Southern District of Texas Courtesy Copy Requirements

CRITICAL

Counsel must provide the Case Manager with a copy of any deposition to be used at trial before trial begins.

Before trial, counsel must provide the Case Manager with a copy of any deposition to be used at trial.

CRITICAL

Emergency motions require a courtesy copy to Chambers Room 3716 on the day of filing, with double-sided printing recommended.

A. All emergency motions should be sent to Chambers Room 3716 the day of filing. Double sided printing for the courtesy copy is recommended.

CRITICAL

Counsel for each party is required to provide the Court with three (3) copies of that party's exhibits in a properly tabbed and indexed notebook.

Counsel for each party is required to provide the Court with three (3) copies of that party's exhibits in a properly tabbed and indexed notebook.

CRITICAL

B. Any document with an appendix or set of exhibits that totals more than 50 pages should be sent to Chambers Room 3716 the day of filing. The document and exhibits should be hole punched, bound, and tabbed in a binder type notebook. Double sided printing is recommended.

B. Any document with an appendix or set of exhibits that totals more than 50 pages should be sent to Chambers Room 3716 the day of filing. The document and exhibits should be hole punched, bound, and tabbed in a binder type notebook. Double sided printing is recommended.

CRITICAL

Moving party must provide 2 courtesy copies of Responsive Brief and exhibits to the Court.

The moving party is to provide the Court with two (2) courtesy copies of the Responsive Brief and exhibits.

CRITICAL

Moving party must provide 2 copies of Reply Brief and exhibits to the Court.

The moving party is to provide the Court with two (2) copies of the Reply Brief and exhibits.

CRITICAL

Moving party must provide 2 copies of Opening Brief and exhibits binders to the Court.

The moving party is to provide the Court with 2 copies of the binders containing their Opening Brief and exhibits.

CRITICAL

All emergency motions should be sent to Chambers Room 3716 the day of filing. Double sided printing for the courtesy copy is recommended.

All emergency motions should be sent to Chambers Room 3716 the day of filing. Double sided printing for the courtesy copy is recommended.

CRITICAL

Each party must provide the Court with a courtesy copy of exhibits and exhibit lists. The presiding judge’s preferred format for Exhibit Lists is available on the Court’s website at www.txs.uscourts.gov under Court Procedures.

Each party must provide the Court with a courtesy copy of exhibits and exhibit lists. The presiding judge’s preferred format for Exhibit Lists is available on the Court’s website at www.txs.uscourts.gov under Court Procedures.

CRITICAL

Voluminous exhibits require two courtesy copies with only relevant pages; original agreed exhibits tendered to Clerk at trial start.

If exhibits are voluminous, provide only specific pages that pertain to the issues on the two courtesy copies. The original exhibits that are agreed upon by the parties, should be ready to be tendered to the Clerk of the Court at the beginning of trial.

CRITICAL

Any document with an appendix or set of exhibits that totals more than 50 pages should be sent to Chambers Room 3716 the day of filing. The document and exhibits should be hole punched, bound, and tabbed in a binder type notebook. Double sided printing is recommended.

Any document with an appendix or set of exhibits that totals more than 50 pages should be sent to Chambers Room 3716 the day of filing. The document and exhibits should be hole punched, bound, and tabbed in a binder type notebook. Double sided printing is recommended.

CRITICAL

Three tabbed copies of each party's exhibits in an indexed notebook must be provided to the Court.

Counsel for each party is required to provide the Court with three (3) copies of that party's exhibits in a properly tabbed and indexed notebook.

CRITICALCivil cases

Joint Pretrial Order due per docket call or 10 days before trial; plaintiff's counsel must deliver courtesy copy to Case Manager.

The Joint Pretrial Order is due per docket call instructions or 10 days prior to trial. Plaintiff=s counsel is responsible for insuring that a Joint Pretrial Order is timely prepared and a courtesy copy delivered to the Case Manager. A form Joint Pretrial Order is attached. The form Order may be modified as needed for a particular case.

CRITICALCivil cases

Documents filed during trial must be submitted to the Case Manager in duplicate.

C. Filing of Documents. Documents submitted for filing during the course of trial will be submitted to the Case Manager in duplicate.

CRITICALCivil cases

Plaintiff must deliver one courtesy copy of the Joint Pretrial Order with all attachments to Chambers upon filing.

Plaintiff must deliver to Court’s Chambers a courtesy copy of the Joint Pretrial Order with all attachments.

CRITICALCivil cases

Courtesy copies required promptly for documents over 10 pages (including exhibits/attachments) and documents for matters to be heard within 7 days of filing; email and fax prohibited unless authorized.

The parties must forward promptly to Chambers courtesy copies of (i) all documents that exceed ten (10) pages in length, including exhibits and attachments, and (ii) documents pertaining to matters to be heard by the Court within seven (7) days after the documents are filed. Unless this rule is followed, the Court will not consider any documents filed within seven (7) days of any Court appearance. Do not fax or email copies of documents to Chambers unless specifically authorized to do so by the Court.

CRITICALCivil cases

Parties must submit two tabbed, indexed sets of exhibits to the Court for use at trial.

The parties must provide the Court with two (2) complete sets of exhibits for use at trial in a properly tabbed and indexed notebook.

CRITICALCriminal cases

Three courtesy copies required for proposed voir dire questions.

THREE (3) courtesy copies of any proposed voir dire questions.

CRITICALCriminal cases

Two tabbed and indexed copies of exhibits required for the Court.

Counsel for each party is required to provide the Court with two (2) copies of that party=s exhibits in a properly tabbed and indexed notebook.

CRITICALCriminal cases

Copy of emergency motion must be sent to Chambers after electronic filing; matter brought to Court's attention promptly.

A copy of emergency motions must be sent directly to Chambers after their electronic filing. Counsel should bring the matter to the Court’s attention promptly.

CRITICALCriminal cases

Courtesy copies of documents over 10 pages (including exhibits/attachments) must be sent promptly to Chambers.

The parties must forward promptly to Chambers courtesy copies of (i) all documents that exceed ten (10) pages in length, including exhibits and attachments

CRITICALCriminal cases

(ii) documents pertaining to matters to be heard by the Court within seven (7) days after the document is filed.

(ii) documents pertaining to matters to be heard by the Court within seven (7) days after the document is filed.

CRITICALCriminal cases

Three courtesy copies of the exhibit list must be provided to the Court at trial or hearing.

three (3) courtesy copies must be provided to the Court at the trial and/or hearing for distribution to all parties.

CRITICALCivil cases

Parties must provide the Court with two complete sets of exhibits for trial use, formatted in a tabbed and indexed notebook.

D. Copies of Exhibits. The parties must provide the Court with two (2) complete sets of exhibits for use at trial in a properly tabbed and indexed notebook.

CRITICALCivil cases

Courtesy copies required for documents over 10 pages (including exhibits/attachments) and documents for matters to be heard within 7 days of filing; fax/email prohibited unless authorized.

The parties must forward promptly to Chambers courtesy copies of (i) all documents that exceed ten (10) pages in length, including exhibits and attachments, and (ii) documents pertaining to matters to be heard by the Court within seven (7) days after the documents are filed. Unless this rule is followed, the Court will not consider any documents filed within seven (7) days of any Court appearance. Do not fax or email copies of documents to Chambers unless specifically authorized to do so by the Court.

CRITICALCriminal cases

Parties must promptly forward courtesy copies to Chambers of documents pertaining to matters to be heard by the Court within seven days after the document is filed; absent compliance, the Court will not consider documents filed within seven days of a court appearance.

The parties must forward promptly to Chambers courtesy copies of (i) all documents that exceed ten (10) pages in length, including exhibits and attachments, and (ii) documents pertaining to matters to be heard by the Court within seven (7) days after the document is filed. Unless this rule is followed, the Court will not consider any documents filed within seven (7) days of any court appearance.

CRITICALCriminal cases

A copy of emergency motions must be sent directly to Chambers after electronic filing, and counsel should bring the matter to the Court's attention promptly.

A copy of emergency motions must be sent directly to Chambers after their electronic filing. Counsel should bring the matter to the Court's attention promptly.

CRITICALCriminal cases

Each party must provide the Court with two copies of its exhibits in a properly tabbed and indexed notebook.

Counsel for each party is required to provide the Court with two (2) copies of that party=s exhibits in a properly tabbed and indexed notebook.

CRITICALCriminal cases

Three courtesy copies of exhibit lists must be provided to the Court at trial or evidentiary hearing.

Exhibit List (see attached form, also available on the Court’s website). Original must be filed in accordance with Local Rules; three (3) courtesy copies must be provided to the Court at the trial and/or hearing for distribution to all parties.

CRITICALCriminal cases

Courtesy copies of documents exceeding 10 pages (including exhibits/attachments) must be promptly delivered to Chambers; failure to comply results in Court not considering documents filed within 7 days of a court appearance.

The parties must forward promptly to Chambers courtesy copies of (i) all documents that exceed ten (10) pages in length, including exhibits and attachments, and (ii) documents pertaining to matters to be heard by the Court within seven (7) days after the document is filed. Unless this rule is followed, the Court will not consider any documents filed within seven (7) days of any court appearance. Do not fax or email copies of documents to Chambers unless specifically authorized to do so by the Court.

CRITICALCriminal cases

Three courtesy copies are required for any proposed voir dire questions.

THREE (3) courtesy copies of any proposed voir dire questions.

CRITICALCriminal cases

Exhibit and witness lists must be provided to the Court at the hearing in the original plus three copies.

Exhibit and witness lists (the originals and THREE (3) copies of each) shall be provided to the Court at the hearing.

CRITICALCriminal cases

Three courtesy copies of witness lists for live witnesses must be provided to the Court at trial or evidentiary hearing.

Witness List for live witnesses (see attached form, also available on the Court’s website). Original must be filed in accordance with Local Rules; three (3) courtesy copies must be provided to the Court at the trial and/or hearing for distribution to all parties.

CRITICALCriminal cases

Counsel must provide three courtesy copies of any proposed voir dire questions in addition to filing the original.

Counsel must file an original copy of any proposed voir dire questions according to Local Rules. Counsel must also provide THREE (3) courtesy copies of any proposed voir dire questions.

CRITICALCriminal cases

Two tabbed and indexed copies of each party’s exhibits must be provided to the Court.

Counsel for each party is required to provide the Court with two (2) copies of that party=s exhibits in a properly tabbed and indexed notebook.

CRITICALCriminal cases

A copy of emergency motions must be sent directly to Chambers after electronic filing, with prompt notice to the Court.

A copy of emergency motions must be sent directly to Chambers after their electronic filing. Counsel should bring the matter to the Court’s attention promptly.

CRITICALCriminal cases

Three courtesy copies of the exhibit list must be provided to the Court at the trial and/or hearing for distribution to all parties.

Exhibit List (see attached form, also available on the Court’s website). Original must be filed in accordance with Local Rules; three (3) courtesy copies must be provided to the Court at the trial and/or hearing for distribution to all parties.

CRITICALCriminal cases

Exhibit and witness lists must be provided to the Court at evidentiary hearings with 3 copies each plus the original.

Exhibit and witness lists (the originals and THREE (3) copies of each) shall be provided to the Court at the hearing.

CRITICALCriminal cases

Parties must promptly forward courtesy copies to Chambers of all documents exceeding 10 pages (including exhibits and attachments); if not followed, the Court will not consider documents filed within seven days of a court appearance, and copies may not be faxed or emailed to Chambers absent specific authorization.

The parties must forward promptly to Chambers courtesy copies of (i) all documents that exceed ten (10) pages in length, including exhibits and attachments, and (ii) documents pertaining to matters to be heard by the Court within seven (7) days after the document is filed. Unless this rule is followed, the Court will not consider any documents filed within seven (7) days of any court appearance. Do not fax or email copies of documents to Chambers unless specifically authorized to do so by the Court.

CRITICALCriminal cases

Three courtesy copies of the witness list must be provided to the Court at the trial and/or hearing for distribution to all parties.

Witness List for live witnesses (see attached form, also available on the Court’s website). Original must be filed in accordance with Local Rules; three (3) courtesy copies must be provided to the Court at the trial and/or hearing for distribution to all parties.

CRITICALCivil cases

Do not provide the Court copies of all exhibits; provide copies only of exhibits with objections lodged within seven calendar days after the Joint Pretrial Order is filed.

Do not provide copies of all exhibits to the Court. Instead, provide only copies of exhibits to which objections are lodged no later than seven calendar days after the Joint Pretrial Order is filed.

CRITICAL

Emergency motions must be filed via CM/ECF, then a copy emailed to Case Manager upon filing; extension motions are not considered emergencies.

File emergency motions on the CM/ECF system. Then send a copy by email directly to the Case Manager so that it quickly reaches the Court’s attention. Motions for extension of deadlines are not emergencies.

CRITICAL

Electronic copies should be sent to the Court’s case manager via email. Hard copies should be mailed or hand-delivered to the attention of the Case Manager with a transmittal letter specifying the content. Do not file transmittal letters. Mail or email a copy of such letters without attachments to all other parties.

Electronic copies should be sent to the Court’s case manager via email. Hard copies should be mailed or hand-delivered to the attention of the Case Manager with a transmittal letter specifying the content. Do not file transmittal letters. Mail or email a copy of such letters without attachments to all other parties.

CRITICAL

Joint trial notebook required; plaintiff/prosecution counsel must deliver three copies at least four business days before final pretrial conference or docket call.

Confer, prepare, and provide a joint trial notebook. Include each party’s materials paired together in the order listed above. In civil cases, include the Joint Pretrial Order as the first item. Counsel to plaintiff or prosecution must deliver three copies at least four business days prior to the final pretrial conference or docket call in the manner directed in Section 6.

CRITICAL

Each party must submit all exhibits on a well-organized USB drive plus three paper copies per court copy rules.

Court Copies: Follow Section 19 regarding submission of all exhibit lists. In addition to the lists, each party must simultaneously submit all exhibits on a well-organized USB drive together with three copies in the manner directed in Section 6.

CRITICAL

Courtesy copies must be submitted if required, following directions in Section 6.

i. Court Copies: Submit courtesy copies if required and as directed in Section 6.

CRITICALCivil cases

Counsel must submit a tabbed binder with motion papers and highlighted authorities at least 7 days before a contested motion hearing.

At least 7 days before a contested motion hearing, counsel for both parties must submit a tabbed binder containing: (1) A copy of the motion in dispute. (2) Any brief or memorandum submitted in support or opposition to the motion; and (3) Copies of each authority cited, with relevant sections highlighted in yellow. Binders are to be mailed or personally delivered directly to chambers.

CRITICALCivil cases

Parties must submit 3 hard copies of documents filed just before or during trial to the Judicial Assistant.

E. Last-minute filings. If counsel files documents just before or during trial, that party must submit 3 hard copies of the filing to the Judicial Assistant.

CRITICALCriminal cases

Counsel must send a courtesy copy of emergency motions directly to chambers.

Counsel shall send a courtesy copy of emergency motions directly to chambers so that said motions expeditiously reach the Court.

CRITICALCriminal cases

Filings with 50 or more pages (including attachments) require a courtesy hard copy to the District Clerk’s Office, submitted the same day as the electronic filing.

If a filing, including attachments, contains 50 pages or more, the party shall submit the filing electronically and submit a courtesy hard copy to the District Clerk’s Office. Both the electronic filing and the courtesy filing must be filed on the same day.