Hocking County Court of Common Pleas, General & Domestic Relations Divisions Electronic Filing Rules

CRITICAL

After e-filing goes live, facsimile filing is not accepted unless the Court grants leave for good cause.

Facsimile Filing will not be accepted absent leave of the Court for good cause shown, once e-filing has gone live with the Court.

CRITICAL

Applies to

Pleadings and all other papers

Pleadings and all other papers must be filed electronically with the clerk, subject to this rule and any further guidance in a Court Memo Entry.

In conformity with the Ohio Revised Code, Ohio Civil Rule 5(E), and Ohio Criminal Rule 12(B), pleadings and all other papers shall be filed with the clerk of courts electronically, subject to the provisions in this rule. The Court may address above requirements and provide further guidance on efiling requirements by Memo Entry.

CRITICAL

A person or entity must register with the EFM and provide a designated email address before e-filing; the EFM emails notice of approval or denial.

A person or entity must first register with the EFM in order to e-file. Upon approval or denial of the request for access to the EFM, the person or entity will receive an email of approval or denial. An e-filer must provide a designated email address to the EFM.

CRITICAL

Applies to

Original document requiring non attorney signature

When an original document requires a non-attorney’s signature, the filing party or clerk must scan the original and electronically file it.

If an original document requires a signature of a non-attorney, the filing party or the clerk’s office must scan the original document and then electronically file it.

CRITICAL

Applies to

Deposition transcript

Deposition transcripts must be filed in hard format with the clerk under the local rules.

All deposition transcripts must be filed in hard format with the clerk, pursuant to the local rules.

CRITICAL

Applies to

Court of appeals case

Court of Appeals cases are listed as filings not accepted.

Court of Appeals Cases.

CRITICAL

Applies to

Civil protection order

Civil Protection Orders, Civil Stalking Protection Orders, and Emergency Custody Orders are listed as filings not accepted.

Civil Protection Orders, Civil Stalking Protection Orders, and Emergency Custody Orders.

CRITICAL

If filer-side problems prevent electronic filing, the filer must file a hard copy or fax the document to the clerk.

A filer who cannot file a document electronically due to problems on the filer’s end must file a hard copy of or fax file the document with the clerk.

CRITICAL

Applies to

Discovery documents

Discovery documents may not be filed with the court without leave obtained for good cause shown.

Discovery documents shall not be filed with the court, unless leave is obtained for good cause shown.

CRITICAL

Applies to

Jury instructions

Proposed written jury instructions must be provided by email no later than 72 hours before trial.

(B) Parties shall provide proposed written jury instructions, via email, no later than (72) hours before trial.

CRITICAL

After e-filing goes live, facsimile filing is not accepted unless the court grants leave for good cause.

Facsimile Filing will not be accepted absent leave of the Court for good cause shown, once e-filing has gone live with the Court.

CRITICAL

Pleadings and other papers must be filed electronically with the clerk, subject to the rule’s provisions.

(a) In conformity with the Ohio Revised Code, Ohio Civil Rule 5(E), and Ohio Criminal Rule 12(B), pleadings and all other papers shall be filed with the clerk of courts electronically, subject to the provisions in this rule.

CRITICAL

A person or entity must register with the EFM and provide a designated email address before e-filing.

(c) Registration. A person or entity must first register with the EFM in order to e-file. Upon approval or denial of the request for access to the EFM, the person or entity will receive an email of approval or denial. An e-filer must provide a designated email address to the EFM.

CRITICAL

A filer unable to e-file because of problems on the filer’s end must file a hard copy or fax the document to the clerk.

2. A filer who cannot file a document electronically due to problems on the filer’s end must file a hard copy of or fax file the document with the clerk.

CRITICAL

Applies to

Proposed order

Proposed orders and entries must be submitted electronically to the assigned judge’s or magistrate’s administrative assistant and not filed with the clerk; CSEA is subject to the requirement.

(C) All proposed orders and entries shall be provided electronically, via email or other method approved by the Court, to the administrative assistant of the judge or magistrate assigned to the case and shall not be filed with the Clerk or Courts. The CSEA is not exempt from this requirement.

WARNING

Applies to

Pleading or other document

With Court leave, eligible post-initiating pleadings or documents under 26 pages that do not require a Loc.R. 4 security deposit may be tendered for facsimile filing.

With leave of the Court, facsimile filing will be accepted pursuant to the following: (1) The clerk of this court maintains a private telephone line and facsimile machine to accept documents for filing in civil, criminal, and domestic-relations cases, and as limited by this rule. (2) Pleadings or other documents that are filed after the original complaint or other initiating pleading and that are less than 26 pages long and do not require a security deposit under Loc.R. 4 may be tendered to the clerk for filing by facsimile transmission.

WARNING

Applies to

Original hard copy after facsimile filing

After a document is accepted and filed by facsimile, the filer should not submit the original hard copy for filing, and the clerk should not accept it.

Following the acceptance of and filing of a document by means of facsimile transmission, the original “hard copy” should not be tendered to the clerk for purposes of filing, and the clerk should not accept for filing the original "hard copy."

WARNING

Applies to

Notarized affidavit

The clerk will not accept notarized affidavits by facsimile unless the Court first grants leave.

Notarized affidavits will not be accepted by facsimile filing by the clerk, unless leave of the Court is first obtained.

WARNING

Anyone choosing electronic filing bears the risk of delay, signal disruption, and document readability problems that may prevent proper filing.

Any attorney, party or other person who elects to file any document electronically will be responsible for any delay, disruption, interruption of electronic signals, and readability of the document and accepts the full risk that the document may not be properly filed with the clerk as a result.

WARNING

The attorney or party filing attachments or exhibits in multiple parts should advise the clerk as to which pleading, motion, or memorandum the attachments or exhibits belong with by stating so in the comment field of the e-filing system.

The attorney or party filing attachments or exhibits in multiple parts should advise the clerk as to which pleading, motion, or memorandum the attachments or exhibits belong with by stating so in the comment field of the e-filing system.

WARNING

Applies to

Discovery materials

The clerk will not accept the listed discovery materials for filing unless the court orders otherwise, they will be used as evidence, or they relate to a pending motion and are attached in support.

Pursuant to Rule 5(D) of the Ohio Rules of Civil Procedure, the clerk will not accept for filing: depositions upon oral examination, interrogatories, requests for documents, requests for admissions and answers, or responses thereto, unless (1) the court otherwise orders, (2) they are to be used as evidence, or (3) they relate to a pending motion and are attached in support.

WARNING

Applies to

Notice of response to discovery requests

A notice of response to discovery requests is the only discovery-related document that need be filed.

Only a notice of response to discovery requests need be filed.

WARNING

With leave of court, qualifying post-initiating documents under 26 pages and not requiring a security deposit may be fax-filed.

(2) Pleadings or other documents that are filed after the original complaint or other initiating pleading and that are less than 26 pages long and do not require a security deposit under Loc.R. 4 may be tendered to the clerk for filing by facsimile transmission.

WARNING

Applies to

Discovery materials

The clerk will not accept specified discovery materials for filing unless the court orders filing, the materials will be used as evidence, or they support a pending motion.

8.01 Pursuant to Rule 5(D) of the Ohio Rules of Civil Procedure, the clerk will not accept for filing: depositions upon oral examination, interrogatories, requests for documents, requests for admissions and answers, or responses thereto, unless (1) the court otherwise orders, (2) they are to be used as evidence, or (3) they relate to a pending motion and are attached in support.

WARNING

Applies to

Discovery documents

Discovery documents may not be filed without leave for good cause; only a notice of response need be filed.

Discovery documents shall not be filed with the court, unless leave is obtained for good cause shown. Only a notice of response to discovery requests need be filed.

INFO

Applies to

Complaint

Complaints, including criminal complaints, are permitted to be filed electronically.

Complaints, including criminal complaints, may be filed electronically.