Eighth Judicial District Court, Clark County Document Format Requirements

CRITICALCivil cases

Photographs and receipts must be identified separately and not placed several to one sheet, and may be labeled 7A, 7B, 7C, etc.

Photographs and Receipts MUST BE IDENTIFIED SEPARATELY. Do not place several photos or receipts on one sheet of paper as this causes problems if only one is admitted. You may label them, for example, 7A, 7B, 7C, etc.

CRITICALCivil cases

The party offering a deposition must submit a copy to the court with the portions being offered highlighted (NRCP 32(c)).

Pursuant to NRCP 32(c), the party offering the deposition must submit to the court a copy of the deposition with the portions being offered highlighted.

CRITICALCivil cases

Counsel-brought equipment must work without blocking the view of the judge or opposing counsel, IT must be arranged in advance to set up and test equipment, paper backups of electronic presentations are required, and trial will not be delayed for equipment failure.

Any additional equipment brought in by counsel must work in the available court space without blocking the view of the judge or opposing counsel. If using laptops or other equipment for trial, please make arrangements with IT to come in early, set up and test equipment. Make sure to have a paper back-up of any PowerPoint slides or other electronic presentations. Trial will not be delayed for equipment failure.

CRITICALCivil cases

Parties must submit three sets of trial exhibit three-ring binders with each exhibit under its own numbered or lettered tab.

The parties are directed to submit three (3) sets of trial exhibit three-ring binders. Each exhibit should appear under its own numbered/lettered tab.

CRITICALCivil cases

Exhibits must be three-hole punched in tabbed three-ring binders no larger than 6 inches, with exhibits over ten pages consecutively numbered in the lower right corner and spines labeled with case name, volume number, and exhibit numbers.

Exhibits must be three-hole punched and placed in three-ring binders with dividing tabs. All exhibits over ten pages in length must be consecutively numbered in the lower right corner. Binders may not be larger than 6 inches. Binders must indicate clearly on the spine the case name, the volume number, and the numbers of the exhibits contained in that binder.

CRITICALCivil cases

Joint exhibits numbered consecutively are preferred (or plaintiff's exhibits designated numerically and defendant's alphabetically), and the court will accept only one set of exhibits from each side regardless of the number of parties.

The court prefers the parties submit a set of joint exhibits consecutively numbered without regard to the offering party. The parties may submit a set of joint exhibits even if the parties do not stipulate to the admission of all the exhibits. Alternatively, the parties may submit one set plaintiff's exhibits, designated numerically, and one set of defendant's exhibits, designated alphabetically. Regardless of the number of parties, the court will only accept one set of exhibits from each side.

CRITICALCivil cases

The court will not accept exhibits that fail to comply with the exhibit requirements.

Exhibits that do not comply with these requirements will not be accepted by the court.

CRITICALCivil cases

Partial exhibits will not be admitted; a single page of a larger document must be submitted as a separately numbered exhibit.

The court will not admit only part of an exhibit. If you intend to admit a single page of a larger document, it should be submitted to the court as a separately numbered exhibit.

CRITICALCivil cases

Jury instructions must also be sent to the court electronically in both PDF and Word format.

The court also must be sent an electronic copy in both a PDF and Word format.

CRITICAL

Courtesy copies must be compiled into a single 3-ring binder in Motion/Opposition/Reply format with tabbed exhibits and a Table of Contents, and documents must not be delivered in sealed envelopes or wrapped.

Copies must be compiled into a single 3-Ring binder, in Motion/Opposition/Reply format, with tabbed exhibits, and a Table of Contents. DO NOT DELIVER DOCUMENTS IN SEALED ENVELOPES OR WRAPPED

CRITICAL

Format

PDF

Orders emailed for signature must be attached as a PDF, with only one attachment per email.

The Order must be attached as a .pdf format to the email and you must only submit one attachment per email.

CRITICAL

Exhibits must be numbered; if joint exhibits cannot be submitted, Plaintiff's exhibits use numbers starting at #1 and Defendant's exhibits use letters starting at A.

Exhibits are to be NUMBERED. If parties are unable to submit Joint exhibits, Plaintiff’s exhibits should use numbers, starting with #1 and Defendant’s exhibits should use letters, starting with A.

CRITICAL

Photographs and receipts must be identified separately and must not be placed several to one sheet unless counsel stipulate to admission of all items on the page, with sub-labels such as 7-A, 7-B, 7-C permitted.

Photographs and receipts must be identified separately. DO NOT PLACE SEVERAL PHOTOGRAPHS OR RECEIPTS on one sheet of paper, unless counsel stipulate to the admission of all of the items on the page. You may label them, for example, 7-A, 7-B, 7-C, etc.

CRITICAL

Exhibits must be submitted in binders separated by tabs.

Submit exhibits in BINDERS, separated by tabs.

CRITICAL

Facsimile and electronic signatures are accepted on all documents, but Decrees and final Orders must bear all original signatures.

District Court Department Q accepts facsimile and/or electronic signatures on all documents except Decrees or final Orders, which must be all original signatures.

CRITICAL

Every page of each exhibit must be Bates stamped in numeric order.

Bates Stamp: Each page must be bates stamped in numeric order for ease in locating a specific page of an exhibit.

CRITICAL

Clerk's exhibit binders must be pre-marked with proposed exhibit labels (Joint/Plaintiff/Defendant, exhibit number/letter, case number) placed so as not to cover pertinent information or photographs.

Proposed Exhibit Labels: The clerk's exhibit binder(s) must be pre-marked with a proposed exhibit label on the lower right, back side of the last page of the exhibit; indicating either Joint, Plaintiff, Defendant, and the exhibit number/letter and case number #. The label must be adhered to either on the first page of a single page exhibit, or on the lower right back-side of each exhibit of the last page for multiple page documents, or on the back side of any exhibit to avoid covering up any pertinent information or part of a photograph.

CRITICAL

Photographs and CD/DVD/flash drive exhibits must be submitted and identified separately, with one photograph per page or one file set per media unless counsel stipulate to admitting all of them together.

Photographs & CD/DVD/Flash Drives: MUST be submitted and identified separately. DO NOT place more than one photograph on one sheet of paper, or multiple files on the CD/DVD/Flash Drive, as this presents an issue if only one photograph/file is moved for admission. You may ONLY place more than one photo on a page or multiple files on a CD/DVD/Flash Drive if counsel are stipulating to admitting all of Photographs on the page or Files within the CD/DVD/Flash Drive.

CRITICAL

All orders must be submitted to Department 2 in both Word and PDF format.

All Orders must be submitted in both Word and PDF format to the Department 2.

CRITICAL

Photographs must be identified separately and several photos must not be placed on one sheet of paper.

Photographs MUST be identified separately. DO NOT PLACE SEVERAL PHOTOS on one sheet of paper as this causes problems if only one is admitted.

CRITICAL

Format

PDF

Proposed electronic exhibits must be submitted in PDF format.

The proposed electronic exhibits shall be submitted in portable document format (.PDF).

CRITICAL

Electronic exhibit file names must be numerical, pages sequentially numbered in the lower right corner (e.g., '1047-001'), and no letters may be used as exhibit numbers.

Prior to trial each party will be assigned a range of exhibit numbers for use in naming exhibits. The file name for each proposed electronic exhibit shall be numerical, i.e. 1047.pdf. Each page within the proposed exhibit will be internally and sequentially numbered beginning with the trial exhibit number and the page number will be placed on each page of the proposed electronic exhibit in the lower right hand corner in the following format “1047-001”. No letters will be used as exhibit numbers for identifying proposed electronic exhibits.

CRITICAL

The electronic exhibit list must use 12-point Times New Roman font.

The font size shall be 12 and the font style to be used is Times New Roman.

CRITICAL

Electronic photographs must have at least a 1-inch top border for the clerk's admission indicator, and low-quality photos must be re-submitted in traditional format.

Photographs must have at least a 1 inch border at the top of the page for the clerk to be able to affix the indicator documenting the admission of the photo. If the court deems the quality of the photograph is not of sufficient quality for demonstrative purposes, the photo shall be re-submitted in traditional format.

CRITICAL

All exhibit documents must be Bates stamped.

All documents must be BATES STAMPED.

CRITICAL

Electronic exhibits must be submitted on a single storage device (with stated exceptions) that has equal free space available; external hard drives need at least 33 MBps read and 25 MBps write speeds.

The proposed electronic exhibits shall be submitted on a single electronic storage device, except when the integrity of the proposed electronic exhibit would be corrupted by being on a single electronic storage device or the volume of the proposed electronic exhibit(s) cannot practically be stored on a single electronic storage device. The electronic storage device must have space available for additional storage of electronic data in at least an amount equal to the storage required for the proposed electronic exhibit(s). External hard drives must have a minimum read speed of 33 MBps and minimum write speed of 25 MBps.

CRITICAL

Exhibits must be submitted in binders with numbered tabs for Plaintiff and lettered tabs for Defendant (under 50); larger sets require Clerk-assigned number groups.

Submit exhibits in binders, separated by numbered or lettered tabs. Label the tabs with numbers for Plaintiff’s Exhibits and letters for Defendant’s Exhibits (if under 50). If Defendant’s exhibits exceed 50, please contact Court Clerk for an assigned group of numbers.

CRITICAL

All proposed orders should be emailed to the department inbox and sent in both Word and PDF format to DC24inbox@clarkcountycourts.us for review. Only orders should be sent to this email address. Please ensure all PDFs are not protected. This inbox is for orders only, not correspondence. No additional argument is to be included.

All proposed orders should be emailed to the department inbox and sent in both Word and PDF format to DC24inbox@clarkcountycourts.us for review. Only orders should be sent to this email address. Please ensure all PDFs are not protected. This inbox is for orders only, not correspondence. No additional argument is to be included.

CRITICAL

Format

PDF

Two drives are required per exhibit set (Joint, Plaintiff, Defendant): a 'Golden Drive' with PDF exhibits plus the exhibit list and a 'Working Drive' with PDF exhibits only.

TWO drives per set of exhibits (2 drives of the Joint Exhibits, 2 drives of Plaintiffs, 2 drives of the Defendants) Drive 1 - “Golden Drive”: exhibits in pdf format + the exhibit list Drive 2 - “Working Drive”: exhibits in pdf format, no exhibit list

CRITICAL

Photographs must be identified separately with one photograph per page.

Photographs should be identified separately. ONE PHOTOGRAPH PER PAGE is required.

CRITICAL

Three sets of exhibits must be submitted in tabbed binders no larger than three inches.

Submit THREE (3) SETS of exhibits in BINDERS no larger than three (3) inches, separated by tabs.

CRITICAL

Electronic exhibits cannot be admitted in portions; selected pages of a large exhibit must be designated as a separate exhibit.

Electronic exhibits cannot be admitted in portions. If an exhibit is hundreds or thousands of pages long, and you wish to move into evidence only a select few, please designate that group as a separate exhibit.

CRITICAL

Format

PDF

Each proposed electronic exhibit file must be named numerically (e.g., 1047.pdf) per section 4 of the Electronic Exhibit Protocol.

Please note, section 4 of the Protocol Regarding Electronic Exhibits instructs as follows, “The file name for each proposed electronic exhibit shall be numerical, i.e. 1047.pdf”.

CRITICAL

Each exhibit must bear a 'proposed' label placed on the back of the first page, lower left corner, not covering material, before trial begins.

Counsel is required to mark each exhibit with a “proposed” label prior to the start of trial. The proposed sticker should be placed on the back of the first page on the lower left corner. (should not be covering any material)

CRITICAL

Courtesy copies must be compiled into a single 3-ring binder in Motion/Opposition/Reply format with tabbed exhibits and a Table of Contents.

Copies must be compiled into a single 3-Ring binder, in Motion/Opposition/Reply format, with tabbed exhibits, and a Table of Contents.

CRITICAL

All exhibits must be Bates stamped.

All exhibits must be Bates stamped.

CRITICAL

Exhibit PDF file names and exhibit list entries must use only the number and file extension with no leading zeroes (e.g., 12345.pdf).

No leading zeroes in the file names of the pdf nor on the exhibit list. Exhibits are to be named with only the <number>.<file extension>. For example, (12345.pdf)

CRITICALCivil cases

Photographs must be identified separately with no more than one photo per sheet (e.g., labeled 7-A, 7-B, 7-C) unless counsel stipulate to admitting all photos on the page.

PHOTOS - Photographs MUST be identified separately. DO NOT PLACE MORE THAN ONE PHOTOGRAPH on one sheet of paper, as this causes problems if a single photo is admitted. For example, if Exhibit 7 consists of three photographs, label them 7-A, 7-B and 7-C. You may place more than one photo on a page, if counsel are stipulating to admitting all of them.

CRITICALCivil cases

Photographs must be identified separately with no more than one photo per sheet (labeled 7-A, 7-B, etc.) unless counsel stipulate to admitting all photos on the page.

PHOTOS - Photographs MUST be identified separately. DO NOT PLACE MORE THAN ONE PHOTOGRAPH on one sheet of paper, as this causes problems if a single photo is admitted. For example, if Exhibit 7 consists of three photographs, label them 7-A, 7-B and 7-C. You may place more than one photo on a page, if counsel are stipulating to admitting all of them.

CRITICALCivil cases

Three sets of exhibits must be three-hole punched, placed in three-ring binders, and include the exhibit list.

Three (3) sets must be three-hole punched placed in three ring binders along with the exhibit list.

CRITICALCivil cases

Digital media exhibits require the actual CD (no photocopies, one copy only), any portion to be admitted must be separated into its own exhibit since the court cannot admit part of a CD, and in jury trials counsel must stipulate to using a DVD player or clean laptop for the jury to view the media.

CD’S, DVD’S, USB THUMBDRIVES, ETC. – If you are proposing a CD, the Clerk needs the actual CD, do not submit a photocopy of the disk. Only one copy is needed of all digital. If you are planning to admit a portion of this, please separate the portion into another exhibit. Court cannot admit part of a CD. Also, if in a jury trial and digital media is given, Counsel need to stipulate to use a DVD player, or laptop that is “clean” to go back to the jury in order for them to view it.

CRITICALCivil cases

Submit Exhibits in a binder, separated by tabs. Label the tabs with numbers for Plaintiff’s Exhibits and letters for Defendant’s Exhibits. If Joint Exhibits are submitted, label tabs with numbers. Bates Stamp the pages for ease in locating a specific page of an Exhibit and to ensure a clean record. If there are an excessive number of Exhibits, contact the Court Clerk prior to trial. In order to keep each Exhibit intact, be certain they are bound in some fashion, either by staples, brads, etc.

Submit Exhibits in a binder, separated by tabs. Label the tabs with numbers for Plaintiff’s Exhibits and letters for Defendant’s Exhibits. If Joint Exhibits are submitted, label tabs with numbers. Bates Stamp the pages for ease in locating a specific page of an Exhibit and to ensure a clean record. If there are an excessive number of Exhibits, contact the Court Clerk prior to trial. In order to keep each Exhibit intact, be certain they are bound in some fashion, either by staples, brads, etc.

CRITICALCivil cases

Plaintiff's exhibits are numbered 1-1000, defendant's exhibits lettered A-Z/AA-ZZ, joint exhibits numbered J1-J1000, and the first page of each exhibit must be labeled with its exhibit number.

NUMBERING YOUR EXHIBITS - Label the tabs with numbers for Plaintiffs exhibits use numbers 1-1000 and Defendants exhibits use A-Z, AA-ZZ, etc. For joint exhibits, use J1-J1000 (Please notify the Courtroom Clerk/Dept. should there need to be any adjustments.) Label the first page of the exhibit with its exhibit number (ie. Plaintiffs Proposed Exhibit 13).

CRITICALCivil cases

Three sets of exhibits must be three-hole punched in three-ring binders with the exhibit list and delivered to the clerk at least 3 judicial days before trial.

Three (3) sets must be three-hole punched placed in three ring binders along with the exhibit list. The sets must be delivered to the clerk at least 3 judicial days prior to the commencement of trial.

CRITICALCivil cases

MARKING EXHIBITS - Mark the first page of each exhibit as proposed, format is shown below. If there are other exhibit labels on your documents, please make sure they are not colored. Follow the format here, placing the box at the bottom of the first page of each exhibit (like you would bate stamp) . If exhibits are less than twenty, you may skip this step.

MARKING EXHIBITS - Mark the first page of each exhibit as proposed, format is shown below. If there are other exhibit labels on your documents, please make sure they are not colored. Follow the format here, placing the box at the bottom of the first page of each exhibit (like you would bate stamp) . If exhibits are less than twenty, you may skip this step.

CRITICALCivil cases

Format

DOCX

Proposed Findings of Fact and Conclusions of Law must be accompanied by an electronic copy in Word format.

Each side shall provide the Court, two (2) judicial days prior to the start of trial, a detailed, proposed Findings of Fact and Conclusions of Law with an electronic copy in Word format.

CRITICALCivil cases

Submit Exhibits in a binder, separated by tabs. Label the tabs with numbers for Plaintiff's Exhibits and letters for Defendant's Exhibits. If Joint Exhibits are submitted, label tabs with numbers. Bates Stamp the pages for ease in locating a specific page of an Exhibit and to ensure a clean record. If there are an excessive number of Exhibits, contact the Court Clerk prior to trial. In order to keep each Exhibit intact, be certain they are bound in some fashion, either by staples, brads, etc.

Submit Exhibits in a binder, separated by tabs. Label the tabs with numbers for Plaintiff's Exhibits and letters for Defendant's Exhibits. If Joint Exhibits are submitted, label tabs with numbers. Bates Stamp the pages for ease in locating a specific page of an Exhibit and to ensure a clean record. If there are an excessive number of Exhibits, contact the Court Clerk prior to trial. In order to keep each Exhibit intact, be certain they are bound in some fashion, either by staples, brads, etc.

CRITICALCivil cases

Plaintiff's exhibits are numbered 1-1000, Defendant's exhibits lettered A-Z/AA-ZZ, and joint exhibits J1-J1000, with the first page of each exhibit labeled with its exhibit number and the Clerk notified of any numbering adjustments.

NUMBERING YOUR EXHIBITS - Label the tabs with numbers for Plaintiffs exhibits use numbers 1-1000 and Defendants exhibits use A-Z, AA-ZZ, etc. For joint exhibits, use J1-J1000 (Please notify the Courtroom Clerk/Dept. should there need to be any adjustments.) Label the first page of the exhibit with its exhibit number (ie. Plaintiffs Proposed Exhibit 13).