Madison County District Court, Texas Document Format Requirements

CRITICAL

Before admission, the sponsoring party must convert media exhibits that are not in a listed or appellate-court-recognized format to a compatible format.

If an exhibit is not in one of these formats or in a format recognized by the appropriate appellate court, the sponsoring party must convert the media to a compatible format prior to admission.

CRITICAL

Audio and video exhibit files are limited to 2 GB each, and larger files must be divided into files no larger than 2 GB.

IT IS FURTHER ORDERED that audio or video exhibits may not exceed 2 GB in size per file. If a file exceeds this limit, it must be divided into smaller files not exceeding 2 GB each.

CRITICAL

Format

PDF

Each computer file of a text document must be submitted as a text-searchable PDF compatible with the latest version of Adobe Reader.

IT IS FURTHER ORDERED that each computer file of a text document must be submitted in text-searchable Portable Document Format (.pdf), compatible with the latest version of Adobe Reader.

CRITICAL

Media exhibits must use a format uploadable to and accepted by the appropriate Court of Appeals under its current guidelines.

The Court ORDERS that the sponsoring party of any such media exhibit must ensure it is submitted in a file format that can be uploaded and accepted by the appropriate Court of Appeals, following its guidelines as they exist at the time of the exhibit's admission.

CRITICAL

Submitted text-document files must not be password-protected, encrypted, or restricted by rights management.

The file must not be password-protected, encrypted, or restricted by rights management.

CRITICAL

Scanned exhibits must be made text-searchable using OCR software.

All scanned exhibits must be made text-searchable using optical character recognition (OCR) software, such as Adobe Acrobat.

CRITICAL

If the Court of Appeals cannot open an exhibit in a case on appeal, the sponsoring party must provide the court reporter a replacement in an acceptable and accessible format.

In the event a case is on appeal and the Court of Appeals is unable to open an exhibit as submitted, the sponsoring party that offered the exhibit shall be responsible for providing the court reporter with a replacement exhibit in an acceptable and accessible format.

WARNING

The order identifies acceptable media exhibit formats, including the listed audio and video formats.

As of the issuance of this Order, acceptable formats include: .avi, .wmv, .wav, .mpg, .mid, .asf, .mpeg, .mpl, .mp2, .ffip3, .mp4, .m4v, .ogg, .oga, .ogv, .webm.