Grant County Superior Court Document Filing Requirements

CRITICAL

Applies to

Trial setting note

After striking trial dates set by the Court Administrator in a domestic matter, the parties must re-note on a domestic docket, after striking all current trial dates.

If the parties strike the trial date(s) set by the Court Administrator, the parties shall re-note for trial setting on a domestic docket to obtain a new trial date. All current trial dates must be stricken before re-noting for trial setting.

CRITICAL

By the omnibus hearing, the prosecution must generally identify the defendant’s statements it intends to offer at trial.

At or before the omnibus hearing, the prosecution shall indicate, generally, the defendant’s statements the prosecution intends to offer in evidence at trial (example, The state intends to offer the statements of the defendant to officer Smith).

CRITICAL

Applies to

Mediation materials

When support issues are mediated, each party must include a financial declaration and completed child support worksheets.

When support issues are being mediated, each party will include a financial declaration and completed child support worksheets.

CRITICAL

Applies to

Order to show cause

In civil contempt proceedings other than summary contempt proceedings, the order to show cause must prominently warn that failure to appear could result in an arrest warrant.

This rule shall apply to all civil contempt proceedings whether brought under chapter 7.21 RCW or other statutes, but shall not apply to summary contempt proceedings under RCW 7.21.050. (a) Warning. The order to show cause shall advise the responding party, in prominent language, that failure to appear could result in issuance of a warrant for the arrest of that party.

CRITICAL

Applies to

Notice of setting

After obtaining a time and date for a special setting, the moving party must file and serve notice of the setting in the same manner as a motion noted for a regular docket.

Once a time and date for a special setting are obtained from the Court Administrator, the moving party must file and serve a notice of the setting in the same manner in which motions are noted for regular dockets.

CRITICAL

Applies to

Mediation materials

Each party must submit proposed court orders or equivalent written resolutions to the mediator at least two days before mediation.

At least two days before mediation proceedings, each party will submit to the mediator proposed orders sought to be entered by the Court or equivalent written statements of the resolution of all contested issues subject to mediation.

CRITICAL

Applies to

Trial readiness statement

The statement includes a representation that discovery has been disclosed as required by court rules and any prior order.

5. All discovery has been disclosed as required by the court rules, as well as by any prior order entered by the Court in this matter.

CRITICAL

Applies to

Grievance response

A GAL or CASA involved in a grievance raising issues of arguable merit must submit a written response within 14 days of the request, unless the investigating judicial officer allows more time upon request.

Upon determining that the grievance raises issues of arguable merit, the investigating judicial officer shall request a written response from any GAL or CASA involved therein. The GAL or CASA shall submit a written response within 14 days of the request, unless additional time is allowed upon request to the investigating judicial officer.

CRITICAL

Applies to

Application for order

A repeat application may not be presented to a different judicial officer after a denial or unfulfilled condition unless that officer is clearly told of the prior denial or condition.

When an order has been applied for and denied in whole or in part, or has been granted conditionally and the condition has not been performed, the same application for an order may not be presented to a different judicial officer unless that officer is clearly advised of the fact of the previous denial or unfulfilled condition.

CRITICAL

Applies to

Transcript

The person preparing the transcript must certify under penalty of perjury that it accurately transcribes the record.

The person preparing the transcript shall certify, under penalty of perjury, that it is an accurate transcription of the record.

CRITICAL

Applies to

Asset and debt statement

Each party’s statement must identify any requested financial relief other than child support, including the listed forms of relief.

Each party's statement shall also set forth any other financial relief requested, other than child support, including a monetary judgment to balance the division of assets and debts, spousal maintenance, and award of costs and attorney fees.

CRITICAL

Applies to

Asset and debt statement

Each party subject to the rule must submit a spreadsheet-format statement of all assets and debts within the Court’s jurisdiction.

Not later than noon two (2) court day before the day on which an action for dissolution of marriage, dissolution of a registered domestic partnership, division of assets of a committed intimate relationship, or similar case, is called for trial, when there exists a dispute between the parties regarding the characterization, valuation or distribution of any asset or debt, each party shall file with the trial judge and serve on the other party a statement in spreadsheet format of all assets and debts of the parties within the Court's jurisdiction.

CRITICAL

Applies to

Notice of loss of voting rights

A Guardian ad Litem or Guardian must submit a Notice of Loss of Voting Rights to the Court that includes the incapacitated person's name, address, and date of birth and directs the Clerk to forward it to the County Auditor.

The Guardian ad Litem and/or Guardian shall also submit a Notice of Loss of Voting Rights to the Court that shall include the name, address, and date of birth of the incapacitated person and that shall direct the Clerk to forward the Notice of Loss of Voting Rights to the County Auditor.

CRITICAL

Applies to

Trial readiness statement

The statement calls for reporting witness availability and any exceptions, including all scheduling accommodations requested by a witness.

3. My office has contacted all previously identified trial witnesses and each one has confirmed they are available for trial, except as follows (include all scheduling accommodations requested by a witness):

CRITICAL

Applies to

Trial setting note

Domestic trials may not be set until the parties comply with the mandatory mediation rules and file a qualifying Mediator's Declaration or an Order Waiving Mediation before filing a trial-setting note.

Trials in Domestic Matters may not be set until the parties have complied with the requirements of the Local Rules for Mandatory Mediation (LRMM). A Mediator's Declaration consistent with LRMM 2(c) or an Order Waiving Mediation must be filed with the Court prior to a note for trial setting being filed.

CRITICAL

Applies to

Statement on trial readiness

All parties must complete and file Form LR8-G no later than the readiness hearing.

No later than the readiness hearing, all parties shall complete and file with the Court a Statement on Trial Readiness (Form LR8-G).

CRITICAL

Each party must furnish the arbitrator copies of relevant pleadings and other documents from the court file.

In addition to the requirements of MAR 5.2, each party shall also furnish the arbitrator with copies of pleadings and other documents contained in the court file which that party deems relevant.

CRITICAL

Applies to

Trial readiness statement

The statement includes a representation that all audio and video recordings have been produced.

8. All audio and video recordings have been produced.

CRITICAL

Applies to

Trial readiness statement

The trial-readiness statement calls for an estimated trial length that includes jury selection and expected witness cross-examination.

1. Trial is estimated to last (days). This includes jury selection and any expected cross- examination of witnesses.

CRITICAL

Applies to

Asset and debt statement

The statement must sequentially identify each debt, including its creditor and account number, and provide the specified debt, balance, payment, characterization, and distribution details unless unknown.

The statement shall sequentially number and specifically identify (including creditor and account number) each debt claimed to be owed by either party or both. As to each debt, the statement shall set forth, unless unknown to the party, the following information: the date(s) on which the debt was incurred, the purpose for which it was incurred, any security given for the debt; the balance owed at the time of trial and at the time of separation; payments made by either party after separation; whether, and to what extent, the debt is claimed to be the separate or individual debt of either party; and the proposed distribution by the Court.

CRITICAL

Applies to

Order appointing guardian or approving report

If an incapacitated person loses the right to vote, the Order Appointing Guardian or Approving Report must include a specific finding of that loss.

In accordance with RCW 11.88.010(5), if an incapacitated person loses the right to vote, the Order Appointing Guardian or Approving Report shall include a specific finding on the loss of the right to vote.

CRITICAL

Applies to

Motion for revision

A motion for revision must identify the challenged order and allegedly erroneous portions, list the documents submitted to the Commissioner, and summarize its legal and factual grounds.

The motion must clearly identify the order from which revision is sought, specify those portions of the order allegedly in error, identify the documents that were submitted to the Court Commissioner for hearing on the ruling from which revision is requested, and include a summary of the legal and factual grounds upon which the moving party relies.

CRITICAL

Applies to

Mediation confidentiality provision

Before mediation begins, the mediator must give all participants a written copy of the confidentiality provision.

The mediator shall provide in writing to all participants in the mediation process a copy of the foregoing provision prior to commencement of mediation.

CRITICAL

Applies to

Jury instructions

A party proposing jury instructions must file, deliver, and serve one cited copy and one clean copy of each proposed instruction.

Each party wishing to propose jury instructions shall file with the Clerk, deliver to the Judge, and serve on other parties one cited copy and one clean copy of each instruction proposed.

CRITICAL

Applies to

Status conference statement

In covered cases, the status conference statement must indicate whether the case is subject to mandatory arbitration.

In every civil case to which the scheduling procedure set forth in LR 26F applies, each party filing and serving a status conference statement (Form LR 8-B) shall indicate thereon whether or not the case is subject to mandatory arbitration.

CRITICAL

Applies to

Preconference submittal letter

The attorney or pro se party in charge of each case must deliver a preconference letter to the Court Administrator at least two days before the settlement conference; it must not be filed or disclosed to the other side.

(d) Preconference Submittal. At least two days before the date set for the settlement conference, the attorney, or pro se party, personally in charge of each party's case shall present to the judicial officer conducting the conference a letter succinctly addressing those issues required to be addressed. This Preconference Submittal letter shall be delivered to the Court Administrator and shall not be filed or disclosed to the other side.

CRITICAL

Applies to

Trial readiness statement

The statement includes a representation that necessary CrR 3.5 and CrR 3.6 hearings are complete and corresponding written court orders have been entered.

11. All necessary CrR 3.5 and CrR 3.6 hearings have been conducted and completed, with corresponding written orders entered by the Court.

CRITICAL

Applies to

Trial readiness statement

The defense statement calls for a representation that counsel conferred with any retained defense investigator and was informed that necessary investigation is complete.

[ ] I have conferred with any retained defense investigator. I am informed that all necessary investigation has been completed.

CRITICAL

Applies to

Grievance

A grievance about a GAL's or CASA's qualifications, conduct, or performance must be in writing and submitted to the Presiding Judge of the Superior Court.

All grievances regarding the qualifications, conduct or performance of a GAL or CASA must be in writing, submitted to the Presiding Judge of the Superior Court.

CRITICAL

Applies to

Endorsed mediation agreement copy

The mediator must ensure that each party receives a copy of the endorsed agreement before mediation concludes.

The mediator will cause a copy of the endorsed agreement to be provided to each party before conclusion of the mediation.

CRITICAL

Applies to

Scheduling order

At arraignment, the Court must complete a Scheduling Order using Form LR 8-F, file the original with the Clerk, and deliver copies to the listed recipients.

In criminal cases, at the time of arraignment, the Court will adopt a schedule for the case by completing a Scheduling Order in the form appended hereto as Form LR 8-F. The Court will cause the original Scheduling Order to be filed with the Clerk, and will cause copies to be delivered to the Court Administrator, prosecuting attorney, defense attorney and defendant.

CRITICAL

Applies to

Virtual appearance notice

A party obtaining an order for virtual appearance must file and serve a Virtual Appearance notice substantially in Form LR8-I.

A party obtaining an order to allow virtual appearance by a party or witness shall file and serve a Virtual Appearance notice in substantially the form provided in Form LR8-I.

CRITICAL

Applies to

Trial readiness statement

The statement includes a representation that transcripts have been prepared when necessary to assist the Court in evaluating recording admissibility.

To the extent necessary, transcripts have been prepared to assist the Court in evaluating the admissibility of said audio or video recording.

CRITICAL

Applies to

Proposed order

Proposed orders must be filed.

Proposed orders shall be filed and served on all parties.

CRITICAL

Applies to

Motion to extend scheduling order deadline

A motion to extend a Scheduling Order deadline must include a proposed Amended Scheduling Order in Form LR 8-H.

The parties shall submit a proposed Amended Scheduling Order with any such motion in the form appended hereto as Form LR 8-H.

CRITICAL

Applies to

Motion for revision

The moving party must file a written transcript of the Commissioner's hearing at least five court days before the revision-motion hearing.

At least five (5) court days before the hearing on the revision motion, the moving party shall file a written transcript of the hearing before the Court Commissioner,

CRITICAL

Applies to

Suppression motion

The defendant’s written suppression motion must identify the items to be suppressed and briefly state the grounds.

At least one week prior to a hearing under CrR 3.6, the defendant shall serve on the Prosecutor and file with the Court a written motion for suppression, identifying the item(s) to be suppressed and briefly stating the grounds.

CRITICAL

Applies to

Order restoring voting rights

When a guardianship ends because the individual is determined competent, the Order Restoring Voting Rights sent to the County Auditor must include the same personal identifiers as the Notice of Loss of Voting Rights.

If the guardianship is terminated by a determination of competency of the individual, the Court shall direct the Clerk to send to the County Auditor a certified copy of the Order Restoring Voting Rights including the same personal identifiers as the Notice of Loss of voting Rights.

CRITICAL

Applies to

Mediation agreement

A mediation agreement must be written and endorsed by the parties, participating attorneys, and mediator before mediation concludes; upon notice, the mediator may endorse for a participant attending by telephone.

Any agreement between the parties reached during the mediation process shall be reduced to writing before conclusion of the mediation and shall be endorsed by all parties, participating attorneys, and the mediator. The mediator may, upon notice to a person participating by telephone, endorse the agreement on behalf of that person.

CRITICAL

Applies to

Omnibus hearing certification

At the Omnibus Hearing, counsel must certify the status of discovery and disclosure, their good-faith effort to consider resolving the case without trial, and the plea-agreement or settlement-offer status.

At the Omnibus Hearing, counsel shall certify to the court: (a) the status of discovery and compliance with disclosure obligations; (b) that counsel have conferred in good faith to consider resolution of the case without trial; and (c) that a plea agreement has or will be proposed, or will not be considered, and the withdrawal date of any outstanding settlement offer.

CRITICAL

Applies to

Trial setting note

After striking a trial date set by the Court Administrator in a paternity matter, the parties must re-note for trial setting on a paternity docket.

If the parties strike the trial date(s) set by the Court Administrator, the parties shall re-note for trial setting on a paternity docket to obtain a new trial date.

CRITICAL

Applies to

Status conference statement

For a case subject to mandatory arbitration, do not complete the rest of the form; sign and return it to the court with the arbitration filing fee.

If case is subject to mandatory arbitration, do not complete the remainder of this form; sign the form and return it to the court along with the arbitration filing fee.

CRITICAL

Applies to

Motion for reconsideration

A party filing a motion for reconsideration must also file a note-up slip for an appropriate law and motion docket that identifies the judicial officer whose decision is challenged.

As provided in CR 59(b), a party filing a motion for reconsideration will also file a note-up slip noting the motion for hearing on an appropriate law and motion docket, designating the judicial officer whose decision the motion seeks to reconsider.

CRITICAL

Applies to

Trial setting note

After striking trial dates set by the Court Administrator, the parties must re-note trial setting on a civil docket, and all current trial dates must be stricken before re-noting.

If the parties strike the trial date(s) set by the Court Administrator, the parties shall re-note for trial setting on a civil docket to obtain a new trial date. All current trial dates must be stricken before re-noting for trial setting.

CRITICAL

Applies to

Oath of office

An applicant must complete and file the oath of office before being placed on the arbitration panel.

The oath of office, in a form prescribed by the Court, must be completed and filed prior to an applicant being placed on the arbitration panel.

CRITICAL

Applies to

Mediator appointment stipulation

Parties who stipulate to a mediator must file a written stipulation stating the mediator's name, address, and appointment date.

(a) Appointment of Mediator. The parties may stipulate to appointment of a person to perform the mediation required by this rule by filing with the court a written stipulation including the name, address and date of appointment of the mediator.

CRITICAL

Applies to

Asset and debt statement

The statement must identify and sequentially number each asset, provide the specified acquisition, characterization, value, and distribution details unless unknown, and separately identify assets claimed to belong in whole or part to a third person.

The statement shall sequentially number and identify each asset with sufficient particularity to distinguish it from other assets of the same type. As to each asset, the statement shall set forth, unless unknown to the party, the following information: date, manner and cost of acquisition; the party's characterization of the asset as community (or "shared") or separate property, and if separate, the basis for that claim; present fair market value; and proposed distribution by the court. The statement shall separately identify any asset in the possession of either party claimed to be the property of a third person, in whole or in part.

CRITICAL

Applies to

Trial readiness statement

The form provides for the date, attorney signature, WSBA number, and identification of whether the attorney represents the State or Defendant.

Dated: By WSBA No. Attorney for [ ] the State [ ] the Defendant

CRITICAL

Applies to

Note up slip for trial setting

Each party with unresolved claims must complete the Note-Up Slip for Trial Setting.

EACH PARTY BY OR AGAINST WHOM CLAIMS REMAIN UNRESOLVED COMPLETE THE FOLLOWING:

CRITICAL

Applies to

Virtual appearance motion

A motion requesting virtual appearance must state its basis, identify the judicial officer scheduled to preside, and state whether opposing parties agree or oppose.

If a party or a party’s witness(es) request virtual appearance, that party shall confer with all opposing parties and note a motion on the appropriate motion calendar at least 14 court days (absent good cause) before the scheduled appearance setting forth (1) the basis for the virtual appearance, (2) which judicial officer is currently scheduled to preside over the matter, and (3) whether the opposing party(ies) agree or oppose the request to appear virtually.