Loudoun County Circuit Court, Virginia Filing Timing and Cure Windows

WARNING

Deeds may be recorded during the stated hours on weekdays, except legal holidays.

Recording hours are from 8:00 a.m. to 4:00 p.m. Monday through Friday, except on legal holidays.

INFO

Parties may file a Criminal Praecipe to docket a plea at least seven days before the scheduled hearing.

At least 7 days prior to the scheduled hearing, parties may file a Criminal Praecipe to docket a plea.

CRITICAL

Each party’s written custody or visitation pretrial conference filing is due at least seven days before the conference.

Pretrial Conference in Custody / Visitation: In addition to the applicable items above, in any case involving a custody / visitation pre-trial conference, each party must file, at least seven (7) days prior to the pretrial conference, a written pretrial conference filing.

CRITICAL

Responses must be filed at least seven days before the scheduled motion.

Responses must be filed, and shall be filed at least 7 days prior to the scheduled motion.

CRITICAL

The District Courts schedule misdemeanor appeals for Thursdays at 9:00 a.m. when the appeal is taken, with the date set 21 to 60 days after the notice of appeal is filed.

Misdemeanor appeals will be directly scheduled on any Thursday at 9:00 a.m. by the District Courts at the time of the appeal, but not earlier than 21 days and no later than 60 days after the notice of appeal is filed.

CRITICAL

Praecipes and motions for 10:00 a.m. or 2:00 p.m. contested matters must be filed at least 14 days in advance.

For motions set at 10:00 a.m. or 2:00 p.m. (contested matters), praecipes and motions must be filed at least 14 days in advance.

CRITICAL

The initial joint equitable distribution schedule is due at least seven days before the pretrial conference.

Pretrial Conference for Equitable Distribution trials: In addition to the applicable items above, in any case involving an equitable distribution pretrial conference, the parties must file, at least seven (7) days prior to the pretrial conference, an initial joint equitable distribution schedule highlighting each entry on which the parties disagree.

CRITICAL

File the Civil Phone Scheduling Praecipe with the Clerk at least seven days before the phone scheduling docket for the request to be heard.

A Civil Phone Scheduling Praecipe must be filed with the Clerk at least seven (7) days prior to the phone scheduling docket in order for the scheduling request to be heard.

CRITICAL

For a contested motion, the Criminal Praecipe and corresponding brief must be filed 14 days before the scheduled hearing.

For a contested motion, a Criminal Praecipe and the corresponding brief must be filed 14 days prior to scheduled hearing.

CRITICAL

Applies to

Contested civil motion

Contested civil motions must be filed at least 14 days before the hearing date unless the Court exempts them.

Contested civil motions must be filed at least fourteen (14) days prior to the hearing date, unless exempted by the Court.

CRITICAL

Applies to

Contested motion

A contested motion must be filed at least 14 days before the scheduled hearing day.

A contested motion must be filed at least fourteen (14) days prior to the scheduled hearing day.

CRITICAL

A matter will not be placed on the requested docket if its praecipe is not timely filed.

Failure to timely file a praecipe will result in the matter not being placed on the requested docket.

CRITICAL

Applies to

Sentencing memorandum

A party must file any written sentencing memorandum at least five days before the sentencing hearing.

Any written Sentencing Memorandum by a party must be filed five (5) days prior to the sentencing hearing;

CRITICAL

For a contested motion, the praecipe, motion, and any corresponding briefs must be filed 14 days before the scheduled hearing.

Praecipe, Motions and any corresponding briefs must be filed 14 days prior to the scheduled hearing for a contested motion.

CRITICAL

For every felony guilty plea, the Commonwealth’s Attorney must ensure the required plea documents are filed at least seven days beforehand.

For all felony guilty pleas, the Commonwealth’s Attorney must ensure the following are filed at least seven (7) days prior:

CRITICAL

Applies to

Supporting brief

Unless the court orders otherwise, a supporting brief must be filed at least fourteen days before the motion hearing.

Unless ordered otherwise, the brief in support must be filed at least fourteen (14) days prior to the hearing on the motion.

CRITICAL

The moving party must file the Spreadsheet with the motion at least fourteen days before the hearing.

The Spreadsheet must be filed with the motion at least fourteen (14) days prior to the hearing.

CRITICAL

Praecipes and motions for 9:00 a.m. uncontested matters must be filed at least seven days in advance.

For motions set at 9:00 a.m. (uncontested matters), praecipes and motions must be filed at least 7 days in advance.

CRITICAL

Deadline

7 calendar days

Praecipes for the scheduling docket must be filed with the Civil Division at least seven calendar days before the proposed hearing date.

All praecipes for the scheduling docket must be filed with the Civil Division at least 7 calendar days prior to the proposed date for the matter to be heard by the Circuit Court.

CRITICAL

Except for cases set for trial at return on indictment, the Criminal Praecipe must be filed at least seven days before scheduling.

Except for cases set for trial at return on indictment, the Criminal Praecipe must be filed with the Clerk at least 7 days prior to scheduling.

CRITICAL

Unless the court waives compliance, counsel must submit proposed jury instructions with supporting authority at least two days before a civil jury trial.

Pursuant to Rule 1:15(c), counsel of record, unless compliance is waived by the court, must, at least two (2) days before a civil jury trial date, submit to the Court a copy of all jury instructions the party proposes to request, and note thereon the authority or authorities relied upon for each proposed instruction.

CRITICAL

For a case already set for trial, a party may seek an earlier guilty-plea date by filing a Criminal Praecipe at least seven days before the requested date and setting it on the 10:00 a.m. Criminal Docket.

For cases already set for trial, a party may advance a case for entry of a guilty plea by filing a Criminal Praecipe at least seven (7) days prior to the plea date sought, setting the matter on a 10:00 a.m. Criminal Docket.

CRITICAL

The form specifies 7-day notice for uncontested matters, subject to the direction to see local rules.

7 DAY NOTICE FOR UNCONTESTED

CRITICAL

Applies to

Response or opposition brief

For a contested motion, a response or opposition brief must be filed at least seven days before the scheduled hearing.

If the motion is contested, a response or opposition brief to the motion must be filed at least seven (7) days prior to the scheduled hearing.

CRITICALCivil cases

Seven days' advance notice is required for civil trial or hearing scheduling.

(7 DAY ADVANCE NOTICE REQUIRED - FOR CIVIL TRIAL/HEARING SCHEDULING ONLY)

CRITICAL

At trial commencement, counsel must tender originals of agreed instructions and cited copies of contested instructions.

At the commencement of trial, counsel of record must tender the Court the originals of all agreed upon instructions and copies of all contested instructions with appropriate citations.

CRITICAL

A Criminal Praecipe must be filed with the Clerk at least seven days before scheduling.

A Criminal Praecipe must be filed with the Clerk at least seven (7) days prior to scheduling.

CRITICAL

A contested civil motion requires 14 days’ notice, subject to the form’s reference to local rules.

(14 DAY NOTICE FOR CONTESTED; 7 DAY NOTICE FOR UNCONTESTED; or SEE LOCAL RULES)

CRITICAL

Guardian ad Litem reports in guardianship, conservatorship, and infant settlement cases must be filed at least seven days before the hearing; late filing may result in removal or rescheduling.

Guardian ad Litem reports in guardianship, conservatorship and infant settlement cases shall be filed at least 7 days prior to the hearing. Failure to file the Guardian ad Litem report in a timely manner may result in the case being removed from the docket or rescheduled.

CRITICAL

The final joint equitable distribution schedule must be filed at least seven days before trial.

In any case involving equitable distribution, the parties must file, at least seven (7) days prior to trial a final joint equitable distribution schedule highlighting each entry on which the parties disagree.

CRITICAL

The form specifies 14-day notice for contested matters, subject to the direction to see local rules.

14 DAY NOTICE FOR CONTESTED

CRITICAL

The compliance Notice must be filed with the Clerk at least seven days before the hearing.

Counsel or self-represented litigants must file a Notice with the Clerk at least seven (7) days prior to the hearing certifying compliance with this requirement.

CRITICAL

The initial joint equitable distribution schedule must be filed at least seven days before the pre-trial conference.

In any case involving equitable distribution pre-trial conferences, the parties must file, at least seven (7) days prior to the pre-trial conference, an initial joint equitable distribution schedule highlighting each entry on which the parties disagree.

CRITICAL

An opposition spreadsheet must be filed at least seven days before argument on the motion.

An opposition spreadsheet shall be filed at least 7 days prior to argument on the motions.

CRITICAL

For a contested motion, the Criminal Praecipe, motion, and corresponding brief must be filed at least fourteen days before the scheduled hearing.

For a contested motion, a Criminal Praecipe, the motion and the corresponding brief must be filed at least fourteen (14) days prior to the scheduled hearing.

CRITICAL

The moving party’s spreadsheet must be filed with the motion at least 14 days before argument.

The spreadsheet shall be filed with the motion at least 14 days prior to argument on the motion.

CRITICAL

An Opposition Spreadsheet must be filed at least seven days before the hearing.

An Opposition Spreadsheet must be filed at least seven (7) days prior to the hearing.

CRITICAL

The final joint equitable distribution schedule is due at least seven days before trial.

M. EQUITABLE DISTRIBUTION AND DOMESTIC RELATIONS TRIALS: In any case involving equitable distribution, the parties must file, at least seven (7) days prior to trial a final joint equitable distribution schedule highlighting each entry on which the parties disagree.

CRITICAL

Applies to

Criminal jury instructions

Parties must file proposed criminal jury instructions before trial using the method and manner specified for civil jury instructions in Local Rule II.L.5.

Parties must file proposed criminal jury instructions in advance of trial in the same method and manner as provided for civil jury instructions in Local Rule II.L.5 herein.

CRITICAL

Applies to

Uncontested civil motion filing package

For an uncontested civil motion, the praecipe, motion, and any proposed order must be filed at least 7 days before the scheduled hearing.

For an uncontested civil motion, a Civil Motion Praecipe, motion and any proposed order must be filed at least seven (7) days prior to the scheduled hearing.

CRITICAL

For an uncontested motion, the Criminal Praecipe must be filed seven days before the scheduled hearing.

For an uncontested motion, a Criminal Praecipe must be filed 7 days prior to the scheduled hearing.

CRITICAL

Responses to contested motions must be filed at least seven days before the scheduled hearing.

If the motion is contested, responses to motions shall be filed at least 7 days prior to the scheduled hearing.

CRITICAL

Deadline

5 business days

The ADA accommodation form must be returned no later than five business days before the scheduled event or activity.

To request an accommodation under the American with Disabilities Act (ADA), complete this form (PDF) and return to the Clerk’s Office as soon as possible, but no later than five business days before the scheduled event or activity for which you require assistance.

CRITICAL

File the Guardian Ad Litem report at least seven days before the hearing in guardianship, conservatorship, and infant settlement cases.

A Guardian Ad Litem report in any guardianship, conservatorship, or infant settlement case must be filed at least seven (7) days prior to the hearing.

CRITICAL

For an uncontested motion, the Criminal Praecipe, motion, and any proposed order must be filed at least seven days before the scheduled hearing.

For an uncontested motion, a Criminal Praecipe, motion and any proposed order must be filed at least seven (7) days prior to the scheduled hearing.

WARNINGCriminal cases

Unless otherwise provided by statute, the following discovery disclosures are due a specified but blank number of calendar days before trial.

It is further ORDERED that, unless otherwise provided by statute, no later than _____ calendar days before trial:

WARNING

In-court scheduling before a judge is available for civil matters as needed by praecipe with seven days’ advance notice on the 9:00 a.m. Civil Motions Docket.

In-court scheduling before a judge continues to be available for all civil matters, as needed and by praecipe with seven (7) days advance notice, on the 9:00 a.m. Civil Motions Docket.

WARNING

If the praecipe deadline falls on a Saturday, it moves to the prior business day, Friday.

If the deadline falls on a Saturday, the deadline to file the praecipe will be the prior business day (Friday).

WARNING

Misdemeanor appeals are scheduled for a Thursday at 9:00 a.m., 21 to 60 days after the appeal date.

Misdemeanor Appeals will be directly scheduled on any Thursday at 9:00 a.m. by the District Courts at the time of the appeal, but no earlier than 21 days and not later than 60 days after the appeal date.

INFO

Parties are strongly encouraged, but not required, to file a joint spreadsheet 14 days before argument.

Parties are strongly encouraged, but not required, to file a joint spreadsheet 14 days prior to argument on the motion.