Court of Common Pleas of York County, Pennsylvania Filing Timing and Cure Windows

CRITICAL

An accepted paper is deemed filed when received by the portal, except that a paper submitted without the required fee is deemed accepted for filing when payment is received.

If a legal paper is accepted, it shall be deemed to have been filed as of the date and time it was received by the CountySuite Portal; however, if a legal paper is submitted without the requisite filing fee, the legal paper shall be deemed to have been accepted for filing as of the date payment is received pursuant to 42 P.S Section 21073(b).

CRITICAL

Juvenile dependency fee petitions must be submitted at least quarterly, may be submitted monthly, and may cover only services from the preceding period.

Fee petitions in juvenile dependency cases shall be submitted at least quarterly, and may be submitted monthly, and shall be for services rendered only in the preceding period.

CRITICAL

Deadline

1 business days

If the moving party obtained an oral order, the emergency protective custody application must be filed before 4:00 p.m. on the next business day after the order was issued orally.

If the moving party obtained an oral order, the application of emergency protective custody must be filed prior to 4:00 p.m. the next business day after the order was orally issued.

WARNING

The CountySuite Portal must email the filer an acknowledgment, display the filing’s date and time as pending approval, and notify the filer through the portal whether the paper is accepted or rejected.

The CountySuite Portal shall provide to the filer, using the email address registered by the filer, a courtesy email acknowledging that the filing was received. An official notification will be displayed in the CountySuite Portal, which includes the time and date, as a pending filing awaiting approval by the prothonotary. The prothonotary shall provide the filer with notification through the CountySuite Portal that the legal paper has been either accepted or rejected.

WARNING

Mediation must take place within 90 days after the request to the Court unless the Court extends the time by order on an interested party’s motion.

Such mediation shall take place within 90 days of the request being made to the Court, unless extended by order of Court upon motion of any interested party.

WARNING

Mediation does not delay required pleadings, ordered return dates, or Court Hearings unless interested parties specifically request a delay and the Court orders it.

Mediation shall not delay the required filing of any Pleading or ordered return dates, or the scheduling of Court Hearings, unless specifically requested by interested parties and so ordered by the Court.

INFO

The designated court clerks must endorse each paper with its filing date and time and docket the date and fact of filing.

The Prothonotary, Clerk of Courts, and Clerk of the Orphans' Court shall endorse the date and time of filing upon all papers filed in their respective offices and shall note the date and fact of filing on the case docket.

CRITICALCriminal cases

When the defendant applies to a specified pretrial program within 30 days of arraignment or a recorded waiver, the time to file and serve omnibus pretrial motions is extended, but no later than 30 days after the application is initially rejected.

(A) In cases in which a defendant has made an initial application for acceptance to the ARD program, specialty treatment court, or other pretrial diversionary program within thirty (30) days of arraignment or waiver of arraignment filed of record, the time for filing and service of the omnibus pretrial motions shall be extended to a time not to exceed thirty (30) days after initial rejection of the defendant's application to the pretrial program.

CRITICAL

Exceptions to a board of view’s findings must be filed within thirty days after the decree nisi is filed.

Exceptions to the findings of a board of view shall be filed within thirty days of the filing of the decree nisi.

CRITICAL

Deadline

3 business days

Each party must file a conciliation memorandum with the prothonotary at least three business days before the conference.

Each party shall file a conciliation memorandum with the prothonotary at least three business days prior to the date of the conciliation conference.

CRITICAL

Deadline

3 business days

If the proposed findings and decree are provided to chambers rather than filed with the petition, they must be provided electronically at least three business days before the hearing.

(3) Proposed findings of facts and proposed final decree shall be filed contemporaneously with the petition or electronically provided to chambers at least three (3) business days prior to the hearing;

CRITICAL

Pre-trial statements must be filed at least fifteen days before the settlement conference.

The pre-trial statement shall be filed no less than fifteen (15) days prior to the settlement conference.

CRITICAL

Counsel must file an affidavit proving compliance within 14 days after depositing the funds.

Counsel shall file with the Clerk of the Orphans Court of York County, Pennsylvania, within 14 days from the date of deposit of the funds, proof of the establishment of the accounts as required herein, by Affidavit from counsel certifying compliance with this Order.

CRITICAL

The local agency must file the record within 20 days after being served with the Petition for Review.

The local agency shall file the record set forth in 65 P.S. § 67.1303 of record within 20 days of being served with the Petition for Review.

CRITICAL

Deadline

10 calendar days

Requests for rough drafts or same-day delivery transcripts must be filed at least 10 calendar days before the proceeding.

(2) Requests for rough drafts or same-day delivery transcripts must be filed at least 10 calendar days prior to the proceeding.

CRITICAL

When a transcript has been requested or ordered, the supporting brief must be filed within 15 days after the transcript is filed.

Where a request or an order for the transcription of the record or any part thereof was entered, a brief in support of a post-trial motion for relief shall be filed within fifteen (15) days after the filing of the transcript.

CRITICAL

Unless otherwise stated, a fee petition must be presented within 30 days after the last service rendered at the trial level.

(1) Unless otherwise stated, all fee petitions must be presented to the Court Administrator for assignment to a judge within thirty (30) days of the date of last service rendered at the trial level

CRITICAL

After the citation’s return date has passed and proof of service has been filed, an interested party must file a motion asking the Court to determine the disputed issue.

(d) Request for Disposition. After the return date of the citation has passed, and proof of service has been filed with the Clerk of Orphans’ Court, any interested party shall file a motion requesting the Court determine the issue in dispute.

CRITICAL

A motion to appoint a board of view may be filed only after all pleadings have closed and the court has ruled on any preliminary objections.

(a) Requests for appointment of boards of view shall be made by motion pursuant to York R.C.P. 208.3(a), which shall be filed only after the close of all pleadings and only after rulings on any preliminary objections have been issued by the court.

CRITICAL

A party opposing a post-trial-relief motion must file its opposition brief within 20 days after service of the supporting brief.

Within twenty (20) days after service of the brief in support of a post-trial motion, all parties desiring to oppose such motion shall file a brief in opposition.

CRITICAL

In the specified adoption actions, the county agency must notify the clerk in the prescribed manner within seven days after termination of the action.

the county agency shall notify the clerk of the orphans’ court in the following manner within seven days of the termination of the action:

CRITICAL

The moving party must file a notice of presentment and give actual notice to interested parties and the motions court judge at least five days before the session.

The moving party must file a notice of presentment with the prothonotary and must give actual notice to all other parties in interest, and to the motions court judge, of the intention to present an application at a session of motions court at least five days prior to the date of the specific motions court session at which it will be presented.

CRITICAL

Deadline

15 calendar days

If the response does not satisfactorily resolve the issue, the complainant may appeal within 15 calendar days after receiving the response.

If the response to the complaint does not satisfactorily resolve the issue, the complainant may appeal the decision within fifteen (15) calendar days after receipt of the response to the District Court Administrator at the address provided at the end of this policy document.

CRITICAL

The moving party must file one original supporting brief within 15 days after filing the post-trial-relief motion.

One original brief in support of a motion for post-trial relief shall be filed with the Prothonotary within fifteen (15) days after the date of filing of the motion for post-trial relief.

CRITICAL

Objections to the Report must be filed with the Clerk of the Orphans' Court within 10 days after the Report is entered on the docket.

State that all Objections to the Report shall be filed with the Clerk of the Orphans' Court within 10 days of the entry of the Report upon the docket

CRITICALCriminal cases

Should a party wish to file any pretrial motion for consideration by the trial judge, such motion shall be filed at least ten (10) days prior to the date scheduled for trial, unless grounds for the motion did not previously exist.

Should a party wish to file any pretrial motion for consideration by the trial judge, such motion shall be filed at least ten (10) days prior to the date scheduled for trial, unless grounds for the motion did not previously exist.

CRITICAL

Within 14 days after depositing the minor’s funds, petitioner’s counsel must file proof of deposit by affidavit in substantially the specified form.

(g) Within 14 days of depositing the funds belonging to the minor, counsel for petitioner shall file proof of deposit by way of an affidavit substantially in the form set forth in York R.C.P. 2039.2 (c).

CRITICAL

The Court must issue its decision within 30 days after the later of the specified events.

The Court shall issue its decision in accordance with 65 P.S. § 67.1302(a) within 30 days of the later of: a) the filing of the proof of service as set forth in section (3), above; or b) the filing of the

CRITICAL

Deadline

10 calendar days

If the requestor does not pay the deposit within 10 calendar days after notice, the request is deemed abandoned and closed.

(2) If the requestor has not paid the deposit upon the expiration of 10 calendar days following notice to the requestor of the deposit amount due, a request shall be deemed abandoned by the requestor and shall be closed by the filing office.

CRITICAL

The Arbitration Chairperson must file a payment request with the Prothonotary within thirty days after the arbitration period ends, using the prescribed form and submitting a Term Report specifying the number of cases.

(1) Request for Payment and to Record Chairperson’s Arbitration Term Report. Within thirty days following the end of an arbitration period, the Arbitration Chairperson for the Board shall file a request for payment with the Prothonotary, in the form prescribed by the District Court Administrator in consultation with the Committee, along with a Chairperson’s Term Report specifying the number of cases

CRITICAL

If the transcript was unavailable when the appeal was filed, the local agency must wait for it, but if the appellant has not provided it within 45 days, the agency must submit the record with a certification explaining that it was not provided.

(d) The local agency shall not submit its record to the Prothonotary until appellant has provided the transcript of all hearings if the transcript is not in existence and available to the local agency prior to appellant filing the appeal. In the event that the appellant has not provided the local agency with a transcript within 45 days of the filing of the appeal, the local agency shall submit its record to the Prothonotary with a certification that a transcript has not been provided and the reason.

CRITICAL

If no answer is filed, the petitioner must file an appropriate motion requesting resolution after the return date or applicable notice period has passed.

(2) In any proceeding in which an answer to a petition is not filed, the petitioner shall file an appropriate motion with the Orphans’ Court requesting resolution of the petition after the passing of the return date or notice period, as applicable.

CRITICALCriminal cases

Deadline

2 business days

A represented defendant may waive formal arraignment without appearing in court if the waiver is filed with the clerk by noon two business days before the scheduled arraignment.

A waiver of formal arraignment by a defendant represented by counsel may be made without the physical appearance of the defendant or counsel in court, provided such waiver is filed with the clerk of courts by noon two business days prior to the date scheduled for arraignment.

CRITICAL

Deadline

10 calendar days

A same-day delivery non-ordinary transcript must be requested at least 10 calendar days before the proceeding.

(6) same-day delivery non-ordinary: $6.50 (must be requested at least 10 calendar days prior to the proceeding);

CRITICAL

A party may appeal a re-taxation within three days by filing a motion specifying the items objected to.

(1) Within three (3) days after the re-taxation of costs, any party may file an appeal therefrom, by filing a motion which specifies the items objected to.

CRITICAL

A fee petition relating to an appeal must be presented within 30 days of the final decision.

and within (30) days of final decision for any appeal.

CRITICAL

Each surety affidavit must be renewed annually for as long as its bond remains in effect.

Each affidavit shall be filed together with its respective bond and shall be renewed annually thereafter so long as the bond shall remain in effect.

CRITICALCriminal cases

After a defendant is removed from the ARD program or another pretrial diversionary program, an omnibus pretrial motion must be filed within 30 days of the removal order’s filing.

(B) In cases in which a defendant has been removed from the ARD program or other pretrial diversionary program, any omnibus pretrial motion for relief must be filed within thirty (30) days of the date of the filing of the order for removal.

CRITICAL

Counsel must file an affidavit proving compliance with the account requirements within 14 days after depositing the funds.

Counsel shall file with the Prothonotary of York County within 14 days from the date of deposit of the funds proof of the establishment of the accounts as required herein, by Affidavit from counsel certifying compliance with this Order.

CRITICAL

When the transcript was not already available, the local agency must wait to submit the record until the appellant provides it; if the appellant has not provided it within 45 days after filing the appeal, the agency must submit the record with a certification stating that the transcript was not provided and why.

(e) Transcript of hearings: The local agency shall not submit its record to the Prothonotary until appellant has provided the transcript of all hearings if the transcript is not in existence and available to the local agency prior to appellant filing the appeal. In the event that the appellant has not provided the local agency with a transcript within 45 days of the filing of the appeal, the local agency shall submit its record to the Prothonotary with a certification that a transcript has not been provided and the reason.

CRITICAL

For the specified custody petitions, the moving party must complete a notice of presentment at least five days before the intended motions court date.

(1) Pursuant to York R.C.P. 208.3(A), the moving party shall complete a notice of presentment at least five (5) days in advance of the intended motions court date.

CRITICAL

Each party must file one original pretrial memorandum, in the form and with the information directed by the scheduling order, at least one week before the pretrial conference.

One original of each party’s pre-trial memorandum in such form and containing such information as is directed in an order scheduling a pre-trial conference shall be filed with the Prothonotary at least one week prior to the date of the pre-trial conference.

CRITICAL

The Chairperson must file the report containing an award with the Prothonotary within ten days after the hearing unless the court extends the deadline on the board’s application.

The Chairperson of the board of arbitration shall file a report with the Prothonotary, which shall contain an award, within ten days after hearing, unless the court upon application of the board shall extend the time for filing.

CRITICAL

Objections made orally at the Audit List call must be filed in writing within seven days, with notice provided under Pa.R.O.C.P. 2.7(a).

Objections made orally at the call of the Audit List shall thereafter be filed in writing within seven (7) days with notice provided pursuant to Pa.R.O.C.P. 2.7 (a).

CRITICAL

If no proof of service has been filed within 10 days, the Court shall issue a Rule to Show Cause providing appellant 10 days to either file the required proof of service or show good cause as to why the proof of service could not be filed.

If no proof of service has been filed within 10 days, the Court shall issue a Rule to Show Cause providing appellant 10 days to either file the required proof of service or show good cause as to why the proof of service could not be filed.

CRITICAL

Deadline

3 business days

To have poundage calculated using the stated consideration instead of the writ's face amount, the plaintiff must file an affidavit with the Prothonotary and provide a clocked-in copy to the Sheriff within three business days after the writ is stayed.

If a writ of execution is stayed after the Sheriff has served or attempt to serve the writ, poundage will be calculated based upon the face amount of the writ unless the plaintiff files an affidavit with the Prothonotary and provides a clocked in copy to the Sheriff within three (3) business days of the writ being stayed, which affidavit sets forth the actual amount paid or to be paid to the plaintiff in the case or in kind as consideration for the writ being stayed or for satisfying the judgment.

CRITICAL

Unless a court order or another procedural rule provides otherwise, the plaintiff must file an answer within 20 days after service of the rule to show cause.

In the absence of a court order or other rule of procedure to the contrary, the plaintiff shall file an answer to a petition to strike off or open a judgment by confession within twenty (20) days after service of a rule to show cause issued pursuant to Pa.R.C.P. No. 2959(b).

CRITICAL

(D) Within five (5) days after the taxation of costs, any party may file exceptions thereto with the Prothonotary, with copies to all other parties.

(D) Within five (5) days after the taxation of costs, any party may file exceptions thereto with the Prothonotary, with copies to all other parties.

CRITICAL

The local agency must submit its entire record within twenty days after receiving the writ of certiorari or the transcript, whichever is later.

(d) Certiorari: The local agency shall submit its entire record within twenty days after receipt of the writ of certiorari or receipt of the transcript(s), whichever is later.

CRITICAL

The required notice copy must be filed with the Sheriff before the date fixed for the sale.

In any case where notice is required to be given to the Internal Revenue Service, in accordance with the provisions of the Federal Tax Lien Act of 1966, 26 U.S.C. Section 7425, (b) and (c), a copy of such notice certified by counsel to be a correct copy and indicating the date of service upon or delivery to the Internal Revenue Service shall be filed with the Sheriff prior to the date fixed for the sale.

CRITICALCriminal cases

The District Attorney must file two copies of the opposition brief three days before argument.

(3) Three (3) days before the date fixed for argument of any post-sentence motions, the District Attorney shall file with the Clerk of Courts two (2) copies of a brief in opposition, and at the same time shall serve a copy of thereof on the defendant or counsel, who may at or before the case is called for argument, file and serve a reply brief. No brief may be filed thereafter without leave of Court.

CRITICAL

The Prothonotary must re-tax costs within five days after receiving exceptions.

The Prothonotary shall then re-tax the costs within five (5) days of the receipt of exceptions.

CRITICAL

For a contested action, the master must direct the court reporter to prepare and file the hearing transcript with the prothonotary within 30 days.

(A) At the conclusion of any master's hearing in which it appears the action remains contested, the master shall direct the court reporter to prepare and file with the prothonotary a transcript of the proceedings within thirty (30) days.

CRITICAL

A bill of costs must be filed with the Prothonotary within five days after trial or an appeal from an arbitrators’ award or viewers’ report.

(B) A bill of costs shall be filed with the Prothonotary within five (5) days after the action has been tried or an appeal has been taken from an award of arbitrators or a report of viewers.

CRITICAL

The parties must file their joint statement of stipulated facts and issues with the prothonotary at least one week before trial, unless the court directs otherwise.

The parties shall file the joint statement of stipulated facts and issues with the prothonotary at least one (1) week prior to trial, unless otherwise directed by the court.

CRITICAL

Deadline

30 calendar days

An ADA complaint should be submitted as soon as possible and no later than 30 calendar days after the alleged violation.

The complaint should be submitted as soon as possible but no later than thirty (30) calendar days after the alleged violation.

CRITICALCriminal cases

Deadline

10 business days

The district attorney must provide the court administrator a written list of intended jury-trial cases at least ten business days before the first day of the trial week.

No later than ten business days prior to the first day of each week in which jury trials will be held, the district attorney shall provide to the district court administrator, in a format to be prescribed by the district court administrator, a written list of all cases the district attorney intends to call to trial in that week.

CRITICAL

Within 14 days after depositing the minor’s funds, petitioner’s counsel must file proof of deposit in an affidavit substantially in the form provided below.

(d) Within 14 days of depositing the funds belonging to the minor, counsel for petitioner shall file proof of deposit by way of an affidavit substantially in the form set forth hereinbelow.

CRITICALCriminal cases

If the judge requires a hearing, the defendant and counsel must file two copies of the supporting brief with the Clerk of Courts seven days before argument.

(a) If the judge determines that a hearing is required, seven (7) days before the date fixed for argument of any post-sentence motions, the defendant and counsel shall file with the Clerk of Courts two (2) copies of a brief in support of all issues raised, and shall forthwith serve a copy thereof upon the District Attorney.

CRITICALCriminal cases

Deadline

5 business days

A defendant’s attorney or self-represented defendant must provide the district attorney a written response to the requested information within five business days.

Each defendant’s attorney or self-represented defendant shall, within five business days, provide a written response to the district attorney regarding the information sought in (C)(3) above.

CRITICAL

Within 14 days after receiving settlement proceeds, petitioner’s counsel must deposit the minor’s funds as directed by the court’s order.

(c) Within 14 days of receipt of settlement proceeds, counsel for Petitioner shall cause the funds belonging to the minor to be deposited as directed by the court’s order approving the compromise and settlement and directing distribution.

CRITICAL

A property claim must be filed with the Sheriff within the time limits established by Pa.R.C.P. No. 3123.

(c) The property claim shall be filed with the Sheriff within the time limits set forth in Pa.R.C.P. No. 3123 (relating to debtor's exemption).

CRITICALCriminal cases

A brief may not be filed after the stated reply deadline unless the Court grants leave.

No brief may be filed thereafter without leave of Court.

WARNING

Except for exceptions to a master's report and recommendation, which are listed automatically when the briefing schedule expires, any party may list a matter for one-judge disposition by praecipe after the time to file and serve briefs expires.

Excluding exceptions to the master's report and recommendation, which are listed automatically upon expiration of the briefing schedule, any party may list the matter for disposition by one judge upon the expiration of the time for filing and service of briefs by filing a praecipe with the prothonotary.

WARNING

Objections to the private sale must be filed within 10 days after notice is given for the Court to consider them before it may authorize the sale.

The notice shall state that if no objections are filed within 10 days of the giving of such notice, the Court may enter a decree authorizing the sale upon the terms contained in the petition and fixing or excusing the entering of additional security, if required.

WARNING

Deadline

15 calendar days

The District Court Administrator or designee will provide a written final resolution within 15 calendar days after the meeting and, where appropriate, in an accessible format.

Within fifteen (15) calendar days after the meeting, the District Court Administrator, or their designee, will respond in writing, and where appropriate, in a format accessible to the complainant, with a final resolution of the complaint.

WARNING

If no objections are filed within 10 days after notice is given, the Court may confirm the sale and fix or excuse additional security, if required.

If no objections are filed within 10 days of the giving of the notice, the Court may enter a decree confirming the sale and fixing or excusing the entering of additional security, if required.

WARNING

Failure to comply with the Rule to Show Cause results in affirmance of the appeals officer’s decision.

Appellant’s failure to comply with the Rule to Show Cause shall result in the decision of the appeals officer being affirmed.

WARNING

Board members are compensated at the court-established hourly rate and the county-established expense reimbursement rate, excluding travel to and from the Judicial Center; compensation petitions must be submitted to the President Judge no later than three months after the Board’s last action.

(c) The members of the Board of View shall be compensated at an hourly rate as established from time to time by administrative order of the Court and shall be compensated for expenses incurred in the performance of their duties, including travel to and from view sites but not travel to and from the Judicial Center, at the rate established by the County of York for reimbursement of expenses. Petitions for compensation shall be submitted, no later than three months after the Board’s last action, to the President Judge for approval.

WARNING

Deadline

15 calendar days

The ADA Coordinator or designee will respond in writing within 15 calendar days of the meeting and, where appropriate, in an accessible format.

Within fifteen (15) calendar days of the meeting, the ADA Coordinator, or their designee, will respond in writing, and where appropriate, in a format accessible to the complainant, such as large print, Braille, or audio.

WARNING

Deadline

15 calendar days

Within fifteen (15) calendar days after receipt of the appeal, the District Court Administrator, or their designee, will meet with the complainant to discuss the complaint and possible resolutions.

Within fifteen (15) calendar days after receipt of the appeal, the District Court Administrator, or their designee, will meet with the complainant to discuss the complaint and possible resolutions.

WARNING

After the time to file and serve briefs expires, any party may list a matter for one-judge disposition by filing a praecipe with the prothonotary.

Upon the expiration of the time for filing and service of briefs, any party may list the matter for disposition by one judge by filing a praecipe with the prothonotary.

WARNING

Deadline

20 business days

The final appeal decision must be mailed to all interested parties within 20 business days after receipt of the appeal, unless otherwise provided by law.

(D) A final decision on the appeal shall be mailed to all interested parties within twenty (20) business days from the receipt of the appeal or as otherwise provided by law.

WARNING

A hearing on the application may not be scheduled for a date less than two months after filing.

An application shall not be scheduled for a hearing date which is less than two months from the date of filing.

WARNING

Deadline

15 business days

A denial of a written records-access request may be appealed in writing to the President Judge within 15 business days after the response is mailed or within 15 days after a deemed denial.

(C) If the Court Administrator denies a written request for access to records, the denial may be appealed in writing to the President Judge within 15 business days of the mailing date of the response or within 15 days of the deemed denial.

WARNING

Deadline

15 calendar days

The ADA Coordinator or designee will investigate the complaint within 15 calendar days of receiving it.

Within fifteen (15) calendar days of receipt of the complaint, the ADA Coordinator, or their designee, will investigate the complaint, which may include meeting with the individual seeking an accommodation, either in person or via telephone, to discuss the complaint and the possible resolutions.