Monroe County Court of Common Pleas, General Division Sealing & Redaction Procedures

CRITICAL

Personal and private information must be filed separately as a non-public record and kept in a separate envelope in the case file.

Personal and private information must be submitted in a separate filing which will be deemed by the Court as non-public record. The information will be kept in a separate envelope within the case file marked as follows:

CRITICAL

The filing party and counsel are responsible for removing personal and private information from filings, including attached exhibits and addenda.

It is the responsibility of the filing party and counsel to remove personal and private information from a document filed with the Clerk of Court's office. The responsibility of the filing party and counsel to remove personal and private information extends to and includes exhibits or addenda attached to filings, such as preliminary and final judicial reports which itemize state tax liens that use social security numbers a case numbers, or medical records.

CRITICAL

Personal and private information, including Social Security numbers and full financial account numbers, may not be included in a public record; an account number may be listed in the partial form shown.

The following information is deemed “personal and private” and may not be included in a public record: - 1. Social security number; - 2. Full financial account number (may be listed as e.g. “— 1234”); and - 3. Any other information deemed personal and private by any federal or sate statute, regulation, executive order, or court ruling.

CRITICAL

A Guardian ad Litem must limit case disclosures to reports to the Court or what is necessary for the role, protect specified confidential information, and may recommend restricted report access after trial; the Court may order access under protective conditions upon application.

As an officer of the court, a Guardian ad Litem shall make no disclosures about the case or the investigation except in reports to the Court or as necessary to perform the duties of a Guardian ad Litem. A Guardian ad Litem shall maintain the confidential nature of personal identifiers, as defined in Rule 44 of the Supreme Court's Rules of Superintendence, or addresses where there are allegations of domestic violence or risk to a party's or child's safety. A Guardian ad Litem may recommend that the Court restrict access to the report or a portion of the report, after trial, to preserve the privacy, confidentiality, or safety of the parties or the person for whom the Guardian ad Litem was appointed in accordance with Rule 45 of the Supreme Court's Rules of Superintendence. The Court may, upon application, and under such conditions as may be necessary to protect the witnesses from potential harm, order disclosure of or access to the information that addresses the need to challenge the truth of the information received from the confidential source.

CRITICAL

In proceedings involving allocation of parental rights and responsibilities, the Guardian ad Litem's final report must be submitted under seal.

Proceedings involving the allocation of parental rights and responsibilities, the final report shall be submitted to the Court under seal and made available to the parties for inspection no less than seven (7) days before the final hearing unless the due date is extended by the Court.

WARNING

Personal and private information should be listed on the General Information Sheet for Domestic Relations Cases, which is kept in a separate envelope.

Any personal and private information such as social security numbers and account numbers, should be listed on the General Information Sheet for Domestic Relations Cases which will be kept in a separate envelope within the case file.

WARNING

The Clerk and Deputy Clerks are not responsible for removing personal and private information from public documents.

The Clerk or Deputy Clerks shall have no responsibility for the removal of any personal and private information filed in a public document in the Monroe County Clerk of Court's office.

WARNING

The Clerk or Deputy Clerks will remove personal and private information from a stamp-filed document only with a court order.

The Clerk of Courts or Deputy Clerks will not remove any personal and private information from a stamp-filed document, including records or transcripts transmitted to this Court from another Court, without a court order to do so.

WARNING

A party, attorney, or other person whose personal and private information appears in a public court record may petition for its removal; if granted, the information is removed, placed in a separate envelope, and deemed non-public.

A party or an attorney in a case, or any other person whose personal and private information is contained in a public record of this Court may petition the Court for the removal of personal and private information, and if the request is granted, the personal and private information will be removed from a stamp-filed document and placed in a separate envelope and deemed non-public record.

WARNING

Personal and private information in documents filed before the rule took effect, and in records or transcripts transmitted from another court, is considered public.

Any personal and private information in documents filed prior to the implementation of this Rule is considered public. Any personal and private information in records or transcripts transmitted to this court from another Court is considered public.

WARNING

All personal and private information such as social security numbers should be listed on the General Information Sheet for civil cases which will be kept in a separate envelope within the case file.

All personal and private information such as social security numbers should be listed on the General Information Sheet for civil cases which will be kept in a separate envelope within the case file.

INFO

In domestic relations cases, personal and private information may be omitted from documents required to be filed under Local Rule XIII.

In all domestic relations cases, the personal and private information may be eliminated on all documents required to be filed under Local Rule XIII.