Southern District of Texas Courtesy Copy Requirements

WARNINGCriminal cases

Duplicate copies of documents filed within two days before or during trial should be submitted to the Judicial Assistant.

Copies of documents filed within two (2) days prior to and during trial should be submitted to the Judicial Assistant in duplicate.

WARNINGCivil cases

Urgent documents (including letters) may be sent to Chambers via mail, email, or hand delivery with copies to all parties; service copies must be sent to counsel simultaneously with or before court transmission in the same method.

Copies of urgent documents (including letters) may be sent by First Class Mail, emailed, or hand-delivered to Chambers via the Court’s Judicial Assistant, with copies to all parties. (See Emergencies, Section 3 below.) Service copies must be transmitted to all counsel of record simultaneously with or prior to transmission to the Court and in the same manner as transmitted to the Court.

WARNINGCriminal cases

If possible, file the courtesy hard copy on the same day as the electronic filing.

D. If possible, both the courtesy hard copy and the electronic filing must be filed on the same day.

WARNINGCivil cases

The Court may request a courtesy hard copy from any party at any time, and parties should promptly deliver the copy to Chambers.

Additionally, the Court may request a courtesy hard copy of any party at any time and the parties should promptly deliver the copy to Chambers.

WARNINGCriminal cases

Two copies of documents filed immediately prior to and during the trial should be submitted to the Case Manager.

Two copies of documents filed immediately prior to and during the trial should be submitted to the Case Manager.

WARNINGCivil cases

Parties generally should not submit courtesy hard copies to the Case Manager, except when a filing is sealed or the Court requests one.

Generally, parties should not submit courtesy hard copies to the Case Manager.

WARNINGCivil cases

File-stamped courtesy copies of urgent documents may be sent to Chambers (via the Case Manager) after the originals are filed with the Clerk of the Court. Courtesy copies should designate the docket number of the filed document. They should include all exhibits and should not be redacted even if the filed motion is.

File-stamped courtesy copies of urgent documents may be sent to Chambers (via the Case Manager) after the originals are filed with the Clerk of the Court. Courtesy copies should designate the docket number of the filed document. They should include all exhibits and should not be redacted even if the filed motion is.

WARNINGCriminal cases

File-stamped courtesy copies of urgent documents may be sent to Chambers through the Case Manager after the originals are filed.

E. File-stamped courtesy copies of urgent documents may be sent to Chambers (via the Case Manager) after the originals are filed with the Clerk of the Court.

INFO

No courtesy copies are required for pleadings filed electronically in CM/ECF.

The Court does not require courtesy copies of pleadings filed in CM/ECF.

INFO

Courtesy copies of exhibits may be delivered in advance of hearings to the Court’s case manager via hand delivery.

Courtesy copies of exhibits may be delivered in advance of any hearing. Please deliver courtesy copies of exhibits to the Court’s case manager. Courtesy copies may be hand delivered.

INFOCivil cases

Courtesy copies of urgent documents may be sent to the Case Manager at the time of filing with the Clerk.

Courtesy copies of urgent documents may be sent to the Case Manager simultaneously with the originals being filed with the Clerk of the Court.

INFOCivil cases

Courtesy copies of urgent documents may be sent to Chambers after the originals are filed with the Clerk.

G. Courtesy copies of urgent documents may be sent to Chambers after originals are filed with the Clerk of Court.

INFOCivil cases

Urgent letters or briefs may be sent to Chambers with a cover letter explaining the need for prompt attention.

Copies of urgent letters or briefs may be sent to Judge Hoyt=s Chambers with a cover letter that specifies why the Court=s prompt attention is required.

INFOCivil cases

File-stamped courtesy copies of urgent documents may be sent to Chambers (via the Case Manager) after the originals are filed with the Clerk of the Court. Obviously, opposing counsel should be copied at the same time unless they are automatically copied electronically. Courtesy copies should designate the docket number of the filed document. They should include all exhibits and should not be redacted even if the filed motion is.

File-stamped courtesy copies of urgent documents may be sent to Chambers (via the Case Manager) after the originals are filed with the Clerk of the Court. Obviously, opposing counsel should be copied at the same time unless they are automatically copied electronically. Courtesy copies should designate the docket number of the filed document. They should include all exhibits and should not be redacted even if the filed motion is.

CRITICAL

Courtesy copies are only required for trial deposition excerpts with objections (highlighted), sealed documents, joint pretrial orders, and other trial material.

When Required: Do not provide courtesy copies to the Court except for the following: • Trial Deposition excerpts when objections have been lodged. Highlight the objections and the questions/answers to which those objections are directed. • Documents filed under seal; and • Joint Pretrial Orders and other trial material.