Franklin County Court of Common Pleas Sealing & Redaction Procedures

The Clerk must redact personal identifying information, including exact birth dates and Social Security numbers, before CQE materials are placed in the court's public records.

All personal identifying information such as exact birth dates and social security numbers shall be redacted from materials by the Clerk before they are filed in the public records of this court, pursuant to the Ohio Rules of Superintendence.

A courthouse or courtroom body-worn-camera recording may not be released externally without advance review by the Administrative Judge or designee, and any recording containing confidential, exempt, or privileged material requires that official's consent for release.

A recording made in the courthouse, or a courtroom, shall not be released to anyone outside the Court and the law enforcement agency unless the recording has been provided to the Administrative Judge, or his/her designee, in advance and with sufficient time to determine if there is confidential or exempt material contained within the recording. If the camera records and stores any portion of a Local Rule 101 Page 3 of 4 ===== PAGE 4 ===== court proceeding, confidential, exempt, or privileged material may not be released without Administrative Judge or designee consent.

Filings referencing trade secrets or privileged communications may be redacted for the public record, but a complete unredacted copy must be submitted to the court for in camera review; the court may later authorize disclosure.

If a receiver’s report, motion, fee application, or other filing refers to trade secrets (such as a plan for operating an ongoing business, proposed sale prices, customer information, personnel matters, or other non-public information) or would necessarily reference attorney-client or work-product communications, then redacted documents ===== PAGE 10 ===== may be filed in the public record and served upon all parties that have appeared. When that occurs, a complete un-redacted document shall be submitted to the court for in camera review. Upon application by the receiver or any party, the court will re- examine the document and determine whether previously redacted information should be disclosed in the public case file or for attorney-eyes only.

The record custodian must make additional redactions before releasing a recording whenever directed to do so by the Administrative Judge or designee.

The custodian of the record shall, upon direction of the Administrative Judge or designee, execute further redactions prior to the release of the recording.

For interim billing while a criminal case remains open, counsel must submit redacted records or seek an in-camera order keeping the billing materials sealed until the case is completed.

If necessary for interim billing while a case remains open, counsel shall submit redacted records, or tender an order to the assigned judge in camera that the billing materials be kept under seal at the court until completion of the case.