Clackamas County Circuit Court Chambers Communication Rules

CRITICAL

The person appearing and counsel for the personal representative must notify the Probate Court when a party is appearing without representation.

The person appearing and counsel for the personal representative shall notify the Probate Court if any party to a proceeding is appearing without representation.

CRITICAL

Attorneys and parties requesting a hearing must give court staff telephone numbers and email addresses sufficient to facilitate contact and participation.

Attorneys and parties requesting such hearings must provide telephone numbers and email addresses to court staff sufficient to allow their contact and participation in such hearings.

CRITICAL

Contact

Phone

Phone

503-655-8643

Parties must call Calendaring by 11:00 a.m. two days before a trial or hearing to report case status and communicate relevant special circumstances.

Parties are required to call Calendaring at 503-655-8643 by 11:00 a.m. two days prior to your trial or hearing to report the status of your case. Be sure to communicate special circumstances when calling Calendaring to report on the status of your case, such as: Out-of-state witnesses or expert witnesses; Time requirements for your hearing or trial; and Information and time requirements on outstanding motions that need to be heard the day of trial.

CRITICAL

A personal representative or conservator intending to appear without an attorney in a Probate Court matter must notify the court and demonstrate competency.

If a personal representative or conservator intends to appear without an attorney in any matter assigned to the Probate Court, that person must provide to the court notice of such intent and demonstrate competency in such matters.

WARNINGCivil cases

Questions about court-annexed mandatory arbitrations must be presented remotely.

Questions about court-annexed mandatory arbitrations shall be presented remotely.

WARNING

Contact

Email to clerk

An arbitrator who no longer wishes or is unable to remain on the list must immediately notify the arbitration clerk by written letter or email.

(3) An arbitrator who is no longer willing or able to be listed on the Clackamas County Court-Appointed Arbitration List shall immediately notify the arbitration clerk by written letter or by email to cla.arbitration@ojd.state.or.us.

WARNING

Contact

Phone

The court will not answer telephones during the stated closure.

The Court is closed beginning at 3:00 pm on Thursday, December 22, 2022, until 5:00 pm on Friday, December 23, 2022. The Court is closed for the following purposes: conducting hearings and other in person court business such as staffing public counters, answering telephones, and filing documents.

WARNING

Contact

Email to clerk

An arbitrator may refuse an individual case but must immediately notify the arbitration clerk by written letter or email.

(4) An arbitrator may refuse to serve on an individual case but must notify the arbitration clerk immediately by written letter or by email to cla.arbitration@ojd.state.or.us.

WARNINGCivil cases

Requests for remote appearance at an FED should be directed to the presiding judge and will be granted for good cause.

Requests for a party to appear remotely at an FED should be directed to the presiding judge and will be granted for good cause.

WARNING

Contact

Email to chambers

Parties wishing to submit pretrial statements or supporting documents to the settlement judge must email them to the judicial office as close as practicable to assignment, allowing time for review before the conference.

Any pretrial statements and supporting documents parties wish to submit to the settlement judge shall be submitted via email to their judicial office as close in time to assignment of the conference to the judge as is practicable, to allow for reading prior to the conference.

WARNING

ADA accommodation requests must be directed to the Trial Court Administrator’s Office.

All requests for special accommodation must be made to the Trial Court Administrator’s Office.

INFO

Contact

Phone

Court phones are to be answered Monday through Friday from 10:00 a.m. to 4:00 p.m. during reduced business hours.

- c. Phones shall be answered during reduced court business hours, Monday-Friday, 10:00 a.m. to 4:00 p.m.

INFO

Non-evidentiary civil, domestic relations, and criminal motions that can be conducted remotely may be rescheduled by the docketing department or an individual judge.

Civil, domestic relations, and criminal motions that are non-evidentiary and may be conducted remotely may be rescheduled in Clackamas County Circuit Court by the docketing department or individual judges.

INFOCivil cases

Contact

Phone

In complex and specially assigned cases, parties may request a telephone scheduling conference during Level 3 restrictions if they arrange to make a record; otherwise, the conference will occur after the restrictions are lifted.

In complex and specially assigned cases, the parties may request a scheduling conference by telephone with the assigned judge while the Level 3 restrictions are in effect if the parties arrange for a mechanism for making a record; otherwise, the scheduling conference will be with the assigned judge after the Level 3 restrictions are lifted.

INFO

Contact

Phone

Phone

503-655-8643, option 2

For calendaring, the court lists phone number 503-655-8643, option 2.

Calendaring: 503-655-8643, option 2 cla.call.docket@ojd.state.or.us cla.calendaring@ojd.state.or.us

INFO

Contact

Phone

Phone

503-655-8447, option 5

For arbitration matters, the court lists phone number 503-655-8447, option 5, and cla.arbitration@ojd.state.or.us.

Arbitration: 503-655-8447, option 5 cla.arbitration@ojd.state.or.us

INFO

Contact

Email

Instructions for filing non-documentary exhibits are available on the court’s Local Remote Hearings page, and filers may email the Records Unit for assistance.

Instructions for filing non-documentary exhibits may be found on the Clackamas County Circuit Court’s website https://www.courts.oregon.gov/courts/clackamas by going to the “Local Remote Hearings” page, or you can contact the Records Unit by email at CLA.Records.Management@ojd.state.or.us.

INFO

Contact

Phone

Phone

503-655-8447 (ext. 7)

If unable to meet the exhibit-filing deadline, contact the Records Unit by phone or email for special handling instructions.

Contact the Records Unit at 503-655-8447 (ext. 7) or CLA.Records.Management@ojd.state.or.us for special handling instructions, if unable to meet this deadline.

INFO

Contact

Phone

The court's phones must be answered Monday through Friday, 10:00 a.m. to 4:00 p.m., during reduced business hours.

c. Phones shall be answered during reduced court business hours, Monday-Friday, 10:00 a.m. to 4:00 p.m.

INFO

Contact

Phone

Phone

503-655-8447, option 6

For landlord-tenant evictions and small claims, the court lists phone number 503-655-8447, option 6.

Landlord Tenant (Evictions) / Small Claims: 503-655-8447, option 6 cla.accounting.collections@ojd.state.or.us

INFO

Contact

Phone

Court phones are available from 8 a.m. to 4 p.m. Monday through Friday, excluding legal holidays.

Monday through Friday, excluding legal holidays: Phones: 8 am - 4 pm

INFO

Contact

Phone

Phone

503-655-8447, option 7

For exhibits, appeals, and subpoenaed records, the court lists phone number 503-655-8447, option 7.

Exhibits/Appeals/Subpoenaed Records: 503-655-8447, option 7 cla.records.management@ojd.state.or.us

INFO

Contact

Email

Filing instructions for non-documentary exhibits are available on the court website or by emailing the Records Unit.

Instructions for filing non-documentary exhibits may be found on the Clackamas County Circuit Court's website at https://www.courts.oregon.gov/courts/clackamas/go/Pages/RemoteHearings.aspx, or you can contact the Records Unit by email at CLA.Records.Management@ojd.state.or.us.

INFOCivil cases

Contact

Email to chambers

Parties should email a judge's staff to request a Judicial Settlement Conference.

Parties should email a judge's staff to request a JSC.

INFO

A person seeking an exemption may present the request to the Presiding Judge at ex parte times or as otherwise needed, and should contact Presiding Court before entering the courthouse.

Any person seeking to enter the Courthouse without using a protective face covering because of disability, respiratory or other health-related issues, or otherwise for good cause can request an exemption from the Presiding Judge. Exemption requests may be presented to the Presiding Judge at the times set for ex parte matters or other times as needed. Persons requesting such an exemption should contact Presiding Court before entering the courthouse.

INFO

Contact

Phone

Phone

(503) 655-8627

The Trial Court Administrator’s Office may be contacted by telephone at (503) 655-8627.

You may contact the Clackamas County Trial Court Administrator’s Office by calling (503) 655-8627 or by fax at 971-396-0566.

INFO

Contact

Phone

Phone

503-655-8447, option 5

For civil matters, including name and sex changes, the court lists phone number 503-655-8447, option 5.

Civil: including name and sex changes 503-655-8447, option 5 cla.case.processing@ojd.state.or.us

INFO

Eligible attorneys and parties may contact docketing or the assigned judge to schedule the motions, and may be allowed to reschedule the hearings to an earlier date.

Attorneys and parties for whom previously scheduled hearings were rescheduled for June or thereafter under Chief Justice Order No. 20-006 (Amended) may be contacted and allowed to reschedule again to an earlier date. Attorneys and parties may contact docketing and/or an individual judge who has already been assigned a trial or matter by the Presiding Judge to schedule said motions.

INFO

Contact

Phone

Phone

503-655-8447, option 8

For jury matters, the court lists phone number 503-655-8447, option 8.

Jury: 503-655-8447, option 8 cla.jury@ojd.state.or.us

INFO

ADA accommodation requests may be made in person or in writing.

Requests may be made in person or in writing.

INFO

Phone

503-655-8447 (ext. 7)

If unable to meet the recommended filing deadline, filers may contact the Records Unit by phone for special handling instructions.

Contact the Records Unit at 503-655-8447 (ext. 7) or by email at CLA.Records.Management@ojd.state.or.us for special handling instructions, if unable to meet this deadline.