Eighth Judicial Circuit of Florida, Alachua, Baker, Bradford, Gilchrist, Levy and Union Counties Document Filing Requirements

WARNING

Applies to

Hearing scheduling email

When scheduling by email, the final email confirming a coordinated hearing date and time should include the case number, style of the case, the motion or motions being set, the attorneys and the amount of time being reserved.

When scheduling by email, the final email confirming a coordinated hearing date and time should include the case number, style of the case, the motion or motions being set, the attorneys and the amount of time being reserved.

WARNING

Applies to

Authorization form

To elect email service of Court orders, complete the Authorization form and file it with the Clerk.

To elect this option, you must complete an Authorization form (available in the Clerk’s office)and file it with the Clerk of the Court.

WARNING

Applies to

Order

The order’s certificate of service must identify the recipient and their email/e-service address or, if a hard copy is required, mailing address.

Please indicate the name of the party who is to receive the order, as well as that party’s e-mail/e-service address OR mailing address, if a hard copy is required.

WARNING

Applies to

Proposed order submission email

The subject line in the email which submits your proposed order should provide the following: Proposed Order/Final Judgment, [case number].

The subject line in the email which submits your proposed order should provide the following: Proposed Order/Final Judgment, [case number].

WARNING

Applies to

Contact information update

Attorneys and self-represented litigants must update their contact information using Form 2.603 whenever their registered electronic-service email changes.

It is the responsibility of attorneys and self-represented litigants to update their contact information using Form 2.603 any time there is a change in the e-mail account registered for electronic service.

WARNING

Applies to

Party contact information

Attorneys and self-represented litigants must provide an email address for electronic receipt of signed orders unless excused.

All attorneys and self-represented litigants must provide an e-mail address to receive signed orders electronically, unless excused.

WARNING

Applies to

Hearing evidence

Any pre-marked evidence which is stipulated, should be so noted.

Any pre-marked evidence which is stipulated, should be so noted.

WARNING

Applies to

Pre marked evidence

Any pre-marked evidence which is stipulated, should be so noted.

Any pre-marked evidence which is stipulated, should be so noted.

WARNING

Applies to

Order

The certificate of service should include the specific email address to be served and should not generally include “counsel of record”.

The certificate of service should include the specific email address to be served and should not generally include “counsel of record”.

WARNING

Applies to

ADA accommodation request

Submit ADA accommodation requests using the request form to the local ADA coordinator, preferably seven days in advance.

Requests should be submitted using the ADA Request Form preferably seven days in advance. Request Process: Complete the ADA Accommodation Request Form and submit it to the local ADA coordinator as far in advance as possible.

WARNING

Applies to

Motion

If any requested relief is agreed, the motion caption must identify it as unopposed, agreed, stipulated, or otherwise state that no opposition exists to that relief.

If the interested parties agree to all or part of the relief sought in any motion, the caption of the motion shall include the word “unopposed,” “agreed,” or “stipulated” or otherwise succinctly inform the reader that, as to all or part of the requested relief, no opposition exists.

WARNING

Applies to

Motion

Must include

proposed order

For a jointly agreed motion submitted without a hearing, the moving party should forward the motion and a proposed agreed order to the Court.

If the parties jointly agree to submit a motion to the Court without the need for a hearing, the moving party should forward to the Court the motion and a proposed agreed order.

WARNING

Applies to

Motion

A motion to set trial seeking an agreed trial date must state the agreed date and term of trial.

The parties may obtain a trial date without the requirement to appear for a hearing by filing a motion to set trial setting forth the agreed trial date and term of the trial and providing it by email to polkl@circuit8.org.

WARNINGCriminal cases

Applies to

Stipulation

A substitution-of-counsel stipulation should be signed by the defendant, current counsel, and new counsel.

Stipulations should be signed by the defendant, current and new counsel.

WARNINGCriminal cases

Applies to

Plea petition

Parties should have a completed plea petition and its applicable attachments at the scheduled court event.

Parties should have a completed plea petition with the applicable attachments at the time of the scheduled court event.

WARNINGCivil cases

Applies to

Motion

A motion to appoint a special process server should not name a company as the process server.

All motions to appoint special process servers should not name a company as the process server

WARNING

Applies to

Proposed order

The party presenting the proposed Order must provide addressed, stamped envelopes for parties not using e-Portal.

Further, the party presenting the proposed Order, shall be responsible for providing addressed, stamped envelopes for parties not using the e-Portal;

WARNINGCivil cases

Applies to

Motion

Counsel may file an amended motion with legal authority supporting the requested order.

Judge Keim can sign an order denying without prejudice and allow counsel to file an amended motion with legal authority for the judge to sign their order.

WARNING

Applies to

Ada accommodation request form

Complete the ADA Accommodation Request Form and submit it to the local ADA coordinator as far in advance as possible.

Complete the ADA Accommodation Request Form and submit it to the local ADA coordinator as far in advance as possible.

WARNINGCivil cases

Applies to

Motion

A motion to appoint special process servers should name no more than two persons.

should not contain more than two persons

WARNINGCivil cases

Applies to

Motion

If the stated certification or proof is not provided, use a process server from the provided list.

If not, please use someone on the list provided.

WARNING

Applies to

Case management statement

Counsel should confirm the client’s availability for the proposed trial dates before submitting the case management statement or appearing at the conference.

Please ensure that you confirm your client’s availability for trial suggestion prior to the submission of a case management statement and/or appearance at the case management conference.

WARNING

Applies to

Motion

Must include

proposed order

When the parties jointly agree to submit a motion without a hearing, the moving party should forward the motion and a proposed agreed order to the Court.

If the parties jointly agree to submit a motion to the Court without the need for a hearing, the moving party should forward to the Court the motion and a proposed agreed order.

WARNING

Applies to

Motion to set trial

To obtain a trial date without a hearing, the parties may file a motion stating the agreed trial date and trial term and email it to hallt@circuit8.org.

The parties may obtain a trial date without the requirement to appear for a hearing by filing a motion to set trial setting forth the agreed trial date and term of the trial and providing it by email to hallt@circuit8.org.

WARNINGCivil cases

Motions and proposed orders should be separate documents

Motions and proposed orders should be separate documents

WARNINGCivil cases

Applies to

Proposed order

the orders should contain a complete title.

the orders should contain a complete title.

WARNING

Applies to

Exhibits

Please confer with all parties prior to the hearing to determine whether there are any stipulations as to the admissibility of evidence. Any pre-marked evidence which is stipulated should be so noted. All other pre-marked evidence will be considered opposed.

Please confer with all parties prior to the hearing to determine whether there are any stipulations as to the admissibility of evidence. Any pre-marked evidence which is stipulated should be so noted. All other pre-marked evidence will be considered opposed.

WARNING

Applies to

Notice of hearing

After the judicial assistant confirms calendaring, the notice of hearing should be filed and served, and a courtesy copy emailed to the judicial assistant immediately.

A notice of hearing should be filed, served, and a courtesy copy emailed to the judicial assistant immediately after the judicial assistant confirms calendaring of the hearing.

WARNING

Applies to

Proposed order

For parties who have not consented to email service, stamped envelopes should be mailed or hand-delivered to the judicial assistant, clipped together with a case-identifying sticky note, left blank, and supplied with proper postage.

If there are parties who have not consented to use of e-mail service, stamped envelopes should be mailed or hand delivered to the Judicial Assistant, Anita Simoneaux. Please clip the envelopes together, along with a sticky note that indicates the case name and case number. PLEASE DO NOT ADDRESS THE ENVELOPES; LEAVE THE ENVELOPES BLANK BUT BE SURE TO ADD THE PROPER POSTAGE.

WARNING

Applies to

Exhibits

Evidence should not be filed with the Clerk.

Evidence should not be filed with the Clerk.

WARNING

Applies to

Motion to set trial

The parties may obtain a trial date without a hearing by filing a motion that states the agreed trial date and term and emailing it to the Court.

The parties may obtain a trial date without the requirement to appear for a hearing by filing a motion to set trial setting forth the agreed trial date and term of the trial and providing it by email to callowayc@circuit8.org.

WARNING

Applies to

Case management conference order

The case management conference order must include the information the Court requires to schedule trial.

The case management conference order requires specific information needed by the Court to schedule the trial. Please ensure that all required information is included.

WARNING

Applies to

Required hearing materials

The Court may cancel a hearing if required materials are not received.

The Court may cancel the hearing if the required materials are not received.

WARNING

Applies to

Joint motion without hearing

Must include

proposed order

For a jointly agreed motion submitted without a hearing, the moving party should send the Court the motion and a proposed agreed order.

If the parties jointly agree to submit a motion to the Court without the need for a hearing, the moving party should forward to the Court the motion and a proposed agreed order.

WARNING

Applies to

Notice of hearing

For an in-person evidentiary hearing, the moving party will be asked to prepare a notice of hearing.

For in person evidentiary hearings, the moving party will be asked to prepare a notice of hearing.

WARNING

Applies to

ADA accommodation request

Submit ADA accommodation requests using the ADA Request Form, preferably seven days in advance.

Requests should be submitted using the ADA Request Form preferably seven days in advance.

WARNING

Applies to

ADA accommodation request

Complete the ADA Accommodation Request Form and submit it to the local ADA coordinator as far in advance as possible.

Request Process: Complete the ADA Accommodation Request Form and submit it to the local ADA coordinator as far in advance as possible.

WARNING

Applies to

Motion for zoom appearance

The Court considers Zoom appearance motions case by case and will deny counsel’s Zoom appearance if the client will appear in person.

Motions for appearance by Zoom will be considered by the Court on a case-by-case basis. A request for Zoom appearance may be denied. If your client will appear in-person in court, a Zoom appearance by counsel will be denied.

WARNING

Applies to

Remote appearance

On a block docket, a case attended by Zoom will be called after all cases with in-person appearances.

Please be advised that if your case is set on a block docket (such as pretrial conferences) and you are attending by Zoom, your case will be called after all other cases with in-person appearances are called.

WARNING

Applies to

Emergency motion

Use the emergency-motion process only for a threatened child or improper removal, or another situation requiring immediate action to prevent harm; unwarranted emergency designation may result in sanctions.

The emergency motion process should only be used in situations where a child is threatened with harm or where a party plans to improperly remove a child from the state. See Loudermilk v. Loudermilk, 693 So. 2d 666 (Fla. 2d DCA 1997). If one of these circumstances exists or another that rises to the level that would require immediate action to prevent harm, a party may file an emergency motion. The unwarranted designation of a motion as an emergency motion may result in sanctions.

WARNING

Applies to

Zoom appearance motion

A party seeking to appear by Zoom must have a fully operational camera and use it during the appearance.

In order to file a motion for Zoom appearance, you must have a fully operational camera. Use of your camera is required for Zoom appearances.

WARNING

Applies to

Proposed order

Must include

certificate of service

Should an additional party or address be required for service of the order that is not contained in the court file, please type the name of the party who is to receive the order, as well as that party’s e-mail/e-service address OR mailing address at the end of the AAAA block in the Certificate of Service.

Should an additional party or address be required for service of the order that is not contained in the court file, please type the name of the party who is to receive the order, as well as that party’s e-mail/e-service address OR mailing address at the end of the AAAA block in the Certificate of Service.

WARNING

Applies to

Evidence

Evidence should not be filed with the Clerk.

Evidence should not be filed with the Clerk.

WARNING

Applies to

Expedited motion

A party seeking a date-certain ruling on a time-sensitive motion that is not an emergency may file an “Expedited Motion,” which must state the needed ruling date and why it is needed by then.

A party whose time-sensitive motion does not qualify as an emergency motion but who nonetheless requires an expedited ruling by a date certain may file an expedited motion. An expedited motion must include the words “Expedited Motion” in the title and must set forth in detail the date by which an expedited ruling is needed and the reason the ruling is needed by the stated date.

WARNING

Applies to

Order

Must include

certificate of service

Orders should identify the motion and hearing date in the title and include a complete certificate of service.

All orders should be titled with the name of the motion, the date the hearing was held, and include a complete certificate of service.

WARNING

Applies to

Emergency motion

The emergency motion process should only be used in situations where a child is threatened with harm or where a party plans to improperly remove a child from the state.

The emergency motion process should only be used in situations where a child is threatened with harm or where a party plans to improperly remove a child from the state.

WARNING

Applies to

Emergency motion

An unwarranted emergency designation may result in sanctions.

The unwarranted designation of a motion as an emergency motion may result in sanctions.

WARNING

Applies to

Order granting withdrawal

Motions to withdraw filed after the case has been set for trial may not be granted, and all such orders shall include notice to the now pro se litigant of the date and time of the previously scheduled hearing or trial.

Motions to withdraw filed after the case has been set for trial may not be granted, and all such orders shall include notice to the now pro se litigant of the date and time of the previously scheduled hearing or trial.

WARNING

Applies to

Plea petition

Parties should have a completed plea petition and applicable attachments at the scheduled court event.

Parties should have a completed plea petition with the applicable attachments at the time of the scheduled court event.

WARNING

Applies to

Transcript request

A transcript request must identify the case, proceeding date, and presiding judge.

The request must include the case name and uniform case number, date of the proceeding, and name of the presiding judge.