Eighth Judicial District Court, Clark County Document Format Requirements

WARNINGCivil cases

Hard copy exhibits must remain in the binders during trial, and counsel must use their own copies with the ELMO or other media.

Hard copy Exhibits are to remain in the binders during trial. Counsel must use their own copies of exhibits with the overhead projector (ELMO) or other media.

WARNINGCivil cases

Bates Stamp the pages for ease in locating a specific page of an Exhibit and to ensure a clean record.

Bates Stamp the pages for ease in locating a specific page of an Exhibit and to ensure a clean record.

WARNINGCivil cases

Submit the actual CD (not a photocopy), place only one exhibit per CD/DVD/thumb drive with portions separated into separate exhibits, and provide a stipulated clean DVD player or laptop for jury viewing of digital media.

CD'S, DVD'S, USB THUMBDRIVES, ETC. - lf you are proposing a CD, the Clerk needs the actual CD, do not submit a photocopy of the disk. DO NOT PLACE MORE THAN ONE exhibit on the CD, DVD, or Thumbdrive. lf you are planning to admit a portion of this, please separate the portion into another exhibit. Court cannot admit part of a CD. Also, if in a jury trial and digital media is given, Counsel must provide and stipulate to use a dvd player, or laptop that is "clean" to go back to the jury in order for them to view it.

WARNINGCivil cases

Each exhibit must be bound (e.g., staples or brads) to stay intact, and exhibits must be single-sided.

ln order to keep each Exhibit intact, be certain they are bound in some fashion, either by staples, brads, etc. Additionally, exhibits must be single-sided.

WARNINGCivil cases

Format

DOCX

Proposed Findings of Fact and Conclusions of Law must be accompanied by an electronic copy in Word format.

Each side shall provide the Court, two (2) working days prior to the start of trial, a detailed, proposed Findings of Fact and Conclusions of Law with an electronic copy in Word format.

WARNINGCivil cases

When submitting exhibits, please submit exhibits in a binder, separated by tabs. Label the tabs with numbers for Plaintiffs Exhibits and lettersfor Defendant's Exhibits. lf Joint Exhibits are submitted, label tabswith numbers. Bates Stamp the pages for ease in locating a specific page of an Exhibit and to ensure a clean record.

When submitting exhibits, please submit exhibits in a binder, separated by tabs. Label the tabs with numbers for Plaintiffs Exhibits and lettersfor Defendant's Exhibits. lf Joint Exhibits are submitted, label tabswith numbers. Bates Stamp the pages for ease in locating a specific page of an Exhibit and to ensure a clean record.

WARNINGCivil cases

Each exhibit must be bound (e.g., with staples or brads) and exhibits must be single-sided.

ln order to keep each Exhibit intact, be certain they are bound in some fashion, either by staples, brads, etc. Additionally, exhibits must be single-sided

WARNING

The subjects of each motion in limine must be numbered, and no party may file redundantly numbered motions in limine.

In any case, subjects of each motion in limine must be numbered and there can be no redundantly numbered motions in limine for any individual party.

WARNINGCivil cases

Mark the first page of each exhibit as proposed using the required box format at the bottom right (uncolored, not covering content), unless there are fewer than twenty exhibits.

MARKING EXHIBITS - Mark the first page of each exhibit as proposed, format is shown below. lf there are other exhibit labels on your documents, please make sure they are not colored. Follow the format here, placing the box at the bottom right of the first page of each exhibit (like you would bate stamp). Please ensure the proposed label does not cover information on the exhibit. lf exhibits are less than twenty, you may skip this step.

WARNINGCivil cases

NUMBERING YOUR EXHIBITS - Label the tabs with numbers for Plaintiffs exhibits use numbers 1-1000 and Defendants exhibits use A-2, AA-ZZ, etc. Should Defendants exhibits exceed ZZZ, please reach out to the Courtroom Clerk for a range of exhibit numbers to use. For joint exhibits, use i1-J1000 (Please notify the Courtroom Clerk/Dept. should there need to be any adjustments.) Label the first page of the exhibit with its exhibit number (i.e. Plaintiffs Proposed Exhibit 13).

NUMBERING YOUR EXHIBITS - Label the tabs with numbers for Plaintiffs exhibits use numbers 1-1000 and Defendants exhibits use A-2, AA-ZZ, etc. Should Defendants exhibits exceed ZZZ, please reach out to the Courtroom Clerk for a range of exhibit numbers to use. For joint exhibits, use i1-J1000 (Please notify the Courtroom Clerk/Dept. should there need to be any adjustments.) Label the first page of the exhibit with its exhibit number (i.e. Plaintiffs Proposed Exhibit 13).

WARNINGCivil cases

Format

DOCX

The exhibit list must be emailed to the Courtroom Clerks in Word format using the court's exhibit list template.

EXHIBITLIST-Usetheexhibitlisttemplatesentandemail aWordversionoftheexhibitlisttotheCourtroomClerks when you submit your exhibits at revesf(oclarkcountvcourts.us and RabonD@clarkcountvcourts.us. lf you do not have it, please obtain it from the Courtroom Clerk.

WARNING

Format

DOCX

Proposed findings of fact and conclusions of law must be submitted in Word format.

Those should be emailed to the law clerk, with a carbon copy to opposing counsel, in Word format.

WARNINGCivil cases

MARKING EXHIBITS - Mark the first page of each exhibit as proposed, format is shown below. lf there are other exhibit labels on your documents, please make sure they are not colored. Follow the format here, placing the box at the bottom right of the first page of each exhibit (like you would bate stamp). Please ensure the proposed label does not cover information on the exhibit. lf exhibits are less than twenty, you may skip this step.

MARKING EXHIBITS - Mark the first page of each exhibit as proposed, format is shown below. lf there are other exhibit labels on your documents, please make sure they are not colored. Follow the format here, placing the box at the bottom right of the first page of each exhibit (like you would bate stamp). Please ensure the proposed label does not cover information on the exhibit. lf exhibits are less than twenty, you may skip this step.

WARNING

Format

DOCX

Proposed jury instructions and forms of verdict must be submitted in Word format.

Counsel are to submit proposed jury instructions and forms of verdict in word format prior to the commencement of trial.

WARNINGCivil cases

Format

DOCX

Jury instructions and proposed verdict forms must be accompanied by an electronic copy in Word format.

Each side shall provide the Court, at the Calendar Call, an agreed set ofjury instructions and proposed form of verdict along with any additional proposed jury instructions with an electronic copy in Word format.

WARNINGCivil cases

All exhibits must comply with EDCR 2.27.

All exhibits must comply with EDCR 2.27.

WARNINGCivil cases

In jury trials, counsel must provide and stipulate to the use of a DVD player or a 'clean' laptop so the jury can view digital media exhibits.

Also, if in a jury trial and digital media is given, Counsel must provide and stipulate to use a dvd player, or laptop that is "clean" to go back to the jury in order for them to view it.

WARNINGCivil cases

When submitting exhibits, please submit exhibits in a binder, separated by tabs. Label the tabs with numbers for Plaintiff's Exhibits and letters for Defendant's Exhibits. lf Joint Exhibits are submitted, label tabs with numbers.

When submitting exhibits, please submit exhibits in a binder, separated by tabs. Label the tabs with numbers for Plaintiff's Exhibits and letters for Defendant's Exhibits. lf Joint Exhibits are submitted, label tabs with numbers.

WARNINGCivil cases

Photographs must be identified separately with no more than one photo per sheet (e.g., 7-A, 7-B, 7-C), unless counsel stipulate to admitting all photos on a page.

PHOTOS - Photographs MUST be identified separately. DO NOT PLACE MORE THAN ONE PHOTOGRAPH on one sheet of paper, as this causes problems if a single photo is admitted. For example, if Exhibit 7 consists of three photographs, label them 7-A,7-B and 7-C. You may place more than one photo on a page, if counsel are stipulating to admitting all of them.

WARNINGCivil cases

Paper exhibits must be submitted as three three-hole-punched sets in three-ring binders with the exhibit list included.

If the parties chose to use paper exhibits, three (3) sets must be three-hole punched, placed in three ring binders along with the exhibit list.

WARNINGCivil cases

Parties using electronic exhibits must comply with the court's electronic exhibits protocol, which is available on request from the court's clerks.

If the parties chose to use electronic exhibits, they must comply with the court's protocol regarding electronic exhibits, which can be obtained upon request from the court's clerks.

WARNINGCivil cases

Format

DOCX

Use the exhibit list template and email a Word version of the exhibit list to the Courtroom Clerks when submitting exhibits; obtain the template from the Courtroom Clerk if needed.

EXHIBITLIST-Usetheexhibitlisttemplatesentandemail aWordversionoftheexhibitlisttotheCourtroomClerks when you submityourexhibits at revesf@clarkcountvcourts.us and RabonD@clarkcountvcourts.us. lf you do not have it, please obtain it from the Courtroom Clerk.

WARNINGCivil cases

Paper exhibits must be submitted as three sets, three-hole punched and placed in three-ring binders together with the exhibit list.

If the parties chose to use paper exhibits, three (3) sets must be three-hole punched, placed in three ring binders along with the exhibit list.

WARNINGCivil cases

Enlarged demonstratives are not marked as exhibits, and a standard-sized copy must be submitted for marking, offer, and admission if the party wants the enlarged version admitted.

DEMONSTRATIVES - Larger versions of Exhibits may be used as demonstrative exhibits. These are not marked as exhibits. lf parties wish for the larger exhibits to be admitted, they must submit a standard sized copy to be marked, offered, and admitted.

WARNINGCivil cases

NUMBERING YOUR EXHIBITS - Label the tabs with numbers for Plaintiffs exhibits use numbers 1-1000 and Defendants exhibits use A-2, AA-ZZ, elc. Should Defendants exhibits exceed ZZZ, please reach out to the Courtroom Clerk for a range of exhibit numbers to use. For joint exhibits, use J1{1000 (Please notify the Courtroom Clerk/Dept. should there need to be any adjqslrnqql Label the first page of the exhibit with its exhibit number (i.e. Plaintiffs Proposed Exhibit 13).

NUMBERING YOUR EXHIBITS - Label the tabs with numbers for Plaintiffs exhibits use numbers 1-1000 and Defendants exhibits use A-2, AA-ZZ, elc. Should Defendants exhibits exceed ZZZ, please reach out to the Courtroom Clerk for a range of exhibit numbers to use. For joint exhibits, use J1{1000 (Please notify the Courtroom Clerk/Dept. should there need to be any adjqslrnqql Label the first page of the exhibit with its exhibit number (i.e. Plaintiffs Proposed Exhibit 13).

WARNINGCivil cases

When submitting exhibits that will take up more than three (3) 3-inch binders, please submit electronic exhibits. Counsel must seek permission to use electronic exhibits as the Courtroom Clerk must assign each party a designated set number of exhibits to use.

When submitting exhibits that will take up more than three (3) 3-inch binders, please submit electronic exhibits. Counsel must seek permission to use electronic exhibits as the Courtroom Clerk must assign each party a designated set number of exhibits to use.

WARNING

Facsimile, electronic, or typographical signatures on stipulations are allowed only if the submitting party has written permission from the signing party or attorney.

On stipulations, signatures may be facsimile, electronic, or typographical, provided the submitting party has written permission from the signing party or attorney for such.

WARNING

Counsel must not mark or place stickers on exhibits because the Court Clerk marks them.

Do not mark or place a sticker on the exhibit itself, as it will be marked by the Court Clerk.

WARNINGCivil cases

Personally provided thumb drives are permitted only if they are new and in an unopened package.

You may bring your own thumb drives but must be new and in an unopened package.

WARNINGCivil cases

CDs and thumb drives contain audio/video only without transcription and cannot be used to prepare official transcripts, which must be ordered through the Recorder.

CDs/thumb drives obtained are an audio/video recording and do not have the typing included. CDs/thumb drives cannot be used for preparation of official transcripts. Transcripts must be ordered through the Recorder.

WARNING

Format

PDF

Proposed orders for the petition should be emailed to the Department’s Order Inbox, DC25Inbox@clarkcountycourts.us, and sent in both Word and PDF format.

Proposed orders for the petition should be emailed to the Department’s Order Inbox, DC25Inbox@clarkcountycourts.us, and sent in both Word and PDF format.

WARNINGCivil cases

If a party chooses not to have the proceedings recorded, no transcript can be prepared for an appeal.

Please be aware, if you choose NOT to have the proceeding recorded it will not be possible to have a transcript prepared for an appeal.

WARNING

Exhibits should be placed in two or three smaller binders rather than one huge, heavy binder.

REMINDER: PLACE EXHIBITS IN TWO OR THREE SMALLER BINDERS, RATHER THAN IN ONE HUGE, HEAVY, BINDER WHICH IS DIFFICULT TO HANDLE.

WARNING

Bates Stamp the pages for ease in locating a specific page of an exhibit.

Bates Stamp the pages for ease in locating a specific page of an exhibit.

WARNINGCivil cases

Should you need to play a DVD or CD, please bring a laptop that has previously played your disc to ensure you have the correct software when in court.

Should you need to play a DVD or CD, please bring a laptop that has previously played your disc to ensure you have the correct software when in court.

WARNING

When entering the video conference on Zoom, please identify yourself, to make sure you are routed to the correct hearing, as follows: Counsel: Attorney Smith Party-parent: Last Name Foster Parents: Placement, Mother’s Last Name CASA: CASA Mother’s Last Name CAP: CAP Last Name DDA: DDA Last Name CPS/DFS: CPS/DFS Last Name

When entering the video conference on Zoom, please identify yourself, to make sure you are routed to the correct hearing, as follows: Counsel: Attorney Smith Party-parent: Last Name Foster Parents: Placement, Mother’s Last Name CASA: CASA Mother’s Last Name CAP: CAP Last Name DDA: DDA Last Name CPS/DFS: CPS/DFS Last Name

WARNINGCivil cases

Counsel must have paper backups of PowerPoint slides and other electronic presentations because trial will not be delayed for equipment failure.

Make sure to have a paper back-up of any PowerPoint slides or other electronic presentations. Trial will not be delayed for equipment failure.

WARNINGCivil cases

Computers used at counsel's table must have privacy screens.

Please make sure that any computer that you have at counsel's table has a privacy screen.

WARNINGCivil cases

Counsel-brought equipment must work in the available court space without blocking the view of the judge or opposing counsel.

Any additional equipment brought in by counsel must work in the available court space without blocking the view of the judge or opposing counsel.

WARNINGCivil cases

Each exhibit binder must be identified on its front cover and spine with the exhibits it contains.

*Properly identify each binder to indicate which exhibits are in it on the front of the binder and the spine of the binder.

WARNINGCivil cases

EXCEPTION: IF THERE ARE NUMEROUS EXHIBITS (Requiring lettering past Deft's Z) or IF THERE ARE MULTIPLE PARTIES: The Clerk requests that counsel confer and stipulate for the Clerk to assign a block of numbers to each party. Exhibits are to then be marked within that block of numbers. At the start of trial this stipulation will be placed on the Court record.

EXCEPTION: IF THERE ARE NUMEROUS EXHIBITS (Requiring lettering past Deft's Z) or IF THERE ARE MULTIPLE PARTIES: The Clerk requests that counsel confer and stipulate for the Clerk to assign a block of numbers to each party. Exhibits are to then be marked within that block of numbers. At the start of trial this stipulation will be placed on the Court record.

WARNINGCivil cases

Each page of each exhibit document should be Bates stamped for ease in locating a particular page.

Each page of each exhibit document should be Bates stamped for ease in locating a particular page.

WARNINGCivil cases

Clerk's exhibit binders must be pre-marked with proposed exhibit labels showing Joint/Plaintiff/Defendant, the exhibit number/letter, and case number, adhered in specified locations without covering pertinent information.

The clerk's exhibit binder(s) must be pre-marked with a proposed exhibit label on the lower left back side of the last page of the exhibit; indicating either Joint, Plaintiff, Defendant, and the exhibit number/letter and case number #. The label must be adhered to either on the first page of a single page exhibit, or on the lower left back-side of the last page of multiple page documents, or on the back side of any exhibit to avoid covering up any pertinent information or part of a photograph. See samples of proposed exhibit labels on pages 7-10 which can be used for Avery Template 5160 Easy Peel Labels.

WARNINGCivil cases

Exhibit binders must be no wider than 3 to 4 inches, with each exhibit separated by a tab labeled with the exhibit number/letter.

Exhibits binders: Submit binders no wider than 3 to 4 inches and separate each exhibit by a tab that is accordingly labeled with the exhibit number/letter.

WARNINGCivil cases

Joint and Plaintiff's exhibits must be labeled with numbers, while Defendant's exhibits must be labeled with letters.

Joint Exhibits: Label the tabs/proposed labels with numbers. (i.e. 1, 2, 3, 4…) Plaintiff's Exhibits: Label the tabs/proposed labels with numbers. (i.e. 1, 2, 3, 4…) Defendant's Exhibits: Label the tabs/ proposed labels with Letters (i.e. A, B, C, D… X, Y, Z, A1, A2, A3…).

WARNINGCivil cases

Multi-page exhibits that are not bates stamped or numbered on each page must be bound (e.g., staples, brads, Acco fastener).

If an individual exhibit has more than one (1) page and is not Bates stamped or identified by number on each page, it must be bound in some fashion, either by staples, brads, Acco fastener, etc.

WARNINGCivil cases

Format

DOCX

Proposed jury instructions and verdict forms must be submitted in WORD file format.

Please email a set in WORD format, to the JEA, Pamela Osterman at OstermanP@clarkcountycourts.us

WARNINGCivil cases

Each page of an exhibit must be bates stamped in numeric order.

Each page must be bates stamped in numeric order for ease in locating a specific page of an exhibit.

WARNING

If submitting exhibits individually – a set from Plaintiff and another from Defense – please coordinate and use pre-designated numbers. For example, Plaintiff could choose exhibit numbers 1-100; Defense, 101-200. Please also allow sufficient numbers in the range for late additions. Please also coordinate to remove duplicate exhibits.

If submitting exhibits individually – a set from Plaintiff and another from Defense – please coordinate and use pre-designated numbers. For example, Plaintiff could choose exhibit numbers 1-100; Defense, 101-200. Please also allow sufficient numbers in the range for late additions. Please also coordinate to remove duplicate exhibits.

WARNING

Electronic signatures are accepted on any document from legal counsel only, and opposing counsel electronic signatures must follow Administrative Order 22-07.

District Court Department 3 will accept electronic signatures on any document from legal counsel only. If using an electronic signature from opposing counsel follow the guidelines in Administrative Order 22-07.