Eastern District of California Document Format Requirements

CRITICALCivil cases

Briefs must use Times New Roman, minimum 12pt font, footnotes no smaller than 11pt.

All briefs must be submitted using Times New Roman font of no less than 12pt size. Footnotes must be no more than one size smaller than the text size.

CRITICALCivil cases

Format

DOCX

The parties’ Joint Pretrial Statement must also be e-mailed as a Word document to: dadorders@caed.uscourts.gov.

The parties’ Joint Pretrial Statement must also be e-mailed as a Word document to: dadorders@caed.uscourts.gov.

CRITICALCivil cases

All briefs must use Times New Roman font at least 12pt; footnotes may be no more than one size smaller than body text.

All briefs must be submitted using Times New Roman font of no less than 12pt size. Footnotes must be no more than one size smaller than the text size.

CRITICALCivil cases

Briefs must use 12 pt font; footnotes no more than 2 sizes smaller; sans serif fonts encouraged.

All briefs must be submitted using a font of 12 pt size. Footnotes must be no more than two sizes smaller than the text size. Parties are encouraged to use a sans serif font such as Arial or Helvetica for ease of electronic reading.

CRITICALCriminal cases

Briefs must use 12 pt font with footnotes no more than 2 sizes smaller; sans serif fonts encouraged.

All briefs must be submitted using a font of 12 pt size. Footnotes must be no more than two sizes smaller than the text size. Parties are encouraged to use a sans serif typeface such as Arial or Helvetica for ease of electronic reading.

CRITICALCivil cases

All briefs must use 12 pt font, footnotes no more than two sizes smaller than text, and sans serif fonts like Arial or Helvetica are encouraged.

All briefs must be submitted using a font of 12 pt size. Footnotes must be no more than two sizes smaller than the text size. Parties are encouraged to use a sans serif font such as Arial or Helvetica for ease of electronic reading.

CRITICALCivil cases

Multi-page exhibits must be internally paginated starting at 1, with references using exhibit designation and page number.

Multi-page exhibits shall be internally paginated, with the pagination for each exhibit beginning with the number 1; references to those exhibits shall refer to the exhibit designation and page number (i.e., Ex. A at 7, etc.).

CRITICALCivil cases

Format

DOCX

Joint Pretrial Statements emailed to chambers must be in Word (DOCX) format.

must also be emailed as a Word document to: DJCorders@caed.uscourts.gov.

CRITICALCivil cases

Format

DOCX

Required proposed orders must comply with Local Rule 137(b) and be emailed in Microsoft Word format to DJCorders@caed.uscourts.gov.

Any such required proposed order shall be submitted in compliance with Local Rule 137(b) and e-mailed in Microsoft Word format to DJCorders@caed.uscourts.gov.

CRITICALCivil cases

Briefs must use minimum 12 pt font size, including footnotes.

All briefs must be submitted using no less than 12 pt font size, including footnotes. Footnotes should be used sparingly.

CRITICALCivil cases

Format

DOCX

Required proposed orders must comply with Local Rule 137(b) and be emailed in Word format to JLTorders@caed.uscourts.gov.

Where required, proposed orders shall be submitted in compliance with Local Rule 137(b) and emailed in Word format to JLTorders@caed.uscourts.gov.

CRITICALCivil cases

Format

DOCX

The joint pretrial statement must be emailed as a Word document to JLTorders@caed.uscourts.gov.

It must be filed 14 days before final pretrial conference hearing date and emailed as a Word document to: JLTorders@caed.uscourts.gov.

CRITICALCivil cases

Times New Roman 12 pt font required; footnotes minimum 11 pt.

The parties shall use Times New Roman, 12 pt. Footnotes may be no smaller than 11 pt.

CRITICAL

Joint letter brief must be 12-point type.

The joint letter brief shall be no more than 2 pages in length, including any exhibits or attachments (which are discouraged), and shall be in at least 12-point type.

CRITICALCivil cases

Exhibits lists must use specified table format with Ex. No., Description, Offered, Admitted columns.

The exhibits lists submitted by the parties must use the following table format.

CRITICALCivil cases

The parties should use the most current version of the Ninth Circuit Model Civil Jury Instructions, which are available on the Ninth Circuit website, where possible. If a model instruction is used, the parties shall clearly reference the number of the model instruction. Any modifications to a model instruction must be plainly identified to the Court. Any language a party proposes to be removed from a model instruction must be designated with a strikethrough and language proposed to be added to a model instruction must be underlined. The parties shall provide citation to legal authority in support of proposed changes. All blanks in model instructions shall be completed and all brackets removed.

The parties should use the most current version of the Ninth Circuit Model Civil Jury Instructions, which are available on the Ninth Circuit website, where possible. If a model instruction is used, the parties shall clearly reference the number of the model instruction. Any modifications to a model instruction must be plainly identified to the Court. Any language a party proposes to be removed from a model instruction must be designated with a strikethrough and language proposed to be added to a model instruction must be underlined. The parties shall provide citation to legal authority in support of proposed changes. All blanks in model instructions shall be completed and all brackets removed.

CRITICALCivil cases

Courtesy copies must be double-sided, three-hole punched, ECF stamped, tabbed, and marked “Chambers Copy – Do Not File”.

These courtesy copies must be double-sided, three-hole punched at the left margin, and marked with the ECF stamp (case number, document number, date, and page number) on the top of each page. These binders shall include labeled side tabs, and be clearly marked “Chambers Copy – Do Not File” with Judge Kim’s name, the case number, and the case name.

CRITICALCivil cases

Briefs must use 12-point font and be double-spaced.

Briefs must be submitted using a minimum of 12 point font for all text, including footnotes, and must be double-spaced.

CRITICALCivil cases

Photographs and visual images must be submitted electronically in JPG, PNG, or TIFF format.

Pursuant to Local Rule 138(l), all photographs and other visual images must be submitted electronically in JPG, PNG, or TIFF format.

CRITICALCivil cases

Prisoner case briefs must use minimum 12 point font for all text including footnotes, and must be double-spaced.

Typed briefs must be submitted using a minimum of 12 point font for all text, including footnotes, and must be double-spaced.

CRITICAL

Format

DOCX

Counsel must submit all proposed orders, stipulations, and similar documents to chambers in Microsoft Word format.

As required by Local Rule 137(b), counsel shall submit all proposed orders, stipulations, etc., in Microsoft Word format, to chambers at egcorders@caed.uscourts.gov.

CRITICALCivil cases

Format

DOCX

As required by Local Rule 137(b), counsel shall submit all proposed orders, stipulations, etc., in Microsoft Word format, to chambers at egcorders@caed.uscourts.gov. Pursuant to Local Rule 131(c), the documents should include the attorneys= electronic signatures (i.e. /s/First/Last Name), as well as the date the document was signed.

As required by Local Rule 137(b), counsel shall submit all proposed orders, stipulations, etc., in Microsoft Word format, to chambers at egcorders@caed.uscourts.gov. Pursuant to Local Rule 131(c), the documents should include the attorneys= electronic signatures (i.e. /s/First/Last Name), as well as the date the document was signed.

CRITICALCivil cases

Format

DOCX

Email copy of the Scheduling Conference Report must be in Microsoft Word (DOCX) format.

a copy shall be e-mailed, in Microsoft Word format, to fjsorders@caed.uscourts.gov.

CRITICALCivil cases

Format

DOCX

Proposed orders and stipulations must be submitted in Microsoft Word format, not PDF, to fjsorders@caed.uscourts.gov.

As required by Local Rule 137(b), counsel shall submit all proposed orders, stipulations, etc., in Microsoft Word format, to chambers at fjsorders@caed.uscourts.gov. Also, do not submit documents for signature in .pdf format as they will not be considered.

CRITICAL

All briefs must use minimum 12-point font for all text including footnotes.

Briefs must be submitted using a minimum of 12-point font for all text, including footnotes.

CRITICAL

Multi-page exhibits must be internally paginated starting at 1 for each exhibit.

Multi-page exhibits must be internally paginated, with the pagination for each exhibit beginning at one (1) (for example, Exh. A-1, Exh. A-2, etc.).

CRITICAL

If remote appearance granted, all parties must appear by Zoom; no hybrid hearings allowed.

If a request for a remote appearance is granted, all parties will appear remotely by Zoom. There are no hybrid hearings.

CRITICALCivil cases

Format

DOCX

Proposed orders and stipulations must be submitted in Microsoft Word format via email to chambers.

As required by Local Rule 137(b), counsel shall submit all proposed orders, stipulations, etc., in Microsoft Word format, to chambers at skoorders@caed.uscourts.gov.

CRITICALCivil cases

Format

DOCX

Proposed orders and stipulations must be submitted in Microsoft Word format to saborders@caed.uscourts.gov.

As required by Local Rule 137(b), counsel shall submit all proposed orders, stipulations, etc., in Microsoft Word® format, to chambers at saborders@caed.uscourts.gov.

CRITICALCivil cases

Margins

top 1 in, bottom 1 in, right 1 in

Each party must prepare at least three (3) complete, legible and identical sets of exhibits in binders. The number of binders will vary based upon number of opposing parties’ counsel. Within the binders, the pre-marked exhibits must be separately tabbed and assembled in sequential order. The binders shall be delivered as follows: a. Two (2) binder sets shall be delivered to Courtroom Deputy Jan Nguyen (one for use by the Court and one for use by any witness at the witness stand); and b. One (1) binder set shall be provided for each opposing counsel’s use.

Each party must prepare at least three (3) complete, legible and identical sets of exhibits in binders. The number of binders will vary based upon number of opposing parties’ counsel. Within the binders, the pre-marked exhibits must be separately tabbed and assembled in sequential order. The binders shall be delivered as follows: a. Two (2) binder sets shall be delivered to Courtroom Deputy Jan Nguyen (one for use by the Court and one for use by any witness at the witness stand); and b. One (1) binder set shall be provided for each opposing counsel’s use.

CRITICAL

Letter briefs must be 12-point font; briefs exceeding page limits will be disregarded.

The letter brief must be at least 12-point font. Letter briefs which exceed the page limitations set forth herein will be disregarded by the Court after the page limit is exceeded.

CRITICAL

Counsel must bring two sets of exhibits at trial: a witness set with color-coded exhibit tags and a judge's set separated by numbered tabs without tags.

Please make sure to bring two sets of exhibits as follows: one original set for the witness with exhibit tags (pink for plaintiff, gold for government, blue for defendant, or joint tags); and one separate set for the judge. Exhibit tags should be placed on the witness' set of exhibits only. The judge's set does not require exhibit tags, but the exhibits should be separated by numbered tabs. Exhibit tags can be obtained through the clerk's office, or counsel may create the tags electronically by inserting the tags directly onto each document.

CRITICAL

Format

DOCX

Documents emailed to chambers (proposed orders, pretrial statements, exhibit and witness lists, proposed jury instructions, voir dire, proposed findings and conclusions, and proposed verdict forms) must be in Microsoft Word format only.

Counsel are required to email Proposed Orders, Pretrial Statements, Exhibit List, Witness List, Proposed Jury Instructions, Proposed Voir Dire, Proposed Findings of Fact and Conclusions of Law and Proposed Verdict Form (in Microsoft Word (only) to: WBSorders@caed.uscourts.gov

CRITICAL

Format

DOCX

Proposed orders emailed to chambers must be in Microsoft Word format.

As required by the rules, counsel shall submit via email to WBSorders@caed.uscourts.gov the proposed order accompanying any application, request, stipulation or motion in Microsoft Word format.

CRITICAL

Courtesy copies must be printed single-sided; duplex (double-sided) printing is prohibited.

Do not use duplex printing for courtesy copies.

WARNINGCriminal cases

All briefs must use minimum 12 pt font size, including footnotes.

All briefs must be submitted using no less than 12 pt font size, including footnotes. Footnotes should be used sparingly.

WARNINGCivil cases

Briefs must use Times New Roman 12-point font, and footnotes may be no smaller than 11-point.

The parties shall use Times New Roman, 12 pt. Footnotes may be no smaller than 11 pt.

WARNINGCivil cases

Letter briefs must use at least 12-point font.

The letter brief must be at least 12-point font.

WARNING

Each binder should also contain a written description of its contents on the spine (clearly marked with "Plaintiff" or "Defendant" Exhibits).

Each binder should also contain a written description of its contents on the spine (clearly marked with "Plaintiff" or "Defendant" Exhibits).

WARNING

The preferred font is Courier 12-point, but Times New Roman 12-point is also permitted.

Font Preference for Judge Shubb: Courier 12; However, the parties may also use Times New Roman 12 as well.

WARNING

Per Local Rule 138(b), parties must if possible lodge the Administrative Record and other large quantity documents, audios, or videos in electronic format (CD or flashdrive).

Pursuant to Local Rule 138(b), parties shall, if possible, lodge with the court in electronic format (i.e. a CD or flashdrive) the Administrative Record or any other large quantity documents, audios or videos.

WARNING

Photo images may also be displayed by electronic means during trial and should also be placed in a binder and marked accordingly so that they may be submitted to the Court for Findings, or to the jury for deliberations.

Photo images may also be displayed by electronic means during trial and should also be placed in a binder and marked accordingly so that they may be submitted to the Court for Findings, or to the jury for deliberations.

WARNING

Audio/video exhibits must be made available to the court in electronic form (CD, flash drive, or laptop) for use at trial.

Any audio/video images should be made available to the court through electronic means (i.e. CD, flashdrive or on a laptop computer) for use during trial.

WARNING

Exhibits should be placed in easy to use binders (not larger than 2" in width), with divider tabs down the side marking each exhibit.

Exhibits should be placed in easy to use binders (not larger than 2" in width), with divider tabs down the side marking each exhibit.

WARNING

Format

DOCX

Court-ordered trial documents (jury instructions, voir dire questions, verdict forms, findings of fact) must be emailed in Microsoft Word format.

If you have not already done so, please be sure to immediately email the Microsoft Word version of any jury instructions, proposed voir dire questions and proposed verdict form, or proposed findings of fact (if your case is a civil bench trial), to the judge's email address: WBSorders@caed.uscourts.gov, as required.

WARNING

Format

DOCX

Exhibit and witness lists must be submitted in Microsoft Word format.

Any exhibit and/or witness lists shall be emailed to the courtroom deputy in Microsoft Word no later than 12:00 PM (Noon) on the Friday prior to the scheduled trial date, to the following email address: jwood@caed.uscourts.gov.

INFOCivil cases

Trials held in Courtroom 4, 15th floor, starting Tuesdays at 9:00 a.m., Tuesday-Friday.

Trials will be conducted in Courtroom 4 on the 15th floor. Trials will begin on Tuesdays at 9:00 a.m. Trials will be held on Tuesdays, Wednesdays, Thursdays, and Fridays.

INFOCivil cases

Multi-page exhibits must be internally paginated starting at 1, with references including exhibit and page number.

Multi-page exhibits shall be internally paginated, with the pagination for each exhibit beginning with the number 1; references to those exhibits shall refer to the exhibit designation and page number (i.e., Ex. A at 7, etc.).

INFOCriminal cases

Multi-page exhibits must be internally paginated starting at page 1.

Multi-page exhibits shall be internally paginated beginning with the number one; references to those exhibits shall refer to the exhibit designation and page number (i.e., Ex. 1 at 11.).

INFOCivil cases

Multi-page exhibits must be internally paginated starting at 1.

Multi-page exhibits must be internally paginated, with the pagination for each exhibit beginning at one (1) (for example, Exh. A-1, Exh. A-2, etc.).

INFO

Judge Shubb prefers case citations in Bluebook format and Westlaw citations for unpublished cases.

Case Citations: When including case citations, please note that Judge Shubb prefers "The Blue Book" format. The judge also prefers Westlaw citations for unpublished cases.

INFO

Judge Shubb has no judge-specific page limits; page limitations are governed by the Local Rules, the Court's website, and the Federal Rules.

Judge Shubb currently has no set page limitations, other than what is specified in the Court's Local Rules, or found on the Court's website at: www.caed.uscourts.gov, or as noted in the Federal Rules.

INFO

Continuance requests should conform to the format and schedule set out in the Court's Scheduling Order.

Counsel should try to conform to the format set out by the Court in the Scheduling Order and try to parallel such schedule in the request for continuance.

INFO

Judge Shubb prefers that case citations in motion papers follow The Bluebook format.

When including case citations, please note that Judge Shubb prefers "The Blue Book" format.

INFO

Parties may agree on non-overlapping blocks of exhibit numbers, or plaintiffs may mark exhibits with numbers and defendants with letters.

The parties may agree to use certain blocks of numbers to mark their corresponding exhibits, (i.e. 1 100 for plaintiffs, 101 200 for defendants), as long as the parties do not use the same numbers; OR, plaintiffs can mark their exhibits using numbers and defendants can mark their exhibits using letters (i.e. A Z,