Chesterfield County Circuit Court, Virginia Document Filing Requirements

CRITICAL

Applies to

Application

Address-change requests require form SP-248A and different supporting documents depending on whether the request is made in person or by mail.

Permit holder must present the Virginia State Police’s form SP-248A and: if appearing in person, their driver’s license and existing permit for review if sending the form by mail, a copy of their driver's license and a copy of the existing permit

CRITICAL

Applies to

Motion

Every criminal-scheduling request, whether made by an attorney or a pro se party, must be filed as a written motion through the Clerk’s Office.

EVERY REQUEST MUST BE PROPERLY FILED AS A WRITTEN MOTION through the Clerk’s Office (attorney and pro se).

CRITICAL

Applies to

Application

An emancipated minor applying for a marriage license must provide a certified copy of the emancipation order.

Upon application for a marriage license, an emancipated minor must provide a certified copy of the order of emancipation.

CRITICAL

Applies to

Notice of hearing

The notice of hearing must state the trial date, time, jury status, and correct hearing location.

The confirmation letter must state the trial date, time, and whether trial will be by jury or non-jury. Note, the Historic 1917 Courthouse may be used for some civil matters; please pay careful attention to the location of the hearing and expressly include the correct location in the notice of hearing.

CRITICAL

Applies to

Application

When submitting physical documents before an appointment, provide only copies of wills or codicils and safeguard the originals until an appointment is scheduled.

If bringing physical documents, do not provide the original Will/Codicil(s) at this time, only a copy. Safeguard the original Will/Codicil(s) until such time that a probate appointment is scheduled.

CRITICAL

Applies to

Exhibits

Exhibits a party intends to offer during its trial case in chief must be filed with the Clerk at least 10 days before trial.

All exhibits which a party intends to offer into evidence at trial during their case in chief must be filed with the Clerk not later than ten (10) days prior to trial.

CRITICAL

Applies to

Continuance order

In cases where a continuance of trial is granted, counsel shall prepare and submit an endorsed order at the hearing for the continuance. The order shall state upon whose request the continuance is granted; the date from which the trial is being continued; the new trial date; and other such terms as the Court may require.

In cases where a continuance of trial is granted, counsel shall prepare and submit an endorsed order at the hearing for the continuance. The order shall state upon whose request the continuance is granted; the date from which the trial is being continued; the new trial date; and other such terms as the Court may require.

CRITICAL

Applies to

Remote appearance motion

A remote-appearance or hearing motion must contain at least all information requested on the Court’s form.

at a minimum, motions must contain all information requested on the form (reference page 9)

WARNING

Applies to

Proposed order

When the Clerk is to invest funds for the benefit of a minor, the court order should specifically direct the Clerk to invest such funds pursuant to Code of Virginia § 8.01-600.

When the Clerk is to invest funds for the benefit of a minor, the court order should specifically direct the Clerk to invest such funds pursuant to Code of Virginia § 8.01-600.

WARNING

For marriage licenses issued between July 1, 1997 and June 30, 2001, a party to the marriage may obtain a copy in person with government-issued photo ID during public service hours.

To obtain a copy of a marriage license issued between July 1, 1997 and June 30, 2001, a party to the marriage may visit the Circuit Court Clerk’s Office in person with a government-issued photo identification card (e.g., driver’s license) during regular public service hours.

WARNING

Criminal matters are pre-set in the Commonwealth’s Attorney’s Office using orders endorsed by defense counsel or the pro se defendant.

Criminal matters are pre-set in the Commonwealth’s Attorney’s Office by orders endorsed by defense counsel or pro se defendant.

WARNING

Applies to

Answer

An answer must be filed before the matter can be scheduled on the docket or set for docket call.

If no answer has been filed, the matter will not be scheduled on the docket or set for docket call.

WARNING

Applies to

Application

Written requests for certified copies should be sent to the Circuit Court Clerk's Office and include the following: full names of both parties (including maiden name as applicable), date of marriage, a self-addressed stamped envelope and payment.

Written requests for certified copies should be sent to the Circuit Court Clerk's Office and include the following: full names of both parties (including maiden name as applicable), date of marriage, a self-addressed stamped envelope and payment.

WARNING

Applies to

Restricted operators license petition or motion

For civil and criminal restricted operators’ license requests, a DMV transcript should be filed with the petition or motion in the Clerk’s Office.

For all civil and criminal restricted operators’ license requests, DMV transcripts should be filed in the Clerk’s Office with the petition or motion.

WARNING

Applies to

Motion

A motion should tell the Court whether the moving party intends to present testimony concerning it.

All motions should inform the Court whether the moving party intends to present any testimony concerning that motion.

WARNING

Applies to

Proposed order

Orders should include wording which reflects that funds are to be held until the infant reaches the age of majority.

Orders should include wording which reflects that funds are to be held until the infant reaches the age of majority.

WARNING

Applies to

Motion

A motion should tell the Court whether the moving party intends to present testimony concerning it.

All motions should inform the Court whether the moving party intends to present any testimony concerning that motion.

WARNING

Advance notice of an intent to claim trust funds is required.

Since trust funds are invested through an off-site financial institution, advanced notice of the intent to claim funds is required.

WARNING

Applies to

Application

Applicants should provide a self-addressed, stamped envelope for mailing the permit.

Applicants should provide a self-addressed, stamped envelope for use in forwarding the permit.

WARNING

A mailed copy request should follow a fee-quote call, identify the requested record, and include the appropriate fee payable by cash, check, or money order.

By Mail - After calling to obtain a copy fee quote, provide specific information (e.g., name, document type, date, etc.) with your request. Mail your written request with appropriate copy fees (cash, check or money order payable to Chesterfield Circuit Court) to Circuit Court Clerk, P.O. Box 125, Chesterfield, VA 23832-0909.

WARNING

A permit address change must be processed by the Circuit Court that issued the permit.

Address changes are processed by the issuing Circuit Court (for example, if the permit was issued in Chesterfield and the permit holder moves to Henrico, they would contact Chesterfield for the address update).

WARNING

Applies to

Court appointment application

Qualified attorneys seeking appointment when the Public Defender is not eligible should provide application materials to the Chief Judge.

The Court will continue to accept requests from qualified attorneys who wish to be considered for appointments when the Public Defender is not eligible. Please provide application materials to the Chief Judge.

WARNING

When appearing to claim your commission, you should be prepared to present: Confirmation received from the Secretary of the Commonwealth Government-issued photo I.D. $10 Clerk’s fee.

When appearing to claim your commission, you should be prepared to present: Confirmation received from the Secretary of the Commonwealth Government-issued photo I.D. $10 Clerk’s fee.

INFO

Applies to

Remote appearance motion

Use of the Court’s template form is preferred, but is not stated as mandatory.

Use of the Court’s template form is preferred to facilitate processing;