Clackamas County Circuit Court Filing Timing and Cure Windows

CRITICAL

The specified Protective Order applications can be filed in person between 8:00 a.m. and 10:30 a.m.

(1) Protective Order applications (Family Abuse Prevention Act, Elderly Persons and Persons with Disabilities Abuse Prevention Act, Sex Abuse Protective Orders, Emergency Risk Protection Orders) can be filed in person between the hours of 8 a.m. to 10:30 a.m.

CRITICAL

The Drop Box accepts filings and payments during courthouse hours; items placed there before 5:00 p.m. on weekdays other than legal holidays are date-stamped and deemed received and filed that day.

Drop Box - The "Drop Box" adjacent to the filing windows on the first floor in the Public Service Center may be used to submit pleadings, other documents for filing, and payments during regular courthouse hours. Any filing and payment placed in the "Drop Box" before 5:00 p.m. on weekdays, excluding legal holidays, will be date stamped and deemed received and filed on that day.

CRITICAL

Required documents for the specified abuse-prevention petitions must be filed by 11:00 A.M. on the planned appearance date.

All required documents must be filed no later than 11:00 A.M. on the day of the planned appearance.

WARNING

The court may return a document without filing it in the listed circumstances, including specified caption, fee, identifying-information, prerequisite-document, fax, and electronic-filing-standard deficiencies.

In addition to the authority to decline to receive or file a document under ORCP 9E and UTCR 2.010(12)(c), in certain limited situations, a document may be returned to the party who submitted it, without being filed by the court. Those situations include: (1) A document with an existing case number and case caption from another jurisdiction, unless filed pursuant to an order signed by a judge allowing a change of venue or authorizing the filing on some other basis. (2) A document that requires a fee but the fee or an order to waive or defer such fee is not provided and the fee requirement has not been satisfied. (3) A document without sufficient identifying information to determine in which case it should be filed or entered. (4) A document which requires court action, but the court action cannot be taken without the filing of statutorily-required preceding documents. (5) A document with a case caption from a jurisdiction not recognized by the Oregon Constitution or established by the Oregon Legislature, or a judgment purportedly issued by a nonexistent court. (6) A document submitted for filing by facsimile transmission (FAX), unless expressly authorized by the court. (7) Any electronically filed document that does not meet Oregon Judicial Department’s Standards for Electronic Filings.

WARNING

eFiled exhibits should be filed at least 24 hours before a proceeding scheduled to be remote.

eFiled exhibits should be filed at least 24 hours in advance of Circuit Court Proceeding that is scheduled to be remote.

WARNING

Applications filed after 11:00 A.M. will be reviewed by a judge at 1:00 P.M. on the following business day.

Any applications filed after 11:00 A.M. will be scheduled for review by a judge the following business day at 1:00 P.M.

WARNING

The Clerk's Office's reduced in-person business hours are Monday through Friday, 10:00 a.m. to 4:00 p.m., during Level 3 restrictions.

Clackamas County Circuit Court Clerk's Office reduced in-person business hours with minimum staffing levels shall be Monday-Friday, 10:00 a.m. to 4:00 p.m., during the period of these Level 3 restrictions.

WARNING

The courthouse and filing drop box are available from 8:00 A.M. to 5:00 P.M. on judicial days, which exclude weekends, legal holidays, and court-closure days.

The Clackamas County Courthouse is open for the conduct of business from 8:00 A.M. to 5:00 P.M. on judicial days. “Judicial Days” means calendar days, excluding weekends, legal holidays, and any day on which a court is closed by order of the Presiding Judge or the Chief Justice. A drop box is located near the public service windows in the Public Service Center on the first floor of the courthouse for filings, making payments and submitting payment plans. The drop box is available from 8:00 A.M. to 5:00 P.M. on judicial days as defined in subsection (1) above.

CRITICAL

Parties must register for the education program or apply to use an alternate program within 15 days of receiving notice.

Parties shall register for the program or make application for approval of an alternate program within fifteen (15) days of receiving notice of this education requirement.

CRITICAL

After a case is reported settled, the court sends a 28-day Notice of Dismissal, and the case will be dismissed for want of prosecution if an appropriate order or judgment is not received within 28 days of the notice.

When a case is reported settled, the court will remove it from the trial calendar and will send out a twenty-eight (28) day Notice of Dismissal to all parties. If the court does not receive an appropriate order or judgment within twenty-eight (28) days of the Notice, the case will be dismissed for want of prosecution in accordance with UTCR 6.020(2).

CRITICAL

The RDI form must be filed no later than the date of the court’s order to issue the bench warrant.

A judgment creditor initiating a bench warrant for the arrest of a defendant must file the court’s Request for Demographic Information form (“RDI”) not later than the date of the court’s order to issue the warrant. This form is available on the court’s website. Failure to file the RDI will cause the order to issue the warrant to be vacated.

CRITICAL

The certificate of completion must be filed upon successful completion of the required class.

(6) Upon successful completion of the court-required class, the non-professional fiduciary shall file a certificate of completion with the Probate Department stating the date and time the class was taken as well as the provider of the class.

CRITICALCivil cases

Protective Order applications must be filed between 8 a.m. and 10:30 a.m. Monday through Friday, and parties must appear in person at 1 p.m. the same day.

Protective Order applications (Family Abuse Prevention Act, Elderly Persons and Persons with Disabilities Abuse Prevention Act, Sex Abuse Protective Orders, Emergency Risk Protection Orders) must be filed in person between 8am and 10:30 am Monday through Friday daily with an in person court appearance at 1pm the same day.

CRITICAL

Deadline

4 court days

ADA accommodation requests must be made to the Trial Court Administrator’s Office at least four judicial days before each proceeding, unless the court waives the notice period for good cause.

(1) Parties requesting special accommodations under the Americans with Disabilities Act (ADA) must comply with UTCR 7.060. All requests for special accommodation must be made no later than four (4) judicial days prior to each proceeding in the action and must be made to the Trial Court Administrator’s Office. For good cause shown, the court may waive the four (4) judicial days advance notice.

CRITICAL

The personal representative, conservator or guardian and counsel of record must appear at the citation hearing unless the matter is corrected at least three judicial days beforehand.

The personal representative, conservator or guardian, together with counsel of record, must appear unless the matter has been corrected at least three (3) judicial days prior to the citation hearing.

CRITICALCivil cases

The period that trials are postponed under the Level 3 restrictions and this Order does not count toward the time-to-resolution provisions in UTCR 7.020 and 7.030.

The period during which trials are postponed due to Level 3 restrictions and this Order shall not count towards the time-to resolution provisions in UTCR 7.020 and 7.030.

CRITICAL

The specified domestic-relations information and documents must be filed at the time of the pretrial conference.

In domestic relations cases, information and documents required under UTCR 8.010 (4) and (5), regarding distribution of assets and support, must be filed and served at the time of the pretrial conference.

CRITICAL

Deadline

48 hours

The UCJ Temporary Sentencing Order must be converted into a formal Criminal Judgment within 48 hours.

Parties, attorneys, and Clackamas County deputies will receive a UCJ Temporary Sentencing Order which will be converted into a formal Criminal Judgment within 48 hours.

CRITICALCivil cases

Protective Order applications must be filed in person between 8:00 and 10:30 a.m. Monday through Friday, with an in-person court appearance at 1:00 p.m. the same day.

Protective Order applications (Family Abuse Prevention Act, Elderly Persons and Persons with Disabilities Abuse Prevention Act, Sex Abuse Protective Orders, Emergency Risk Protection Orders) must be filed in person between 8am and 10:30 am Monday through Friday daily with an in person court appearance at 1pm the same day.

CRITICALCivil cases

Stalking applications must be filed in person during public service hours, from 10:00 a.m. to 4:00 p.m., with an in-person appearance scheduled for the next judicial day.

Stalking applications must be filed in person during public service hours (10am to 4pm) and with an in person appearance court scheduled the next judicial day.

CRITICALCivil cases

Civil trials must be set within one year of filing, or within two years for complex cases, unless good cause supports a later date.

Under UTCR 7.020, trials in civil cases must be set within one year from the date of filing (two years for complex cases under UTCR 7.030), absent good cause for setting a later trial date.

CRITICAL

Unless a new date is requested in the appointment judgment or a later motion, declaration, and order, the accounting due date is calculated from the initial appointment judgment or the prior order approving a new deadline.

If the limited judgment of appointment or a subsequent motion, declaration, and order do not request a new date, the accounting due date will be calculated from the initial limited judgment of appointment or prior order approving a new deadline.

CRITICAL

The parties must begin dispute resolution within 14 days after receiving the mediation order.

The parties are directed to begin the process of dispute resolution within fourteen (14) days of the receipt of the order.

CRITICAL

A fiduciary must register for the program within 15 days of appointment, except professional fiduciaries and attorneys appointed as fiduciaries.

(b) Register for the program no later than fifteen (15) days from appointment as fiduciary by the court. (3) A professional fiduciary, for purposes of this rule, is defined in ORS 125.240(5). Professional fiduciaries and attorneys appointed as fiduciaries are exempt from this rule.

CRITICAL

A waiver request must be filed within 15 days of receiving the Trial Court Administrator’s notice.

The request must be made by motion, supported by declaration, and filed within fifteen (15) days of receipt of the Trial Court Administrator’s notice.

CRITICAL

A motion for relief from default judgment must be filed within a reasonable time and no later than one year.

A defendant against whom a default judgment is entered may file a motion for relief from default judgment, within a reasonable time, not to exceed one (1) year.

CRITICAL

A guardian of a minor must file a written report with the court within 30 days after each anniversary of appointment.

Within thirty (30) days after each anniversary of appointment, a guardian of a minor shall file a written report with the court.

CRITICALCriminal cases

The screening interviewer must report to the Court no more than 30 days after receiving notification from a DUII treatment provider.

- 5. Consistent with OAR 415-054-0530(1), the screening interviewer shall report to the Court the defendant's successful completion or failure to complete all or any part of the DUII program not more than 30 days from receipt of such notification from a DUII treatment provider.

CRITICALCriminal cases

The State must file the preventative-detention notice upon filing charges when it seeks detention under ORS 135.240(4) for an above-listed violent felony.

Upon filing charges, if the State seeks preventative detention in a case pursuant to ORS 135.240(4) for a crime designated above as a violent felony, it shall file a notice stating its intent to seek preventative detention.

CRITICAL

Deadline

2 business days

Statements of assets and liabilities must be filed at least two judicial business days before trial.

(6) Statements of assets and liabilities shall be filed with the court at least two (2) judicial business days prior to the date set for trial

CRITICALCivil cases

Stalking applications must be filed from 10 a.m. to 4 p.m. during public service hours, with an in-person appearance scheduled for the next judicial day.

Stalking applications must be filed in person during public service hours (10am to 4pm) and with an in person appearance court scheduled the next judicial day.

CRITICAL

A trustee must file an annual status report on or before each anniversary of the court-approved appointment.

After a trustee appointment is approved by the court, the trustee must file annual status reports on or before each anniversary of the date of the appointment.

CRITICAL

Closing documents addressing discharge of the personal representative must be filed within 90 days of the general judgment of distribution or an amended judgment, except for good cause shown.

Any closing documents to address the discharge of the personal representative as provided in ORS 116.213 shall be filed within ninety (90) days of the general judgment of distribution or any amended general judgments of distribution, except for good cause shown.

CRITICAL

A waiver motion must be filed within 15 days after receipt of notice.

(7) Upon a showing of good cause, a non-professional fiduciary may request a waiver of the requirements of this rule. The request must be made by motion, supported by affidavit and filed within fifteen (15) days of receipt of notice.

CRITICAL

Deadline

7 court days

Exhibits for trials or contested matters must be filed at least seven court days before the hearing.

Exhibits for trials or contested matters shall be filed electronically with the Court no less than seven (7) court days prior to the court hearing, pursuant to UTCR 11.110(1).

CRITICALCivil cases

For the specified ex-parte motions, parties must appear in person at 1 p.m. in the courtroom listed on the docket.

Ex-parte motions (temporary emergency custody on immediate danger, pre-judgment status quo, and custody enforcement); parties must appear in person at 1:00 pm in the courtroom scheduled on the docket to hear Ex-parte.

CRITICAL

The guardian must file the annual declaration within 30 days after each anniversary of appointment.

(2) Within thirty (30) days after each anniversary of appointment, a guardian of a vulnerable youth shall file a declaration signed by the vulnerable youth renewing their consent to the guardianship.

CRITICAL

The General Judgment must be filed within 30 days after the trial de novo request period expires; the arbitrator files it but may delegate filing to a party.

The General Judgment must be filed with the court within thirty (30) days after the time to request a trial de novo has elapsed. The arbitrator is responsible for filing the General Judgment document with the court but may delegate that filing responsibility to a party.

CRITICAL

The required dispute-resolution certificate is due at least 7 days before Trial Assignment, or at least 7 days before the hearing or trial when an individual judge retains the case.

The certificate must be filed at least seven (7) days in advance of Trial Assignment, or seven (7) days in advance of hearing or trial if the case is retained by an individual judge.

CRITICAL

After the opposing party misses the statutory response deadline, the moving party must submit the default papers forthwith.

If the opposing party fails to file the written response in opposition within the time allowed in ORS 107.135(14), the moving party shall forthwith submit a motion, declaration, and order for default with supplemental judgment allowing the relief requested in the order to show cause.

CRITICAL

Mediation must conclude at least 30 days before trial or a merits hearing unless the court allows more time on motion and affidavit showing good cause.

The parties must conclude the mediation at least thirty (30) days before trial or hearing on the merits, or such later time as may be allowed by the court on motion and affidavit showing good cause.

WARNING

The settled-matter form should be filed with the court as soon as possible.

file it with the court as soon as possible.

WARNING

Deadline

24 hours

eFiled exhibits should be filed at least 24 hours before a proceeding scheduled to be remote.

(e) eFiled exhibits should be filed at least 24 hours in advance of any court proceeding that is scheduled to be remote.

WARNING

An application to defer or waive visitor fees is made when the petition is filed.

(1) In accordance with ORS 125.170(3), indigent parties may seek deferral or waiver of visitor fees by applying at the time of filing the Petition. Applications are available at the Court Help Desk in the Public Service Center on the first floor of the Clackamas County Circuit Court. The fee deferral/waiver application, declaration, and order must be submitted to the Clackamas County Circuit Court, Collections Unit, in accordance with SLR 2.025.

WARNING

An arbitrator’s listing lasts no more than two years unless the arbitrator completes and submits a renewal application before the current application expires.

(a) Following approval for inclusion, an arbitrator will remain active on the list for a period of no more than two (2) years, unless they complete and submit a Renewal Application to Serve as Arbitrator prior to expiration of their current application.