Clackamas County Circuit Court Electronic Filing Rules

CRITICAL

Applies to

Motion to continue postpone

Attorneys must electronically file Motions to Continue/Postpone through File and Serve.

All attorneys are required to file their Motions to Continue/Postpone electronically through the File and Serve program.

CRITICAL

Applies to

Trial postponement request

Trial postponement requests cannot be submitted by fax.

Faxes will not be accepted.

CRITICAL

Active Oregon State Bar members must e-file documents unless a listed conventional-filing requirement or waiver applies.

Pursuant to UTCR 21.140, an active member of the Oregon State Bar must file documents using the electronic filing system, instead of conventional filing, unless: The document is required to be conventionally filed under UTCR 21.070(3); or The filer has obtained a waiver under UTCR 21.140(2); or The document is required to be conventionally filed under SLR 2.501.

CRITICAL

eFiled documentary exhibits must comply with the cited UTCR provisions to the extent applicable, but the court may direct separate eFilings for multiple exhibits.

(b) The submission of documentary exhibits through the eFiling system must comply with UTCR 21.040(1), (2), and (4), to the extent applicable, except that the court may direct multiple exhibits in a particular proceeding be submitted as separate eFiled documents.

CRITICAL

The listed documents in family case matters, and documents required to be served simultaneously with them, must be filed conventionally on paper rather than electronically, subject to subsection (3).

In the following subject matter areas, the listed documents, and any documents that are required to be served simultaneously with a document listed in this rule, must be presented conventionally (in paper) and may not be electronically filed, except as provided in subsection (3). (1) Family Case Matters. (a) Emergency Custody and Parenting Relief based on Immediate Danger (b) Order of Assistance to obtain custody of child held in violation of custody order. (c) Pre-Judgment Temporary Protective Orders of Restraint (Status Quo) (d) Emergency Protective Order (e) Extreme Risk Protection Order (ERPO) (f) A complaint in a contempt proceeding seeking remedial sanctions (g) Foreign Subpoena submitted under UTCR 5.140(1) (h) Commission for Out-of-State Deposition (i) A document filed under seal or subject to in camera inspection, including a motion requesting that a simultaneously filed document be filed under seal or subject to in camera inspection. (j) A document delivered to the court under ORCP 55(D)(8)(a) (k) An undertaking that is accompanied by a deposit as security for the undertaking. (l) A demonstrative or oversized exhibit. (m) Trial exhibits, which must be submitted or delivered as provided in UTCR 6.050, except as provided in UTCR 11.110 or UTCR 24.040(3)(a), or as directed or permitted by Chief Justice Order and/or Presiding Judge Order. (n) A nondocumentary exhibit filed as authorized by UTCR 2.010(8)(d) that cannot be filed through the Safe File Transfer Protocol email system.

CRITICAL

Applies to

Exhibit index

The Exhibit Index must be filed electronically using the eFiling system.

The Exhibit Index shall be eFiled using the eFiling system.

CRITICAL

Applies to

Sftp exhibits

Exhibits submitted through SFTP must also be filed using the eFiling system.

Exhibits submitted through the SFTP server shall be listed on the Exhibit Index and eFiled using the eFiling system.

CRITICAL

Applies to

Petition to designate known party by pseudonym

Petitions to designate known parties by pseudonyms must be filed conventionally.

Petitions to designate known parties by pseudonyms must be filed conventionally. Please see SLR 2.501 and SLR 5.061(7).

CRITICAL

Applies to

Ex parte documents

An in-person ex parte appearance may be required in those stipulated and ex parte matters for which the documents must be presented conventionally and may not be electronically filed as designated in SLR 2.501. When an in-person ex parte appearance is required, a party may file a motion to appear remotely under SLR 7.044. If allowed, the conventional presentation requirement set out in SLR 2.501 does not apply. The filing party may then electronically submit their ex parte documents to the court.

An in-person ex parte appearance may be required in those stipulated and ex parte matters for which the documents must be presented conventionally and may not be electronically filed as designated in SLR 2.501. When an in-person ex parte appearance is required, a party may file a motion to appear remotely under SLR 7.044. If allowed, the conventional presentation requirement set out in SLR 2.501 does not apply. The filing party may then electronically submit their ex parte documents to the court.

CRITICAL

The listed documents in civil case matters, and documents required to be served simultaneously with them, must be filed conventionally on paper rather than electronically, subject to subsection (3).

In the following subject matter areas, the listed documents, and any documents that are required to be served simultaneously with a document listed in this rule, must be presented conventionally (in paper) and may not be electronically filed, except as provided in subsection (3). (2) Civil Case Matters. (a) Assurance of Voluntary Compliance (b) Commission for Out-of-State Deposition (c) Distraint Warrant (d) Petition to Designate Known Party by Pseudonym (e) Preliminary Injunction Show Cause / Temporary Restraining Order (f) Provisional Process Show Cause (g) Receivership Show Cause (h) Registration of a Foreign Writ, Mandate, Commission, Letter Rogatory, or Order to Complete Discovery in Oregon as authorized by ORCP 38 and UTCR 5.140 (i) Writ of Garnishment (j) A complaint in a contempt proceeding seeking remedial sanctions under ORS 33.055, including documentation supporting that complaint. (k) Foreign Subpoena submitted under UTCR 5.140(1)

CRITICALCivil cases

Applies to

Stalking application

Stalking applications must be filed in person during public service hours, 10 a.m. to 4 p.m., with an in-person court appearance scheduled for the next judicial day.

Stalking applications must be filed in person during public service hours (10am to 4pm) and with an in person appearance court scheduled the next judicial day.

CRITICAL

Applies to

Settlement conference document

With the exception of information and documents listed in subsection (7) above, no document submitted for the purpose of a settlement conference shall be electronically submitted.

With the exception of information and documents listed in subsection (7) above, no document submitted for the purpose of a settlement conference shall be electronically submitted.

CRITICAL

In-person filing at the court is unavailable during the stated closure.

The Court is closed beginning at 3:00 pm on Thursday, December 22, 2022, until 5:00 pm on Friday, December 23, 2022. The Court is closed for the following purposes: conducting hearings and other in person court business such as staffing public counters, answering telephones, and filing documents.

CRITICALCivil cases

Applies to

Protective order application

Protective Order applications must be filed in person during the stated weekday morning window, with an in-person appearance at 1 p.m. that day.

Protective Order applications (Family Abuse Prevention Act, Elderly Persons and Persons with Disabilities Abuse Prevention Act, Sex Abuse Protective Orders, Emergency Risk Protection Orders) must be filed in person between 8am and 10:30 am Monday through Friday daily with an in person court appearance at 1pm the same day.

CRITICAL

Applies to

Complaint in contempt proceeding seeking remedial sanctions

A complaint seeking remedial sanctions in a contempt proceeding must be filed on paper and may not be electronically filed.

(1) Pursuant to SLR 2.501(1)(f) and 2.501(2)(j), a complaint in a contempt proceeding seeking remedial sanctions must be presented conventionally (in paper) and may not be electronically filed.

CRITICAL

Applies to

Exhibits

Exhibits for trials or contested matters must be filed electronically with the Court.

Exhibits for trials or contested matters shall be filed electronically with the Court no less than seven (7) court days prior to the court hearing, pursuant to UTCR 11.110(1).

WARNING

The court may reject exhibit submissions that fail to comply with the requirements in subsections (2)(a) through (2)(c).

(d) The court may reject submissions that do not comply with subsections (2)(a)–(2)(c) of this rule.

WARNING

Applies to

Non documentary exhibits

Exhibits that cannot be converted to PDF, including PDFs larger than 25 MB, may be submitted through the Oregon Judicial Department’s secure SFTP file request system.

(1) All exhibits that cannot be converted to .pdf format (audio, video, and/or some images, as well as PDFs that are larger than 25 MB) may be submitted through the Oregon Judicial Department’s secure SFTP server through the file request system.

WARNING

Applies to

Exhibits

In remote proceedings, an exhibit that can be converted to PDF may be submitted through the court’s eFiling system using the “Exhibit – EB” filing code, notwithstanding the cited rules.

(2) Notwithstanding UTCR 6.050(3) and UTCR 21.070(3)(p), when a proceeding is to be conducted remotely, any exhibit that can be converted to PDF may be submitted through the court’s electronic filing (eFiling) system, using the filing code “Exhibit – EB.”

WARNING

Applies to

Documents meeting statewide efiling acceptance policy

Documents that meet the statewide acceptance policy may be electronically filed through the OJD eFiling System (File & Serve) under UTCR 21.

Documents meeting Statewide Policy on eFiling Acceptance may be electronically filed through the OJD eFiling System (File & Serve) in accordance with UTCR 21.

WARNING

Applies to

Ex parte matters not designated for conventional filing

Ex parte matters not designated for conventional filing under SLR 2.501 may be electronically filed for a judge’s signature.

Any ex parte matters that are not listed in SLR 2.501 as having to be filed conventionally may be electronically filed for purpose of submitting to a judge for signature.

WARNING

Applies to

Fee waiver and deferral request

Fee-waiver and deferral requests may be submitted to the Collections Unit in person, by mail, or electronically through the court’s eFiling system.

Waiver and deferral requests for all court filing, arbitration, settlement conference and trial fees may be submitted to the Collections Unit in person, through the mail, or electronically through the court’s eFiling system.

WARNING

Applies to

Motion to continue postpone

Self-represented parties may file Motions to Continue/Postpone electronically through File and Serve or on paper at the Civil Case Unit.

Self- represented parties may file their Motions to Continue/Postpone electronically through File and Serve or in paper at the Clackamas County Court, Civil Case Unit at 1000 Courthouse Rd, Oregon City, 1st floor Public Service Center.

INFO

The closure does not affect the eFiling systems.

This closure has no impact on the eFiling systems or remote access to case records.

INFO

Self-represented litigants may e-file or file conventionally by paper at the filing counter, by mail, or through the Drop Box.

Self-represented litigants may choose to electronically file their documents, or alternatively, may file them conventionally. Conventional filing is a process where a filer files the paper document with the court, whether that is at the filing counter, through the mail, or dropped off at the courts “Drop Box”.

INFO

Applies to

Exhibits

For a remote proceeding, PDF-convertible exhibits may be submitted through the eFiling system using filing code “Exhibit – EB.”

Notwithstanding UTCR 6.050(3) and UTCR 21.070(3)(p), when a proceeding is to be conducted remotely, any exhibit that can be converted to PDF may be submitted through the court’s electronic filing (eFiling) system, using the filing code “Exhibit – EB.”

INFO

Anyone may register to use the electronic filing system and become an authorized filer.

Anyone may register to use the electronic filing system and become an authorized filer.

INFO

Applies to

Non documentary exhibits

Exhibits that cannot be converted to PDF, including PDFs larger than 25 MB, may be submitted through the Oregon Judicial Department’s secure SFTP file request system.

All exhibits that cannot be converted to .pdf format (audio, video, and/or some images, as well as PDFs that are larger than 25 MB) may be submitted through the Oregon Judicial Department's secure SFTP server through the file request system.