Portage County Court of Common Pleas, Ohio Electronic Filing Rules

CRITICAL

A party must submit hard copies of exhibits that are unavailable electronically or too lengthy to scan.

A party shall submit hard copies of exhibits which are not available m electronic form or which are too lengthy to scan.

CRITICAL

Attachments and exhibits must be filed electronically, except those over 30 megabytes, which must be submitted in hard copy and served on all other parties.

Attachments and exhibits are to be filed electronically. Large attachments or exhibits over 30 megabytes cannot be filed electronically and must be submitted in hard copy and served on all other parties.

CRITICAL

Applies to

Motion to seal

A party seeking to file an unredacted document under seal must electronically file a motion to seal.

The party seeking to file an un-redacted document must electronically file a motion to file the document under seal.

CRITICAL

Pleadings and other papers may be filed electronically under the rule, but the Clerk currently accepts filings only by email.

(B) Electronic Filing Policy* * (Portage County Clerk of Courts only accepts e-mail filing at this time. There is currently no "e-filing" available.) (1) In conformity with Ohio Revised Code, Ohio Civil Rule 5(E) and Criminal Rule 12(B), pleadings and other papers may be filed with the Clerk of Courts electronically, subject to the provisions in this rule.

CRITICAL

A facsimile transmission and the signature it contains are accepted as the original for filing under Ohio Civil Rule 5(E).

A facsimile transmission will be accepted for filing as the original, and the signature contained thereon will be accepted as the original, in conformity with Rule 5(E) of the Ohio Rules of Civil Procedure.

CRITICAL

Applies to

Electronically filed document

A compliant electronically filed document is accepted as the original, and the filer must not file a hard copy with the Clerk.

(I) A document electronically filed will be accepted as the original filing, consistent with Ohio Civil Rule S(E) and Criminal Rule l 2(B) if the person filing electronically complies with all of the requirements set forth in this Local Rule. (2) The person filing electronically shall not file a hard copy with the Clerk of Courts but must maintain in his or her records, and have available for production upon request by the Court, the Clerk of Courts or other counsel, the source document of any document electronically filed.

CRITICAL

Applies to

Fax filing

Fax filing is an available filing channel for documents accepted by the Clerk, subject to the Rule’s provisions.

(A) Subject to the provisions of this Rule, all documents sent by fax and accepted by the Clerk shall be considered filed with the Court as of the date the Clerk timestamps the document received, as opposed to the date and time of the fax transmission.

CRITICAL

Applies to

Original hard copy

Following the acceptance of and filing of a document by means of facsimile transmission, the original "hard copy" shall not be tendered to the Clerk for purposes of filing, and the Clerk should not accept for filing the original "hard copy."

Following the acceptance of and filing of a document by means of facsimile transmission, the original "hard copy" shall not be tendered to the Clerk for purposes of filing, and the Clerk should not accept for filing the original "hard copy."

WARNING

Pleadings requiring an accompanying filing fee, complaints, and pleadings in special juvenile proceedings—including parental by-pass proceedings and protection-order petitions—are not accepted by fax.

Any pleading which requires an accompanying filing fee. (C) Any complaint. (D) Any pleadings in special juvenile proceedings including, but not limited to, parental by-pass proceedings and petitions for protection orders.

WARNING

The Court recommends filing in person or by mail; fax filing is permitted but should not be routine.

Every effort should be made to file documents in person or by mail. Fax filings are acceptable, but should not be utilized as a routine practice.

WARNING

Pleadings and other papers may be filed with the Juvenile Court by fax at (330) 297-2227, subject to the stated restrictions on fax filings.

Pleadings and other papers may be filed with the Juvenile Court by facsimile transmission to the following number: (330) 297-2227.

INFO

Applies to

Subsequent filing

Filings made after the original complaint or indictment may be filed by fax.

All filings subsequent to the original complaint/indictment may be filed by facsimile transmission.

INFO

The Court accepts filings by mail or other private delivery service.

The Court will accept filings by mail or other private delivery service.

INFO

Exhibits supporting electronically filed motions should also be filed electronically.

In general, exhibits in support of motions filed electronically, should also be filed electronically.

INFO

Filings may be made in person to the Court's Deputy Clerks during normal business hours.

Filings may be made in person to the Court’s Deputy Clerks during the Court’s normal business hours.

INFO

The Court accepts fax filings except those identified in Local Rule 57.4(F).

Except as provided in Local Rule 57.4(F), the Court will accept filings by fax.

INFO

Applies to

Ticket

Computer- or electronically produced tickets may be used and filed.

The use and filing of a ticket that is produced by computer or other electronic means is authorized.

INFO

The Clerk maintains a facsimile line and machine for accepting filings in civil, criminal, and domestic relations cases, subject to the rule’s limits.

There will be maintained in the office of the Clerk of this court a private telephone line and facsimile machine for purposes of accepting documents for filing in civil, criminal and domestic relations cases, and as limited by this rule.