Circuit Court of Cook County Chambers Communication Rules

WARNINGCivil cases

Filings over 15 pages should not be emailed or faxed to chambers.

No filing in excess of fifteen (15) pages should be e-mailed or faxed to chambers.

WARNING

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Email

Agreed orders must be emailed to the Courtroom Clerk with case title/number in subject and, if trial set, note resolution and strike future dates.

All agreed orders must be emailed to the Courtroom Clerk with the case title and number in the re: line. If the matter has been set for trial and has been resolved, please note that in the body of the email itself and strike all future dates in the order.

WARNING

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Email

Settled cases do not require appearance; either party may email a signed agreed order for entry.

Any case that has been settled or otherwise resolved between the parties does not require a court appearance. Either party may submit via email an agreed order to be entered and filed provided that it is has been signed by the parties.

WARNING

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Email

Orders other than proposed orders must be emailed to the Courtroom Clerk immediately after the court appearance.

All other orders must be submitted via email to the Courtroom Clerk immediately after the court appearance

WARNING

All communications with the Court other than the submission of orders as set forth above, should be by filing of pleadings, motions, briefs, etc. The opposing party and/or attorney must be included on all communications with the Court.

All communications with the Court other than the submission of orders as set forth above, should be by filing of pleadings, motions, briefs, etc. The opposing party and/or attorney must be included on all communications with the Court.

WARNING

Parties must notify the Courtroom Clerk if they need an interpreter or special accommodations.

Parties shall notify the Courtroom Clerk if they need an interpreter or special accommodations.

WARNINGCivil cases

Communications with the judge's staff or clerk are limited to administrative, procedural, or scheduling matters.

Communications with the presiding judge's staff or the court clerk are allowed only on administrative, procedural, or scheduling matters.

WARNINGCivil cases

All communications with the court should be by filed pleading, motion, brief or proposed orders, etc.

All communications with the court should be by filed pleading, motion, brief or proposed orders, etc.

WARNINGCivil cases

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Email

The court must be notified immediately by email of any settlement after entry of this order, by sending an agreed dismissal order to the court and copying chambers.

If the parties reach a settlement after entry of this order the court should be notified immediately via email by sending an agreed dismissal order to d4crt111orders@cookcountycourt.com with a copy to ccc.d4rm111@cookcountyil.gov.

WARNINGCivil cases

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Email

Attorneys must not include the court in email chains; the coordinator selects which chains to share.

The attorneys are NOT to include the court in email chains. The court coordinator will select which chains, if any, to share with the court.

WARNINGCivil cases

Contact

Phone to clerk

Phone

312-603-6920

Questions or concerns about orders and opinions must go to the Clerk's Office at 312-603-6920, not to the Judge's Chambers.

Questions or concerns should be directed to the Clerk's Office, not the Judge's Chambers, by calling 312-603-6920.

WARNINGCivil cases

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Phone to chambers

You should be in a private and quiet location. Private computer stations are available in the courthouse. If you are testifying, you are expected to turn on your video.

You should be in a private and quiet location. Private computer stations are available in the courthouse. If you are testifying, you are expected to turn on your video.

WARNINGCivil cases

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Phone to chambers

Post your name, title and case name- - i.e., John/Jane Doe, Case Worker, Smith Case. If you do not name your device, you may be left in the Zoom waiting room when the case is called.

Post your name, title and case name- - i.e., John/Jane Doe, Case Worker, Smith Case. If you do not name your device, you may be left in the Zoom waiting room when the case is called.

WARNINGCivil cases

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Email to clerk

Parties must obtain signed and entered orders from the Circuit Court Clerk or the Court's administrative assistant, not by emailing the general Calendar email address.

Due to the increased volume and complexity of cases on the docket, the Court’s law clerk will no longer be providing copies of signed and entered orders to litigants. Please either contact the Clerk of the Circuit Court of Cook County directly or contact the Court’s disadministration assistant directly to obtain a copy of any previously signed and entered order. Please DO NOT email or carbon copy the generally calendar email address with such requests.

WARNINGCivil cases

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Email to chambers

The movant must notify the law clerk at the Calendar 57 email address when withdrawing or continuing a motion that has an entered briefing schedule and set hearing date; email notice may substitute for a phone call if timely.

If a briefing schedule has been entered and a hearing date has been set, but the movant will be withdrawing or continuing its motion, the movant shall notify the law clerk at the Calendar 57 email address. Correspondence indicating such a withdrawal may be delivered to the law clerk in lieu of a phone call if timely delivered.

WARNINGCivil cases

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Email to chambers

If you do not receive a confirmation email within two (2) business days of sending, please contact chambers.

If you do not receive a confirmation email within two (2) business days of sending, please contact chambers.

WARNINGCivil cases

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Email to chambers

All parties must be copied on email submissions for entry of orders.

All parties must be copied on any email submissions.

WARNINGCivil cases

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Email

All parties who have appeared must be copied on any email correspondence to the Court.

All parties who have appeared must be copied on any email-correspondence to the Court.

WARNING

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Phone to clerk

Phone

(312) 603-3914

Motions to appoint a receiver or mortgagee in possession must be scheduled with the Judicial Law Clerk by phone at (312) 603-3914.

Pursuant to Chancery Division General Administration Order No. 2014-01, Motions to Appoint a Receiver or Mortgagee in Possession must be scheduled with the Judicial Law Clerk via phone at (312) 603-3914.

WARNINGCivil cases

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Email to chambers

Do not contact the Court regarding the status of entered orders.

Do not contact the Court regarding the status of entered orders.

WARNINGCivil cases

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Email

The courtroom email may only be used to deliver proposed court orders, not for substantive case communication with the Judge or Court staff.

The courtroom email is to be used solely for delivery of proposed court orders. It is not for communication with the Judge or Court staff on the substance of your case or any other topic besides court orders. Do not expect responses to communications other than responses concerning proposed court orders sent in after appearing on the Court's scheduled call.

WARNINGCivil cases

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Email to chambers

Memoranda for pre-trial settlement conference must be emailed to asbestos@cookcountyil.gov at least three business days before the conference.

any memoranda (confidential or otherwise) must be transmitted to the following email address at least three (3) business days beforehand: asbestos@cookcountyil.gov

WARNINGCivil cases

Contact

Email to chambers

Phone

(312)603-3381

To withdraw a motion, email and/or call chambers.

To withdraw a motion email and/or call chambers at (312)603-3381.

WARNINGCivil cases

Contact

Email to chambers

To schedule a motion, email the Court with a suggested date and copy all counsel of record.

To schedule the motion, email the Court at Maureen.Hannon@cookcountyil.gov with the suggested date. Copy all counsel of record.

WARNINGCivil cases

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Email to chambers

All email transmittals to the Court must copy all counsel of record.

All email transmittals must copy all counsel of record.

WARNING

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Email to chambers

Parties must email the Court at least 12 hours in advance to appear in person when the governing order calls for a remote hearing.

If the most recent order calls for a remote hearing and an attorney or litigant wants to appear in person, they must notify the Court via email at least 12 hours in advance.

WARNINGCivil cases

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Email

A party may object by contacting the court by email or telephone by 4:00 p.m. on the day prior to presentation.

A party may object by contacting the court by email or telephone by 4:00 p.m. on the day prior to presentation.

WARNINGCivil cases

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Email to chambers

Attorneys should submit 3-5 possible dates and times that work for all parties to nichole.patton@cookcountyil.gov. Please include the case name and number. Copy all counsel of record on the communication with the Court.

Attorneys should submit 3-5 possible dates and times that work for all parties to nichole.patton@cookcountyil.gov. Please include the case name and number. Copy all counsel of record on the communication with the Court.

WARNINGCivil cases

Contact

Email

Motions must be scheduled with the Court Coordinator unless they will be presented at an already scheduled time.

Please contact the Court Coordinator to schedule a motion date/time unless the motion is being presented at an already scheduled time.

WARNINGCivil cases

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Email to chambers

Attorneys should submit 3-5 possible pretrial dates/times to the judge's email, including case name/number and copying all counsel of record.

Attorneys should submit 3-5 possible dates and times that work for all parties to patricia.sheahan@cookcountyil.gov. Please include the case name and number. Copy all counsel of record on the communication with the Court. The judge will select the first available date for a pretrial.

WARNINGCivil cases

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Email to clerk

Communications with the Court should be solely through filed pleadings, motions, applications, petitions, briefs, legal memoranda, etc. Communication with the Court’s law clerks is allowed only to address administrative and scheduling matters via email and telephone.

Communications with the Court should be solely through filed pleadings, motions, applications, petitions, briefs, legal memoranda, etc. Communication with the Court’s law clerks is allowed only to address administrative and scheduling matters via email and telephone.

WARNINGCivil cases

Contact

Phone to chambers

Phone

(312) 603-2357

Objections to routine motions must be made by calling the law clerk at (312) 603-2357 before 8:30 a.m.

Any objections must be made before 8:30 a.m. by calling the law clerk at (312) 603-2357.

WARNINGCivil cases

Contact

Phone to chambers

Phone

(312) 603-2357

To withdraw a motion from the call, the moving party must call the law clerk at (312) 603-2357 prior to the hearing date.

If the moving party intends to withdraw a motion from the call, please call the law clerk at (312) 603-2357 prior to the hearing date to inform the court that the motion will not be presented.

WARNINGCivil cases

Attorneys must not contact Judge Ramos for complex-case trial availability; direct all such communications to Room 2005.

Pursuant to GAO 24-1, attorneys should not contact Judge Ramos to determine availability for advanced random assignment of complex cases for trial. All communications should be directed to Room 2005.

WARNING

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Email

Do not create a new email thread if one already exists for the case.

DO NOT CREATE A NEW EMAIL THREAD IF A THREAD ALREADY EXISTS FOR THE CASE.

WARNINGCivil cases

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Email

Parties schedule pre-trial dates by emailing the Judge with all parties cc'd, including case information and requested time frame.

The parties can then schedule a date for pre-trial by emailing the Judge at scott.mckenna@cookcountyil.gov, with all parties cc'd on the email, indicating the case information and time frame requested for the pre-trial.

WARNINGCriminal cases

Contact

Email

Courtesy copies may be emailed to Judge Atcherson or hand-delivered to Courtroom 205.

Courtesy copies should be emailed as an electronic copy to Judge Atcherson at sophia.atcherson2@cookcountyil.gov, or hand-delivered as a hard copy to Courtroom 205, or wherever Judge Atcherson is sitting.

WARNING

Contact

Email

A Calendar Z email must include a summary of allegations/defenses, evidence, claimed injuries and specials/damages, and the last demand/offer/policy limit.

Calendar Z email containing (1) a summary of the allegations/defenses, evidence, claimed injuries and specials/damages, and; (2) the last demand/offer/policy limit.

WARNINGCivil cases

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Email to chambers

Agreed orders may be submitted to the Court via email in word format.

Agreed Orders are permitted in lieu of appearing remotely. If the parties wish to provide an agreed order, in word format, to the Court via email that will be permitted.

WARNINGCivil cases

Contact

Email to chambers

The chambers inbox at Terrence.mcguire@cookcountyil.gov may be used only for courtesy copies; other communications will not be viewed.

Inbox at Terrence.mcguire@cookcountyil.gov is available for transmission of courtesy copies ONLY. Communications about other matters will not be viewed.

WARNING

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Email to clerk

Written communications with court staff must list the case name and docket number and copy all parties and attorneys of record; email is preferred.

All emails written communications with court staff must list the case name and docket number. All parties and attorneys of record must be copied on all written communications with court staff. Email communications are preferred.

WARNING

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Email to chambers

Counsel must email chambers before filing routine motions, which may be entered off-call.

Routine Motions Mondays through Thursdays 8:45 am. Please email ccc.chancerycalendar8@cookcountyil.gov before filing, as many may be entered off-call.

WARNING

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Email to clerk

The court clerk email is designated for proposed orders only.

Court Clerk: Shibraun Green lawcal5orders@cookcountycourt.com (proposed orders only)

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Email to chambers

Motions should be emailed to Johan.Townsend@cookcountyil.gov and the draft order should be emailed to lawcal5orders@cookcountycourt.com at least two court days before the order will be entered by this Court.

Motions should be emailed to Johan.Townsend@cookcountyil.gov and the draft order should be emailed to lawcal5orders@cookcountycourt.com at least two court days before the order will be entered by this Court.

WARNING

Contact

Email to chambers

The court coordinator email is designated for courtesy copies only.

Court Coordinator: Johan Townsend (312-603-5533) Johan.Townsend@cookcountyil.gov (courtesy copies only)

WARNING

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Email to clerk

Requests for additional time or alternative scheduling dates should be emailed to the Deputy Clerk; Deputy Clerk will not schedule except pursuant to written court order.

If additional time is needed, or an alternative date/time is required, please email the Deputy Clerk with your request; matters will not be scheduled by the Deputy Clerk except pursuant to a written court order.

WARNING

Status inquiries about orders must not be sent to Judge Martinez via personal or calendar email.

No Inquiries regarding status of Orders should be made directly to Judge Martinez at either her personal email or the calendar 10 email address.

WARNING

Contact

Email

Phone

(312) 603-6025

If unable to connect to Zoom hearing, immediately call (312) 603-6025 or email calendar15.chancery@cookcountyil.gov.

In the event a litigant, attorney, or other case participant is unable to connect to Judge Sullivan's Zoom hearing call, please IMMEDIATELY call (312) 603-6025 and/or email calendar15.chancery@cookcountyil.gov to let the Court know of your difficulty connecting to the Zoom call.

WARNING

Contact

Email

Do not email the general calendar email address to request copies of orders.

Please DO NOT email or carbon copy the general calendar email address with such requests.

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Phone to chambers

When delivering physical courtesy copies, the courier must call a law clerk upon arrival at Courtroom 2410.

When tendering physical courtesy copies, the courier shall call either of the Court’s law clerks upon arrival to courtroom 2410 so that chambers staff may accept delivery and confirm receipt of the physical courtesy copies.