Court of Common Pleas of York County, Pennsylvania Electronic Filing Rules

CRITICAL

Registered parties and attorneys must notify CountySuite Portal within ten days of a change in firm name, delivery address, fax number, or email address.

Parties or attorneys who register to use the CountySuite Portal system shall notify CountySuite Portal within ten days of any change in firm name, delivery address, fax number, or email address.

CRITICAL

Electronic filers must register with CountySuite Portal, follow its user manual, and register as individuals rather than organizations.

Electronic filers must register with CountySuite Portal. All use of the CountySuite Portal shall be in accordance with the CountySuite Portal user manual. All registered users shall be individuals, not law firms, agencies, corporations or other groups.

CRITICAL

Applies to

Legal paper

Legal papers in the listed civil case types in A2(h)–(o) must be filed electronically beginning January 3, 2023.

All “legal papers” as defined by Pa.R.Civ.P. 205.4(a)(2) associated with the civil case types listed in A2(h)-(o) below shall be filed electronically beginning January 3, 2023.

CRITICALCriminal cases

Parties may not use PACFile for the listed warrant applications, grand jury materials, ex parte or sealed submissions, or exhibits offered into evidence, subject to the stated grand jury exceptions.

(C) No party may utilize PACFile for any of the following documents: (1) applications for search warrants; (2) applications for arrest warrants; (3) any grand jury materials, except the indicting grand jury indictment or the investigating grand jury presentment; (4) submissions filed ex parte as authorized by law; (5) submissions filed or authorized to be filed under seal; and (6) exhibits offered into evidence, whether or not admitted in a court proceeding.

CRITICAL

Applies to

Legal paper

A party unable to use PACFile may file paper legal papers with the clerk, and the clerk and other parties must serve that party with paper legal papers.

Any party who is unable to participate in PACFile may file legal papers in a physical paper format with the clerk of courts, and shall be served legal papers in a physical paper format by the clerk of courts and other parties to the case.

CRITICALCriminal cases

Applies to

Legal papers

All parties must electronically file eligible legal papers through PACFile in York County Common Pleas cases.

(B) All parties are required to electronically file legal papers through PACFile with the clerk of courts in cases in the York County Court of Common Pleas, 19th Judicial District for any filing that is not prohibited by Pa.R.Crim.P. 576.1(C) and for which PACFile has the technical capability to process.

CRITICAL

Applies to

Legal paper

Parties must electronically file legal papers through PACFile with the clerk of courts when the filing is not prohibited by Pa.R.J.C.P. 1205(C) and PACFile can process it.

All parties are required to electronically file legal papers through PACFile with the clerk of courts in cases in the York County Court of Common Pleas, 19th Judicial District for any filing that is not prohibited by Pa.R.J.C.P. 1205(C) and for which PACFile has the technical capability to process.

CRITICAL

Applies to

Legal paper

Legal papers in the listed civil case types in A2(a)–(g) must be filed electronically beginning October 1, 2020.

All “legal papers” as defined by Pa.R.Civ.P. 205.4(a)(2) associated with the civil case types listed in A2(a)-(g) below shall be filed electronically beginning October 1, 2020.

CRITICAL

Applies to

Legal papers

Parties must electronically file legal papers through PACFile unless the filing is prohibited or PACFile lacks the technical capability to process it.

(B) All parties are required to electronically file legal papers through PACFile with the clerk of courts in cases in the York County Court of Common Pleas, 19th Judicial District for any filing that is not prohibited by Pa.R.J.C.P. 205(C) and for which PACFile has the technical capability to process.

CRITICAL

Applies to

Document

Parties must use PACFile for documents, except for submissions filed ex parte as authorized by law and exhibits offered into evidence, whether admitted or not.

All parties are required to utilize PACFile for any document except: (1) submissions filed ex parte as authorized by law; and (2) exhibits offered into evidence, whether or not admitted, in a court proceeding.

CRITICALCriminal cases

No party shall file or submit for consideration by a judge any application or other document by facsimile or by electronic mail without prior leave of court

No party shall file or submit for consideration by a judge any application or other document by facsimile or by electronic mail without prior leave of court

CRITICAL

Parties may not use PACFile for search-warrant or arrest-warrant applications, evidence exhibits, or authorized ex parte submissions.

(C) No party may utilize PACFile for any of the following documents: (1) applications for search warrants; (2) applications for arrest warrants; (3) exhibits offered into evidence, whether or not admitted, in a court proceeding; and (4) submissions filed ex parte as authorized by law.

WARNINGCriminal cases

Applies to

Legal papers

A party unable to use PACFile may file papers in physical form with the clerk and must receive physical-paper service from the clerk and other parties.

(D) Any party who is unable to participate in PACFile may file legal papers in a physical paper format with the clerk of courts, and shall be served legal papers in a physical paper format by the clerk of courts and other parties to the case.

WARNINGCriminal cases

Applies to

Guilty plea scheduling motion

Any party may request scheduling a guilty plea at any time by filing a written motion through PACFile marked with the “court only” confidentiality designation.

Any party may at any time request that a guilty plea be scheduled by filing a written motion marked with the “court only” confidentiality designation via PACFile.

WARNING

Applies to

Legal papers

A party unable to participate in PACFile may file legal papers in physical paper format with the clerk of courts.

(D) Any party who is unable to participate in PACFile may file legal papers in a physical paper format with the clerk of courts

WARNING

Applies to

Document

Establishing a PACFile account constitutes consent to electronic filing and electronic service of any document filed in PACFile.

However, establishment of a PACFile account shall constitute consent to participate in electronic filing, including acceptance of service electronically of any document filed in PACFile.

WARNINGCriminal cases

Applies to

Pretrial conference request

Any party may request a pretrial conference at any time by electronically filing a written motion substantially in the prescribed format.

Any party may at any time request a pretrial conference by electronically filing a written motion in substantially the following format:

WARNING

Applies to

Document with third party signatures

Documents with third-party signatures may be filed electronically if the original indicates that the filing party maintains the signatures in paper format.

Documents containing signatures of third-parties (i.e., unopposed motions, affidavits, stipulations, etc.) may also be filed electronically by indicating in the original that signatures are maintained by the filing party in paper-format.

INFOCriminal cases

The clerk may establish another formal e-filing system for filings PACFile cannot process, provided those filings are not prohibited by Pa.R.Crim.P. 576.1(C).

except however that in addition to PACFile, the clerk of courts is authorized to establish a formal e-filing system for the court for any filing that is not prohibited by Pa.R.Crim.P. 576.1(C) but for which PACFile does not have the technical capability to process.

INFOCriminal cases

The Administrative Office of Pennsylvania Courts and the 19th Judicial District have agreed on an implementation plan for electronic filing through PACFile.

Pursuant to Pa.R.Crim.P. 576.1, the Administrative Office of Pennsylvania Courts and the 19th Judicial District have agreed upon an implementation plan for electronic filing through the statewide system known as PACFile.

INFO

Applies to

Legal paper

Electronic filing was permitted for filings in the A2(h)–(o) case types beginning November 1, 2022, before it became mandatory.

Such filings for case types listed in A2(h)-(o) below may be made electronically beginning November 1, 2022.