Putnam County Court of Common Pleas, General Division Service and Proof of Service Rules

CRITICAL

The serving Deputy must complete a proof-of-service document recording the date, time, and location of service.

The serving Deputy completes the proof of service document, which records the date, time, and location of respondent/Defendant was served.

CRITICAL

A certified copy of a sealing or expunging entry is provided to the county Crime Victim Services Agency, or directly to the victim or victim advocate upon the victim’s request.

Certified copy of sealing or expunging entry is given to Crime Victim Services Agency of Putnam County, or directly to Victim or Victim Advocate if requested by Victim.

CRITICAL

A certified copy of a sealing or expunging entry is provided to law enforcement agencies.

Certified copy of sealing or expunging entry is given to law enforcement agencies.

CRITICAL

Service

Email to agency

A certified copy of a sealing or expunging entry is emailed to BCI.

Certified copy of sealing or expunging entry is emailed to BCI.

CRITICAL

Deadline

3 business days

Within three business days after transmission, the sender must provide the Clerk with copies marked “Previously Faxed or Emailed Document” for service; the Clerk is not responsible for making those copies.

The sending party must supply the Clerk with appropriate copies with a notation of "Previously Faxed or Emailed Document" prescribed by these rules for service on parties within three business days from the date of the transmission. It shall not be the responsibility of the Clerk to make copies of the fax or email transmission for service on interested parties.

CRITICAL

Applies to

Discovery requests

The Clerk must accept interrogatories, requests for production, and requests for admissions filed with the original complaint for filing and service.

Pursuant to Civil Rule 5(D), the Clerk shall accept for filing and service, Interrogatories, Request for Production of Documents, and Request for Admissions filed with the original Complaint.

CRITICAL

Applies to

Discovery responses

The responding party must file discovery responses with the Clerk and serve them on all parties.

The responding party shall then file with the Clerk and serve upon all parties his responses to the requested discovery.

CRITICAL

Service

Publication

For service by publication, the attorney filing the affidavit must at that time furnish the Clerk with a publication notice form that complies with Rule 4.4 ORCP.

In any action where service is to be made by publication as authorized by Rule 4.4 ORCP, the attorney filing the necessary affidavit shall, at the time, furnish to the Clerk the form of notice of publication which is to be published. Such form shall comply with the requirements of the aforesaid Rule 4.4 ORCP.

CRITICAL

Service

Publication

The Clerk must post the notice conspicuously at the designated locations for six consecutive weeks, then remove it, complete and file the return of service, and notify counsel as provided by law.

B. The Clerk of this Court shall cause the requisite notice to be posted in a conspicuous place and manner in the above denominated places for the requisite six (6) consecutive weeks. Upon completion of posting for six (6) consecutive weeks, the Clerk shall remove the notice, complete the return of service, file the same and notify counsel as provided by law.

CRITICAL

Parties and counsel must contact the Guardian Ad Litem within ten days after the appointment order is filed to provide requested information and releases.

G. All parties and counsel will contact the Guardian Ad Litem within ten (10) days of the filing of the Order Appointing Guardian Ad Litem to provide information and releases required by the Guardian Ad Litem

CRITICAL

Unless the Court directs otherwise, the Guardian Ad Litem must mail or hand deliver the report to the Court and counsel or any unrepresented party at least seven days before the hearing.

Unless otherwise directed by the Court, the Guardian Ad Litem shall prepare a report and shall mail or hand deliver the report to the Court and counsel, or any party unrepresented by counsel, not less than seven (7) days in advance of the hearing date.

CRITICAL

Within five days after receipt, the Court will provide the subject Guardian Ad Litem with the comments or complaint and notice of the response date.

2) Within five (5) days of receipt, the Court will provide a copy of the comments or complaints and a Court notice of the response date to the Guardian Ad Litem who is the subject of the comments or complaint.

CRITICAL

Within thirty days after receiving all appropriate information, including any requested supplements or amendments, the Court will issue a disposition and notify the complainant and the Guardian Ad Litem.

4) After receipt of all appropriate information, including any supplements or amendments requested by the Court, the Court will issue a disposition within thirty (30) days and notify the person making the comment or complaint and the Guardian Ad Litem of the disposition.

CRITICAL

The movant must initiate service of the contempt motion and hearing notice on the subject party under the summons-service rules in Civil Rules 4 through 4.6.

B. Notice of such motion and of the hearing thereon shall be served upon the subject party pursuant to the rules of service of summons contained in Civ. R. 4 through Civ. R. 4.6, incl., and the responsibility for initiating such service shall be on the movant.

CRITICAL

The prosecuting attorney must provide opposing counsel a copy of the entry and certify that provision on the filed entry.

He shall provide a copy to opposing counsel and shall evidence this fact by his certificate on the entry filed with the Court.

CRITICAL

Applies to

Proof of service

The serving Deputy completes a proof-of-service document recording the date, time, and location of service.

**Submit Proof of Service:** The serving Deputy completes the proof of service document, which records the date, time, and location of respondent/Defendant was served.

WARNING

Preliminary to the trial of cases assigned for trial, counsel may within their discretion, or upon request of the judge, file trial briefs containing questions of law involved in the case. All trial briefs shall be furnished to opposing counsel.

Preliminary to the trial of cases assigned for trial, counsel may within their discretion, or upon request of the judge, file trial briefs containing questions of law involved in the case. All trial briefs shall be furnished to opposing counsel.

WARNING

The Guardian ad Litem, as a party, should be served with all pleadings, motions, and other case documents.

The Guardian ad Litem, as a party to the case, should be served with all pleadings, motions and other documents filed in the case.

WARNING

The Guardian Ad Litem may respond in writing as directed by the accompanying Court notice, and the Court will provide a copy of any response to the commenting or complaining party.

3) The Guardian Ad Litem may respond in writing to the comments or complaints in conformance with the Court notice accompanying the comments or complaints. A copy of any response will be provided to the commenting or complaining party by the Court.