Johnson County District Court Chambers Communication Rules

CRITICAL

Contact

Email

Do not email the Judge directly unless the Judge initiates the email or requests a direct email.

Do not send emails directly to the Judge, as all emails go through the Administrative Assistant, unless the Judge initiates the email, or requests that you email the Judge directly.

CRITICAL

Contact

Email

Before the pretrial conference, counsel must email the Court copies of proposed jury instructions in Word format.

Prior to the pretrial conference counsel are required to email copies of their proposed jury instructions to the Court in Word format.

CRITICAL

Phone

(913) 715-3790

All communication with the Court must go through the Administrative Assistant, whose listed contact information is provided.

Administrative Assistant/Bailiff: Shaunta Jones Shaunta.Jones@jocogov.org (913) 715-3790 All communication with the Court is to be through the Administrative Assistant, who will provide any instructions, and who schedules all hearings.

CRITICAL

Contact

Email

Emails to the Administrative Assistant must include all attorneys and self-represented parties.

Parties and attorneys must include all attorneys or self-represented parties on any email sent to the Administrative Assistant.

CRITICALCivil cases

Contact

Email

Email the proposed order to Robyn.Smith@jocogov.org.

The proposed order must be emailed to Robyn.Smith@jocogov.org.

CRITICAL

Contact

Email to chambers

Exhibits must be emailed to the judge’s assistant as one tabbed and bookmarked PDF, with the specified file name and email subject information.

Send your exhibits to the judge's assistant. Exhibits will need to attached to an email to the Judge’s assistant as a single PDF, with exhibits tabbed and bookmarked. Name the file by exhibit number. Indicate in the Subject Line of your email the full case number and if they are respondent’s or petitioner’s exhibits. For example, you might send a file named "Smith 20CV1234 Exhibits 1-3." When emailing exhibits to the court you must send copies to the other side.

CRITICAL

All communication with the Court is to be through the Administrative Assistant, who will provide any instructions for parties, represented by counsel or otherwise, and who schedules all hearings.

All communication with the Court is to be through the Administrative Assistant, who will provide any instructions for parties, represented by counsel or otherwise, and who schedules all hearings.

CRITICAL

Contact

Email

Emails to the Court must include the entire case number in the subject line.

When Emailing the Court always include your entire case number in the Subject line of your email.

CRITICAL

Contact

Email

Emails to the Administrative Assistant must include all attorneys or self-represented parties.

Parties and attorneys must include all attorneys or self-represented parties on any email sent to the Administrative Assistant.

CRITICAL

Communicate with the Court through the Administrative Assistant; do not email the Judge directly unless the Judge initiates or requests it.

All communication with the Court is to be through the Administrative Assistant, who will provide any instructions for parties, represented by counsel or otherwise, and who schedules all hearings. Do not send emails directly to the Judge, as all emails go through the Administrative Assistant, Robyn Smith, unless the Judge initiates the email, or requests that you email the Judge directly.

CRITICAL

Contact

Email

Do not email the Judge directly unless the Judge initiates the email or requests a direct email.

Do not send emails directly to the Judge, as all emails go through the Administrative Assistant, Dawn Albers, unless the Judge initiates the email, or requests that you email the Judge directly.

CRITICALCivil cases

Contact

Email

The draft pretrial order must be submitted by email.

The draft order must be submitted to the court, by email, in MS Word format, no later than two court days prior to the scheduled pretrial conference unless otherwise ordered.

CRITICALCivil cases

Counsel must notify the Court when a motion is ripe, and failure to do so within 30 days after the briefing period expires may result in the arguments being deemed abandoned.

Pursuant to Kansas Supreme Court Rule 137(c), counsel must notify the Court when any motion is ripe for decision. Failure to provide notice within 30 days after the expiration of the briefing period may result in the Court deeming the arguments advanced in the motion abandoned.

CRITICAL

Contact the Administrative Assistant to add a motion to a scheduled hearing date or to reschedule all motions for one date.

You must contact the administrative assistant to add another motion to the hearing date or to reschedule all motions to one date.

CRITICAL

Do not assume new motions will be heard on an already scheduled hearing date; contact the Administrative Assistant to add the motion or reschedule all motions.

After a hearing date is provided, if new motions are filed do not assume they will be heard at the same date and time of the previous motion scheduled in that specific time has been allotted for prior motions. You must contact the administrative assistant to add another motion to the hearing date or to reschedule all motions to one date.

CRITICALPro se cases

Contact

Email to chambers

If a no-contact order prevents you from contacting the other side, email the judge’s assistant to explain the problem.

If you are unable to contact the other side because of a no contact order, send an email to the judge's assistant explaining the problem.

CRITICAL

Contact

Email

When requesting hearing dates please email the administrative assistant with the case number in the subject line, CC all parties, provide the Court of type of hearing, provide the Court with how much time is anticipated for each hearing, and how far out you would like to schedule.

When requesting hearing dates please email the administrative assistant with the case number in the subject line, CC all parties, provide the Court of type of hearing, provide the Court with how much time is anticipated for each hearing, and how far out you would like to schedule.

CRITICALCivil cases

Contact

Email

If the jury trial will be cancelled, counsel must notify the Court and the Language Access Coordinator at least 72 hours beforehand.

Counsel are advised that they must notify the Court and the Language Access Coordinator, Abby Ryan (Abby.Ryan@jocogov.org), at least 72 hours in advance of the jury trial if the jury trial will be cancelled.

CRITICAL

Contact

Email

Emails to the Administrative Assistant must include all attorneys and self-represented parties.

Parties and attorneys must include all attorneys or self-represented parties on any email sent to the Administrative Assistant.

CRITICAL

Contact

Email to chambers

If you cannot attend or are running late, immediately email Administrative Assistant Dawn Albers at the stated address with the reason; otherwise, court rulings will be final absent further orders.

If you cannot attend or are running late please immediately email Administrative Assistant, Dawn Albers, at Dawn.Albers@jocogov.org, to let the Court know you will be late or cannot attend and the reason for the same, otherwise any rulings by the Court will be deemed final, absent further Orders.

CRITICAL

Contact

Email to chambers

If a no-contact order prevents contacting the other side, email the judge’s assistant to explain the problem.

If you are unable to contact the other side because of a no contact order, send an email to the judge's assistant explaining the problem.

CRITICALPro se cases

Send exhibits to the judge’s assistant.

Send your exhibits to the judge’s assistant.

CRITICAL

Contact

Email to chambers

If you cannot attend or will be late, immediately email Administrative Assistant Robyn Smith at the listed address and give the reason; otherwise, the court may leave its ruling in place.

The court reserves the right to rule on a matter if counsel or a party fails to show up for a hearing on time. However, the Court understands that in some instances counsel or a party may be held up or unable to attend a scheduled hearing. If you cannot attend or are running late please immediately email Administrative Assistant, Robyn Smith at Robyn.Smith@jocogov.org, to let the Court know you will be late or cannot attend and the reason for the same, otherwise any rulings by the Court will stay and a motion must be field to reconsider.

CRITICAL

Contact

Email

To request a hearing date, email the Administrative Assistant with the case number in the subject line, copy all parties, identify the hearing type, estimate the time needed, and state how far out you want to schedule; parties are held to the time requested or allowed by the Court.

When requesting hearing dates please email the administrative assistant with the case number in the subject line, CC all parties, provide the Court of type of hearing, provide the Court with how much time is anticipated for each hearing, and how far out you would like to schedule. Parties will be held to the time requested or allowed by the Court.

CRITICAL

Contact

Email to chambers

If you cannot attend or will be late, immediately email the Administrative Assistant at the stated address with the reason; otherwise, the Court’s rulings will be final absent further orders.

If you cannot attend or are running late please immediately email Administrative Assistant, David Jobe, at David.Jobe@jocogov.org to let the Court know you will be late or cannot attend and the reason for the same, otherwise any rulings by the Court will be deemed final, absent further Orders.

CRITICALCivil cases

The parties share responsibility for contacting the Court to set a hearing on an objection to an expert designation.

The parties are mutually responsible for contacting the Court to set a hearing on the objection.

CRITICAL

Do not assume a newly filed motion will be heard at a previously scheduled hearing; contact the Administrative Assistant to add it to that date or reschedule all motions to one date.

If new motions are filed, after a hearing date is provided, do not assume they will be heard at the same date and time as the previously scheduled. Specific time has been allotted for prior motions. You must contact the administrative assistant to add another motion to the hearing date or to reschedule all motions to one date.

CRITICALCivil cases

Contact

Phone

If the parties cannot agree on an expert’s deposition date within 30 days after service of the designation, counsel must contact the Court for a conference call to set the date.

If for some reason, the parties cannot agree upon a date for the deposition of any such expert witness within 30 days of the service of the expert designation, counsel must contact Court for a conference call to set a deposition date for the expert witness.

CRITICAL

All communications with the Court must go through the Administrative Assistant, who provides instructions and schedules hearings.

All communication with the Court is to be through the Administrative Assistant, who will provide any instructions for parties, represented by counsel or otherwise, and who schedules all hearings.

CRITICAL

Contact

Email

Do not email the Judge directly; emails must go through the Administrative Assistant unless the Judge initiates the email or asks you to email directly.

Do not send emails directly to the Judge, as all emails go through the Administrative Assistant, David Jobe, unless the Judge initiates the email, or requests that you email the Judge directly.

CRITICAL

Contact

Email

The proposed Pretrial Order must be submitted by email to the Division 11 Administrative Assistant.

Counsel must file and submit the proposed Pretrial Order into the Division 11 via email to the Division 11 Administrative Assistant in advance of the scheduled pretrial conference no later than noon on the Friday prior to the conference.

CRITICAL

Send exhibits to the judge's assistant.

Send your exhibits to the judge's assistant.

CRITICAL

Before contacting the Court for an ex parte emergency hearing, the requesting party must make a good-faith effort to notify opposing counsel; a last-minute email with the motion is insufficient.

Counsel or self-represented parties who are requesting ex parte emergency relief must make a good faith effort to notify the attorney representing the opposing party prior to contacting the Court for a hearing. Sending an email with a copy of the emergency motion a few minutes prior to the hearing is not a good faith effort, in the Court's opinion.

CRITICAL

Contact

Email

The dispute summary must be emailed to the Division 11 Administrative Assistant.

Parties are required to forward a summary of the dispute of less than one page by email to the Division 11 Administrative Assistant at least 24 hours prior to the scheduled preliminary informal call.

CRITICAL

Contact

Email

Any email to the Administrative Assistant must include all attorneys or self-represented parties.

Parties and attorneys must include all attorneys or self-represented parties on any email sent to the Administrative Assistant.

CRITICALCivil cases

Contact

Email

Do not submit the proposed order to the Division 1 e-queue; email it to Div01@jocogov.org.

Do not submit the order to the Division 1 e-queue. The proposed order must be emailed to Div01@jocogov.org.

CRITICALCivil cases

The parties must contact the Court to schedule a hearing on an objection to an expert designation.

The parties are mutually responsible for contacting the Court to set a hearing on the objection.

CRITICALCivil cases

A party seeking oral argument on a filed motion must contact the Division 4 Administrative Assistant to schedule the hearing.

Any party who desires a hearing for oral argument on any motion filed is responsible for contacting the Administrative Assistant for Division 4 to schedule such hearing.

CRITICALCivil cases

Contact

Phone

If the parties cannot agree on an expert deposition date within 30 days after service of the designation, counsel must contact the Court for a conference call to set one.

If for some reason, the parties cannot agree upon a date for the deposition of an expert witness within 30 days of the service of the expert designation, counsel must contact Court for a conference call to set a deposition date for the expert witness.