Judge Beatrice Butchko Sanchez
Individual Rules, Standing Orders & Policies
- Rules last changed:
Limits & Logistics
Courtesy Copies
Courtesy copies
- Not required
Hearing Documents
- 1 copy • Chambers Drop Off • At Least Three Days Before Hearing
Communication
Chambers
Clerk
Document Format Requirements2 rules
Proposed orders must be submitted in Word format to allow for Court editing and electronic signature.
DOCX
The accompanying motion and supporting documents must be uploaded under the 'Supporting Documents' tab in PDF format.
The accompanying motion and any supporting documents must be uploaded under the "Supporting Documents" tab in PDF format.
Document Filing Requirements12 rules
An emergency motion to cancel a foreclosure sale date must be accompanied by a proposed order, with both filed via courtMAP.
In rare instances requiring emergency cancellation: Both the Motion and proposed Order must be filed via courtMAP.
Document Type
Emergency Motion To Cancel Sale
To cancel a motion calendar hearing, the scheduling attorney or pro se litigant must cancel the hearing themselves (through CourtMAP if scheduled there) and file a Notice of Cancellation with the Clerk's Office.
To Cancel a Motion Calendar Hearing: 1. Hearings scheduled by attorneys or pro se litigants must also be cancelled by them. 2. If scheduled via CourtMAP, it must also be cancelled through CourtMAP. 3. The cancelling party must file a Notice of Cancellation with the Clerk's Office.
Document Type
Notice Of Cancellation
Orders to withdraw require a hearing on the motion calendar unless written consent from the client is provided.
Orders to Withdraw require a hearing on the motion calendar unless written consent from the client is provided.
Document Type
Motion To Withdraw
If a case settles, a Notice of Settlement must be filed with the Clerk's Office.
If the case settles, a Notice of Settlement must be filed with the Clerk's Office, and a copy sent to Judicial Assistant Mariel Perez Mercado at mperezmercado@jud11.flcourts.org to ensure the case is removed from the trial docket.
Document Type
Notice Of Settlement
To withdraw as counsel, a lawyer must obtain client consent (or have the motion held on calendar if consent is unavailable), use Judge Butchko Sanchez's approved Order Granting Motion to Withdraw form, and set the motion on the Motion Calendar with notice to all parties.
If seeking to withdraw as counsel: 1. Obtain Client Consent (unless unavailable, in which case the motion must be held on calendar). 2. Use Judge Butchko Sanchez's approved form: Order Granting Motion to Withdraw. 3. Set the motion on the Motion Calendar and provide notice to all parties.
Document Type
Motion To Withdraw
Agreed Orders must clearly state 'Agreed Order' in the title.
Agreed Orders must clearly state "Agreed Order" in the title.
Document Type
Agreed Order
Motions to withdraw must be scheduled on the motion calendar unless written consent from the client is obtained.
Motions to Withdraw Must be scheduled on the motion calendar unless written consent from the client is obtained.
Document Type
Motion To Withdraw
Original loan documents must be delivered to the Clerk's Office (Attention: Rodney Bruce, Supervisor, Room 135) using delivery with tracking before the scheduled Foreclosure Trial.
Original Loan Documents Must be delivered to the Clerk's Office before the scheduled Foreclosure Trial. - Attention: Rodney Bruce, Supervisor – Room 135 - Use delivery with tracking to ensure proper handling.
Document Type
Original Loan Documents
For in-person trials, parties must bring hard copies of exhibits, organized in sequential order in a binder or individual folders, and submit them to the clerk for marking on the first day of trial.
All parties are required to bring hard copies of their exhibits to trial. Exhibits must be submitted on the first day of trial. Each party should provide the clerk with the exhibits they wish to have marked for identification, organized in sequential order, either in a binder or in individual folders. The clerk will then mark each exhibit accordingly.
Document Type
Exhibits
When scheduling a Special Set Hearing, a completed Special Set Hearing Request Form must be uploaded under the 'Supporting Documents' tab on courtMAP, and it does not need to be e-filed with the Clerk of Courts.
When scheduling a Special Set Hearing, you must upload a completed copy of Judge Butchko Sanchez's Special Set Hearing Request Form under the "Supporting Documents" tab on courtMAP. This form does not need to be e-filed with the Clerk of Courts.
Document Type
Special Set Hearing Request Form
The client must file a notice of new address with the Clerk of the Court.
Client is responsible for updating the foregoing address by filing a notice of new address with the Clerk of the Court and providing a copy to opposing counsel.
Document Type
Notice Of New Address
Parties with an evidentiary special set hearing must indicate this on the Special Set Request Form so the Clerk can schedule accordingly.
If your Special Set Hearing is Evidentiary, please indicate this on the Special Set Request Form to allow for Clerk scheduling.
Document Type
Special Set Hearing Request Form
Filing & Service rules
Electronic Filing Rules
Motion calendar hearings scheduled via CourtMAP must also be cancelled through CourtMAP.
If scheduled via CourtMAP, it must also be cancelled through CourtMAP.
Page 1 | Setting and Cancelling a Motion Calendar Hearing
In rare instances requiring emergency cancellation of a foreclosure sale date, both the motion and the proposed order must be filed via courtMAP.
As sale dates are set well in advance, emergency motions to cancel are generally not appropriate. - In rare instances requiring emergency cancellation: Both the Motion and proposed Order must be filed via courtMAP.
Page 1 | Motions to Cancel Sale Date
Notices of jury trial, non-jury trial, and foreclosure trial must be scheduled by the parties using courtMAP.
Notices of Jury Trial, Non-Jury Trial, and Foreclosure Trial must be scheduled by the parties using courtMAP.
Page 1 | Trial Scheduling Procedures
All motions and proposed orders must be uploaded through courtMAP.
All motions and proposed orders must be uploaded through courtMAP. Do not mail hard copies to Chambers.
Page 1 | Instructions for Submitting Motions and Proposed Orders via courtMAP
Responses to matters set on the Motion Calendar must be filed with the Clerk's Office and uploaded through CourtMAP with any supporting documents.
Responses, Parties wishing to submit a response to a matter set on Motion Calendar must: - File the response with the Clerk's Office. - Upload the response and any supporting documents through CourtMAP.
Page 1 | Motion Calendar Procedures – Division 22
All Emergency Motions must be filed through courtMAP and uploaded under the 'Emergency Motion' tab.
All Emergency Motions must be filed through courtMAP and uploaded specifically under the "Emergency Motion" tab.
Page 1 | Submission of Emergency Motions
For special set hearings, the motion along with any response or reply must be uploaded as Supporting Documents on courtMAP.
The Motion, along with any Response or Reply, must also be uploaded as Supporting Documents on courtMAP.
Page 1 | Special Set Hearing Procedures
For in-person hearings, parties must not file any exhibits.
In Person Hearing: Do not file any exhibits.
Page 1 | Trial Information
Special Set Hearings must be coordinated and scheduled through courtMAP, and may be set unilaterally if the moving party cannot obtain reasonable cooperation from the opposing party.
Special Set Hearings must be coordinated and scheduled through courtMAP. If the moving party is unable to obtain reasonable cooperation from the opposing party, the hearing may be set unilaterally.
Page 1 | Special Set Hearing Procedures
For special set hearings lasting less than one hour, all documents must be uploaded to the Supporting Documents tab in courtMAP.
- Hearings Lasting Less Than One Hour: All documents must be uploaded to the Supporting Documents tab in courtMAP.
Page 1 | Special Set Hearing Procedures – Binder Requirements
Motions in limine should be coordinated and scheduled through courtMAP before jury selection when possible.
Motions in Limine should be coordinated and scheduled through courtMAP, if possible, before jury selection.
Page 1 | Trial Scheduling Procedures
Filing Timing and Cure Windows
Within 30 days, the client must either retain new counsel who files a written appearance or file a written notice of self-representation with the Clerk.
Within 30 days from the date of this order, Client shall either: a. Retain new counsel who shall file a written appearance with the Clerk of the Court; OR b. File a written notice with the Clerk of the Court advising that Client will represent himself/herself.
Page 1 | ORDERED AND ADJUDGED
All motions and supporting documents for special set hearings must be uploaded to courtMAP at least three days before the hearing.
All motions and supporting documents must be uploaded to courtMAP at least three (3) days prior to the hearing.
Page 1 | Special Set Hearing Procedures
Foreclosure calendar hearings require 7 calendar days' notice before the hearing.
Notice Before Hearing: 7 Calendar Days
Page 1 | Foreclosure Calendar Information
Motions and supporting documents set for a motion calendar hearing must be uploaded to CourtMAP at least three days before the hearing.
Upload the motion and any supporting documents to CourtMAP at least three (3) days prior to the hearing.
Page 1 | Motion Calendar Procedures – Division 22
For Zoom hearings, all exhibits must be uploaded to the e-portal and filed in the Clerk's docket at least two business days before the hearing.
All parties must upload their exhibits to the e-portal and file them in the Clerk's docket at least two business days before the hearing.
Page 1 | Trial Information
The Court expects that any motion may be heard eleven days after its filing.
The Court expects that any motion may be heard eleven days after its filing.
Page 1 | Motion Calendar Procedures – Division 22
Service and Proof of Service Rules
The attorney granted withdrawal must mail a copy of the order to the client immediately.
Movant shall mail a copy of this Order to Client forthwith.
Page 1 | ORDERED AND ADJUDGED
The client must provide a copy of the notice of new address to opposing counsel.
Client is responsible for updating the foregoing address by filing a notice of new address with the Clerk of the Court and providing a copy to opposing counsel.
Page 2 | ORDERED AND ADJUDGED
Courtesy Copy Requirements
For special set hearings lasting more than one hour, a physical binder containing all relevant documents must be delivered to Chambers at least three days before the hearing.
- Hearings Lasting More Than One Hour: A physical binder containing all relevant documents must be delivered to Chambers at least three (3) days prior to the hearing.
Page 1 | Special Set Hearing Procedures – Binder Requirements
Hard copies of motions and proposed orders must not be mailed to Chambers.
Do not mail hard copies to Chambers.
Page 1 | Instructions for Submitting Motions and Proposed Orders via courtMAP
Pre-Motion Conference Requirements
Before setting a motion calendar hearing, the moving party must attempt in good faith to coordinate the hearing date with opposing counsel, and may set it unilaterally only if cooperation is not obtained despite that effort.
Coordination Required: The moving party must attempt to coordinate the hearing date with opposing counsel. If cooperation is not obtained despite a good faith effort, the hearing may be set unilaterally.
Page 1 | Motion Calendar Procedures – Division 22
Attorneys and pro se litigants must make every good faith attempt to confer with the party failing to meet discovery obligations before seeking court action, and sanctions may be imposed for violations.
Attorneys (and pro se litigants) must make every good faith attempt to confer with the person or party failing to meet discovery obligations to secure the information or material without court action. Sanctions may be imposed on those found in violation of this procedure.
Page 1 | Discovery Disputes
Adjournment & Extension Requirements
Motions to continue trial must be set on the Motion Calendar.
Motions to Continue Trial must be set on the Motion Calendar.
Page 1 | Trial Scheduling Procedures
Special Set Hearings may not be cancelled without leave of Court unless all issues are fully resolved, the case has settled, or an emergency necessitates a continuance, and only the Court can cancel a Special Set Hearing.
Special Set Hearings shall not be cancelled without leave of Court unless: - All issues raised by the motion(s) have been fully resolved; - The case has settled; or - An emergency arises that necessitates a continuance. 2. Only the Court can cancel a Special Set Hearing.
Page 1 | Special Set Hearing Cancellations
Chambers Communication Rules
To cancel a Special Set Hearing, a proposed Notice of Cancellation stating the reason must be emailed to the Judicial Assistant and all parties at mperezmercado@jud11.flcourts.org.
Prepare a proposed Notice of Cancellation stating the reason for cancellation. - Email a copy of the Notice of Cancellation to the Judicial Assistant and all parties. - Send cancellation notices to: mperezmercado@jud11.flcourts.org
Page 1 | Special Set Hearing Cancellations
No additional motions may be added to a Special Set Hearing without prior approval from the Judicial Assistant.
No additional motions may be added to a Special Set Hearing without prior approval from the Judicial Assistant.
Page 1 | Add-Ons
A copy of the Notice of Settlement must be sent to Judicial Assistant Mariel Perez Mercado at mperezmercado@jud11.flcourts.org so the case is removed from the trial docket.
If the case settles, a Notice of Settlement must be filed with the Clerk's Office, and a copy sent to Judicial Assistant Mariel Perez Mercado at mperezmercado@jud11.flcourts.org to ensure the case is removed from the trial docket.
Page 1 | Settlements
Questions about exhibits should be directed to Clerk Nathanaelle Pierre-Louis at Nathanaelle.PierreLouis@miamidadeclerk.gov.
Should you have any additional questions regarding the exhibits, please contact the Clerk, Nathanaelle Pierre-Louis, at Nathanaelle.PierreLouis@miamidadeclerk.gov
Page 1 | Trial Information