Culpeper County Circuit Court, Virginia
Court-Level Rules, Filing Procedures & Policies
- Rules last changed:
Document Format Requirements1 rule
A defendant not on active supervised probation must submit a written request in person to the Clerk to seek credit for community service.
Court's wording
If a defendant is not on active supervised probation Ordered by this Court, then any other requests to apply credit from community service hours performed to fines and costs shall be provided in writing, in-person, to the Clerk of this Court.
Document Filing Requirements10 rules
The Court must use a written financial statement on the Executive Secretary’s form when assessing a defendant’s ability to pay.
Court's wording
In assessing the defendant's ability to pay, the Court shall use a written financial statement, on a form developed by the Executive Secretary of the Supreme Court, setting forth the defendant's financial resources and obligations.
then the bond which is required to be posted pursuant to Virginia Code § 46.2-644.02 (D) or § 43-33 shall be filed and executed at the same time the Petition/Suit is filed.
The correctional-facility certification must state the incarceration dates, work performed, hours, compensation, recordkeeping basis, and whether the request has been made to satisfy costs or fines in another state or federal court.
Court's wording
The certification shall state: - (a) The dates of incarceration; - (b) The nature of the work performed; - (c) The total number of hours worked; - (d) Any wages or compensation paid to the inmate for such work; - (e) Whether the records are maintained in the ordinary course of business by the correctional facility. - (f) that the request has not been made to satisfy any other costs or fines from any state or federal court.
The defendant shall execute a written affidavit containing the certifications set forth above. Such affidavit shall be filed among the papers of the case.
- Document
- Written affidavit
Must include
- •Containing the certifications set forth above
Any request based upon work performed while incarcerated shall be accompanied by a certification executed by an authorized representative of the Virginia Department of Corrections, regional jail, local jail, or other correctional facility.
The representative completing the correctional-facility certification must sign immediately beneath the specified declaration.
Court's wording
The correctional-facility representative completing the certification shall sign the form immediately beneath the following declaration: "I declare under penalty of perjury that the foregoing information is true and correct to the best of my knowledge and is based upon official records maintained by the correctional facility."
Any order awarding credit must specify the approved hours, credit rate, required deductions, and fines and costs satisfied.
Court's wording
Any credit awarded shall be reflected by written order specifying: (a) The number of approved hours; (b) The rate of credit applied; (c) Any deductions required by law, including wages received for work performed while incarcerated; (d) The amount of fines and costs satisfied.
At any time during the duration of a payment agreement, the defendant may request a modification of the agreement in writing on a form provided by the Executive Secretary of the Supreme Court, and the Court may grant such modification based on a good faith showing of need.
If your sole financial resource is a Social Security benefit or Supplemental Security Income and you have acknowledged such on signed form, then you are not required to pay until you have another resource of income.
Such documentation should minimally include a facsimile or electronic mail from the letterhead of a licensed health care provider or hospital indicating why, to a reasonable degree of medical certainty, you cannot appear at the court ordered date.
Filing & Service rules
Electronic Filing Rules
Filings are not accepted by fax.
No filings accepted by fax.
Page 1 | Filing Policy
Email filing must not be abused.
Do not abuse email filing.
Page 1 | Filing Policy
Originals should be mailed or hand-delivered in advance.
Originals should be mailed or hand-delivered in advance.
Page 1 | Filing Policy
Do not send duplicate originals for documents that were emailed.
Do not send duplicate originals if documents were emailed.
Page 1 | Filing Policy
Emergency filings, or filings when the court date is within five days, may be sent by email to the listed address.
Emergency filings (or court date within 5 days) may be sent via email: [email protected]
Page 1 | Filing Policy
Deed recordings may be submitted in person, by mail, or electronically.
Available: in person, by mail, or e-recording
Page 1 | Deed Recordings
Electronic submission of deed recordings is encouraged.
Electronic submission is encouraged
Page 1 | Deed Recordings
Filing Timing and Cure Windows
If an in forma pauperis request is granted, the case is marked filed on the date of the order, or on the next business day the Clerk’s Office is open if the order is entered on a weekend or holiday.
when any party is attempting to file any civil case by proceeding in forma pauper is and said request is granted, then the Clerk of this Court shall mark the case filed as of the date this Court enters the Order permitting the party to proceed informa pauperis. If this Court enters the Order on a weekend or holiday, then the case shall be marked filed on the next business day that the Clerk's Office is open.
Civil cases
Page 1 | IN RE: CIVIL CASES PROCEEDING IN FORMA PAUPERIS
The bond must be filed and executed at the same time as the Petition/Suit.
then the bond which is required to be posted pursuant to Virginia Code § 46.2-644.02 (D) or § 43-33 shall be filed and executed at the same time the Petition/Suit is filed.
Civil cases
Page 1 | ORDER
Land recordings are not accepted after 3:30 PM.
No Land Recordings after 3:30 PM
Page 1 | Terms of Court and General Information
The Clerk must schedule the hearing for the next available Motions Day, at least 10 days after filing the request.
The Clerk shall then place the matter for a hearing on the next available Motions Day of this Court, but no sooner than ten (10) days of filing.
Criminal cases
Page 1 | ORDER
Pursuant to Rule 1:15 of the Rules of the Supreme Court of Virginia, a Petition to celebrate the rites of marriage pursuant to Virginia Code § 20-25 shall be filed with the Clerk of this Court no less than five (5) days from the date of the ceremony for which they seek authorization.
Pursuant to Rule 1:15 of the Rules of the Supreme Court of Virginia, a Petition to celebrate the rites of marriage pursuant to Virginia Code § 20-25 shall be filed with the Clerk of this Court no less than five (5) days from the date of the ceremony for which they seek authorization.
Page 1 | ORDER
Deed recordings are available from 8:00 a.m. to 3:30 p.m. Monday through Friday, excluding court closures.
Hours: 8:00 a.m. – 3:30 p.m., Monday–Friday (excluding court closures)
Page 1 | Deed Recordings
Service and Proof of Service Rules
At filing, the Clerk must give the defendant the hearing date and time and provide a courtesy copy to the Attorney for the Commonwealth.
The Clerk of this Court shall give the defendant a copy of the hearing date and time at the time of filing, with a courtesy copy to the Attorney for the Commonwealth.
Criminal cases
Page 1 | ORDER
Chambers Communication Rules
If an unforeseen emergency may prevent an appearance, the defendant should immediately contact their attorney and the Clerk's Office.
If an unforeseen emergency arises that may prevent your appearance, you should immediately contact your attorney and the Clerk's Office.
Page 1 | ORDER REGARDING COURT APPEARANCES AND RESPONSIBILITIES OF DEFENDANTS RELEASED PENDING TRIAL
If you are not represented by counsel, you should promptly contact the Clerk's Office and immediately provide any available documentation concerning the emergency.
If you are not represented by counsel, you should promptly contact the Clerk's Office and immediately provide any available documentation concerning the emergency.
Page 1 | ORDER REGARDING COURT APPEARANCES AND RESPONSIBILITIES OF DEFENDANTS RELEASED PENDING TRIAL
In criminal cases, fax is a listed communication method only for psychological evaluation orders.
Fax (psychological evaluation orders only)
Page 1 | Criminal Procedures — Case Communication Methods
In criminal cases, email is a listed communication method for SCRAM orders.
Email (SCRAM orders)
Page 1 | Criminal Procedures — Case Communication Methods