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Court Rules

California Rules of Court

Rule 5.652. Access to pupil records for truancy purposes

Cal. Rules of Court, rule 5.652

Current text effective January 1, 2007.

#(a) Conditions of access (Ed. Code, § 49076)

Education Code section 49076 authorizes a school district to permit access to pupil records, including accurate copies, to any judicial officer or probation officer without consent of the pupil's parent or guardian and without a court order for the purposes of:

#(1) Conducting a truancy mediation program for the pupil; or

#(2) Presenting evidence in a truancy proceeding under section 681(b).

#

(Subd (a) amended effective January 1, 2007.)

#(b) Written certification

The judicial officer or probation officer may request pupil records but must certify in writing that the requested information will be used only for purposes of truancy mediation or a truancy petition. A judicial officer or probation officer must complete and file Certified Request for Pupil Records-Truancy (form JV-530) and serve it with Local Educational Agency Response to JV-530 (form JV-531), by first-class mail to the local educational agency.

#

(Subd (b) amended effective January 1, 2007.)

#(c) Local educational agency response

Form JV-531 must be completed by the local educational agency and returned to the requesting judicial officer or probation officer within 15 calendar days of receipt of the request with copies of any responsive pupil records attached. After receipt the judicial officer or probation officer must file form JV-531 and the attached pupil records in the truancy proceedings.

#(1) The school district must inform by telephone or other means, or provide written notification to, the child's parent or guardian within 24 hours of the release of the information.

#(2) If a parent's or guardian's educational rights have been terminated, the school must notify the child's surrogate parent, relative, or other individual responsible for the child's education.

#

(Subd (c) amended effective January 1, 2007.)

#History

Rule 5.652 amended and renumbered effective January 1, 2007; adopted as rule 1499.5 effective July 1, 2002.

What this rule requires

Filing Timing and Cure Windows

  • The local educational agency must return the completed form JV-531 within 15 calendar days after receiving the request.

    The rule's wording

    Form JV-531 must be completed by the local educational agency and returned to the requesting judicial officer or probation officer within 15 calendar days of receipt of the request with copies of any responsive pupil records attached.

  • The school district must inform by telephone or other means, or provide written notification to, the child's parent or guardian within 24 hours of the release of the information.

Service and Proof of Service Rules

  • serve it with Local Educational Agency Response to JV-530 (form JV-531), by first-class mail to the local educational agency.

Chambers Communication Rules

  • The school district must inform by telephone or other means, or provide written notification to, the child's parent or guardian within 24 hours of the release of the information.

  • If a parent's or guardian's educational rights have been terminated, the school must notify the child's surrogate parent, relative, or other individual responsible for the child's education.

Document Filing Requirements

  • The judicial officer or probation officer may request pupil records but must certify in writing that the requested information will be used only for purposes of truancy mediation or a truancy petition.

  • A judicial officer or probation officer must complete and file Certified Request for Pupil Records-Truancy (form JV-530) and serve it with Local Educational Agency Response to JV-530 (form JV-531), by first-class mail to the local educational agency.

  • Form JV-531 must be completed by the local educational agency and returned to the requesting judicial officer or probation officer within 15 calendar days of receipt of the request with copies of any responsive pupil records attached.

  • After receipt the judicial officer or probation officer must file form JV-531 and the attached pupil records in the truancy proceedings.

Official text: courts.ca.gov , checked October 19, 2026.