Limits & Logistics
Courtesy Copies
Case Law and Other Documents
- Email • Within Five Days of Hearing Date
Emergency Motion
Exhibits
Communication
Chambers
Phone
Document Format Requirements3 rules
Administrative Order 2015-32 requires that all notices of court proceedings include the following ADA notice (in Times New Roman or Courier, 14-point bold font):
- Font size
- 14 points
Format: All proposed orders must be submitted in Word format and provided to opposing counsel and any self-represented litigant.
Format: PDF
- File type
Document Filing Requirements15 rules
Please write “DONE AND ORDERED” with sufficient space below for the Judge’s e-signature.
Arequest to appear by Zoom must be made in writing via a motion and a proposed order at least five (5) days in advance of the hearing date.
- Document
- Motion
Must include
- •Proposed order
If a proposed Order applies to multiple case numbers, separate proposed Orders must be e-filed for each case number.
All notices of court proceedings must include the specified ADA notice in Times New Roman or Courier, 14-point bold font.
Court's wording
Administrative Order 2015-32 requires that all notices of court proceedings include the following ADA notice (in Times New Roman or Courier, 14-point bold font): If you are a person with a disability who needs any accommodation in order to participate in this proceeding, you are entitled, at no cost to you, to the provision of certain assistance. Please contact: Court Administration, ADA Liaison, Escambia County, 190 Governmental Center, 5th Floor, Pensacola, FL 32502, Phone (850) 595-4400, Fax (850) 595-0360,ADA.Walton@flcourts1.gov.
All notices of hearing must contain the Americans with Disabilities Act (ADA) notification required by Florida Rule of General Practice and Judicial Administration 2.540.
Proposed Orders must include the names AND e-mail addresses of all parties who need to receive e-service of the Court’s Order.
Format: Exhibits must be labeled prior to offering them as an exhibit.
A notice of hearing involving any remote appearance must list the Judge’s Zoom credentials.
All motions to continue must indicate whether opposing counsel objects to the continuance.
Each proposed order must include a cover letter certifying agreement by all parties or identifying any disagreement.
Court's wording
All proposed orders must be accompanied by a cover letter either (1) certifying that all parties agree to the order or (2) containing a statement identifying any disagreement of the parties as to the proposed order.
Please label the proposed Order being submitted with the case name and title of the Order.
It is the responsibility of attorneys and self-represented litigants to update their contact information using Form 2.603 any time there is a change in the e-mail account registered for electronic service.
The Notice of Hearing shall advise the Court and all parties of the date, time, and type of hearing.
Please do not add a date as it is auto generated.
A defendant may request early termination of probation by motion or letter filed with the felony division Clerk, and the request should include the listed identifying, probation-officer, and supporting information.
Court's wording
Motions for Early Termination of Probation: Defendants may file Motions for Early Termination of Probation in motion or letter form. This should be filed with the Clerk of Court, felony division. The early termination request should include Defendant’s name, case number, Defendant’s address, Defendant's Probation Officer’s name, and the reason for the request for early termination and whether the Probation Officer agrees to the request.
Filing & Service rules
Electronic Filing Rules
The motion for an emergency matter must be e-filed.
Requirements: E-file the Motion and Email a copy to Judge Love’s Judicial Assistant at candace.bearden@flcourts1.gov and mark the email as urgent.
Page 1 | F. Emergency and Other Urgent Matters
Proposed orders must be submitted electronically through the proposed-order portion of the Florida Courts E-Filing Portal.
Submission Method: All proposed orders must be submitted to the Court by the proposed order portion of the Florida Courts E-Filing Portal. Please label the proposed Order being submitted with the case name and title of the Order.
Page 1 | D. Submission of Orders and Judgments
Filing Timing and Cure Windows
In criminal matters, motions to continue a Pretrial/Docket Day must be filed by the preceding week’s Friday.
In criminal matters, all Motions to Continue for Pretrial/Docket Days must be filed by the Friday of the week prior to the Pretrial/Docket Day.
Page 1 | B. Scheduling Procedures
Proposed orders must be submitted within five business days after the proceeding unless the Court directs otherwise.
Deadline for Submissions: Proposed orders must be submitted within five (5) business days after the court proceeding unless otherwise directed by the Court.
Page 1 | D. Submission of Orders and Judgments
In civil and family law cases, file a written Zoom request motion with a proposed order at least five days before the hearing.
Arequest to appear by Zoom must be made in writing via a motion and a proposed order at least five (5) days in advance of the hearing date.
Page 1 | C. Remote Appearance Procedure
Deadline for Submissions: Three (3) business days prior to the hearing.
Deadline for Submissions: Three (3) business days prior to the hearing.
Page 1 | G. Exhibits for Evidentiary Proceedings
A Notice of Hearing must be filed and served immediately after the hearing time is confirmed.
Notice of Hearing: Once the hearing time has been confirmed, a Notice of Hearing must immediately be filed and served.
Page 1 | B. Scheduling Procedures
Objections to a criminal remote-appearance motion must be filed within 48 hours after receipt.
Any objections to the motion must be filed within forty-eight (48) hours of receipt of the motion.
Page 1 | C. Remote Appearance Procedure
In criminal matters, a request to appear using communication technology must be made in writing by motion at least five days before the hearing.
In criminal matters, all requests to use communication technology for an appearance must be made in writing via a motion at least five (5) days in advance of the hearing date.
Page 1 | C. Remote Appearance Procedure
Service and Proof of Service Rules
A Notice of Hearing must be served immediately after the hearing time is confirmed.
Notice of Hearing: Once the hearing time has been confirmed, a Notice of Hearing must immediately be filed and served.
Page 1 | B. Scheduling Procedures
Attorneys and self-represented litigants must provide an email address for electronic receipt of signed orders unless excused.
E-Filing Portal Contact Information: All attorneys and self-represented litigants must provide an e-mail address to receive signed orders electronically, unless excused. Fla. R. Gen. Prac. & Jud. Admin. 2.516.
Page 1 | A. Communications with the Judicial Office
Proposed orders must be provided to opposing counsel and any self-represented litigant.
Format: All proposed orders must be submitted in Word format and provided to opposing counsel and any self-represented litigant.
Page 1 | D. Submission of Orders and Judgments
Courtesy Copy Requirements
Case law and other documents to be relied on in a proceeding must be emailed to the Judicial Assistant in PDF format within five days of the hearing date, with opposing parties copied, unless otherwise directed.
When Required: When it is to be relied on in a court proceeding. Format: PDF Submission Method: Emailto Judge Love’sJudicial Assistant at candace.bearden@flcourts1.gov . Deadline for Submissions: Within five (5) days of hearing date unless otherwise directed by the Court. [Other Courtesy Copies Procedures]: Copy all opposing parties in a case.
Page 1 | E. Courtesy Copies of Case Law and Other Documents
For an emergency matter, e-file the motion, email a copy to the Judicial Assistant, and mark the email urgent.
Requirements: E-file the Motion and Email a copy to Judge Love’s Judicial Assistant at candace.bearden@flcourts1.gov and mark the email as urgent.
Page 1 | F. Emergency and Other Urgent Matters
Criminal evidentiary exhibits are presented during the hearing, but a physical exhibit may be sent to the Judicial Assistant for in-chambers review before the hearing if the State and Defense stipulate to pre-hearing consideration.
Submission Method: Exhibits for criminal evidentiary proceedings must be presented during the hearing. However, if both the State and Defense stipulate to the Court considering certain evidence prior to the hearing (such as a forensic interview for a Child Hearsay hearing), the physical exhibit may be sent to Judge Love’s Judicial Assistant for Judge Love to review in chambers.
Page 1 | G. Exhibits for Evidentiary Proceedings
Pre-Motion Conference Requirements
If the State or Defense objects, the motion to continue will be heard on the Pretrial/Docket Day.
If the State or Defense objects to the continuance, the Motion to Continue will be heard on the Pretrial/Docket Day.
Page 1 | B. Scheduling Procedures
Chambers Communication Rules
If a hearing is no longer necessary, notify Judge Love’s Judicial Assistant by email as soon as possible.
Cancelling Hearings: If a hearing is no longer necessary, notify Judge Love’sJudicial Assistantvia email at candace.bearden@flcourts1.govas soon as possible via email.
Page 1 | B. Scheduling Procedures
Communications to the judicial office must be emailed to the listed address with the case number, case name, and relevant matter in the subject line.
Method of Communication: All communications to the judicial office must be submitted by e-mail to candace.bearden@flcourts1.gov . The subject line of any e-mail to the judicial office must contain the case number, case name, and relevant matter (e.g., 2024 DR 001234 SC – Doe v. Doe – 2-Hour Hearing Requested).
Page 1 | A. Communications with the Judicial Office
Communications with the judicial office must comply with Canon 3, and all parties must be copied on emails unless an ex parte communication is authorized by law.
Ex parte Communications: All communications with the judicial office must comply with Canon 3 of the Code of Judicial Conduct, which prohibits a judge from initiating, permitting, or considering ex parte communications and from considering other communications outside the presence of the parties concerning a pending or impending proceeding, unless authorized by law. All parties must be copied on any e-mail directed to the judicial office, unless an ex parte communication is authorized by law.
Page 1 | A. Communications with the Judicial Office
After filing a motion, the moving party must email it to the Judicial Assistant to request a hearing and include the listed case, party, hearing, and scheduling information.
Scheduling Hearings: When a Motion is filed, it is up to the party who filed the motion to email the Judicial Assistant and ask for the Motion to be set for a hearing.To schedule a Motion for hearing, the Motion must be filed in the court file. Once filed, email the Motion to Judge Love’s Judicial Assistant at candace.bearden@flcourts1.govand include: Case number Party Names Copy all attorneys involved Type of hearing Length requested for hearing Any additional information (e.g., hearing needed before/after a certain date, emergency filing, etc.)
Page 1 | B. Scheduling Procedures
The email accompanying an emergency motion must be marked urgent and sent to the listed Judicial Assistant address.
Requirements: E-file the Motion and Email a copy to Judge Love’s Judicial Assistant at candace.bearden@flcourts1.gov and mark the email as urgent.
Page 1 | F. Emergency and Other Urgent Matters
Defendants or anyone sending any communication on behalf of a defendant should file the communication with the Clerk of Courtwho will electronically send the communication to Judge Love.
Defendants or anyone sending any communication on behalf of a defendant should file the communication with the Clerk of Courtwho will electronically send the communication to Judge Love.
Page 1 | A. Communications with the Judicial Office
Request an interpreter for a hearing or trial by contacting Court Administration at the listed phone number.
Interpreter Requests: If an interpreter is needed for a hearing or trial, please contact Court Administration to request an interpreter at (850) 595-4533 or Trinidad.SerranoBennitt@flcourts1.gov.
Page 1 | K. Other Division Procedures
If an attorney has an appointment with another judge in our courthouse or in another courthouse, please let Judge Love’sJudicial Assistant know in advance so we can accommodate.
If an attorney has an appointment with another judge in our courthouse or in another courthouse, please let Judge Love’sJudicial Assistant know in advance so we can accommodate.
Page 1 | B. Scheduling Procedures