Williamsburg/James City County Circuit Court, Virginia
Court-Level Rules, Filing Procedures & Policies
- Rules last changed:
Communication
Phone
Clerk
Phone
Chambers
Document Filing Requirements4 rules
All attorneys and pro se litigants shall also, no less than ten (10) days before any trial or evidentiary hearing, file a certification disclosing the use of generative Al in any proposed exhibits, including demonstrative exhibits.
- Document
- Certification
Must include
- •AI disclosure
All attorneys and pro se litigants must provide a written disclosure certification at the end of, or attached to, materials drafted, created, enhanced, or modified by generative AI.
- Document
- Materials
Must include
- •AI disclosure
The AI-use disclosure states that the filer acknowledges AI use, certifies personal review and compliance with applicable duties, and limits the certification to the instant filing.
- Document
- Filing
Include
- •AI disclosure
Court's wording
DISCLOSURE ON THE USE OF GENERATIVE ARTIFICIAL INTELLIGENCE I hereby acknowledge that generative artificial intelligence was used in the drafting, creation, enhancement, or modification of the instant filing. I certify that I have personally reviewed this filing for accuracy of all factual claims, legal claims, citations, authorities, sources, arguments, and/or conclusions. I further certify that, generative artificial intelligence use notwithstanding, this filing complies with all duties imposed on me by Virginia Code § 8.01-271.1, Rule 1:5 of the Rules of the Supreme Court of Virginia, and where appropriate, any rules of professional conduct. I acknowledge that this certification only applies to the instant filing. Attorney/Pro Se Litigant Date
Instructions must be submitted prior to trial.
Filing & Service rules
Electronic Filing Rules
Faxes from attorneys and litigants are not accepted in civil or criminal cases.
Faxes from attorneys and litigants will NOT be accepted for any civil and criminal cases.
Page 1 | Terms of Court and General Information
Filing Timing and Cure Windows
The certification about generative AI use in proposed exhibits must be filed at least ten days before trial or an evidentiary hearing.
All attorneys and pro se litigants shall also, no less than ten (10) days before any trial or evidentiary hearing, file a certification disclosing the use of generative Al in any proposed exhibits, including demonstrative exhibits.
Page 1 | Disclosure Required on Generative Al Submissions
The cutoff time for recordation is 4:00 PM.
Recordation cut off time: 4:00PM
Page 1 | Clerk of Court
Filing Fees and Waivers
Each coin roll must be labeled with the payor’s name and case number.
The Clerk’s office will require name and case number labelled on each roll.
Page 1 | COIN ACCEPTANCE
The payor is responsible for any shortage identified when the Clerk’s bank validates the payment.
Additionally, the payor will be held responsible for all identified shortages upon payment validation by the Clerk’s bank.
Page 1 | COIN ACCEPTANCE
For debts owed, the office will accept no more than 50 one-dollar bills per business day.
If paying by the monetary form of paper bills, this office will accept no more than 50 $1 bills on a given business day for any debts owed.
Page 1 | PAPER BILL ACCEPTANCE
The Clerk’s Office will not accept more than 50 unrolled coins per business day toward debts owed.
To promote office efficiency, the Circuit Court Clerk’s Office will not accept unrolled coins in excess of 50 coins on a given business day for any debts owed.
Page 1 | COIN ACCEPTANCE
Clerk’s Office staff will not roll coins for payors.
The Clerk’s office staff will not assist payors in rolling their coins.
Page 1 | COIN ACCEPTANCE
Payors must provide their own coin rolls.
Payors must supply their own coin rolls.
Page 1 | COIN ACCEPTANCE
A debtor paying in coins must remain present until the transaction is complete and a receipt is presented.
Debtors making payments at the Clerk’s Office in coin will be required to remain present during the completion of the transaction (i.e. until a receipt is presented).
Page 1 | COIN ACCEPTANCE
The Clerk’s Office will accept no more than 20 coin rolls per business day.
A maximum of 20 rolls will be accepted on a given business day.
Page 1 | COIN ACCEPTANCE
Chambers Communication Rules
The Clerk's Office is open from 8:30 AM to 4:00 PM and can be reached at (757) 564-2242.
Clerk's Office Hours 8:30AM - 4:00PM PHONE (757) 564-2242
Page 1 | Clerk of Court
Counsel and pro se parties do not need to file a Praecipe to set a trial date and should contact the Judge's Assistant by telephone to schedule it.
Counsel and pro se parties are no longer required to file a Praecipe requesting that the Court set the matter for trial. Please contact the Judge's Assistant by telephone at 757-564-2300 to set the trial date.
Page 1 | Terms of Court and General Information
Attorneys may request that the criminal division email final court orders to them.
The criminal division emails the final court orders to the attorneys upon request.
Page 1 | Terms of Court and General Information