Chesterfield County Circuit Court, Virginia Electronic Filing Rules

CRITICAL

Applies to

DC-40

Paper DC-40 submissions are prohibited for state charges in Circuit Court.

For state charges, paper submissions of DC-40’s will not be accepted in Circuit Court.

CRITICAL

Applies to

DC-40 (List of Allowances)

The Court requires use of EVPS for online submission of DC-40 Lists of Allowances, including submissions by attorneys and court reporters.

For use by attorneys and court reporters to file an electronic DC-40 (List of Allowances). Includes payment of state charges for services by court-appointed counsel, guardians ad litem, and court reporters. For court reporters, electronic submissions cover appearance and transcript fees, sexually violent predator cases, special grand jury, and multi-jurisdictional grand jury. Effective 4/30/2019, the Chesterfield Circuit Court requires use of the Supreme Court of Virginia’s Electronic Voucher Payment System (EVPS) for online submission of the DC-40 (List of Allowances).

CRITICAL

Applies to

List of allowances

Submit state-charge Lists of Allowances through EVPS and county or local charge Lists on a paper DC-40 form.

State charges must be submitted via the Electronic Voucher Payment System, and county/local charges must be submitted on a paper form DC-40; see next section.

CRITICAL

The Clerk’s Office accepts filings by e-filing, mail, courier, or hand delivery only.

Filings are accepted by the Clerk’s Office via e-filing, mail, courier, and hand-delivery only.

CRITICAL

Applies to

State charge list of allowances

State-charge payment submissions must use the Electronic Voucher Payment System; county or local charges must be submitted on paper form DC-40.

State charges must be submitted via the Electronic Voucher Payment System, and county/local charges must be submitted on a paper form DC-40; see next section.

CRITICAL

Attorneys and court reporters must register for EVPS on the Supreme Court of Virginia website to establish a payment account.

Attorneys and court reporters will need to register for EVPS on the Supreme Court of Virginia website to establish an account for payment.

CRITICAL

Judges’ Chambers will not accept case-related filings, even on a hearing day; documents sent directly to judges are redirected to the Clerk’s Office and may be delayed.

No orders, motions, notices, pleadings, exhibits, or any other type of case-related filing will be accepted by the Judges’ Chambers even on the day of the hearing. All case-related correspondence or documents sent or delivered directly to Judges will be re-directed to the Circuit Court Clerk’s Office for proper filing with the case and may result in delays in processing.

CRITICAL

Applies to

Case related filing

Case-related filings may not be submitted by email or fax.

The Court does not accept case-related filings via email or fax.

CRITICAL

Applies to

Application

Replacement permit requests require original documents; emailed forms are not accepted, and documents may be presented in person or by mail.

If a valid, unexpired permit either requires an address change, legal name change or has been lost/destroyed, then a replacement permit can be provided. To receive a replacement permit, original documents are required and emailed forms cannot be accepted. Items may be presented in person or by mail, whichever the permit holder prefers.

CRITICAL

Applies to

DC-40

Paper DC-40 submissions are not accepted for state charges.

For state charges, paper submissions of DC-40’s will not be accepted in Circuit Court.

CRITICAL

Case-related filings cannot be submitted online, by email, or by fax; they may be sent by mail, courier, or hand delivery.

The Court does not accept case-related filings via the internet, email or fax. Filings are accepted via mail, courier or hand delivery.

CRITICAL

Applies to

List of allowances

Online submissions of DC-40 Lists of Allowances must use the Supreme Court of Virginia’s EVPS.

Effective 4/30/2019, the Chesterfield Circuit Court requires use of the Supreme Court of Virginia’s Electronic Voucher Payment System (EVPS) for online submission of the DC-40 (List of Allowances).

CRITICAL

All case-related filings must be filed in the Clerk’s Office.

All orders, motions, notices, pleadings, exhibits, or any other type of case-related filing must be filed in the Clerk’s Office.

CRITICAL

The Clerk’s Office accepts filings only by e-filing, mail, courier, or hand delivery.

Filings are accepted by the Clerk’s Office via e-filing, mail, courier, and hand-delivery only.

CRITICAL

Case-related filings may not be submitted by email or fax.

The Court does not accept case-related filings via email or fax.

WARNING

Applies to

Application

Applications may be submitted in person on weekdays from 8 a.m. to 4 p.m., excluding holidays, or by mail to the stated address.

Applications may be submitted in person (between 8 a.m. and 4 p.m., Monday-Friday, excluding holidays) or by mail to: Chesterfield Circuit Court P.O. Box 125 Chesterfield, VA 23832

WARNING

Applies to

DC-40

The Electronic Voucher Payment System is for attorneys and court reporters to file electronic DC-40 forms.

For use by attorneys and court reporters to file an electronic DC-40 (List of Allowances).

WARNING

Applies to

Application

Probate information may be submitted by email, fax, or drop-off in an envelope addressed to the Probate Division during stated weekday hours.

This information can be provided by email (PDF attachments preferred), by fax 804-717-6797, or by drop off copies placed in an envelope (addressed ATTN: Probate Division) with the Clerk's Office (8 a.m.-4 p.m., Monday through Friday, excluding holidays).

WARNING

Applies to

Application

Applicants are encouraged to use Permitium, but may also apply in person or by mail; online applications incur an additional $7 processing and handling fee.

To improve efficiency and reduce wait times, citizens are strongly encouraged to use our new online application system, Permitium. This secure, 24/7 service allows applicants to complete and submit their concealed handgun permit application virtually, eliminating the need to visit the courthouse. The online portal also provides convenient order-tracking features and greater transparency throughout the process. Please note that concealed handgun permit applications have a $30 fee and online submissions include an additional $7 processing and handling fee. While online submission is the fastest and most convenient option, walk-ins and mailed paper applications are also accepted.

WARNING

Applies to

DC-40

Paper DC-40 submissions are accepted only for county or local charges.

For county/local charges only, the Circuit Court Clerk’s Office will accept paper submissions of DC-40’s.

WARNING

Applies to

DC-40

Paper DC-40 submissions are accepted by the Circuit Court Clerk’s Office for county/local charges only.

For county/local charges only, the Circuit Court Clerk’s Office will accept paper submissions of DC-40’s.