7th Judicial Circuit Court of Missouri, Clay County Document Format Requirements

CRITICAL

Applies to

Proposed order judgment or decree

Format

PAPER

The proposed order, judgment, or decree for a default or uncontested matter must be submitted in hard copy.

In default or uncontested motions or hearings, a hard copy of the proposed order, judgment, or decree, together with one copy thereof for issuance to each party affected thereby, shall be submitted to the judge at the time the case or motion is heard unless additional time is granted by the judge.

CRITICAL

Applies to

Civil case

Format

PDF

Civil cases electronically filed by attorneys must be in PDF format.

Civil cases filed by attorneys shall be filed electronically in PDF format in the Office of the Circuit Clerk.

CRITICAL

Applications shall be date marked “filed” with the time of filing noted. The date and time of filing shall be followed by the number of division and a capital letter to identify the order in which applications are filed that day. The first application of the day will bear the letter “A.” Judges to whom an application is presented when a deputy clerk is unavailable should write the word “filed” on the application and note all other required information thereon.

Applications shall be date marked “filed” with the time of filing noted. The date and time of filing shall be followed by the number of division and a capital letter to identify the order in which applications are filed that day. The first application of the day will bear the letter “A.” Judges to whom an application is presented when a deputy clerk is unavailable should write the word “filed” on the application and note all other required information thereon.

CRITICAL

Exhibits must be numbered consecutively regardless of which party offers them.

All exhibits shall be numbered consecutively, irrespective of the party offering the same.

CRITICAL

Applies to

Proposed order judgment or decree

Format

PAPER

The prevailing pro se party must file a hard copy of the proposed order, judgment, or decree.

If the prevailing party is pro se, it shall be the duty of that party in whose favor an order, judgment, or decree is rendered to prepare it in accordance with the judge’s findings and file a hard copy of the proposed order, judgment, or decree with the judge’s clerk together with a copy thereof for issuance to each party affected thereby within the time designated by the judge.

CRITICAL

Applies to

Proposed order judgment or decree

The prevailing represented party’s proposed order, judgment, or decree must be submitted as an editable Word document.

Unless otherwise ordered by the judge, in all cases heard by a circuit judge, following a contested motion or trial in which the prevailing party is represented by an attorney, it shall be the duty of the party in whose favor an order, judgment, or degree is rendered to prepare the document in accordance with the judge’s findings and submit it as a Word document in a format that can be edited to the judge’s clerk at the clerk’s e-mail address within the time designated by the judge.

CRITICAL

A trial sketch must be made on material that can become part of the permanent record, and referenced points must be identified with consecutive digits beginning with one.

Any sketch used during the course of trial shall be made on a substance capable of being perpetuated as a part of the permanent record, and where reference to any given point thereon is made, it shall be identified by a digit beginning with one, and then continuing with subsequent digits as required.

CRITICAL

A search warrant return filed in the division must be date-marked “filed.”

The return, when filed in the division, shall be date marked “filed.”

CRITICAL

Applies to

Financial statement

Financial statements must use the form furnished by the Circuit Clerk.

Such statements shall be in the form furnished by the Circuit Clerk.

CRITICAL

Applies to

Decree

Submit the decree's original and four hard copies, plus an additional copy if child support is paid through the Clerk and one for each county where the decree transfers title to real estate.

In all cases an original and four hard copies of the decree shall be submitted to the court, plus one copy if child support is to be paid through the Clerk of the Circuit Court, plus one copy for each county in which there is real estate, title to which is transferred by the decree of the court.

CRITICAL

Applies to

Written document

Format

PDF

Written documents filed electronically by attorneys must be in PDF format.

In all cases attorneys are required to electronically file all written documents in PDF format.

CRITICAL

Applies to

Subsequent criminal filing

Subsequent electronic filings in criminal cases must use the stated PFD format.

All subsequent filings in a criminal case shall be filed electronically in PFD format in the Office of the Circuit Clerk.

CRITICAL

Applies to

Proposed findings and conclusions

Proposed findings and conclusions must be submitted as a Word document to the judge’s clerk by email, unless the Court directs otherwise.

Any proposed findings of fact and conclusions of law shall be submitted as a Word document to the judge’s clerk at the clerk’s e-mail address or as otherwise directed by the Court.

WARNING

Pleadings and other papers must have regularly numbered paragraphs and pages.

The paragraphs and pages regularly numbered.

WARNING

In municipal ordinance proceedings where the municipality has its own court and judge, pleadings must follow the form and manner provided by Supreme Court rule or order of the Municipal Judge.

4.6.1 Proceedings on municipal ordinance violations wherein the city, town or village has provided its own court and judge, shall be filed in such municipal division, and all pleadings therein shall be in such form and manner as provided by Supreme Court rule or order of the Municipal Judge.

WARNING

Exhibits, whenever possible, shall be marked for identification by the reporter, as required, before being used or offered, and each sheet, page or part thereof shall be separately numbered unless otherwise permitted by the court, and then be submitted to opposing counsel.

Exhibits, whenever possible, shall be marked for identification by the reporter, as required, before being used or offered, and each sheet, page or part thereof shall be separately numbered unless otherwise permitted by the court, and then be submitted to opposing counsel.

WARNING

Affidavits must substantially conform to the forms and procedures prescribed by the judge of Division One.

Affidavits shall be in substantial accord with the forms and procedures prescribed by the judge of Division One.

WARNING

Probate inventories, claims, and settlements must use the specified color-coded forms: yellow for inventories, pink for claims, green for decedent and conservatorship settlements, and blue for trust settlements.

Inventories, claims, and settlements, when filed in the Probate Division, shall be on forms color coded as provided by Supreme Court Operating Rule 4.49 as follows: a. Inventories - yellow b. Claims - pink c. Settlements: Decedents and conservatorships - green Trusts - blue.

INFO

Pleadings are not required to be backed.

Pleadings need not be backed.