System.
Page 19 | XIX.A.1.a. In-Person Presentation of Affidavit of Indigence
When an indigent party mails documents with an affidavit of indigence, the Clerk registers the party, scans the documents in PDF, and e-files them on the party’s behalf.
When an indigent party mails to the Clerk documents to be filed, and the documents are accompanied by an affidavit of indigence, the Clerk shall: 1.) register the indigent party as a user of the e-Filing System; 2.) scan-in and upload in PDF format the submitted documents on the indigent party’s behalf; and 3.) e-File the same through the e-Filing System on the indigent party’s behalf, listing the indigent party as the filing party.
Page 19 | XIX.A.2.a. When Affidavit of Indigence is Mailed to the Clerk
For an in-person indigent filing, the Clerk scans and uploads the documents in PDF, after which the indigent party e-files the documents and affidavit of indigence.
The Clerk will scan in and upload in PDF format the documents to be e-Filed. The indigent party will then e-File his/her documents, including the affidavit of indigence.
Page 19 | XIX.A.1.a. In-Person Presentation of Affidavit of Indigence
Electronic filing or receipt of electronic service makes a party a participant in the e-Filing System.
By definition, parties filing electronically or receiving electronic service of any documents filed shall become participants in the e-Filing System.
Page 6 | IV.E. Authorization
The Clerk must note when a pro se litigant will not receive electronic notification because no email address was provided.
If the pro se litigant has not provided an e-mail address for himself/herself, the Clerk will note in the e-Filing System that the pro se party will not receive electronic notification.
Page 6 | VI.D. Pro Se Litigants
Documents may be submitted for electronic filing at any time, seven days a week.
Documents may be submitted to the Clerk for e-Filing 24 hours a day, seven days a week.
Page 9 | VIII. FILING DATE AND TIME OF ELECTRONICALLY FILED DOCUMENTS
The clerk accepts paper filings submitted by vexatious litigants as needed.
The Clerk’s office will accept the filings from the vexatious litigators in paper format, as needed.
Page 15 | F. Vexatious Litigators
The clerk accepts paper filings from a filer subject to qualifying court-ordered computer or internet restrictions.
The Clerk’s office will accept the filings from such a filer in paper format.
Page 15 | H. Court Ordered Restrictions
Filing Timing and Cure Windows
The clerk stopped accepting facsimile filings in the listed civil case types on the specified final dates.
As of the dates listed below, the Clerk stopped accepting any documents for filing via facsimile in these case types: Civil Case Type Last Day for Facsimile Filings Foreclosure (E) October 21, 2011 Professional Tort (A) November 14, 2011 Product Liability (B) November 14, 2011 Personal Injury (C) November 16, 2011 Other Civil (H) November 23, 2011 (including Commercial Docket (H4) and cognovit, excluding civil stalking or sexually-oriented offense protection orders (H2)) Workers’ Compensation (D) November 30, 2011 Administrative Appeals (F) November 30, 2011 Complex Litigation (G) November 30, 2011 MS, JG, JG1, JG2, EX, LP case types December 7, 2011 (except for petitions for court-ordered motor vehicle and watercraft titles, and garnishment proceedings)
Page 4 | III. ELECTRONIC FILING IN MANDATORY E-FILE CASE TYPES
An accepted electronic submission is generally deemed filed on the receipt date and time shown in the confirmation, but submissions after 11:59 p.m. on a Friday or the business day before a court holiday are deemed filed the following business day.
The confirmation notice shall also inform the e-Filer that, if the document is accepted for filing, the date and time reflected in the confirmation notice shall serve as the date and time of filing, unless the document was submitted for filing after 11:59 p.m. on a Friday or after 11:59 p.m. on a business day before a Court holiday. In that case, the document will be deemed filed on the following business day.
Page 9 | VIII. FILING DATE AND TIME OF ELECTRONICALLY FILED DOCUMENTS
An accepted document receives an electronic stamp showing the transmission and receipt date and time, which generally becomes its filing date and time subject to the stated exceptions.
If a document submitted for e-Filing has been accepted by the Clerk after Clerk Review, the document will receive an electronic stamp. This stamp will include the date and time that the filer transmitted the document to the e-Filing System (i.e., date and time of receipt outlined in Section A above). Subject to the exceptions noted in Section F below, the date and time reflected on the electronic stamp shall become the filing date and time for that document.
Page 10 | VIII. FILING DATE AND TIME OF ELECTRONICALLY FILED DOCUMENTS
An accepted document submitted after 11:59 p.m. on a Friday or the business day before a court holiday is deemed filed the following business day despite retaining the original submission time on its electronic stamp.
If a document is submitted for e-Filing after 11:59 p.m. on a Friday or after 11:59 p.m. on a business day before a Court holiday, and that document is then accepted for filing after Clerk Review, the document shall be deemed to have been filed on the following business day, even though the electronic stamp on the document will bear the date and time of submission of said document.
Page 10 | VIII. FILING DATE AND TIME OF ELECTRONICALLY FILED DOCUMENTS
Judicial electronic filings constitute filing upon complete receipt by the Clerk, even though Clerk review and acceptance may delay posting to the Court’s CMS and DMS.
Although such filings must still be reviewed and accepted by the Clerk, which may delay the posting of the signed, time-stamped image of the documents onto the Court’s CMS and DMS, the electronic transmission of a document with an electronic signature by a Judge or Magistrate, executed and submitted in compliance with procedures outlined herein, shall, upon the complete receipt of the same by the Clerk, constitute filing of the document for all purposes of the Ohio Civil Rules, Ohio Criminal Rules, Rules of Superintendence, and the Local Rules of this Court.
Page 10 | VIII. FILING DATE AND TIME OF ELECTRONICALLY FILED DOCUMENTS
A document rejected after Clerk Review does not enter the court record; the filer must refile it, and the original submission timestamp becomes void.
In the event the Clerk rejects a submitted document following Clerk Review, the document shall not become part of the official Court record and the e-Filer will be required to re-file the document to meet necessary filing requirements. Once a submitted document is rejected, the date and time associated with its initial submission to the Clerk of Courts, which would have been the date and time on the timestamp in the event the document was accepted for filing, becomes void.
Page 10 | VIII. FILING DATE AND TIME OF ELECTRONICALLY FILED DOCUMENTS
Court documents signed electronically are deemed filed as of the date and time the Clerk receives them through the e-Filing System.
Any documents submitted for e-Filing by the Court, after having been signed electronically, shall be deemed to have been filed as of the date and time of receipt of the same by the Clerk through the e-Filing System.
Page 10 | VIII. FILING DATE AND TIME OF ELECTRONICALLY FILED DOCUMENTS
Motions requesting withdrawal of properties from Sheriff’s Sales must be filed by 5:00 p.m. on the Thursday before the sale.
motions requesting that properties be withdrawn from Sheriff’s Sales shall be filed no later than 5:00p.m. on the Thursday prior to the Sheriff’s Sale to allow for sufficient time for the motions and proposed orders/entries to follow the process outlined above.
Page 11 | VIII. [Sheriff’s Sale deadline]
A Court document electronically signed by a judge or magistrate constitutes filed when the Clerk completely receives it.
The electronic transmission of a document that has been electronically signed by a Judge or Magistrate in compliance with procedures adopted by the Court shall, upon the complete receipt of the same by the Clerk, constitute filing of the document for all purposes of the Ohio Civil Rules, Ohio Criminal Rules, Rules of Superintendence, and the Local Rules of this Court.
Page 11 | IX. ELECTRONIC FILING AND ELECTRONIC SERVICE BY THE COURT OF COURT-CREATED DOCUMENTS
The earliest restitution-hearing date in the summons must be the first available Thursday at least 14 days after filing, or a later non-holiday Thursday.
The earliest date contained in the summons for the restitution hearing shall be either the first available Thursday 14 days after the filing of the complaint, or any Thursday thereafter that is not a legal holiday.
Page 15 | XIV. FORCIBLE ENTRY AND DETAINER CASES
A filer may petition the court, upon satisfactory proof, to have a document deemed filed on its electronic submission date when a Clerk error prevented timely filing.
In the unlikely event that user error on the part of the Clerk prevents a document from being timely filed, the filer may, upon satisfactory proof, petition the Court for an order permitting the document to be deemed filed as of the date it was electronically submitted.
Page 17 | A. User Filing Errors
After a filer-end technical problem, the filer may seek a court order deeming the document filed on its electronic submission date upon satisfactory proof.
A filer who cannot submit a document electronically because of a problem on the filer’s end may, upon satisfactory proof, petition the Court for an order permitting the document to be deemed filed as of the date it was electronically submitted.
Page 18 | 1. Technical Issues on the Filer’s End
Filers unable to submit electronically because of an officially acknowledged outage are deemed timely if they submit by the next business day.
Filers who are unable to electronically submit their filings due to a system outage, and who then submit their filings no later than the next business day after an officially acknowledged system outage, shall be deemed to have timely submitted their filings.
Page 18 | 2. Technical Issues With the E-Filing System
A motion in limine must be filed no later than one week before the trial date.
Motions in limine shall be filed no later than one week prior to the trial date.
Page 1 | VII. Trial Procedures
Joint proposed jury instructions, interrogatories, and verdict forms are due to the staff attorney no later than one week before trial.
The joint proposed jury instructions, interrogatories and verdict forms shall be submitted to the staff attorney in MS Word format no later than one week prior to the trial date.
Page 1 | VII. Trial Procedures
After a judicial decline, the filer must review the stated reason and comply with any accompanying instructions when necessary.
The attorney/filer shall then check the noted reason for the decline and comply with the provided instructions, if necessary.
Page 16 | XVI.A. Motions to Consolidate and Proposed Consolidation Orders
The submitting attorney or filer receives a judicial-decline notice when a proposed consolidation order is declined.
The attorney/filer who submits a proposed consolidation order will receive a “judicial decline” notice associated with the order.
Page 16 | XVI.A. Motions to Consolidate and Proposed Consolidation Orders
Incorrect, corrupt, or unreadable e-filing submissions are rejected, and the filer is notified to resubmit.
A document that is incorrectly submitted for e-Filing (e.g., as a result of entering a wrong case number, attaching an incorrect PDF file to a submission for e-Filing, or where the electronic file is corrupt or unreadable) will be rejected and the filer will be notified of the error(s) and the need to re-submit.
Page 17 | A. User Filing Errors
After a document is docketed, only the Clerk’s office may correct docket errors; the filer cannot modify an accepted document.
Once a document is submitted and becomes part of the case docket, corrections to the docket are made only by the Clerk’s office. A filer cannot make changes to any document once it has been submitted and accepted for filing.
Page 17 | A. User Filing Errors
For a known or anticipated outage, the Clerk must post an official outage alert on both the Clerk’s and e-Filing websites.
If the system outage is known and/or anticipated ahead of time, the Clerk’s Office shall post a message on the Clerk’s website and the e-Filing website, alerting filers of a possible system outage. Said message shall constitute an official acknowledgment of a system outage that may have prevented some filers from submitting their filings within a certain timeframe.
Page 18 | 2. Technical Issues With the E-Filing System
After an unexpected outage, the Clerk must post an acknowledgment on the Clerk’s website, using reasonable efforts to post within 24 hours or by noon the next business day.
If the system outage is unexpected, the Clerk’s Office shall post a message on the Clerk’s website once the outage has been resolved. Said message shall constitute an official acknowledgment of a system outage that may have prevented some filers from submitting their filings within a certain timeframe, as identified in the message. All reasonable efforts shall be made to post such a message within 24 hours of a resolved system outage or no later than 12:00 p.m. on the next business day after an unexpected system outage.
Page 18 | 2. Technical Issues With the E-Filing System
A technical failure occurs when the e-Filing site cannot accept filings for more than one hour after 10:00 a.m. that day.
The Clerk shall deem the e-Filing System to be subject to a technical failure on a given day if the site is unable to accept filings continuously or intermittently over the course of any period of time greater than one hour after 10:00 a.m. that day.
Page 18 | B. Technical Failures
The submission confirmation must state the receipt date and time and serve as proof of receipt.
The confirmation notice shall include the date and time of receipt and shall serve as proof of receipt of the submission.
Page 9 | VIII. FILING DATE AND TIME OF ELECTRONICALLY FILED DOCUMENTS
The e-Filing System must send the filer a confirmation when an electronic filing is received.
Upon receipt of an electronic document submitted for filing, the e-Filing System shall issue to the e-Filer a confirmation that the submission has been received.
Page 9 | VIII. FILING DATE AND TIME OF ELECTRONICALLY FILED DOCUMENTS
The Clerk must later notify the e-filer whether the submission was accepted or rejected for docketing and filing.
An e-Filer will receive subsequent notification from the Clerk indicating that the submission has been accepted or rejected by the Clerk’s office for docketing and filing into the Court’s Case Management System.
Page 9 | VIII. FILING DATE AND TIME OF ELECTRONICALLY FILED DOCUMENTS
After the clerk confirms review and acceptance for e-filing, a non-party filer need not retain a paper copy of the electronically submitted document.
Notwithstanding any entity-specific rules or statutes pertaining to records retention that may state otherwise, the non-party filer need not keep a paper copy of the electronically submitted document once the non-party filer received confirmation from the Clerk that the document has been reviewed and accepted for e-Filing.
Page 15 | XIII. NON-PARTY FILERS
Service and Proof of Service Rules
In an e-File case, the filing party must electronically serve all filings after the pleadings on registered users through the authorized e-Filing System.
Subject to the exceptions noted in Section A below, it shall be the responsibility of the filing party to serve all filings subsequent to the pleadings on all other parties in an e-File case. The filing party shall make service upon all other registered users of the e-Filing System
Page 11 | X. ELECTRONIC SERVICE OF FILINGS AND OTHER DOCUMENTS
A filing party submitting a Complaint or Third-Party Complaint electronically must request service through the e-Filing System.
When submitting any Complaint or Third-Party Complaint for electronic filing, the filing party shall also request service through the e-Filing System in accordance with the Ohio Rules of Civil Procedure.
Page 11 | X.A. Service of Original Complaint or Third-Party Complaint
The Court must serve paper copies of Court-created documents on pro se litigants and parties not registered for electronic filing.
The Court shall serve pro se litigants and parties who are not registered users of the Court’s e-Filing System with paper copies of all notices, decisions, orders and other documents that are created by the Court.
Page 11 | IX. ELECTRONIC FILING AND ELECTRONIC SERVICE BY THE COURT OF COURT-CREATED DOCUMENTS
Electronic service does not replace the pleading-service methods required by the applicable procedural rules.
E-Service shall not replace the methods of service of pleadings prescribed in the applicable Rules of Procedure.
Page 11 | X.A. Service of Original Complaint or Third-Party Complaint
After the Court approves and e-files a proposed order or entry, the submitting party must print and mail it to all non-registered parties.
Upon notification that its proposed order or entry has been approved by the Court and e-Filed, the party who submitted that proposed order or entry shall print out a copy of the e-Filed order or entry and mail it to all non-registered parties on that case, at those parties’ last known addresses.
Page 12 | X.C.4 Service of Filings Subsequent to the Complaint
After electronic acceptance, the filing party must print and mail the document to a non-registered user at the user’s last known address.
Upon notification that its document has been accepted for e-Filing, the filing party shall print out a copy of the e-Filed document and mail it to the non-registered user at said user’s last known address.
Page 12 | X.C.3 Service of Filings Subsequent to the Complaint
Every document filed electronically requires a Certificate of Service.
A Certificate of Service is still required when a party files a document electronically.
Page 12 | X.C.2 Service of Filings Subsequent to the Complaint
The e-Filing System’s electronic notice constitutes service on the registered recipient under the applicable court rules.
This electronic notice through the e-Filing System shall constitute service of that document upon that party in accordance with the applicable rules of the Court.
Page 12 | X.C.1 Service of Filings Subsequent to the Complaint
The party submitting a proposed order or entry is responsible for serving the signed e-filed copy, while the Clerk is responsible for serving the Civ.R. 58(B) notice of judgment and recording that service.
Notwithstanding the provisions in paragraph 4 above, which pertain to the service of a copy of a proposed order or entry once it has been signed by the judge and e-filed, including the service of a copy of a final judgment entry, which is the responsibility of the party who submitted the proposed order/entry, the Clerk of Courts has been and shall continue to be responsible for the service of a notice of a judgment pursuant to Civ.R. 58(B) and the appropriate notation of that service on the docket.
Page 13 | C. Service on Parties
The Clerk must serve registered users with the Civ.R. 58(B) notice of judgment electronically through the e-Filing System notifications page.
With respect to parties who are registered users of the e-Filing System, the Clerk of Courts has been and shall continue to serve them with notice of a judgment pursuant to Civ.R. 58(B) electronically, through the e-Filing System. In such instances, the electronic notice will appear on the registered user’s notifications page through the e-Filing System.
Page 13 | C. Service on Parties
The Clerk must serve non-registered parties with a hard-copy Civ.R. 58(B) notice of judgment by regular mail.
With respect to parties who are not registered users of the e-Filing System, the Clerk of Courts has been and shall continue to serve them with notice of a judgment pursuant to Civ.R. 58(B) via regular mail with hard copy notices.
Page 13 | C. Service on Parties
A filer who submits a document to the Clerk for scanning and e-filing must print and mail a paper copy to every non-registered party.
A filer who brings a document to the Clerk’s office for scanning and uploading to the e-Filing System shall serve paper copies on all non-registered parties in the case. Such a filer will have to print out (via the Clerk’s print services and at a rate set by the Clerk, or via any other computing and/or print station) a copy of the e-Filed document and mail it to the non- registered parties.
Page 13 | C. Service on Parties
A filer who submits a document to the Clerk for e-filing must serve all registered users electronically through the e-Filing System.
However, such a filer shall serve all registered users on that case electronically via the e-Filing System (e-Service).
Page 13 | C. Service on Parties
Paper service on a non-registered user is deemed complete on the date stated on the attached Certificate of Service, which is the document’s e-filing submission date.
Service of a paper copy of an electronically filed document on a non-registered user shall be deemed complete on the date set forth on the Certificate of Service attached to said document, i.e., the date on which the attached document was submitted to the e-Filing
Page 13 | D. Service on Parties: Time to Respond or Act
Electronic service is complete when the registered user receives the document-specific notice on the e-Filing System notifications page.
E-Service of an electronically filed document shall be deemed complete when the registered user receives the notice appearing on his/her notifications page through the e-Filing System, notifying said user that the specific document has been e-Filed.
Page 13 | D. Service on Parties: Time to Respond or Act
Electronic service after the Complaint or Third-Party Complaint does not provide the three-day response-time extension available for mail or commercial-carrier service.
parties served electronically shall no longer be entitled to the three-day extension of time to respond that they would otherwise be entitled to if they were served by mail or by a commercial carrier service.
Page 12 | X.C.5 Service of Filings Subsequent to the Complaint
Registered users must check the e-Filing System notifications page and may not rely solely on courtesy emails.
It is the responsibility of the registered user to check his/her notifications page in the e-Filing System for notices pertaining to recent filings, and to not rely solely on the courtesy e-mails delivered to the user’s designated e-Filing e-mail account.
Page 12 | X.C.1 Service of Filings Subsequent to the Complaint
Response periods for documents received through e-Service or other means must be calculated under the Court’s applicable rules.
The time to respond to documents received via e-Service or otherwise shall be computed in accordance with the applicable rules of the Court. See Subsection C-5 above for recent changes.
Page 13 | D. Service on Parties: Time to Respond or Act
If a post-consolidation motion is not filed in every consolidated case, electronic notice and service will go only to registered users associated with the case where it was filed.
If an attorney/filer fails to comply with Loc.R. 31.02(E)(2) and does not file a motion subsequent to a consolidation in all consolidated cases, only the registered users who are associated with the case in which that motion is filed will receive electronic notice/e-Service of the newly-filed motion.
Page 16 | XVI.A. Motions to Consolidate and Proposed Consolidation Orders
A pro se litigant who supplied an email address receives electronic notification and service.
However, in the event the pro se litigant has provided an e-mail address for himself/herself, the pro se litigant will receive electronic notification and service.
Page 5 | IV.C.1. Documents Received by Mail from Paying Pro Se Litigants
A pro se litigant who supplied an email address receives electronic service and notification.
If the pro se litigant has provided such an e-mail address, the pro se litigant will receive electronic service and notification.
Page 6 | VI.D. Pro Se Litigants
The e-Filing System serves as the Clerk’s agent for electronic filing, receipt, service, and retrieval of electronic documents.
The e-Filing System is hereby appointed the agent of the Clerk for purposes of electronic filing, receipt, service and retrieval of electronic documents.
Page 9 | VIII. FILING DATE AND TIME OF ELECTRONICALLY FILED DOCUMENTS
Filing Fees and Waivers
The Clerk’s electronic filing for a paying pro se litigant requires payment of the applicable deposit or filing fee.
Provided that the required deposit and /or filing fees have been paid, the Clerk will then e-File the same through the e-Filing System, listing the pro se party as the filer.
Page 5 | IV.C.3. Documents Received by Mail from Paying Pro Se Litigants
If an indigent party’s affidavit is rejected and the party fails to pay the applicable fees and cost deposit after proper notice, the case will be dismissed.
In the event the affidavit of indigence is rejected by the assigned judge and, after proper notice, the indigent party fails to pay the applicable filing fees and deposit as security for costs, the case will be dismissed.
Page 19 | XIX.A.1.d. In-Person Presentation of Affidavit of Indigence
In mandatory e-file case types, filing fees, cost deposits, and other costs must be paid by credit card when the document is submitted, subject to Section XX.
Except as specifically provided for in Section XX, in all mandatory e-File case types, deposits as security for costs, filing fees and all other costs shall be paid by credit card at the time a document is submitted for e-Filing.
Page 19 | XIX. METHOD OF PAYMENT
The Online Auction Fee is $215 through February 28, 2019, and $220 beginning March 1, 2019.
The fee charged shall be $215 up to February 28, 2019, and $220 from March 1, 2019 going forward.
Page 20 | XX. PRAECIPES FOR ORDER OF SALE – ONLINE AUCTION
Realauction.com charges $220, or $215 before March 1, 2019, and will not refund the fee.
Realauction.com will not refund the $220 fee (or $215 if prior to March 1, 2019).
Page 21
The Clerk charges $1.00 per produced service copy and assesses the charge as costs against funds on deposit.
the Clerk shall charge a fee of $1.00 per service copy produced and shall assess those fees as costs against the funds on deposit.
Page 11 | X.B. Service Copies
The Online Auction Fee is waived for filings by the Franklin County Prosecutor’s Office and for an Alias Praecipe for Order of Sale.
The fee shall be waived whenever the filer is the Franklin County Prosecutor’s Office or the filed document is an Alias Praecipe for Order of Sale.
Page 20 | XX. PRAECIPES FOR ORDER OF SALE – ONLINE AUCTION
The Franklin County Prosecutor's Office must pay applicable Realauction.com fees directly to Realauction.com.
The Franklin County Prosecutor's Office will pay any fees applicable to it directly to Realauction.com
Page 21
Users must pay the Clerk's established rates for printed copies of e-filed documents.
Users shall be charged for printed copies of documents at rates established by the Clerk.
Page 21 | XXII. PUBLIC ACCESS COMPUTER STATIONS AND PRINT CHARGES
The authorized e-filing system must provide an electronic method for paying deposits and fees and for filing an affidavit of indigence.
The authorized e-Filing System will establish a method for ac c epting payments of deposits and fees electronically, including the process for filing an affidavit of indigence.
Page 21
Qualifying prisoners, some pro se filers with indigent status, and some government agencies may have costs deferred after validation of their status.
Prisoners and some pro se filers who qualify for indigent status, along with some government agencies, will need to have their costs deferred, and the Clerk and/or the Court will need to validate that those parties are in fact indigent or that they represent a qualifying government agency.
Courtesy Copy Requirements
Counsel must present the original paper cognovit note to chambers for review before the judge signs the proposed judgment entry.
However, counsel must also present to the assigned Judge’s chambers the original cognovit note, which shall be reviewed in paper format prior to the signing of the proposed cognovit judgment entry.
Page 16 | XV. COGNOVIT ACTIONS
Sealing & Redaction Procedures
Documents may be filed under seal only after the Court has entered a prior sealing order.
Documents shall be filed under seal only with prior Court order.
Page 13 | C. Service on Parties
A party may submit documents for sealed filing only after the sealing order has been signed and journalized.
A party shall file documents to be sealed only after an order sealing the documents has been signed and journalized.
Page 14 | XI.A. Documents Filed Under Seal
When documents are ordered unsealed for the case record, the Clerk must remove the electronic restriction while preserving the original filing date.
Should the documents be ordered unsealed and maintained in the case record, the Clerk shall change the electronic restriction of the document, which preserves the actual date of the filing of the document.
Page 14 | XI.A. Documents Filed Under Seal
Filing Bundling Requirements
Exhibits should, to the extent possible, be bundled with the motion or brief to which they apply.
All exhibits shall be filed in PDF format and shall, to the extent possible, be filed along with the motion or brief to which they apply.
Page 9 | VII.
Adjournment & Extension Requirements
All parties must execute continuance-request entries in paper form.
Entries for continuance must be executed by all parties in paper form.
Page 1 | I. General
A party whose e-service fails may move for an extension of its response or performance deadline.
If e-Service on a party does not occur, the party to be served may, upon motion, be entitled to an order extending that party’s response deadline or the period within which any right, duty or act shall be performed.
Page 13 | E. Failure of Electronic Service
Before filing a continuance motion, counsel must first try to speak with opposing counsel about possible objection and should state in the motion whether the request is agreed or opposed.
Prior to filing any motion to continue, counsel shall make efforts to speak with opposing counsel first to ascertain whether any objection to the request will be made. Within the motion, counsel should clearly advise the Court as to whether any request for continuances are agreed or opposed.
Page 1 | V. Continuances or Amended Case Schedules
Counsel is encouraged, but not required, to provide advance notice of a continuance request.
Counsel is encouraged to give the court any advance notice for a request for continuance.
Page 1 | I. General
Chambers Communication Rules
Attorneys unfamiliar with courtroom technology are encouraged to contact the Court's IT staff at 614-525-7587 to schedule a tutorial.
Attorneys unfamiliar with the Court’s courtroom technology are encouraged to contact the Court’s IT staff at 614-525-7587 to schedule a tutorial session.
Page 1 | II. Trial Procedures
Contact the assigned Chambers in advance to schedule a courtroom-technology walkthrough with an IT staff member.
To schedule a technology 2 walkthrough with an IT staff member, please contact the Chambers assigned to your case in 4 advance.