Limits & Logistics
Courtesy Copies
Memorandum, Case Law, Other Document
- At Least 48 Hours Before Hearing
Pretrial Motion, Jury Selection or Trial Matter, Post Trial Motion
- Email • 48 Hours Before Hearing
Adjournments
- Docket Day continuance motions and proposed orders must state the opposing attorney’s position and be filed and provided to the judge by 5:00 p.m. on the preceding Thursday to be removed from the docket.
Request must include
Communication
Chambers
Phone
Phone
Document Format Requirements3 rules
All proposed Orders must be submitted in Word format
Please do not include blanks for the date of entry of the Order.
Format: PDF if sent via email or hard/printed copies
Document Filing Requirements11 rules
Any issue/matter to be considered by Judge Brodersen should be presented in the form of a Motion filed with the Clerk of Court with copies provided to all parties of record.
It is the responsibility of attorneys and self-represented litigants to update their contact information using Form 2.603 any time there is a change in the e-mail account registered for electronic service.
The Motion should also include opposing party’s position or lack of response to your request for their position.
All notices of hearing must contain the ADA notification required by Florida Rule of General Practice and Judicial Administration 2.540.
Notice of Hearing must indicate if a party is appearing via Zoom and include the Divisional Zoom log-in
The subject line of any e-mail must contain the case number and case name.
A notice of hearing involving any remote appearance must list the judicial Zoom credentials.
All Motions to Continue and proposed Orders on Motions to Continue for Docket Days must have the opposing attorney’s position in them
Please follow this example: DONE AND ORDERED in Chambers at Pensacola, Escambia County, Florida.
Please also indicate whether opposing counsel has agreed to the proposed Order.
The requesting party should include the amount of time requested, whether the defendant is in custody or out of custody and any other parameters that should be considered.
Filing & Service rules
Electronic Filing Rules
Proposed orders must be submitted through the Proposed Order portion of the Florida Courts-E-Filing Portal.
All proposed Orders must be submitted to the Court by the “Proposed Order” portion of the Florida Courts-E-Filing Portal pursuant to Administrative Order ECAD 2021-03.
Page 1 | D. Submission of Orders and Judgments
Filing Timing and Cure Windows
A notice of hearing must be filed and served immediately after hearing time is reserved.
A notice of hearing must be filed and served immediately after reserving hearing time.
Page 1 | B. Scheduling Procedures
The notice period must be at least ten days before trial to allow timely subpoenas and sufficient jurors.
Notice Period: At least ten (10) days prior to the trial date to ensure subpoenas can be timely issued and sufficient jurors are summoned/available
Page 1 | I. Setting Case for Trial
A notice of cancellation must be filed and served immediately on opposing counsel and any self-represented litigant.
You must also immediately file and serve a notice of cancellation on opposing counsel and any self-represented litigant.
Page 1 | B. Scheduling Procedures
To have a Docket Day continuance matter removed from the docket, the motion and proposed order must be filed and provided to the judge by 5:00 p.m. on the preceding Thursday.
All Motions to Continue and proposed Orders on Motions to Continue for Docket Days must have the opposing attorney’s position in them and be filed and provided to the judge by 5:00 p.m. the Thursday preceding Docket Day in order to be removed from the docket.
Page 1 | B. Scheduling Procedures
The motion must be filed and docketed before the proposed order is submitted.
The Motion must be filed and docketed prior to submitting the proposed Order.
Page 1 | D. Submission of Orders and Judgments
If the judge’s office does not receive the motion by 5:00 p.m. on the preceding Thursday, the case remains set and the continuance is addressed at Docket Day.
If the Motion is not received by the judge’s office by 5:00 p.m. on the Thursday preceding Docket Day, the case will remain set and the continuance addressed at Docket Day.
Page 1 | B. Scheduling Procedures
Proposed orders submitted after the Thursday preceding Docket Day may not be granted.
Proposed Orders submitted after that day may not be granted.
Page 1 | B. Scheduling Procedures
Service and Proof of Service Rules
The notice of hearing must be served immediately after hearing time is reserved.
A notice of hearing must be filed and served immediately after reserving hearing time.
Page 1 | B. Scheduling Procedures
Attorneys and self-represented litigants must provide an email address for electronic receipt of signed orders unless excused.
All attorneys and self-represented litigants must provide an e-mail address to receive signed orders electronically, unless excused.
Page 1 | A. Communications with the Judicial Office
Proposed orders must be provided to opposing counsel and any self-represented litigant.
All proposed Orders must be submitted in Word format and provided to opposing counsel and any self-represented litigant.
Page 1 | D. Submission of Orders and Judgments
The notice of cancellation must be served on opposing counsel and any self-represented litigant.
You must also immediately file and serve a notice of cancellation on opposing counsel and any self-represented litigant.
Page 1 | B. Scheduling Procedures
Copies of the materials submitted for the judge’s consideration should be provided to all parties.
Copies should be provided to all parties in the matter.
Page 1 | B. Scheduling Procedures
Courtesy Copy Requirements
Materials the parties want the judge to consider should be emailed or otherwise delivered at least 48 hours before the hearing.
Any memoranda, case law or other documents the parties wish the judge to consider prior to a hearing should be e-mailed or otherwise delivered at least forty-eight (48) hours prior to the hearing.
Page 1 | B. Scheduling Procedures
Courtesy copies for pretrial motions, jury-selection or trial matters, and post-trial motions must be emailed to the court 48 hours before the hearing.
When Required: Pretrial motions, matters relating to jury selection or trial and post-trial motions Format: PDF if sent via email or hard/printed copies Submission Method: Courtesy copies must be submitted to the court by e-mail to Michelle.Gibbs@FLCourts1.gov. Deadline for Submissions: 48 hours prior to hearing
Page 1 | E. Courtesy Copies of Case Law and Other Documents
Adjournment & Extension Requirements
Docket Day continuance motions and proposed orders must state the opposing attorney’s position and be filed and provided to the judge by 5:00 p.m. on the preceding Thursday to be removed from the docket.
All Motions to Continue and proposed Orders on Motions to Continue for Docket Days must have the opposing attorney’s position in them and be filed and provided to the judge by 5:00 p.m. the Thursday preceding Docket Day in order to be removed from the docket.
Page 1 | B. Scheduling Procedures
Chambers Communication Rules
To request a hearing, the requesting party should e-mail a copy of the filed Motion to Judge Brodersen’s Judicial Assistant (copying all parties).
To request a hearing, the requesting party should e-mail a copy of the filed Motion to Judge Brodersen’s Judicial Assistant (copying all parties).
Page 1 | B. Scheduling Procedures
Emails directed to the judicial office must copy all parties unless the communication is legally authorized to be ex parte.
All parties must be copied on any e-mail directed to the judicial office, unless an ex parte communication is authorized by law.
Page 1 | A. Communications with the Judicial Office
Communications concerning pending or impending proceedings must comply with Canon 3, including its restrictions on ex parte communications.
All communications with the judicial office must comply with Canon 3 of the Code of Judicial Conduct, which prohibits a judge from initiating, permitting, or considering ex parte communications and from considering other communications outside the presence of the parties concerning a pending or impending proceeding, unless authorized by law.
Page 1 | A. Communications with the Judicial Office
Judicial assistants may not make substantive inquiries of the judge on behalf of an attorney or litigant involved in an action.
The Code of Judicial Conduct also precludes Judicial Assistants from making substantive inquiries of the judge on behalf of any attorney or litigant involved in any action.
Page 1 | A. Communications with the Judicial Office
The judge will not discuss a pending case with a party outside a hearing.
Judge Brodersen will not discuss pending cases with any party outside of a hearing.
Page 1 | A. Communications with the Judicial Office
Requirements: Contact the judicial assistant directly via email or phone for all emergency and/or urgent matters
Requirements: Contact the judicial assistant directly via email or phone for all emergency and/or urgent matters
Page 1 | F. Emergency and Other Urgent Matters
The judicial assistant may not take a pending-case message from a party, family member, or other person to pass to the judge.
Judge Brodersen’s Judicial Assistant cannot take a message pertaining to a pending case from a party, family member, or other person to pass to Judge Brodersen.
Page 1 | A. Communications with the Judicial Office
If a motion set for hearing is withdrawn, conceded, or no longer needed, the hearing must be canceled by immediately notifying the judicial assistant.
If a Motion that has been set for hearing is being withdrawn, conceded or no longer needed for any reason, you must cancel the hearing by notifying Judge Brodersen’s Judicial Assistant immediately.
Page 1 | B. Scheduling Procedures
Case-related communications with the judge must be through filed written documents served on all parties or through court hearings.
Communication with Judge Brodersen regarding cases can take two forms: (1) written documents filed with the Clerk of Court with a copy served on all parties; and (2) court hearings.
Page 1 | A. Communications with the Judicial Office
If the motion is not yet docketed, a file-stamped copy may be emailed to the judicial assistant with all parties copied and notice that the proposed order was submitted through the e-Portal.
If the Motion has not yet been docketed, you may e-mail a file-stamped copy to the Judicial Assistant copying all parties and advise that you have submitted the proposed Order through the e-Portal.
Page 1 | D. Submission of Orders and Judgments
The court will not consider unsolicited communications from non-parties.
Unsolicited communications from non-parties will not be considered by the court.
Page 1 | A. Communications with the Judicial Office
Request an interpreter from Court Administration by telephone at the listed number.
Contact Court Administration to request an interpreter at (850) 595-4533 or Trinidad.SerranoBennitt@flcourts1.gov.
Page 1 | K. Other Division Procedures
Parties should request remote appearance when the hearing is coordinated, using email.
Parties should make their request to appear remotely at the time the hearing is being coordinated by email or telephone.
Page 1 | C. Remote Appearance
The judicial assistant may not recommend lawyers or advise a party on handling matters pending before the judge.
Judge Brodersen’s Judicial Assistant is not permitted to recommend specific lawyers or advise a party on how to handle the matters pending before the judge.
Page 1 | A. Communications with the Judicial Office
The judge and her judicial assistant may not give legal advice.
Judge Brodersen and her Judicial Assistant are not permitted to give legal advice.
Page 1 | A. Communications with the Judicial Office
Request ADA accommodations from Court Administration by telephone at the listed number.
Contact Court Administration to request ADA Accommodations (850) 595-4400 or ADA.Escambia@flcourts1.gov .
Page 1 | K. Other Division Procedures
Communications with the judicial office should be submitted by email to the listed address.
Method of Communication: All communications with this office should be submitted by e-mail to Michelle.Gibbs@FLCourts1.gov or by telephone at (850) 595-4464.
Page 1 | A. Communications with the Judicial Office
Only the judge may excuse a party from a court appearance; the judicial assistant lacks that authority.
Judge Brodersen’s Judicial Assistant does not have the authority to excuse a party from court appearances. Only the judge can grant that request.
Page 1 | A. Communications with the Judicial Office