Okanogan County Superior Court Chambers Communication Rules

CRITICAL

An applicant agrees to immediately advise the court of a related complaint, investigation, or action that could lead to discipline or suspension or revocation of a professional license.

(11) Agreement to advise the court immediately in the event of any complaint, investigation, or action being commenced related to the applicant’s duties as a GAL in the instant or any other case which could lead to: (a)Discipline of the applicant; or (b)The suspension or revocation of the applicant's professional license(s).

CRITICAL

Disqualify a Judge. This notice shall be provided to the Judicial Assistant in both criminal and civil cases.

Disqualify a Judge. This notice shall be provided to the Judicial Assistant in both criminal and civil cases.

CRITICAL

Contact

Phone

Phone

(509)422-7198

The attorney or unrepresented individual must arrange an interpreter at least three days before the hearing by contacting the Interpreter Coordinator by phone or email.

When there is an individual before the court who is limited English proficient (LEP) involved in litigation, it is the attorney’s or unrepresented individual’s responsibility to make arrangements at least three (3) days prior to the hearing for an Interpreter thru the Office of the Interpreter Coordinator at (509)422-7198 or by email at superiorcourt@co.okanogan.wa.us

CRITICAL

Contact

Phone

Phone

(509)422-7198

Notice about canceling or continuing a matter requiring Interpreter Services must be sent to the Interpreter Coordinator and Judicial Assistant using the stated contact information.

When the parties wish to cancel or continue matters that require Interpreter Services, the party who originally set the hearing must notify the Interpreter Coordinator at (509)422-7198 or by email at superiorcourt@co.okanogan.wa.us at least forty-eight (48) hours before the scheduled hearing. Notice must also be provided to the Judicial Assistant at (509)422-7093.

CRITICAL

If the requesting party is represented, the attorney must contact the proposed GAL to determine availability.

If the requesting party is represented by counsel, the attorney shall then contact the proposed GAL to determine if he/she is available to serve.

CRITICAL

Before filing a motion for new trial or reconsideration, the party must obtain a date and time from the Judicial Assistant Program Scheduler for the Note for Motion.

To ensure that matters are properly scheduled, prior to a party filing a Motion for New Trial or Motion for Reconsideration, they shall obtain a date and time from the Judicial Assistant Program Scheduler to include in their Note for Motion.

CRITICAL

Phone

(509)422-7093

Summary judgment and specially set hearings must be confirmed with the Judicial Assistant 48 hours before the hearing by email or phone; failure to confirm may result in cancellation.

Summary judgment and special set hearings must be confirmed by calling/emailing superiorcourt@co.okanogan.wa.us to the Judicial Assistant forty-eight (48) hours before the scheduled hearing (509)422-7093. Failure to comply may result in cancellation.

CRITICAL

Registry members must promptly inform the court if they are temporarily unavailable to serve or intend to resign from the registry.

(1) Persons on the registry shall promptly inform the court of any temporary unavailability to serve, or of their intent to resign from the registry.

CRITICAL

Contact

Phone

Phone

(509)422-7275

Notice about canceling or continuing a special-set or law-and-motion hearing must be sent to the Superior Court Clerk and Judicial Assistant using the stated contact information.

When the parties wish to cancel or continue special set matters or law and motion matters, the party who originally set the hearing must notify the Superior Court Clerk at clerk@co.okanogan.wa.us or(509)422-7275 at least twenty-four (24) hours before the scheduled hearing. Notice must also be provided to the Judicial Assistant at (509)422-7093 and/or an email addressed to the superiorcourt@co.okanogan.wa.us

CRITICAL

Counsel or an unrepresented party must notify the Judicial Assistant and provide a copy of the settlement document immediately, and no later than two judicial days after execution; failure may result in sanctions.

then the counsel and/or unrepresented party shall immediately, but not more than two (2) judicial days after executing a settlement document (i.e., decree, order or stipulation) notify and provide a copy to the Judicial Assistant by either email or in hand. Failure to provide this notification to the Judicial Assistants may result in sanctions, as provided hereinafter, against the parties and/or counsel.

CRITICAL

Opposing counsel must immediately tell the court whether its position on the exhibit falls under subsection (a), (b), or (c).

Opposing counsel shall immediately indicate to the court his or her position with respect to such exhibit, i.e., whether his or her position falls under (a), (b) or (c) above.

CRITICAL

Before filing a motion for revision, the party or counsel must obtain a hearing date and time from the Judicial Assistant Program Scheduler.

Prior to filing a motion for revision, a party or counsel shall obtain a date and time from the Judicial Assistant Program Scheduler.

CRITICAL

If the requesting party is unrepresented, the Registry Administrator must contact the proposed GAL to determine availability.

If the requesting party is an unrepresented litigant, the Registry Administrator shall contact the proposed GAL to determine if he/she is available to serve.

CRITICAL

A trial request must be received by the Judicial Assistant to ensure scheduling; filing only with the Clerk’s Office may not result in scheduling.

THE TRIAL REQUEST WILL NOT BE SCHEDULED UNLESS RECEIVED BY THE JUDICIAL ASSISTANT. IF YOU FILE ONLY WITH THE CLERK’S OFFICE THE REQUEST MAY NOT BE SCHEDULED.

CRITICAL

Phone

(509)422-7093

Summary judgments and hearings requiring more than ten minutes per side must be specially set by contacting the Judicial Assistant by email or phone.

Summary Judgments as per CR 56 or hearings requiring more than ten minutes per side to argue must be specially set and arranged by contacting the Judicial Assistant at superiorcourt@co.okanogan.wa.us or (509)422-7093.

CRITICAL

At every hearing, appointed or assigned counsel must advise the court if counsel is out of compliance with the applicable standards or has not filed the certificate before appearing or filing a Notice of Appearance.

An appointed or assigned attorney who is not in compliance with the applicable standards, or who has not filed a certificate prior to appearing or filing a notice of appearance, shall so advise the court at every hearing.

CRITICAL

An applicant agrees to immediately advise the court when specified felony or dishonesty-related criminal charges are filed.

(12) Agreement to advise the court immediately upon the filing of criminal charges for a felony or a crime involving allegations of theft, dishonesty, or moral turpitude.

CRITICAL

a copy of the request for arbitration settings must be provided as follows: (a) Mailed to the Judicial Assistant at: Okanogan County Superior Court, P.O. Box 112, Okanogan, Washington 98840; OR (b) Emailed to superiorcourt@co.okanogan.wa.us; AND delivered to the Judicial Assistant at the Okanogan County Courthouse At 149 3rd Ave N., Okanogan, WA 98840

a copy of the request for arbitration settings must be provided as follows: (a) Mailed to the Judicial Assistant at: Okanogan County Superior Court, P.O. Box 112, Okanogan, Washington 98840; OR (b) Emailed to superiorcourt@co.okanogan.wa.us; AND delivered to the Judicial Assistant at the Okanogan County Courthouse At 149 3rd Ave N., Okanogan, WA 98840

CRITICAL

If a party anticipates offering at least 25 exhibits at trial, it must notify the trial judge by letter at least 14 calendar days before trial.

Parties shall notify the trial judge and the opposing party by letter if that party anticipates offering twenty-five (25) exhibits or more at the time of trial. Said notice shall be given no less than fourteen (14) calendar days prior to the trial date.

CRITICAL

Contact

Email to chambers

When the notice is filed with the clerk, a copy must also be emailed to Superior Court.

Upon filing with the clerk, a copy of the notice shall be emailed to Superior Court at superiorcourt@co.okanogan.wa.us.

CRITICAL

Contact

Email to chambers

Any party may request a trial setting by use of the Request for Trial Setting Form A-8(Dissolution and Family Law) or Form A-9 (Civil, Non-domestic, and Arbitrability). A copy of a request for trial setting must be provided as follows: 1. Mailed to the Judicial Assistant at: Okanogan County Superior Court, P.O. Box 112, Okanogan, Washington 98840; OR 2. Emailed to superiorcourt@co.okanogan.wa.us; AND delivered to the Judicial Assistant at the Okanogan County Courthouse at 149 3rd Ave N., Okanogan, WA 98840

Any party may request a trial setting by use of the Request for Trial Setting Form A-8(Dissolution and Family Law) or Form A-9 (Civil, Non-domestic, and Arbitrability). A copy of a request for trial setting must be provided as follows: 1. Mailed to the Judicial Assistant at: Okanogan County Superior Court, P.O. Box 112, Okanogan, Washington 98840; OR 2. Emailed to superiorcourt@co.okanogan.wa.us; AND delivered to the Judicial Assistant at the Okanogan County Courthouse at 149 3rd Ave N., Okanogan, WA 98840

CRITICAL

In the specified cases, a party needing a GAL appointment must request one from the Registry Administrator.

In Title 11 cases or in Title 26 cases where the parties cannot agree, a party needing an appointment from a GAL registry shall request the same from the Registry Administrator.

CRITICAL

A GAL who leaves the registry while having active or incomplete cases must immediately report that circumstance to the Judicial Assistant acting as Registry Administrator.

(4) A GAL who ceases to be on the registry and who still has active or incomplete cases shall immediately report this circumstance to the Judicial Assistant acting as the Registry Administrator, who shall reassign such cases.

CRITICAL

Counsel and unrepresented parties must confer and contact the Judicial Assistant by email or phone to confirm trial readiness no later than noon five judicial days before trial.

All counsel and unrepresented parties shall confer and confirm by contacting the Judicial Assistant via email or phone that the scheduled trial is ready to proceed. Confirmation shall be made no later than noon (12:00pm) five (5) judicial days prior to the scheduled trial date.

WARNING

Participants may use chat to tell the Court they are present or report technical difficulties, but must not use it to convey case information.

You may use the chat function to let the court know that you are present or if you are having technical difficulties. Do not use the chat function to convey information about the case.

WARNING

If the court decides to hear a motion and additional time is needed for a response and reply, the Judicial Assistant must coordinate an updated hearing date and time with the parties.

If the court determines that a motion shall be heard and additional time is needed to allow for a response and reply pursuant LR 59(b), the judicial assistant shall coordinate with the parties for an updated date and time for the matter to be heard.

WARNING

Counsel and parties with second- or third-priority trial settings must contact the Judicial Assistant to stay informed about their setting’s status.

Counsel and parties with second and third settings are required to maintain awareness of the status of their trial setting by contacting the Judicial Assistant who will endeavor to provide current information on the status of cases set with higher priority.

WARNING

If pleadings are filed within 48 hours of the hearing date, counsel must notify the clerk’s office.

IF PLEADINGS ARE FILED WITHIN FORTY-EIGHT (48) HOURS OF THE HEARING DATE, COUNSEL MUST NOTIFY THE CLERK’S OFFICE AND ENSURE THE DOCUMENTS ARE SCANNED INTO THE ELECTRONIC FILE FOR THAT CASE.

WARNING

Contact

Phone to chambers

Phone

(509)422-7093

Once a remote hearing is authorized, arrangements must be made through the Judicial Assistants by phone or email; parties must follow Appendix C’s remote-appearance requirements.

(e) Remote Hearings. Remote hearings are authorized for most matters other than trial upon court approval or the court’s own action. The record of such hearings will be electronically recorded. If authorized, arrangements shall be made through the Judicial Assistants at (509)422-7093 and/or an email addressed to the superiorcourt@co.okanogan.wa.us. Parties must adhere to the remote appearance requirements in appendix C

WARNING

A party anticipating more than ten minutes of oral argument per side must contact the Judicial Assistant to request a special setting.

If it is anticipated by either party that oral arguments will be more than ten (10) minutes per side, that party shall contact the Judicial Assistant to request a special setting.

WARNING

A guardian or conservator may ask the assigned judge’s judicial assistant to have periodic review considered without oral argument or appearance; if granted, the review may be rescheduled and an appearance required if an unanticipated objection arises.

A guardian and/or conservator may request, through the assigned judge’s judicial assistant, that periodic review be considered without oral argument or appearance. If such a request is granted, the review may be rescheduled and appearance required if there is an unanticipated objection to the report on the hearing date.

INFO

Contact the court for information about scheduling the hearing.

Contact the court for scheduling information.