Superior Court of Arizona in Maricopa County Chambers Communication Rules

WARNINGCriminal cases

Contact

Email to chambers

The Court encourages email communication if all parties to the case are copied.

The Court encourages communication via email, provided that all parties to the case are copied.

WARNINGCriminal cases

Contact

Email to chambers

Counsel who are delayed should email the applicable judicial division with a reasonable estimate of when they will be available.

If counsel find themselves delayed, they should email the applicable judicial division and provide a reasonable estimate as to when they will be available.

WARNINGCriminal cases

Direct any motion or request that needs immediate attention to the judge’s judicial assistant.

If you have a motion or request that you would like to have addressed immediately, please direct it to my judicial assistant, Alissa McCabe.

WARNING

Again, please also make sure you follow up with the Division either by phone or in person to make sure the Division is aware of your motion.

Again, please also make sure you follow up with the Division either by phone or in person to make sure the Division is aware of your motion.

WARNING

Contact

Email to chambers

If agreement on a brief extension of a response or reply or other pretrial deadline is reached, please email, copying all counsel and self-represented parties, Division 46 staff (Jaime.Ferniza@jbazmc.maricopa.gov and Sebastian.Inman@jbazmc.maricopa.gov) to advise of that and make any related requests of the Court.

If agreement on a brief extension of a response or reply or other pretrial deadline is reached, please email, copying all counsel and self-represented parties, Division 46 staff (Jaime.Ferniza@jbazmc.maricopa.gov and Sebastian.Inman@jbazmc.maricopa.gov) to advise of that and make any related requests of the Court.

WARNING

Please let the court know ahead of the hearing if you are having technical difficulties and cannot appear virtually with your camera on.

Please let the court know ahead of the hearing if you are having technical difficulties and cannot appear virtually with your camera on.

WARNING

Contact

Email to chambers

If counsel is going to be late to a hearing because they are held up in another matter, please send my staff an email letting us know this.

If counsel is going to be late to a hearing because they are held up in another matter, please send my staff an email letting us know this.

WARNINGCivil cases

Contact

Email to chambers

The specified trial materials should be emailed to the Court’s judicial assistant before the pre-trial management conference.

In advance of the pre-trial management conference, all jury instructions, proposed voir dire, joint statement of the case (to be read to the jury) and deposition designations should be emailed in Word to the Court’s judicial assistant, michelle.stergulz@JBAZMC.maricopa.gov.

WARNINGCivil cases

Contact

Email to chambers

If you are seeking expedited consideration of a motion or other filing, please email a copy to my judicial assistant. E-filed documents are not immediately available to the Division. Please consider whether your request is one that needs immediate attention before emailing the Division.

If you are seeking expedited consideration of a motion or other filing, please email a copy to my judicial assistant. E-filed documents are not immediately available to the Division. Please consider whether your request is one that needs immediate attention before emailing the Division.

WARNINGCriminal cases

Attorneys are encouraged to contact the Judicial Assistant about scheduling and motion status; ex parte arguments are prohibited, and any contact should be disclosed to the opposing party.

Attorneys are encouraged to contact the Judicial Assistant for scheduling issues and to inquire about the status of motions. Ex parte arguments are not permitted and any contact should be disclosed to the opposing party.

WARNING

Contact

Phone

Phone

(602) 506-9695

During the COVID-19 pandemic, hearings are conducted by telephone on the Bridge Conference Line unless division staff says otherwise; callers must use the listed number and participant code.

During the COVID-19 pandemic, unless you hear differently from our division staff, our division is conducting all hearings telephonically using the Bridge Conference Line to comport with CDC recommendations and Administrative Orders from both Chief Justice Brutinel and Presiding Judge Welty. This is as to both delinquency and dependency matters before Judge Green. Please call (602) 506-9695 and enter the participant code 363067#. Don't forget the pound sign (#). Judge Green will already have started the Bridge Conference Line.

WARNING

Contact

Email

Email the in-person hearing request directly to the division.

If you need to request an in-person hearing, a written request must be filed at least 24 hours prior to the hearing and must be emailed directly to our division.

WARNING

Contact

Phone

Phone

(602) 506-9695

Correction Officers calling in with litigants in custody should use the Bridge Line.

Correction Officers calling in with litigants in custody should also use the Bridge Line.

WARNING

Contact

Phone

Callers must join on time, assume they are on the record, mute their phones, and wait for a break before announcing their presence.

Please call on time and not early. When you enter the conference call, assume you are already on the record because you likely are on the record. Please mute your phone so all hearing participants do not hear your background noise. If people are talking, please do not interrupt to announce your presence on the line; wait for a break in the conversation and then announce.

WARNING

Contact

Email

If you or someone you represent intends to appear in court and has been diagnosed with COVID-19, has had exposure to COVID-19, or has symptoms of COVID-19 as set forth by the CDC, the lawyer or affected person must contact the division by email (PRB02@JBAZMC.maricopa.gov) or phone (602) 372-4742 to have the hearing continued, to waive that person's appearance, or to arrange to appear telephonically.

If you or someone you represent intends to appear in court and has been diagnosed with COVID-19, has had exposure to COVID-19, or has symptoms of COVID-19 as set forth by the CDC, the lawyer or affected person must contact the division by email (PRB02@JBAZMC.maricopa.gov) or phone (602) 372-4742 to have the hearing continued, to waive that person's appearance, or to arrange to appear telephonically.

WARNING

Contact

Email to chambers

Email division staff about a granted short response or reply extension; file a motion for longer extensions or those affecting court-ordered deadlines or hearings.

• If a short extension of a response or reply time is granted, please email division staff. For longer extensions, or extensions that may affect court-ordered deadlines or hearings, please file a motion.

WARNING

Send motions or requests requiring immediate attention directly to the judicial assistant.

If you have a motion or request that you would like to be addressed immediately, please send it directly to my judicial assistant Katy Snyder.

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Contact Katy to schedule an oral argument date.

If you want to schedule an oral argument, contact Katy for a date.

WARNING

Contact

Phone to chambers

Phone

602-372-1232

For the specified illness circumstances, appearance waivers will be granted; call the Division as early as possible before the hearing to address the waiver.

If you become aware that you, an immediate in-home family member, a client, an immediate in-home family member of a client, or anyone who would normally appear for a case is ill with a fever or other significant symptoms, waivers of appearances will be granted, including for telephonic hearings. Please give the Division as much notice as possible in advance of the hearing by calling 602-372-1232 to address waiver before the hearing occurs.

WARNING

Contact

Phone to chambers

Phone

1-855-506-9695

As soon as you dial-in to that number, you are likely to be in the courtroom and on the record. Counsel, please advise your clients of the same. No party or counsel should call that number and automatically announce or inquire while another proceeding is ongoing.

As soon as you dial-in to that number, you are likely to be in the courtroom and on the record. Counsel, please advise your clients of the same. No party or counsel should call that number and automatically announce or inquire while another proceeding is ongoing.

WARNING

Contact

Email to chambers

Wait for Division Staff’s email or notification before calling the Bridge Line for a hearing.

Please wait for an email or notification from Division Staff that your hearing is beginning and that you should call the Bridge Line.

WARNING

If there is a request to conduct a hearing via GoToMeeting when it has not been noticed as such, please advise Division staff at least 48 hours in advance of the hearing to allow the Court to evaluate.

If there is a request to conduct a hearing via GoToMeeting when it has not been noticed as such, please advise Division staff at least 48 hours in advance of the hearing to allow the Court to evaluate.

WARNINGCivil cases

Contact

Email to chambers

Respond promptly to court emails and copy everyone on communications to the Court to avoid ex parte communications.

Myself or my staff will often communicate with attorneys and their staff by email for various reasons. If I or one of my staff members contacts you by email, please respond promptly, even if it is just to acknowledge the email and estimate when you will be able to respond substantively. While I understand email etiquette frowns on a reply to all, in the case of emails from the Court it is essential to avoid ex parte communications. We will never contact just one side and the parties must make sure that everyone is copied on all communications to the Court.

WARNINGCivil cases

Contact

Email to chambers

For time-sensitive motions, email the division a copy and state the opposing party or counsel’s position, especially for motions to continue.

If you file a motion that is time sensitive, please email the division with a copy and note the opposing part/counsel's position. This is especially true for motions to continue.

WARNING

Contact

Phone

Phone

602-372-2017

Please give as much notice as possible in advance of the hearing by calling 602-372-2017 to address waiver before the hearing occurs.

Please give as much notice as possible in advance of the hearing by calling 602-372-2017 to address waiver before the hearing occurs.

WARNING

Contact

Email to clerk

Consult your trial setting minute entry for detailed instructions on marking exhibits on Case Center and ensure you email the clerk in advance of the trial to obtain an official list of the exhibits as numbered by the clerk.

Consult your trial setting minute entry for detailed instructions on marking exhibits on Case Center and ensure you email the clerk in advance of the trial to obtain an official list of the exhibits as numbered by the clerk.

WARNING

Contact

Email to chambers

Contact the Division by email; in an exigency during an on-the-record proceeding, staff may be contacted by Court Connect chat only if available, and the message must be directed only to the intended staff member.

If you need to communicate with the Division, please contact staff at the email addresses listed above. Exigencies during an on-the-record proceeding might also be handled by 'chatting' staff only if they are available in Court Connect for that function. Please ensure that your chat message only goes to the Division staff member you intended and not to all in a proceeding.

WARNING

Contact

Phone

Those calling remote witnesses must ensure the witness has the equipment, quiet location, and internet connection needed to testify clearly; they may arrange a connection test by calling or emailing the division before the hearing or trial.

Counsel or parties calling witnesses to testify remotely are responsible for ensuring the witness has the ability to appear with a working web camera and microphone from a quiet location with a device and a sufficient highspeed internet connection so that the witness can be seen and heard clearly while testifying remotely. Counsel and parties can make an appointment to test the connection with their witness by calling or emailing division prior to the hearing or trial.

WARNING

Be courteous to court staff, but do not ask them for legal advice.

Please be courteous to my staff. Remember that they can be helpful to you. But, please do not ask them for legal advice. They are not lawyers and they cannot answer those questions.

WARNING

Court Staff may not provide legal advice or clarify or explain court rulings, and should not be contacted with legal questions.

Please note: Court Staff is not permitted to provide legal advice, clarify, or explain rulings issued by the Court. Please do not contact Court Staff to ask legal questions.

WARNING

Contact

Phone to chambers

Video appearance is preferred and expected for virtual hearings, but telephonic appearance is permitted if technical difficulties prevent video participation.

Please note: Video appearance is preferred and expected by the Court for virtual hearings. You may join telephonically if you have technical difficulties appearing by video.

WARNINGCivil cases

Copy the judge’s division directly only for emergency measures.

My division should be copied directly only on emergency measures.

WARNINGCivil cases

Contact

Email to chambers

Ex parte emails will be deleted without action.

Emails that are ex parte will be deleted with no further action taken.

WARNINGCivil cases

Contact

Email

After settling, parties should immediately notify the Court and email Court staff the stipulated Notice of Settlement so the trial or hearing can be vacated.

If you settle your case, please notify the Court immediately and send Court Staff an email with your stipulated Notice of Settlement, so the Court can vacate the trial/hearing.

WARNINGCivil cases

Contact

Email to chambers

Court staff respond only to urgent matters and emergencies, in the order received.

Due to a high volume of emails received daily, Court staff will only respond to urgent matters and emergencies, and in the order that they were received.

WARNING

Contact

Phone

Please call or email the division if you are running late for a scheduled hearing.

Please call or email the division if you are running late for a scheduled hearing.

WARNING

Parties must discuss scheduling issues among themselves before involving the Court.

Scheduling issues must first be discussed among the parties before involving the Court.

WARNING

The Court’s Division will not calculate deadlines for parties, and deadline inquiries must include the party’s own calculation.

The Court's Division will not calculate deadlines for parties; inquiries must include your own calculation.

WARNING

Contact

Email to clerk

Contact division staff, rather than the Judge directly, to communicate with the Division.

If you need to communicate with the Division, please contact staff at the email addresses listed above.

WARNING

Counsel may use courtroom electronic equipment and should schedule an appointment with court staff before trial to discuss its use.

Electronic equipment is available in the courtroom, which counsel are free to use. Please make an appointment before trial with court staff to talk about how to use the equipment.

WARNING

Contact

Email to clerk

Report an agreed brief response or reply extension by email to division staff, copying all counsel and self-represented parties.

If agreement on a brief extension of a response or reply deadline is reached, please email division staff at (CVJ03@JBAZMC.maricopa.gov), copying all counsel and self-represented parties to advise of that.

WARNINGCivil cases

Contact

Email to chambers

Phone

602-372-3149

When emailing the Court about a case, copy the other party; the division’s phone and email are provided for contact.

Our division phone number is 602-372-3149 and our email address is drj09@jbazmc.maricopa.gov. If you’re emailing the Court about a case, please make sure you’ve copied the other party on the email.

WARNINGCivil cases

Contact

Email

If a short extension of response or reply time is granted, email division staff.

If a short extension of a response or reply time is granted, please email division staff.

WARNING

Contact

Email to chambers

If you expect to be late because you are in another division, email the division to let it know.

This leads me to another point- if you know you are going to be late because you are stuck in another division, please email the division so we are aware.

WARNINGCivil cases

Contact

Phone to chambers

Whenever possible, counsel are expected to discuss next steps before a hearing through live interaction by phone or video, not email.

Our in-court time is at a premium and it is expected that, whenever possible, counsel will talk before a hearing about the next steps in a matter. To be clear, talking before a hearing means just that: live interaction (phone, video) and not email.

WARNINGCivil cases

Contact

Email to chambers

Do not email pleadings that have not been filed.

Do not email pleadings that have not been filed.

WARNING

Contact

Email to chambers

When electronically filing a pleading, email a copy to the division to provide notice.

When you file a pleading electronically, please email a copy to the division e-mail CVJ12@JBAZMC.maricopa.gov. This effort provides my Division with notice of the filing, which might otherwise take days to reach the Office, given internal processing delays.

WARNINGCivil cases

Communication between the Court and parties or counsel must occur through the judicial assistant.

Communication between the Court and parties or counsel will occur through my judicial assistant.

WARNINGCivil cases

The commissioner will not communicate directly with parties by email, and ex parte communications between parties and judicial officers are prohibited.

I will not communicate directly with parties via email; ex parte communications are prohibited between parties and judicial officers.