Judge Yasmine I. Poles
Individual Rules, Standing Orders & Policies
- Rules last changed:
Limits & Logistics
Courtesy Copies
Courtesy copies
Reconsideration Motions
Communication
Chambers
Chambers
Chambers
Phone
Chambers
Phone
Court-wideDocument Format Requirements1 rule
Before trial, exhibits should be marked with numbers by plaintiffs and letters by defendants.
Exhibits should be marked prior to trial (Plaintiff – numbers; Defendant – letters).
Document Filing Requirements3 rules
An emergency hearing request must be supported by a written motion submitted to the Court; oral requests will not be considered, and the motion must be emailed after e-filing.
To be considered, a written motion explaining the request must be submitted to the Court. Please email the emergency motion to judgepoleschambers@oakgov.com and polancoa@oakgov.com after the motion has been e-filed. Oral requests for emergency motions will not be considered.
Document Type
Emergency Motion
All criminal matters, including criminal motions, must be scheduled for in-person hearings.
All criminal matters (including motions) are scheduled in person.
Document Type
Criminal Matter
An alternate-service or second-summons proposed order must be accompanied by a verified motion and a brief supported by legal authority.
Proposed orders must be accompanied by a verified motion and brief with supporting authority, proof of certified address, postal verification, affidavit of process server (or reason why one cannot be given) showing at least three attempts.
Document Type
Second Summons
Filing & Service rules
Electronic Filing Rules
Civil cases, appeals, and criminal pleadings must be electronically filed, and filers must comply with the applicable e-filing requirements.
All civil cases, appeals, and criminal pleadings are to be electronically filed. It is your responsibility to become aware of, and comply with, the e-filing requirements.
Page 1 | GENERAL
Arraignments by mail must be e-filed by 4:30 p.m. on the Friday before arraignment; late submissions are rejected, and the party must appear in person if the submission is untimely.
Arraignments by Mail: The Court will accept arraignments by mail. Arraignments by mail must be e-filed no later than 4:30 p.m. on the Friday prior to the arraignment. Late submissions will be rejected without consideration. Parties must appear for arraignment if an arraignment by mail is not timely submitted.
Page 2 | CRIMINAL CALL
All adjournment requests must be submitted as stipulated orders through electronic filing.
All adjournment requests must be submitted by stipulated order via e-filing.
Page 3 | Adjournments
Filing Timing and Cure Windows
An arraignment by mail must be e-filed by 4:30 p.m. on the Friday before the arraignment; late submissions are rejected, requiring the party to appear for arraignment.
Arraignments by mail must be e-filed no later than 4:30 p.m. on the Friday prior to the arraignment. Late submissions will be rejected without consideration. Parties must appear for arraignment if an arraignment by mail is not timely submitted.
Page 2 | CRIMINAL CALL
Responsive pleadings must be filed by noon on the Monday before the motion, and late filings will not be considered.
Responsive Pleadings: Any responsive pleadings must be filed no later than the Monday before the motion. The cut-off time is noon. Any late filings will not be considered.
Page 2 | MOTION PRACTICE
Untimely dispositive motions and dispositive motions exceeding the page limit will be rejected.
Untimely motions and motions which exceed the page limit will be rejected.
Page 2 | MOTION PRACTICE
Before the show-cause date, the parties must enter a stipulated order of dismissal; otherwise, all trial counsel and clients must appear at the show cause.
A stipulated order of dismissal must be entered prior to the show cause date, or all trial counsel and clients must appear for the scheduled show cause.
Page 3 | CIVIL MATTERS
All criminal motions must be filed and heard at least two weeks before the scheduled trial date.
All motions on criminal cases must be filed and heard at least two weeks prior to the scheduled trial date.
Page 3 | Motion Cut-Off
A sentencing memorandum must be filed at least three days before sentencing.
All sentencing memoranda must be filed at least three days prior to sentencing.
Page 3 | Sentencing Memoranda
A stipulated adjournment order must be electronically filed by 4:30 p.m. on the Friday before the hearing, and a late submission will be rejected without consideration.
Stipulated orders must be e-filed no later than 4:30 p.m. on the Friday before the hearing. Late submissions will be rejected without consideration.
Page 3 | Adjournments
Service and Proof of Service Rules
A proposed order must be accompanied by a verified motion and brief with supporting authority, proof of the certified address, postal verification, and a process-server affidavit documenting at least three attempts or explaining why an affidavit cannot be provided.
Proposed orders must be accompanied by a verified motion and brief with supporting authority, proof of certified address, postal verification, affidavit of process server (or reason why one cannot be given) showing at least three attempts.
Page 3 | Alternate Service/Second Summons
A request for alternate service or a second summons must be submitted using an approved SCAO form.
Must be submitted on an approved SCAO form.
Page 3 | Alternate Service/Second Summons
Courtesy Copy Requirements
A courtesy judge’s copy is appreciated for all pleadings relating to dispositive motions.
A judge’s copy is appreciated for all dispositive motion pleadings.
Page 2 | MOTION PRACTICE
A judge’s copy is appreciated for motions for reconsideration, and absent contrary direction, no hearing or response is required.
Motions for Reconsideration: A judge’s copy is appreciated. Unless the Court otherwise indicates, no hearing is scheduled, and no response is required.
Page 2 | MOTION PRACTICE
Adjournment & Extension Requirements
Only the moving party may adjourn a motion, and the moving party must notify chambers by 4:00 p.m. on the Tuesday before the hearing and notify the other parties; a re-praecipe and re-notice alone do not notify the Court.
Adjourning Motions: Only the moving party may adjourn their motion. The moving party must notify chambers by 4:00 p.m. on the Tuesday before the Court is scheduled to hear the motion. The moving party shall notify other parties that the motion has been adjourned. Filing a re-praecipe and re-notice of hearing alone does not provide notice to the Court.
Page 2 | MOTION PRACTICE
An adjournment is not approved or completed merely by electronic filing; the Court must issue a signed order.
Adjournments are only approved and completed upon signed Order by the Court. Do not presume an adjournment is granted upon e-filing.
Page 3 | Adjournments
A request to adjourn a trial must be made by motion and will be granted only for good cause.
Request to adjourn trial must be made by motion and will be granted only for good cause.
Page 4 | TRIALS
An adjournment request will be considered only for good cause.
Adjournments will be considered for good cause.
Page 3 | Adjournments
Chambers Communication Rules
The moving party must call chambers after filing an emergency motion to inform the Court that it has been filed.
The moving party shall call chambers to inform the Court that an emergency motion has been filed.
Page 2 | MOTION PRACTICE
After e-filing an emergency motion, email it to Judge Poles’s chambers and the Judicial Staff Attorney at the listed addresses.
Please email the emergency motion to judgepoleschambers@oakgov.com and polancoa@oakgov.com after the motion has been e-filed.
Page 2 | MOTION PRACTICE
The moving party must call the Court to notify the clerk that the parties will join motion call after discovery facilitation.
The moving party must call the Court to inform the clerk that the parties will be joining motion call after facilitation.
Page 2 | MOTION PRACTICE
A party expecting to be more than 15 minutes late for criminal court must call chambers and inform court staff.
If you expect to be more than 15 minutes late, you must call chambers to inform court staff.
Page 2 | CRIMINAL CALL
Sentencing memoranda must be emailed to the judge’s chambers at judgepoleschambers@oakgov.com.
Please email the sentencing memoranda to judgepoleschambers@oakgov.com.
Page 3 | Sentencing Memoranda
Questions about upcoming matters may be submitted to Judge Poles's chambers by email.
If you have questions about an upcoming matter please email JudgePolesChambers@oaklandcountymi.gov.
Page 1 | Protocol