Shelby County Circuit Court, Tennessee Chambers Communication Rules
73 rules from official source documents
Rules for contacting chambers: permitted methods, hours, and purposes. This page is scoped to Shelby County Circuit Court, Tennessee; use the court rules overview to switch categories without leaving this court.
- Contact
- Email to clerk
The Courtroom Clerk must be notified by email on the scheduling day if the motion will be heard by Zoom.
Also, the Courtroom Clerk must be advised via email on the day that the motion is scheduled online that it will be heard by Zoom.
- Contact
- Email to clerk
A party requesting a dispositive-motion hearing date and time must email the Courtroom Clerk at the provided address.
Please contact the Courtroom Clerk email at circuit.division2@shelbycountytn.gov to request a date and time that is mutually convenient for all parties.
- Contact
- Email to clerk
The Courtroom Clerk must be notified by email on the scheduling day if a dispositive motion will be heard by Zoom.
Once a hearing date is set, the Courtroom Clerk must be advised via email on the day that the motion is scheduled if it will be heard by Zoom.
- Contact
- Email to clerk
Counsel must seek appointment of a guardian ad litem by emailing the Division VI clerk or approaching the court by Zoom during the Friday morning motion docket.
counsel must contact the Court for the appointment of a guardian ad litem by emailing the Division VI clerk at circuit.division6@shelbycountytn.gov or approaching the court by Zoom during the 9:00 a.m. Friday motion docket.
After GAL appointment and receipt of the GAL report, counsel must contact the Division VI courtroom clerk to obtain a hearing date at 3:00 p.m.
After the court appoints the GAL and receives the GAL's report, counsel must contact the Division VI courtroom clerk for a hearing date on an available date at 3:00 p.m.
- Contact
- Email to clerk
All proposed orders and documents requiring court review must be emailed to the clerk before the hearing.
All proposed orders and documents requiring the Court's review must be emailed to the clerk before the hearing.
- Contact
Before an uncontested-divorce hearing, the proposed final decree and any applicable proposed parenting plan must be emailed to Ms Hardaway and the court.
Prior to the uncontested divorce hearing, email Ms Hardaway and the court the proposed final decree and, if applicable, the proposed parenting plan.
- Contact
- Email to clerk
For a minor settlement, counsel must contact the court by email at the Division V clerk’s address or approach the court during the Friday motion docket to determine whether a guardian ad litem is required.
Please email the Division V clerk at circuit.division5@shelbycountytn.gov or approach the court by Zoom during the 9:00 a.m. Friday motion docket
- Contact
Counsel must email proposed orders and any documents needed for court review before a minor-settlement hearing.
Email proposed orders and any documents the court needs to review before the hearing.
- Contact
- Email to clerk
Proposed orders must be emailed to the Division V clerk or placed in the Division V box in Room 208.
Email proposed orders to the Division V clerk at Circuit.Division5@shelbycountytn.gov or leave them in the Division V box in Room 208.
Attorneys and unrepresented parties must keep the clerk informed in writing of their correct mailing addresses and telephone numbers at all times.
Attorneys and unrepresented parties are responsible for keeping the Clerk advised of their correct mailing addresses and telephone numbers at all times. Written notice must be given to the Clerk.
- Contact
- Email to chambers
Before confirming a court-proposed status-conference date, the requestor must verify that all counsel and self-represented litigants are available or notify the court that another date is needed.
If a date is provided by the Court for the Status Conference via email, the requestor must first confirm that all counsel and any self-represented litigants are available on that date before confirming the date with the Court or advise that a different date is needed.
- Contact
- Email to clerk
Counsel must email the Courtroom Clerk to request a special setting when expected oral argument will exceed 20 minutes.
If oral argument on a motion is expected to exceed twenty (20) minutes, then counsel is to email the Courtroom Clerk for a special setting.
Participants must notify the Courtroom Clerk or Judicial Assistant of Zoom link or credential problems at the hearing.
At the time of the hearing, please notify the Courtroom Clerk or Judicial Assistant (if you are unable to reach the Courtroom Clerk), if you are experiencing any issues with the Zoom link and credentials.
- Contact
- Email to chambers
Email communications with the Court must include all counsel and all parties who are self-represented.
E-mail communication with the Court must include all counsel or parties (if self-represented).
- Contact
- Email to clerk
A status-conference email request must identify whether the conference will be in person, by conference call, or by Zoom, and must copy all other counsel and self-represented litigants.
The Clerk needs to be advised in the email whether the request is for the Status Conference to be conducted in person, by conference call or via Zoom. All other counsel/self-represented litigants must be copied on the email request.
A requester for a Zoom status conference must ensure that all parties can access Zoom and provide the necessary access information.
If the Status Conference is requested to be conducted by Zoom, the counsel/self-represented litigant must ensure that all parties have access to Zoom and provide the appropriate access information.
- Contact
- Email to clerk
If no response to a status-conference request is received within seven days, the requester should follow up with the Courtroom Clerk or Judicial Assistant in person, by email, or by telephone.
If the requestor(s) does not hear back within seven (7) days, then please check with the Div. II Courtroom Clerk, Ms. Annie Wells, or Judicial Assistant, Ms. Regina Neal in person, or via email or telephone.
- Contact
- Phone to clerk
Counsel or parties may seek a Zoom or telephone status conference by contacting the Courtroom Clerk within 24 hours if necessary.
The counsel or parties may address the court in person at the regular 10:00am docket when the Court is in session or contact the Courtroom Clerk for an appropriate time for a Zoom or telephone Status Conference within 24 hours if necessary.
- Contact
- Email to clerk
A request for a Zoom hearing must be made by emailing the clerk.
If the counsel and/or parties are requesting a Zoom hearing, please email the clerk.
Parties must contact the Division VI clerk to specially schedule motions, status conferences, and other hearings.
To schedule motions, status conferences, and other hearings specially, contact the Division VI clerk who will provide a date and time for the matter to proceed.
- Contact
Documents for pre-proceeding review and proposed orders for post-proceeding consideration must be emailed.
Email any documents for review before the proceeding and any proposed orders for consideration following the proceeding.
A trial may be scheduled by contacting the courtroom clerk with all parties' consent, and the order setting the trial must include a pretrial conference date.
Trials can be set by contacting the courtroom clerk with consent of all parties and require a pre-trial conference date, that is to be included in the order setting the trial date.
- Contact
- Email to clerk
Proposed orders may be emailed to the Division VI clerk at the stated address or left in the Division VI box in Room 208.
Email proposed orders to the Division VI clerk at Circuit.Division6@shelbycountytn.gov or leave them in the Division VI box in Room 208.
- Contact
- Email to clerk
Attorneys or pro se litigants may request a trial date by division email when all parties agree.
Pursuant to Rule 4(C)(3) of the Local Rules, attorneys or pro se litigants may contact the Courtroom Clerk via the division email to request a trial date, if agreed to by all parties.
- Contact
- Email to chambers
A party must email notice of a minor-settlement hearing and provide the Joint Petition or settlement terms to the Division email.
Please email the Division email to advise that the matter is ready for a hearing, providing the Court a copy of the Joint Petition or information reflecting the terms of the settlement so a determination can be made whether the appointment of a Guardian ad Litem is appropriate.
- Contact
- Email to chambers
A minor-settlement hearing date or time agreed upon by all involved attorneys must be emailed to the Court with all attorneys copied.
Please confer with all of the attorneys involved and send an email (copying all of the attorneys) to the Court of the mutually agreed upon date/time.
- Contact
- Phone
A telephonic status conference may be requested through Bryant Bailey, with prompt notice when the matter is time-sensitive.
If you need to speak with the Judge outside of the time for announcements, please request a telephonic status conference and Bryant Bailey will schedule it. If time is of the essence, please let him know.
Parties must contact the Division V clerk to specially schedule motions, status conferences, and other hearings.
To schedule motions, status conferences, and other hearings specially, contact the Division V clerk who will provide a date and time for the matter to proceed.
- Contact
- Email to clerk
Email documents for review before the proceeding and proposed orders for consideration following the proceeding.
Email any documents for review before the proceeding and any proposed orders for consideration following the proceeding.
- Contact
Before an uncontested-divorce hearing, the proposed final decree and any applicable proposed parenting plan must be emailed to Ms. Hardaway and the court.
Prior to the hearing, email Ms Hardaway and the court the proposed final decree and, if applicable, the proposed parenting plan.
- Contact
- Email to clerk
Proposed orders must be emailed to the Division V clerk or placed in the Division V box in Room 208.
Email proposed orders to the Division V clerk at [email protected] or leave them in the Division V box in Room 208.
- Contact
- Email to clerk
Email communications with the court must include all counsel or, for pro se litigants, all parties.
E-mail communication with the Court MUST INCLUDE ALL COUNSEL or parties if pro se.
Continuances will not be granted through email.
No continuances will be given via email.
- Contact
- Email to clerk
If a matter is struck from the scheduled uncontested divorce docket, Mr. Olswing and Courtroom Clerk Ms. Aldridge must be informed by email.
Please inform Mr. Olswing and the Court room Clerk Ms. Aldridge by email should you strike the matter from the scheduled uncontested divorce docket.
- Contact
- Email to clerk
Minor settlements may be heard by Zoom or in person at the Court's discretion, and the division clerk must be emailed to obtain a setting.
Minor Settlements: Minor Settlements will be heard via zoom or in person at the Court’s discretion. Please email the division clerk to obtain a setting. Once the matter is scheduled, further details on the hearing will be provided.
- Contact
- Email to clerk
Counsel must contact the division clerk by email for a special setting when a motion is dispositive or is expected to take 20 minutes or more.
If your motion is dispositive or will require 20 minutes or more, counsel must contact the clerk at the division email for a special setting.
- Contact
- Email to clerk
If a matter is struck from the scheduled uncontested divorce docket, Mr. Olswing and the courtroom clerk, Ms. Harris, must be informed by email.
Please inform Mr. Olswing and the court room Clerk Ms. Harris by email should you strike the matter from the scheduled uncontested divorce docket.
- Contact
- Email to clerk
A copy of the minor settlement petition must be emailed to the Division Three Clerk for Judge Frulla’s review and determination regarding a guardian ad litem.
Please email the Division Three Clerk a copy of the minor settlement petition so that Judge Frulla can review the petition and determine whether a guardian ad litem will be required.
- Contact
- Email to clerk
Users experiencing problems with the standing Zoom link must contact the Courtroom Clerk at the provided email address.
Should you experience any problems with the link, please contact the Courtroom Clerk at circuit.division9@shelbycountytn.gov .
Minor-settlement hearings are generally scheduled by Zoom on eligible Wednesdays, but the parties must contact the Courtroom Clerk to obtain a calendar date.
Minor settlements will be heard via Zoom every Wednesday that is not an excluded date as scheduled by the Courtroom Clerk; however, the parties must contact the Courtroom Clerk to be set on the calendar.
- Contact
- Email to chambers
Email communications to the Court Clerk or Judicial Assistant must not be used to make arguments, argue with counsel, or negotiate scheduling.
Please be mindful that neither the Court Clerk’s, nor the Judicial Assistant’s email is the proper place to argue amongst each other, make arguments, or negotiate scheduling of trials or other matters.
- Contact
- Email to chambers
The law clerk's email address is to be used only when responding to her contact about a specific motion.
Alanna.Rice@shelbycountytn.gov (Only to be used when responding to her contact about any specific motions).
- Contact
- Email to clerk
Attorneys and self-represented parties may email the Courtroom Clerk to obtain a ruling after it is issued.
Attorneys and self-represented parties may also contact the Courtroom Clerk via email at circuit.division2@shelbycountytn.gov to obtain the ruling via email once it is issued.
- Contact
- Email to clerk
Counsel and self-represented litigants may request a status conference by emailing the Courtroom Clerk.
The counsel and/or self-represented litigants may contact the Courtroom Clerk at circuit.division2@shelbycountytn.gov to request any Status Conferences.
Participants experiencing difficulties with Zoom links or credentials should contact the courtroom clerk or judicial assistant.
Please contact the Courtroom Clerk and/or Judicial Assistant if you are experiencing any difficulties with the Zoom link and credentials.
- Contact
- Email to clerk
Email addresses for all attorneys and self-represented parties should be provided when available so the clerk can email attested copies.
If available, provide email addresses for all attorneys/self represented parties so the clerk can email attested copies.
- Contact
- Email to chambers
Orders to be entered may be submitted by email to the Division email address.
Orders to be entered may be presented in open Court, emailed to the Division email, or left in the box in Room 208.
The Court is available for matter announcements on Monday through Thursday at 10:00 a.m.
If you need to make an announcement on a matter, the Court is available any day, Monday – Thursday at 10:00 a.m.
- Contact
- Email to chambers
Questions may be sent to the Division's email address, Circuit.Division8@shelbycountytn.gov.
If you have any questions, please contact the Division email at: Circuit.Division8@shelbycountytn.gov
A party seeking to address the Court by Zoom must confer with the Courtroom Clerk.
If you want to address the Court via Zoom, please confer with the Courtroom Clerk.
The Court will hear status-conference requests in person on Monday through Thursday at 10:00 a.m.
Should you feel that your matter needs a status conference, the Court is available for a hearing on a status conference any day, Monday – Thursday at 10:00 a.m. in person.
The Court hears minor-settlement matters on Monday through Thursday at 10:00 a.m.
The Court is available for a hearing on a minor settlement any day, Monday – Thursday at 10:00 a.m.
- Contact
Questions or requests for assistance may be directed to the division by email or to the courtroom clerk or Judicial Assistant by telephone or email.
If you have any other questions or need further assistance, please email the division email at (Circuit.Division8@shelbycountytn.gov) or call Ms. Shonkilah Henley, courtroom clerk, at 901-222-3849 or the Judicial Assistant, Ms. Regina Neal, at (901) 222-3848 or Regina.Neal@shelbycountytn.gov.
- Contact
- Email to clerk
When available, attorneys and self-represented parties should provide their email addresses so the clerk can email attested copies.
If available, provide email addresses for all attorneys/self-represented parties so the clerk can email attested copies.
- Contact
- Email to clerk
Questions and requested settings must be emailed to Circuit.Division3@shelbycountytn.gov rather than to individual clerks, Judge Smith, or Ms. Aldridge.
For questions or requested settings, please contact the Clerk via email at Circuit.Division3@shelbycountytn.gov. Please send inquiries to THIS email rather than directly to any clerk individually. The Court cannot guarantee receipt of communication to any other email address. Please do not email Judge Smith or Ms. Aldridge individually with pleadings or orders.
A status conference may be requested from the division clerk and may be conducted by Zoom or in person.
You may address the Court in person. You may contact the division clerk to schedule a status conference to be conducted via zoom or appear in person.
- Contact
- Email to clerk
Questions or requests for further assistance may be directed to the Division 3 email address or the Judicial Assistants' office at 901-222-3800.
If you have any other questions or need further assistance, please email the Division 3 e-mail listed above or call the Judicial Assistants’ office at 901-222-3800.
- Contact
- Email to clerk
Questions and requests for special settings should be submitted to the Clerk by email.
Please contact the Clerk (Ms. Harris) via email at Circuit.Division3@shelbycountytn.gov with any questions or requests for special settings.
- Contact
- Email to chambers
- Phone
- 901-222-3800
Questions or requests for further assistance may be directed to the Division 3 email address or the Judicial Assistants’ office at 901-222-3800.
If you have any other questions or need further assistance, please email the Division 3 e-mail listed above or call the Judicial Assistants’ office at 901-222-3800.
- Contact
- Email to clerk
Parties seeking a hearing for a minor settlement, writ of inquiry, structured-settlement petition, or other matter are asked to contact the Courtroom Clerk by email.
If you have a minor settlement, writ of inquiry, petition to approve a structured settlement, other domestic or non-domestic matters, and any other hearings that needs to be heard, please contact the Courtroom Clerk via email at circuit.division9@shelbycountytn.gov .
- Contact
- Email to chambers
The law clerk's email address may be used only after the law clerk has contacted the user about a specific motion that may require a response.
Taylor.Stewartcrct@shelbycountytn.gov (ONLY TO BE USED WHEN THE LAW CLERK HAS CONTACTED YOU REGARDING A SPECIFIC MOTION WHICH MAY REQUIRE A RESPONSE)
- Contact
- Email to clerk
If a ruling emailed by the court is not received, the user may contact the Court Clerk by email to inquire about its status.
If you do not receive it, you may contact the Court Clerk via email at circuit.division9@shelbycountytn.gov .
After appointment of the Guardian Ad Litem and filing of the GAL's report, the parties should contact the Courtroom Clerk for a hearing date.
After the Court appoints the GAL, and the GAL’s report has been filed with the Court, please contact the Courtroom Clerk for a hearing date.
- Contact
- Email to clerk
When the parties agree the case is trial-ready, they should contact the Courtroom Clerk by email to obtain a trial date.
If the parties are in agreement that the case is ready for trial, please contact the Courtroom Clerk at circuit.division9@shelbycountytn.gov to obtain a trial date.
- Contact
- Email to clerk
Parties must set all matters by contacting the Courtroom Clerk at circuit.division9@shelbycountytn.gov.
All matters shall be set by contacting the Courtroom Clerk via circuit.division9@shelbycountytn.gov.
- Contact
- Email to clerk
A party needing a status-conference calendar entry must contact the Courtroom Clerk by email.
Please contact the Courtroom Clerk at circuit.division9@shelbycountytn.gov if you need to be placed on the calendar for a status conference.
- Contact
- Email to clerk
You must email the Courtroom Clerk at circuit.division9@shelbycountytn.gov to say you need to approach and will use the Zoom link and credentials in the Zoom Hearing section below.
Please contact the Courtroom Clerk via email at circuit.division9@shelbycountytn.gov to notify her that you need to approach and you will utilize the Zoom link and credentials found in the Zoom Hearing section below.
- Contact
- Email to clerk
The Courtroom Clerk's email is the contact method for other legal matters or cases not otherwise addressed in the standing order.
Please contact the Courtroom Clerk via email at circuit.division9@shelbycountytn.gov to inquire about any other legal matter or case not otherwise addressed herein.
The same Zoom link and credentials are used for daily hearings and are provided in the Zoom Hearing section.
The Zoom link and credentials shall be the same for daily, and can be found in the Zoom Hearing section below.
The listed Zoom link is used when the Court has set an oral Zoom hearing or otherwise requires remote appearance.
This link is to be used when the Court has set the matter to be heard orally via Zoom or any other time the Court has required the parties to appear remotely.
- Contact
- Email to clerk
Parties must email the Courtroom Clerk to make an announcement or address the Court concerning any matter, including emergency matters.
ANNOUNCEMENTS: If the parties need to make an announcement or address the Court concerning any matter including emergency matters, please contact the Courtroom Clerk, Ebonye Wash, via circuit.division9@shelbycountytn.gov .
- Contact
- Email to clerk
Attorneys and pro se litigants may request a trial date by emailing the Courtroom Clerk when all parties agree to the requested date.
attorneys or pro se litigants may contact the Courtroom Clerk via circuit.division9@shelbycountytn.gov to request a trial date, if agreed to by all parties.
How may parties contact Shelby County Circuit Court, Tennessee?
The rule addresses email communications. Before an uncontested-divorce hearing, the proposed final decree and any applicable proposed parenting plan must be emailed to Ms Hardaway and the court.
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Maximum page counts and word limits for motions, briefs, and other filings by judge.
Courtesy Copy Requirements
When and how to deliver courtesy copies to chambers, including triggers, timing, and formatting.
Electronic Filing Rules
Electronic filing requirements, permitted filing channels, EFSP portals, and exceptions.
Filing Timing and Cure Windows
Filing cutoffs, deemed-filed rules, rejection handling, cure periods, and outage procedures.