Florida 18 Judicial Circuit (Brevard, Seminole) Document Filing Requirements

CRITICAL

Applies to

Evidentiary court event

All evidentiary court events require in-person attendance.

All Evidentiary court events require an in-person appearance.

CRITICAL

Applies to

Proposed order

Proposed orders filed through the Brevard E-portal must include DJMCA codes or the order will be rejected and cannot be signed.

The order cannot be signed without them and will be rejected. Brevard e-portal filings require DJMCA codes on proposed orders.

Checked and corrected to match the court's document on Oct 10, 2026CRITICAL

Applies to

Order

Orders must include the specified certification and service language, including the conditional service obligation and signed certificate requirement.

Orders must also contain the following language: I HEREBY CERTIFY that copies have been furnished via e-service. If there is no e-mail/eservice authorization in the record, the moving party is responsible for service of all non-registered pro- se parties within 5 days from the date of e-service of the Order/Judgment. The Plaintiff shall: Furnish a copy of this Order/Judgment to each self-represented party by US Mail, first class, postage paid; and file a certificate signed by Counsel that delivery of the Order/Judgment has been made as set forth herein.

CRITICAL

Applies to

Filing

Must include

proposed order

Each filing must include a cover letter and no more than one proposed order.

Each filing must contain a Cover Letter and only one proposed order.

CRITICAL

Applies to

Proposed order

The phrase “Done and Ordered” must be the last portion of the proposed order before the judge’s signature and date codes.

Use the phrase “Done and Ordered” as the last portion of the order for the Judge’s signature and date codes.

CRITICALCriminal cases

Applies to

Notice of hearing

Every notice of hearing must include the ADA notification required by Florida Rule of General Practice and Judicial Administration 2.540.

All notices of hearing must contain the ADA notification required by Florida Rule of General Practice and Judicial Administration 2.540.

CRITICALCriminal cases

Applies to

Motion

The motion should state that all interested parties were contacted and indicate their positions.

The Motion should also indicate that all interested parties have been contacted and their position must be indicated in the Motion.

CRITICALCriminal cases

Applies to

Proposed order

The proposed order for a virtual appearance must identify the hearing date and time and the party appearing virtually.

The Proposed Order must state the date and time of the hearing, and the name of the party appearing virtually.

CRITICALCriminal cases

Applies to

Proposed order

Every proposed order must include a cover letter certifying party agreement or identifying any disagreement about the order.

All proposed orders must be accompanied by a cover letter either (1) certifying that all parties agree to the order or (2) containing a statement identifying any disagreement of the parties as to the proposed order.

CRITICALCriminal cases

Applies to

Proposed order

An order continuing a PTC or Docket Review must state the next date, time, and location.

If you are submitting an Order to Continue a PTC or Docket Review, include the next date, time, and location in your proposed Order.

CRITICALCriminal cases

Applies to

Proposed order

Must include

certificate of service

When a party is not registered in the e-portal, use the specified certificate-of-service language in the order.

Use the following Certificate of Service in cases wherein one party is not registered in the e-portal. CERTIFICATE OF SERVICE I HEREBY CERTIFY that copies have been furnished via e- service on MMMM. Moving party is responsible for the service of all non-registered pro-se parties. CCCC AAAA

CRITICALCriminal cases

Applies to

Motion

A request for an emergency hearing must be made by detailed motion stating the issues, why emergency treatment is necessary, and the presentation time needed for each party.

If a party believes there is a factual basis for setting an emergency hearing, a detailed motion setting forth the following must be filed: (1) the issues to be resolved, (2) reasons why an emergency hearing is necessary, and (3) the amount of time needed for each party’s presentation.

CRITICALCriminal cases

Applies to

Motion

A motion for early termination of probation must include the Probation Officer’s verification that all supervision terms and financial obligations are satisfied, as well as the State’s position.

The Motion must include verification from the Probation Officer that all terms and conditions of supervision have been satisfied, including costs, fines, fees, and restitution. The Motion must also include the State’s position.

CRITICALCriminal cases

Applies to

Motion

The Court will not consider a motion for early termination of supervision unless all supervision terms and conditions, costs, fines, fees, and restitution have been satisfied.

The Court will not consider a Motion for Early Termination of Supervision if all terms, conditions, costs, fines, fees, and restitution have not been satisfied.

Checked and corrected to match the court's document on Oct 10, 2026CRITICAL

Criminal cases

Applies to

Proposed order

A proposed order allowing counsel to withdraw must include the specified client contact information, statements about pleadings and address changes, and any retained new counsel’s information.

The proposed Order allowing withdrawal of counsel must reflect the following: o The client’s name, last known address, telephone number, and, if possible, e-mail address. ===== PAGE 8 ===== o A statement that all pleadings are to be furnished to the client. o A statement that the client is responsible for notifying the Clerk of Court, in writing, within 5 days of any change of address. o If new counsel has been retained by the client, then all information must be sent to the new attorney, and their information must be included in your proposed Order allowing withdrawal.

CRITICALCriminal cases

Applies to

Appendix

Must include

case number

The first page of an appendix must prominently display the case number and state “Appendix for” followed by the name of the order it should follow.

1. Appendix must be a .pdf file 2. On the first page, a. Make sure the Case Number is prominently displayed b. Also, make sure it reads: Appendix for [the name of the order it should follow]

CRITICALCriminal cases

Applies to

Notice of hearing

Every notice of hearing must contain the ADA notification required by Florida Rule of General Practice and Judicial Administration 2.540.

All notices of hearing must contain the ADA notification required by Florida Rule of General Practice and Judicial Administration 2.540.

CRITICALCriminal cases

Applies to

Notice of hearing

A notice of hearing must identify the matters to be heard.

The notice of hearing must specify the matter(s) to be heard.

CRITICALCriminal cases

Applies to

Motion

The motion must state that all interested parties have been contacted and indicate their positions.

The Motion shall also indicate that all interested parties have been contacted, and their position must be indicated in the Motion.

CRITICALCriminal cases

Applies to

Proposed order

The proposed order must state the hearing date and time and identify the party who will appear virtually.

The Proposed Order must state the date and time of the hearing, and the name of the party appearing virtually.

CRITICALCriminal cases

Applies to

Proposed order

Each proposed order must include a cover letter certifying that all parties agree or identifying any disagreement about the proposed order.

All proposed orders must be accompanied by a cover letter either (1) certifying that all parties agree to the order or (2) containing a statement identifying any disagreement of the parties as to the proposed order.

CRITICALCriminal cases

Applies to

Proposed order

A proposed order continuing a PTC or Docket Review must state the next date, time, and location.

If you are submitting an Order to Continue a PTC or Docket Review, include the next date, time, and location in your proposed Order.

CRITICALCriminal cases

Applies to

Emergency motion

A party seeking an emergency hearing must file a detailed motion stating the issues, why an emergency hearing is necessary, and the time needed for each party’s presentation.

If a party believes there is a factual basis for setting an emergency hearing, a detailed motion setting forth the following must be filed: (1) the issues to be resolved, (2) reasons why an emergency hearing is necessary, and (3) the amount of time needed for each party’s presentation.

CRITICALCriminal cases

Applies to

Motion for early termination of supervision

The Court will not consider a motion for early termination of supervision unless all terms, conditions, costs, fines, fees, and restitution have been satisfied.

The Court will not consider a Motion for Early Termination of Supervision if all terms, conditions, costs, fines, fees, and restitution have not been satisfied.

CRITICALCriminal cases

Applies to

Appendix

When submitting an appendix, select “Order Appendix” as the document type.

Select “Order Appendix” (see image below) for the document type.

CRITICAL

Applies to

Order

All orders must include the nunc pro tunc date of the original hearing.

Effective immediately, all orders must include the nunc pro tunc date of the original hearing date.

CRITICAL

Applies to

Notice of hearing

A notice of hearing involving a remote appearance must list the judicial team's credentials.

A notice of hearing involving any remote appearance must list the judicial team's credentials.

CRITICAL

Applies to

Notice of hearing

Every notice of hearing must contain the ADA notification required by Florida Rule of General Practice and Judicial Administration 2.540.

All notices of hearing must contain the ADA notification required by Florida Rule of General Practice and Judicial Administration 2.540.

CRITICAL

Applies to

JAC motion

Must include

proposed order

A JAC motion submission must include a proposed order.

Please email a copy of the e-filed motion, JAC’s response, any other necessary attachments, and proposed order to the Judicial Assistant.

CRITICAL

Applies to

Emergency hearing motion

A party seeking an emergency hearing must file a detailed motion stating the issues, why an emergency hearing is necessary, and the time needed for each party’s presentation.

If a party believes there is a factual basis for setting an emergency hearing, a detailed motion setting forth the following must be filed: (1) the issues to be resolved, (2) reasons why an emergency hearing is necessary, and (3) the amount of time needed for each party’s presentation.

CRITICAL

Applies to

Notice of hearing

A notice of hearing for a matter presumptively eligible for remote appearance must include the Judge’s Microsoft Teams link; jury trials and Order to Show Cause hearings are excluded.

A notice of hearing for a matter presumptively eligible for remote appearances (i.e. other than jury trials or Order to Show Cause hearings) must list the Judge’s Microsoft Teams link, as follows: https://fl18.org/judgeharrell .

CRITICAL

Applies to

Notice of hearing

Every notice of hearing must contain the ADA notification required by Florida Rule of General Practice and Judicial Administration 2.540.

All notices of hearing must contain the Americans with Disabilities Act (ADA) notification required by Florida Rule of General Practice and Judicial Administration 2.540.

CRITICAL

Applies to

Stipulated order

A stipulated order granting substitution or withdrawal of counsel must be signed by the party or client and counsel, either in a separate e-filed motion or in the order.

Stipulated Orders Granting Substitution or Withdrawal of Counsel (signed by the party/client and counsel either in separate e-filed motion or incorporated into the order).

CRITICAL

Applies to

Notice for trial

When the case is ready for trial, a party may file a Notice for Trial and email a copy to the Judicial Assistant, indicating the jury-trial position and estimated trial duration.

If a party is certain that all necessary tasks have been accomplished to prepare a case for trial, including, for example, tasks related to discovery, hiring of interpreters or court reporters, ascertainment of expert and lay witness availability, etc., the party may simply file a Notice for Trial and e-mail a copy of same to the JA. Be sure to indicate whether the parties are agreeing to a non-jury trial or whether at least one party is requesting jury trial, and include the number of trial hours or days believed to be necessary to complete the trial.

CRITICAL

Applies to

Filing

Each filing must include a cover letter and at least one proposed order.

FILING REQUIREMENTS: Each filing must contain a Cover Letter and at least one proposed Order.

CRITICAL

Applies to

Proposed order

The order must end with the phrase “Done and Ordered” before the judge’s signature and date codes.

Use the phrase “Done and Ordered” as the last portion of the Order for the Judge’s signature and date codes.

CRITICAL

Applies to

Proposed order

Each proposed order must include an email or cover letter stating either that all parties agree or identifying any disagreement.

All proposed orders must be accompanied by an e-mail message or cover letter either (1) certifying that all parties agree to the order or (2) containing a statement identifying any disagreement of the parties as to the proposed order.

CRITICAL

Applies to

Emergency motion

A party seeking an emergency hearing based on a factual basis must file a detailed motion stating the issues, why an emergency hearing is necessary, and the anticipated presentation time for each party.

If a party believes there is a factual basis for setting an emergency hearing, a detailed motion setting forth the following must be filed: (1) the issues to be resolved, (2) reasons why an emergency hearing is necessary, and (3) the anticipated amount of time needed for each party’s presentation.

CRITICAL

Applies to

Exhibit list

The exhibit list must describe every marked exhibit and be provided to the Court and opposing party before trial begins.

A copy of the exhibit list shall describe each marked exhibit. The exhibit list shall be provided to the Court and the opposing party prior to the commencement of the trial.

CRITICAL

Applies to

Courtesy copy

A courtesy-copy cover letter or email message must identify the hearing for which the document is being furnished.

A courtesy copy of any document filed and not docketed must be provided to the Court via email to the Judicial Assistant at jeanne.deveau@flcourts18.org with a cover letter or email message identifying the hearing for which it is being furnished.

CRITICAL

Applies to

Notice of hearing

Must include

certificate of conference

The Notice of Hearing must include a Certificate of Compliance in the Exhibit A form stating either the outcome and unresolved issues or that Rule 1.202 conferral is not required.

e. Counsel who schedules the hearing shall include in the Notice of Hearing filed with the Court, a Certificate of Compliance (in the same form as attached hereto as “Exhibit A”) reflecting the outcome of the conferral as set forth herein. i. (“Exhibit A” – First Option) the conferral occurred but the parties were unable to reach an agreement (on all or part of the issues, identifying which issues remain unresolved. ii. (“Exhibit A” “Second Option”) that Conferral under Rule 1.202 is not required.

CRITICAL

Applies to

Evidentiary hearing

The parties must meet and confer before or within five days after scheduling an evidentiary hearing, prepare the specified agreed case-management order, and submit it to the Court for entry.

Either prior to, or within 5 days after, scheduling an evidentiary hearing, the parties shall meet and confer to prepare an Agreed Case Management Order Regarding Evidentiary Hearing (a copy of which can be found on this Court’s website 5) and submit same to the Court for entry.

CRITICAL

Applies to

Motion

A movant seeking a ruling on a motion based only on written submissions must file the specified notice.

If a party in a civil action seeks a ruling on a motion based only on written submissions, the movant shall file a Notice of Request for Court to Consider Motion Based on Written Submissions without Hearing.

CRITICAL

Applies to

Notice of hearing

A Notice of Hearing must state whether the hearing is virtual or in person, its date and time, reserved duration, evidentiary status, motion details, and hearing location or virtual appearance information.

The Notice of Hearing must contain the following information: i. Virtual or In-Person. ii. The date and time of hearing. iii. Amount of time reserved. iv. Evidentiary or non-Evidentiary. v. The name of the motion(s) to be heard; the date of filing of the motion(s); and the docket number of the filed motion(s) [not the e-portal filing number]. vi. The location of the hearing – the address of the Viera Courthouse, 2825 Judge Fran Jamieson Way, Viera, Florida 32940, for all in-person hearings. The notice must state for virtual hearings “Via Microsoft Teams,” and the Microsoft Teams address https://fl18.org/curtjacobus.

CRITICAL

Applies to

Notice of hearing

If the hearing is evidentiary, the Notice must be titled “Notice of Evidentiary Hearing.”

If the hearing is an evidentiary hearing, the Notice must be titled as such: “Notice of Evidentiary Hearing.”

Checked and corrected to match the court's document on Oct 10, 2026CRITICAL

Applies to

Proposed order

All orders must include the stated provision requiring the Petitioner to mail the order to each self-represented party and file counsel’s signed delivery certificate within five days of e-service.

All Orders must contain the following statement: ===== PAGE 16 ===== i. It is further ADJUDGED that within five days of the date of e-service on this Order, the Petitioner shall: Furnish a copy of this Order to each self-represented party by U.S. Mail, first class, postage paid; and File a certificate signed by Petitioner's counsel that delivery of this Order has been made as set forth herein.

CRITICAL

Applies to

Proposed order

Proposed orders submitted through the e-Portal must include DJMCA codes identifying where electronic signatures, dates, and related information belong.

Proposed Orders submitted via the e-Portal require "DJMCA" codes on proposed Orders. The DJMCA codes identify where to place electronic signatures, dates, and related information.

CRITICAL

Applies to

Proposed order

Proposed orders must use the specified DJMCA codes for the judge’s signature and signing date, and for the service date, service list, and Judicial Assistant’s signature.

DDDD is the code used for the date the Order is signed by the Judge; JJJJ is the code for the Judge's signature. For the Certificate of Service, MMMM is the code for the mailing/service date; CCCC is the code for the service list, and AAAA is the code for the Judicial Assistant's signature.

CRITICAL

Applies to

Cover letter

The cover letter must identify the Order and hearing, confirm that opposing counsel or unrepresented parties received the same materials, and state whether all parties agree to its language.

The cover letter submitted with the proposed Order must include a statement indicating: i. What the Order is for (i.e., the case, the motion heard [including the Clerk’s document number], the date and time heard, the title of the Order, etc.); and ii. That all opposing counsel/unrepresented parties have been provided with the same materials being provided to the Court; and iii. Whether all parties have agreed to the language of the proposed Order.

CRITICAL

Applies to

Email

The email to the Judicial Assistant must include the case number and style, e-Portal filing or submission number, filing date, hearing date, and whether the opposing side objects.

After the proposed Order and cover letter have been submitted through the e-Portal, the submitting party must email to the Judicial Assistant at jeanne.deveau@flcourts18.org a copy of the proposed Order (as a “Word” document), and the body of the email must provide the case number/style, the e-Portal filing/submission number of the proposed Order, the date filed, the date of the hearing, and whether or not the opposing side has any objections to the proposed Order.

CRITICAL

Applies to

Proposed order

The party objecting to a proposed order must submit a redline in Microsoft Word using Track Changes and, if any party requested a Court Reporter, a transcript of the holding.

The party objecting to the proposed order shall also present a “redline” version of the proposed order to the Court, in Microsoft Word format and using the “Track Changes” function, together with a transcript of the holding if a Court Reporter was requested by any party.

CRITICAL

Applies to

Emergency motion

A party seeking an emergency hearing must file a detailed motion identifying the issues, explaining why an emergency hearing is necessary, and stating the presentation time needed for each party.

If a party believes there is a factual basis for setting an emergency hearing, a detailed motion setting forth the following must be filed: (1) the issues to be resolved, (2) reasons why an emergency hearing is necessary, and (3) the amount of time needed for each party’s presentation.

CRITICAL

Applies to

Exhibit log

The clerk must be provided with an exhibit log describing the evidence and identifying its corresponding exhibit mark.

provide the clerk with an exhibit log notating the description of the evidence along with the referenced identification.

CRITICAL

Applies to

Order finding entitlement

When entitlement to attorney fees and costs has been found or is uncontested, counsel seeking fees and costs must prepare an order finding entitlement that incorporates Division L’s procedures by reference.

If entitlement has been found or if entitlement is not being contested, counsel seeking attorney fees and costs shall prepare the Order finding entitlement incorporating by reference Division L’s Procedures on Motion to Tax Costs and Award Attorney’s Fees found on the Court’s website.

CRITICAL

Applies to

Order

Must include

certificate of service

Counsel must file a signed certificate confirming delivery of the order as directed.

File a certificate signed by [Plaintiff’s/Defendant’s] counsel that delivery of this Order has been made as set forth herein.

CRITICAL

Applies to

Notice of hearing

A notice of hearing involving a remote appearance must list the judge’s Microsoft Teams virtual courtroom credentials.

A Notice of Hearing involving any remote appearance must list the judge’s virtual courtroom credentials via Microsoft TEAMS.

CRITICAL

Applies to

Notice of hearing

Every notice of hearing must contain the ADA notification required by Florida Rule of General Practice and Judicial Administration 2.540.

All Notices of Hearing must contain the Americans with Disabilities Act (ADA) notification required by Florida Rule of General Practice and Judicial Administration 2.540.

CRITICAL

Applies to

Notice of hearing

A notice of hearing must identify the motion by its full name and docket number and state the time reserved for it.

A Notice of Hearing must include the full name of the motion, docket number of the motion, and length of time reserved for the motion.

CRITICAL

Applies to

Notice of cancellation

To cancel a hearing, notify the JA immediately and immediately file and serve a Notice of Cancellation on opposing counsel and any self-represented litigant or witness, if any.

You must cancel hearings by notifying the JA immediately. You must also immediately file and serve a Notice of Cancellation on opposing counsel and any self-represented litigant/witness (if any).

CRITICAL

Applies to

Unopposed motion

The unopposed continuance motion and accompanying court order must state the reason, waive speedy trial, request cancellation of the currently set ERP date, and request reset to a specified date, judge, and time of 8:30.

The unopposed motion for continuance and an accompanying court order MUST include: 1. a reason for the continuance 2. waiver of speedy trial, 3. request the ERP date currently set for ____________be cancelled. 4. request that the case be reset to _______ ____ before The Honorable Judge___________ at 8:30.

CRITICAL

Applies to

Proposed order

Every proposed order must include a cover letter certifying agreement by all parties or identifying any disagreement about the order.

All proposed orders must be accompanied by a cover letter either (1) certifying that all parties agree to the order or (2) containing a statement identifying any disagreement of the parties as to the proposed order.

CRITICAL

Applies to

Proposed order

For an unopposed Motion for Early Termination, the requesting party must provide a proposed order terminating supervision.

If the Motion for Early Termination is unopposed, the party requesting early termination must provide a proposed order for the Court to enter terminating supervision.

CRITICAL

Applies to

Notice of hearing

Notices of Hearing for civil proceedings should include Judge Silverman’s videoconference link, meeting ID, passcode, and audio call-in information.

Parties are permitted to appear by videoconference in civil proceedings, and the following information should be included on all Notices of Hearing to allow for such appearance: Judge Silverman’s Virtual Courtroom can be accessed at: https://fl18.org/judgesilvermanvc Microsoft Teams Meeting ID: 222 747 638 657 Passcode: 48eFuv or call in (audio only) +1 (386) 310-1754 Conference ID: 424 841 303#

CRITICAL

Applies to

Non attorney designation of email address

Pro se Small Claims litigants are required to complete and file a Non-Attorney Designation of Email Address.

Pro se litigants in Small Claims litigants are required to complete and file a Non-Attorney Designation of Email Address and, unless given contrary instructions by the Court, may be required to participate in mediation and/or Online Dispute Resolution.

CRITICAL

Applies to

Notice of hearing

Every notice of hearing must contain the ADA notification required by Florida Rule of General Practice and Judicial Administration 2.540.

All notices of hearing must contain the ADA notification required by Florida Rule of General Practice and Judicial Administration 2.540.

CRITICAL

Applies to

Notice of cancellation

A notice of cancellation must be filed and served on opposing counsel and any self-represented litigant.

You must also file and serve a notice of cancellation on opposing counsel and any self-represented litigant.

CRITICAL

Applies to

Proposed order

Each proposed order must be accompanied by a cover letter.

All proposed orders must be accompanied by a cover letter either (1)

CRITICAL

Applies to

Proposed order

A proposed order must certify that all parties agree or identify any disagreement about the order.

certifying that all parties agree to the order or (2) containing a statement identifying any disagreement of the parties as to the proposed order.

CRITICALCivil cases

Applies to

Pre trial conference checklist

The Pre-Trial Conference Checklist must be completed before the Seminole Circuit Civil Division G Pre-Trial Conference docket.

The following forms must be completed before the Pre-Trial Conference docket for Seminole’s Circuit Civil Division G Pre-Trial Conference Checklist (Fillable Adobe PDF format)

Checked and corrected to match the court's document on Oct 10, 2026CRITICAL

Civil cases

Applies to

Pretrial stipulation

The written Pretrial Stipulation must be prepared, signed, and filed; if available at the Pretrial Conference, it is attached to the Pretrial Conference Order as Exhibit B.

prepared, signed and filed a written Pretrial Stipulation, the contents of which are incorporated herein by reference and if available at the Pretrial Conference, attached to this Pretrial Conference Order as Exhibit B.

CRITICALCivil cases

Applies to

Certificate

Must include

certificate of service

Plaintiff’s counsel must file a signed certificate confirming delivery of the Order as directed.

File a certificate signed by Plaintiff’s counsel that delivery of this Order has been made as set forth herein.

CRITICALCivil cases

Stipulations, admissions, agreements, and waivers must be in writing to be enforceable by the Court.

NOTE: STIPULATIONS, ADMISSIONS, AGREEMENTS AND WAIVERS MUST BE IN WRITING IF SEEKING COURT ENFORCEMENT.

CRITICAL

Applies to

Examination objection

An examination objection must state its specific reasons.

The objections must state the specific reasons for the objections.

CRITICAL

Applies to

Notice of hearing

A notice of hearing for a remote appearance must list the judicial Microsoft Teams credentials and include the required ADA notification.

A notice of hearing involving any remote appearance must list the judicial MICROSOFT TEAMS credentials (See Exhibit A below) and must contain the ADA notification required by Fl. R. Gen. Prac. Jud. Admin. 2.540:

CRITICAL

Applies to

Notice of hearing

A notice of hearing must identify the matters to be heard and provide the motion’s docket number and filing date.

A notice of hearing must specifically state the matter(s) to be heard and include the docket number and date of filing of the Motion to be heard.

CRITICAL

Applies to

Notice of hearing

A notice for a Status Hearing must specify the issues to be addressed.

If scheduling a Status Hearing, the Notice of Hearing must include what specific issues are being addressed at the Status Hearing.

CRITICAL

Applies to

Hearing notice

All hearing notices must include virtual-appearance instructions, prominently display “MICROSOFT TEAMS,” and include the virtual link information, or the hearing will be removed from the docket.

You must also include the instructions for virtual appearances on ALL hearing notices, with the words: MICROSOFT TEAMS prominently displayed. If the notice of a virtual hearing does not prominently display the words MICROSOFT TEAMS and the virtual link information, the hearing will be removed from the docket.

CRITICAL

Applies to

Hearing notice

A hearing notice must state whether the hearing will be virtual or in person.

The Notice of hearing must indicate whether the hearing is virtual or in person.

CRITICAL

Applies to

Notice of hearing

A notice of hearing on a motion to withdraw as counsel must comply with Rule 2.505(f)(1), including notifying the client at the client’s last known address, or the hearing will be cancelled.

All Notices of Hearing for Motions to Withdraw as counsel of Record must be pursuant to Fla. R. Gen. Prac. Jud. Admin. 2.505(f)(1), which provides that the client be notified of the hearing at his or her last known address. If the Motion and Notice of Hearing does not comply with Fla. R. of Gen. Prac. Jud. Admin. 2.505(f)(1), the hearing will be cancelled.

CRITICAL

Applies to

Case management conference notice

All case management conferences must be noticed in accordance with Florida Rule of Civil Procedure 1.200(j).

All case management conferences must be NOTICED pursuant to Fla. R. Civ. P. 1.200(j).

CRITICAL

Applies to

Hearing notice

All notices for virtual or remote hearings must include Judge Goerner’s virtual courtroom information.

Judge Goerner’s virtual courtroom information is as follows and must be included on all notices for virtual/remote hearings:

CRITICAL

Applies to

Continuance motion

Unless good cause is shown, the party requesting a continuance must sign the motion.

Except for good cause shown, the motion must be signed by the party requesting the continuance, as required by Fla. R. Gen. Prac. Jud. Admin. 2.545(e).

CRITICAL

Applies to

Notice of hearing

Must include

certificate of conference

The certificate is required in the Notice of Hearing, and a separate certificate must be filed no later than seven days before the hearing.

This certificate is also required in the Notice of Hearing, and a separate certificate shall be filed not later than 7 days before the actual hearing date.

CRITICAL

Applies to

Notice of hearing

Must include

certificate of conference

The Notice of Hearing must include a Certificate of Compliance stating whether the conference occurred, identifying the conference date, participating attorneys, and results, or describing good-faith attempts to schedule it.

Counsel shall include in the Notice of Hearing the Certificate of Compliance certifying that the meet and confer occurred (or did not occur and setting out the good faith attempts to schedule the conference) and identifying the date of the conference, the names of the participating attorneys, and the specific results obtained.

CRITICAL

Applies to

Notice of hearing

Notices of Hearing must prominently state that virtual hearings will use Microsoft Teams; notices that do not will be removed from the docket.

Seminole County does not conduct hearings using ZOOM and Notices of Hearing that do not properly AND PROMINENTLY indicate that the virtual hearing will be conducted by MICROSOFT TEAMS will be removed from the docket without further notice to the parties.

CRITICAL

Applies to

Notice

File the Notice of Compliance with Division G Evidentiary Hearing Procedures using the form included in the appendix.

The Notice of Compliance with Division G Evidentiary Hearing Procedures must be filed, and the Form is included in the Appendix to these policies and procedures.

CRITICAL

Applies to

Notice of hearing

The hearing notice must state the amount of time reserved for the hearing.

The hearing notice must also include the amount of time reserved for the hearing.

CRITICAL

Applies to

Proposed order

Each proposed order must include a cover letter certifying agreement by all parties or identifying any disagreement.

All proposed orders must be accompanied by a cover letter either certifying that all parties agree to the order or containing a statement identifying any disagreement of the parties as to the proposed order.

CRITICAL

Applies to

Proposed order

Do not represent a proposed order as agreed when an interested pro se party has not affirmatively agreed to it.

DO NOT REPRESENT TO THE COURT THAT THE ORDER IS AGREED IF THE INTERESTED PARTY IS PRO SE AND THAT PERSON HAS NOT AFFIRMATIVELY AGREED TO THE PROPOSED ORDER.

CRITICAL

Applies to

Proposed order

The proposed order’s title must match the title of the motion in the court file.

The title of the proposed order must match the title of the Motion filed in the court file.

CRITICAL

Applies to

Proposed order

A proposed order must use the motion’s docket number, not its e-filing number, or it will be rejected.

The docket number of the Motion. The e-filing number is not the docket number and proposed orders with an e-filing number will be rejected. The Court cannot look up a Motion using the e-filing number.

CRITICAL

Applies to

Proposed order

If there was a hearing, the proposed order must state its correct date.

The date of the hearing, if there was a hearing. The Court will always review hearing notes before processing any proposed order, so this information MUST be included and must be correct for all proposed orders.

CRITICAL

Applies to

Proposed order

Proposed orders must use the specified signature and date markers and must not include signature lines or the judge’s name.

The markers JJJJ for the Judge’s Signature, DDDD for the date of the Judge’s Signature, AAAA for the Judicial Assistant’s Signature, and MMMM for the date of the Judicial Assistant’s Signature. (Examples are provided in the Appendix). DO NOT INCLUDE LINES FOR SIGNATURES OR THE JUDGE’S NAME. This is automatic when the markers are used as indicated.

CRITICAL

Applies to

Proposed order

Must include

certificate of service

A proposed order must include the specified Certificate of Service without listing parties’ names or addresses; the movant is responsible for mailing orders to parties not registered for e-service.

The Certificate of Service (Examples provided below). DO NOT INCLUDE THE NAMES AND ADDRESSES OF THE PARTIES TO BE SERVED. This is done automatically when the markers are used as indicated. The Court does not mail copies of orders to parties that are not registered for e-service. This is the responsibility of the movant.

CRITICAL

Applies to

Proposed order

An unopposed or agreed proposed order must identify itself as unopposed or agreed.

Unopposed or Agreed Orders must indicate that they are Unopposed or Agreed.

CRITICAL

Applies to

Cover letter

File a cover letter with each proposed order that identifies the related motion by title, filing date, and court-file document number.

A cover letter must be filed with the proposed Order and must include the title of the Motion to which the proposed Order pertains, the date the Motion was filed, and the document number that corresponds to the Motion in the court file.

CRITICAL

Applies to

Cover letter

If opposing counsel has not responded, an order may be sent to the Court after a reasonable time only if the motion was already heard; otherwise, the motion must be set for hearing.

If opposing counsel has been forwarded a copy of the proposed order, but has not responded within a reasonable time frame, you may forward the proposed order to the Court with a cover letter stating the same ONLY IF the motion was already heard before the Court. If the motion has not been heard before the Court and you have not received a response from opposing counsel as to his/her position, then it MUST be set for a hearing.

CRITICAL

Applies to

Proposed order

The proposed order’s title must match the motion’s title and include its filing date and court-file document number; noncompliant titles or missing required information will be rejected.

The Title of the proposed Order must match the title of the Motion to which it pertains and must contain the date the Motion was filed and the document number that corresponds to the Motion in the court file. It is inappropriate to title a proposed order: “Order on Hearing held July 17, 2024.” These types of proposed orders will be automatically rejected by the Court. Orders that do not include the markers or information required per these policies and procedures will be rejected for correction.

CRITICAL

Applies to

Proposed order

If a motion was not heard, the proposed order must state that it comes before the Court for consideration without a hearing.

If there was no hearing on the motion, the proposed order must indicate that the Motion comes before the Court for consideration without a hearing.

CRITICAL

Applies to

Proposed order

A proposed order for a matter that had a hearing must state that the matter was heard and give the hearing date.

If a hearing was held, the proposed order must indicate that “the matter was heard on,” and include the date of the hearing.

CRITICAL

Applies to

Emergency motion

A party seeking an emergency hearing must file a detailed motion identifying the issues, need for emergency relief, presentation time, and any applicable rule or statute requiring an emergency hearing.

If a party believes there is a factual basis for scheduling an emergency hearing, a detailed motion setting forth the following must be filed: (1) the issues to be resolved, (2) reasons why an emergency hearing is necessary, (3) the amount of time needed for each party’s presentation, and (4) the rule or statute that requires the Court to hold an emergency hearing if applicable.

CRITICAL

Applies to

Evidentiary exhibit list

The parties must provide a tabular exhibit list with a brief description of each exhibit, its letter, and space for the Court to add its evidence number.

The parties must also provide a corresponding evidentiary exhibit list with brief description of each exhibit. The list should be a table that has the letter of the exhibit in one column, the description of the exhibit in the next column, and a blank space for the number of the exhibit to be inserted by the Court once the exhibit is entered into evidence

CRITICAL

Applies to

Motion to set trial

A motion to set trial in the specified circumstances must include the stated trial details and, if applicable, the court’s authorization for juror participation by audio-video technology.

For any case not subject to rule 1.200 or rule 1.201 or for any case in which any party seeks a trial for a date earlier than the projected or actual trial period specified in a case management order, any party may file and serve a motion to set the action for trial. The motion must include an estimate of the time required, whether there is a basis for an expedited trial, whether it is to be a jury or non-jury trial, whether the trial is on the original action or a subsequent proceeding, and, if applicable, indicate that the court has authorized the participation of prospective jurors or empaneled jurors through audio-video communication technology under Rule 1.430(d).

CRITICAL

Applies to

Motion to waive mediation

A plaintiff seeking to waive mediation because it is unnecessary or the case was pre-mediated must file a motion explaining the reasons; the motion may be signed ex parte.

If the Plaintiff feels that mediation is not necessary, or the case has been pre-mediated, then a motion to waive mediation needs to be filed explaining the reason(s). Motions to waive mediation can be signed ex parte.

CRITICAL

Applies to

Motion to withdraw

A motion to withdraw requires a hearing.

This rule requires a hearing on the Motion to Withdraw.

CRITICAL

Applies to

Proposed order

The proposed withdrawal order must include the client’s contact details, notice about pleadings and address changes, and any additional court-required information, including applicable case-stay information.

Any proposed Order on the Motion to Withdraw shall contain: - The client's name, address, and telephone number, and e-mail address - Statement that all pleadings are to be furnished to the client - Statement that the client is responsible for notifying the Clerk, in writing, within five (5) days of any changes of address. - Any additional information required by the court following a hearing or, if no hearing due to the client’s consent to withdrawal, an indication of whether, or how long, the case will be stayed to allow the client to obtain new counsel. Generally, the court will stay the proceedings for thirty (30) days to allow the client to obtain new counsel.

CRITICAL

Applies to

Motion to compel

A completed checklist from the Appendix is required for a hearing on a motion to compel.

For a hearing on a Motion to Compel, a completed checklist is required. Please see the Appendix and complete the checklist attached on page 24.

CRITICAL

Applies to

Motion to compel

A motion to compel will not be heard without the completed checklist, except when it concerns setting depositions or mediation, or a party has never responded or objected to the discovery request.

If the completed checklist is not provided to the Judicial Assistant, the Motion to Compel will not be heard. This does not apply if the Motion to Compel relates to setting depositions, mediation, or if a party has never submitted a response or objection to a discovery request.

CRITICAL

Applies to

Jury instructions

Draft jury instructions must be emailed to the JA or case manager in WORD format by noon on the Thursday before trial.

All draft jury instructions must be emailed to the JA or case manager, in WORD format, by noon on the Thursday before trial.

CRITICAL

Applies to

Civil case management plan and order

For cases filed on or before January 31, 2025, Civil Case Management Plans and Orders are required, and initial disclosures are not required.

Pursuant to Administrative Order No. 24-06 3rd Amended, Civil Case Management Plans and Orders are required for cases filed on or before January 31, 2025, and initial disclosures are not required.

CRITICAL

Applies to

Examination request

An examination request must specifically state the examination’s time, place, manner, conditions, scope, and examiner’s name and qualifications.

Requests for an examination must set forth the time, place, manner, conditions, and scope of the examination as well as the name of and the qualifications of the person conducting the examination with specificity.

CRITICAL

Applies to

Order

All orders should use the standard language, with the substance tailored to the circumstances of each case.

THIS IS STANDARD LANGUAGE THAT SHOULD BE USED IN ALL ORDERS. THE SUBSTANCE OF THE ORDER SHOULD BE TAILORED TO THE CIRCUMSTANCES OF EACH CASE.

CRITICAL

Applies to

Motion

Must include

certificate of conference

Before filing, the moving party must include a certificate of conferral at the end of the motion above the signature block.

At the end of the motion, above the signature block the moving party must include a certificate of conferral indicating the Parties have complied with the Rule, prior to filing the motion.

CRITICAL

Applies to

Motion

A certificate of conferral must use the provided language specifying the method and date of discussion and the opposing party’s position.

The Certificate of Conferral shall be indicated in the following form: “I certify that prior to filing this motion, I discussed the relief requested in this motion by [method of communication and date] with the opposing party and the [opposing party (agrees or disagrees) on the resolution of all or part of the motion].”

CRITICAL

Applies to

Notice of hearing

Must include

certificate of conference

A Notice of Hearing must state the hearing details, motion and docket information, hearing location or remote appearance information, and include a Meet and Confer compliance certificate.

Requirements: The Notice of Hearing must contain the following: • The date and time of the hearing. • The amount of time reserved for the hearing. • The name of the Motion(s) to be heard; The date of filing of the Motion(s); The Clerk’s Docket Number of the filed Motion(s) [not the e-Portal filing number]. • The location of the hearing – The address of the Moore Justice Center (2825 Judge Fran Jamieson Way, Viera, FL 32940) for all in-person hearings. The Notice must state “Via Microsoft Teams” instead of the Courthouse address for all remote hearings and include the highlighted below (note: the Court will not be providing a link at a later time): Platform Meeting ID#: https://fl18.org/gpaulk Meeting ID: 217 653 736 381 Passcode: kx3DR9rD TEAMS Audio only: 1-386-310-1754 Phone Conference ID : 809 728 185# • Certificate of compliance with Meet and Confer requirements [see Section B.1 supra].

CRITICAL

Applies to

Notice of court proceeding

All notices of court proceedings must include the updated ADA statement effective July 1, 2026.

ALL NOTICES OF COURT PROCEEDINGS MUST INCLUDE THE UPDATED ADA STATEMENT (EFFECTIVE July 1, 2026) as outlined in Brevard County ADMINISTRATIVE ORDER NO. 26-27, signed June 30, 2026) and pursuant to Rule 2.540(c), Fla. R. Gen. Prac. & Jud. Admin. Specific language may be found on the court’s website at https://flcourts18.org/americans-with-disability-act-compliance/and in section J of these procedures.

CRITICAL

Applies to

Notice of evidentiary hearing

A notice for an evidentiary hearing must be titled “Notice of Evidentiary Hearing.”

Requirements for Notice of Evidentiary Hearing: If the hearing is an evidentiary hearing, the Notice must be titled as such: “Notice of Evidentiary Hearing.”

CRITICAL

Applies to

Proposed order

Must include

proposed order

Each proposed order must be accompanied by a cover letter stating the subject and hearing date and time, confirming that all parties received the same materials, and addressing agreement or disagreement about the order.

Cover Letter: All proposed orders must be accompanied by a cover letter indicating (1) the subject, and the date and time heard, (2) indicate that all parties have been provided with the same materials and (3) certifying that all parties agree to the order or a statement identifying any disagreement of the parties as to the proposed order.

CRITICAL

Applies to

Proposed order

An order following a court ruling must state the hearing date and title in its introductory paragraph and describe the subject and the court’s ruling.

The introductory paragraph of the Order must include the date of the hearing and the title. All orders must describe the subject and ruling of the Court.

CRITICAL

Applies to

Proposed order

A consent or agreed order submitted without a hearing must include “Consent,” “Agreed,” or “Uncontested” in its title, along with the subject and the court’s ruling.

Proposed Orders Without a Hearing: All "Consent" or "Agreed" Orders shall include the word "Consent," "Agreed," or “Uncontested” in the title of the proposed Order, and must include in the title the subject and ruling of the Court.

CRITICAL

Applies to

Proposed order

The introductory paragraph of a proposed agreed order must identify the motion’s title, filing date, and Clerk’s docket number and state that the matter came before the court by agreement of the parties.

The introductory paragraph of the proposed Agreed Order must include the title, date filed, and Clerk’s docket number of the subject Motion, and must state that the matter came before the Court upon the agreement of the parties.

CRITICAL

Applies to

Proposed order

Every order must include the specified statement requiring the Petitioner to mail a copy to each self-represented party within five days of eservice and file counsel’s signed certificate of delivery.

All Orders must contain the following statement: It is further ADJUDGED that within five days from the date of eservice of this Order, the Petitioner shall: Furnish a copy of this Order to each self-represented party by U.S. Mail, first class, postage paid; and File a certificate signed by Petitioner's counsel that delivery of this Order has been made as set forth herein.

CRITICAL

Applies to

Proposed order

The objecting party must also provide a redline in Word format using Track Changes and, if any party requested a court reporter, a transcript of the holding.

The party objecting to the proposed order shall also present a “redline” version of the proposed order to the Court, in Microsoft Word format and using the “Track Changes” function, together with a transcript of the holding if a Court Reporter was requested by any party.

CRITICAL

Applies to

Foreclosure packet

Must include

signature block

Foreclosure packets must be submitted by mail, courier, or delivery agency and include a hand-signature block and postage-paid or postage-affixed envelopes for conforming and addressing.

Foreclosure packets must be submitted by mail, courier, or by delivery agency with a signature block for hand signature, and include copies for conforming and addressing, postage paid/affixed envelopes.

CRITICAL

Applies to

Emergency hearing motion

A party seeking an emergency hearing must file a detailed motion stating the issues, why an emergency hearing is necessary, and the presentation time needed for each party.

Requirements: If a party believes there is a factual basis for setting an emergency hearing, a detailed motion setting forth the following must be filed: (1) the issues to be resolved, (2) reasons why an emergency hearing is necessary, and (3) the amount of time needed for each party’s presentation.

CRITICAL

Applies to

Civil case management track designation form

For applicable Circuit Civil cases filed after February 1, 2025, the Plaintiff must initially designate the Case Management Track on the prescribed form.

For all applicable Circuit Civil cases filed in this Circuit after February 1, 2025, the Plaintiff must make an initial designation of Case Management Track on the Civil Case Management Track Designation Form, (attached to AO 25-08 as “Exhibit. A”).

CRITICAL

Applies to

Motion to continue

Before a case is set for trial, a Motion to Continue must comply with Florida Rule of Civil Procedure 1.200(e)(3).

If the case has not yet been set for trial, a Motion to Continue must comply with the requirements of Rule 1.200(e)(3) of the Florida Rules of Civil Procedure.

CRITICAL

Applies to

Motion to continue

After an Order Setting Trial has been entered, a Motion to Continue must comply with Rule 1.460.

If an Order Setting Trial has been entered into the case, a Motion to Continue must comply with Rule 1.460.

CRITICAL

Applies to

Motion to continue

Unless good cause is shown, a Motion to Continue must be signed by the party requesting the continuance.

Except for good cause shown, the motion must be signed by the party requesting the continuance, as required by Florida Rule of General Practice and Judicial Administration 2.545(e).

CRITICAL

Applies to

Proposed order

For an agreed trial continuance, a proposed order may be submitted, but it must state new trial and pre-trial conference dates and address discovery.

If the parties agree on a trial continuance, a proposed order may be submitted for consideration by the Court. The order must contain a new trial and pre-trial conference date, and discovery must be addressed.

Checked and corrected to match the court's document on Oct 10, 2026CRITICAL

Applies to

Notice of court proceeding or process compelling appearance

Notices of court proceedings and process compelling appearance must include the specified ADA accommodation statement.

Required ADA Statement all notices of court proceedings, whether an order issued by a judge or a notice filed by an attorney or party, and all process compelling appearance, including but not limited to a summons, at court proceedings must include the following statement in bold face, 14- point Bookman Old Style or Arial font: If you are a person with a disability who needs any accommodation in order to participate in this proceeding, you are entitled, at no cost to you, to the provision of certain assistance. Please contact [ADA Coordinator, applicable address, and applicable telephone number] at least 7 days before your scheduled court appearance, or immediately on receiving this notification if the time before the scheduled appearance is less than 7 days; if you are hearing or voice impaired, call 711.

CRITICAL

Applies to

Notice of settlement

A Notice of Settlement must be filed and provided to the Court to obtain release from the pre-trial conference and/or trial docket.

To be released from the pre-trial conference and/or trial docket, at a minimum, a Notice of Settlement must be filed and provided to the Court.

CRITICAL

Applies to

Notice of hearing

Every notice of hearing must contain the ADA notification required by Florida Rule of General Practice and Judicial Administration 2.540.

• Notice of Hearing: A notice of hearing must be filed and served immediately after reserving hearing time. All notices of hearing must contain the ADA notification required by Florida Rule of General Practice and Judicial Administration 2.540.

CRITICAL

Applies to

Notice of hearing

The Notice of Hearing must identify each person appearing by video, provide each person’s email and phone number, and include the virtual courtroom link and QR code.

MUST specify the attorney and/or parties, each by name, who WILL BE appearing by video via Microsoft Teams at the hearing, and the email address and phone number of each individual MUST be contained in the body of the Notice of Hearing. Further, the link for Judge Recksiedler’s virtual courtroom and QR code MUST be included in the Notice of Hearing.

CRITICAL

Applies to

Notice of hearing

The Notice of Hearing must state the motion name and its docket number and/or filing date.

The Notice of Hearing SHALL also contain the name of the Motion and docket number and/or date of filing.

CRITICAL

Applies to

Notice of hearing

If using a court reporter, include the reporter’s name and email in the Notice of Hearing or email the judicial assistant before the hearing, and notify the Court before the hearing starts.

d. Court reporter: If you have a court reporter, please place the name and email address on the Notice of Hearing in the body of the Notice, or you must email the judicial assistant regarding the court reporter prior to the hearing. Also, you MUST NOTIFY THE COURT of a court reporter prior to starting the hearing to ensure the court reporter is in attendance.

CRITICAL

Applies to

Notice of hearing

A notice of hearing must identify the specific matters to be heard and state the filing date and/or docket number of the motion.

12. NOTICE OF HEARING: A notice of hearing MUST specifically state the matter(s) to be heard. A Notice of Hearing that states "All Pending Motions" is a nullity. The Notice of Hearing SHALL contain the date of the filing and/or docket number of the Motion to be heard.

CRITICAL

Applies to

Notice of hearing

A hearing will not proceed if the notice of hearing is not in the court file.

If a Notice of hearing is not within the court file, it is not properly noticed, and the court will not move forward with the hearing.

CRITICAL

Applies to

Motion and notice of hearing

Must include

certificate of service

The motion and notice of hearing must include a certificate of service indicating that they were mailed to the client.

Please make sure the motion and notice of hearing have a certificate of service that indicates they were mailed to the client.

CRITICAL

Applies to

Proposed order

The proposed order allowing counsel to withdraw must include the client’s contact information and the specified statements about pleadings, address changes, trial-docket status, court orders, self-representation, and prosecution of the case.

The proposed Order allowing withdrawal of counsel must reflect the following: a. The client's name, address, telephone number, and e-mail address b. Statement that all pleadings are to be furnished to the client c. Statement that the client is responsible for notifying the Clerk, in writing, within (5) days of any changes of address. d. The matter is or is not on the trial docket. e. All parties are required to follow Court orders. Failure to follow a Court order may result in the case being dismissed or the case being decided on procedural issues and not on the substance of the merits. f. The Party is presumed to be representing themselves unless and until a Notice of Appearance by subsequent counsel is filed. Petitioner/Plaintiff is responsible for prosecuting the case to its conclusion. If the case is not prosecuted, that is, no actions are taken to prosecute the case within ten (10) months, the case will be dismissed without a decision on the merits of the case

CRITICAL

Applies to

Motion to waive mediation

A motion to waive mediation must explain the reasons for requesting the waiver.

If the Plaintiff feels mediation is not necessary, or the case has been pre-mediated, then a motion to waive mediation needs to be filed explaining the reason(s).

CRITICAL

Applies to

Minor settlement hearing

The Guardian must attend the hearing on any motion or petition to approve a minor settlement.

For any Motion or Petition to Approve Minor Settlement, the Guardian is required to attend the hearing.

CRITICAL

Applies to

Minor settlement motion and proposed order

The motion and proposed order must identify the entity and account details and show that the funds are sufficiently secured in the child's best interests.

The Motion and proposed order shall contain the name of the Entity, Address, Telephone number, Account Number, and information to show the funds are sufficiently secured in the best interests of the child.

CRITICAL

Applies to

Motion to compel

Must include

certificate of conference

Every motion to compel must certify a prior meet-and-confer or describe reasonable attempts to meet and confer.

The Parties MUST certify in every Motion to Compel parties have met and conferred to attempt to resolve the issue prior to filing the Motion or set forth reasonable attempts to meet and confer prior to filing the Motion pursuant to the Florida Rules of Civil Procedure.

CRITICAL

Applies to

Order

Both four-letter uppercase fields, DDDD and JJJJ, must be included or the order will be rejected for correction and resubmission.

**** You must add all 4 letters in all caps and both fields, DDDD and JJJJ for the order to be signed, or it will be rejected for resubmission once corrected

CRITICAL

Applies to

Proposed order

Proposed orders must state the action the parties are to take, not merely that a motion is granted or denied.

Always put the action to be taken by the parties rather than simply Motion is Granted/Denied, i.e., Plaintiff’s Motion for Compel Discovery is Granted. Defendant is to provide discovery within ____ days, or Defendant’s Motion for Extension of Time is Granted. The defendant has ____ more days to respond to complaint.

CRITICAL

Applies to

Proposed final judgment

The attorney preparing a final judgment must submit it to opposing counsel for approval as to form and content before submitting it to the court.

Thereafter, the attorney preparing the final judgment is to submit the proposed final judgment to opposing counsel for approval as to form and content prior to submission to the court.

CRITICAL

Applies to

Remote appearance request

A request to appear using communication technology must be made by motion.

Requests to use communication technology for an appearance must be made by motion.

CRITICAL

Applies to

Notice of hearing

Every notice of hearing must include the ADA notification required by Florida Rule of General Practice and Judicial Administration 2.540.

All notices of hearing must contain the ADA notification required by Florida Rule of General Practice and Judicial Administration 2.540.

CRITICAL

Applies to

Notice of hearing

A hearing set as evidentiary must be identified as an evidentiary hearing in the notice.

If you are setting an evidentiary hearing it must be noticed as such.

CRITICAL

Applies to

Remote testimony

A virtual attendee who will testify must have a notary public present to administer the oath.

If any virtual attendee will be giving testimony, they shall have with them a notary public to swear them in.

CRITICAL

Applies to

Proposed order

Each proposed order must include a cover letter certifying agreement by all parties or identifying any disagreement.

All proposed orders must be accompanied by a cover letter either (1) certifying that all parties agree to the order or (2) containing a statement identifying any disagreement of the parties as to the proposed order.

CRITICAL

Applies to

Emergency motion

A party seeking an emergency hearing must file a detailed motion stating the issues, why emergency treatment is necessary, and the time each party needs to present.

If a party believes there is a factual basis for setting an emergency hearing, a detailed motion setting forth the following must be filed: (1) the issues to be resolved, (2) reasons why an emergency hearing is necessary, and (3) the amount of time needed for each party’s presentation.

CRITICAL

Applies to

Emergency hearing

All parties must be available for an emergency hearing unless exigent circumstances prevent it.

All parties shall make themselves available for the emergency hearing, barring exigent circumstances.

CRITICAL

Applies to

Exhibits

Exhibits must use the specified party-and-letter identification label, or “Exhibit 1” if stipulated.

Exhibits must be labeled in the following format: “Petitioner/Plaintiff A for identification” or “Respondent/Defendant A for identification,” unless stipulated then “Exhibit 1.”

CRITICAL

Applies to

Motion to continue

A Motion to Continue must state that the client waives speedy trial.

Please note in your Motion to Continue that your client is waiving speedy trial.

CRITICAL

Applies to

Homestead petition and order

Every homestead petition and order must include the property address, legal description, and Parcel ID number.

Additionally, all homestead petitions and Orders must include the property address, a legal description and the Parcel ID number.

CRITICAL

Applies to

Notice of hearing

A Notice of Hearing must be filed in both the Dependency and Adoption cases.

Notices of Hearing MUST be filed in both the Dependency and Adoption case(s).

CRITICAL

Applies to

Guardian ad litem appointment order

For settlements with net proceeds of $15,000 or more, submit an Order Appointing a Guardian ad Litem.

For settlements exceeding net proceeds of $15,000.00 or more, please submit an Order Appointing a Guardian ad Litem.

CRITICAL

Applies to

Order compensating exam committee

Submit an Order Compensating Exam Committee before setting the incapacity hearing.

You must submit an Order Compensating Exam Committee prior to setting the incapacity hearing.

CRITICAL

Applies to

Order compensating exam committee

The compensation order must state each member’s payment amount, identify whether payment is by the State or from the Ward’s assets, and require payment within 10 days of the order.

Orders compensating the Exam Committee shall state the amount payable to each member; that the members shall be paid either (1) by the State of Florida (indigent); or (2) from the assets of the Ward (not indigent), and that payment shall be made within 10 days of the date of the Order to avoid the issuance of an Order to Show Cause and/or Contempt.

CRITICAL

Applies to

Motion

An unopposed motion emailed to the Judicial Assistant must include language stating there is no objection.

If no objection, the attorneys shall email the motion to the Judicial Assistant, copying the opposing party and including the language of no objection.

CRITICAL

Applies to

Plea in absentia paperwork

Plea in Absentia paperwork must be submitted to the Judicial Assistant before the scheduled court date.

Plea in Absentia paperwork must be submitted to Judge Skinner’s Judicial Assistant prior to the scheduled court date.

CRITICAL

Applies to

Fingerprint card

The fingerprint card must be completed by a law enforcement agency and include an ORI number.

The fingerprint card must be done by a law enforcement agency with an ORI number on the fingerprint card.

CRITICAL

Applies to

Continuance order

A proposed Continuance Order submitted to the Judicial Assistant for signature must include the new ER court date provided by the ER State Attorney if there is no objection.

If requesting a continuance, contact the ER State Attorney, and if no objection, the ER State Attorney will provide a new ER court date, and this date is required to be included on any proposed Continuance Order submitted to the Judicial Assistant for signature.

CRITICALCriminal cases

Applies to

Admission of violation of probation community control

The form contains a defense counsel certificate addressing the counsel’s discussions with the defendant and the defendant’s understanding and voluntariness.

CERTIFICATE OF DEFENSE COUNSEL I, Defendant’s Counsel of Record, certify that I have discussed this case with the defendant, including his/her rights, the nature of the violation(s), the evidence against him/her of which I am aware, the possible defenses he/she has, the maximum penalty for the charge(s) for which he/she is on probation/community control, the sentencing guidelines, and his/her right to appeal. No promises have been made to the defendant other that as set forth in this form or on the record. I believe he/she fully understands this written admission, the consequence of entering it, and that the defendant does so of his/her own free will.

CRITICAL

Applies to

Email to judicial office

Emails to the judicial office must include the case number, case name, and relevant matter in the subject line.

The subject line of any e-mail to the judicial office must contain the case number, case name, and relevant matter (e.g., 2024 CF 001234 – State v. John Doe – 2-Hour Hearing Requested).

CRITICAL

Applies to

Notice of hearing

A notice of hearing that involves a remote appearance must list the judge’s Virtual Courtroom credentials.

A notice of hearing involving any remote appearance must list the judge’s Virtual Courtroom credentials.

CRITICAL

Applies to

Notice of hearing

Every notice of hearing must contain the ADA notification required by Florida Rule of General Practice and Judicial Administration 2.540.

All notices of hearing must contain the Americans with Disabilities Act (ADA) notification required by Florida Rule of General Practice and Judicial Administration 2.540.

CRITICAL

Applies to

Notice of hearing

A notice of hearing must identify the motion by its full name and docket number and state the reserved time; if the docket number is unavailable, include the motion’s filing date instead.

A notice of hearing must include the full name of the motion, the docket number of the motion, and the length of time reserved for the motion. If the docket number of the motion is not yet available, the notice of hearing must include the date the motion was filed and the length of time reserved.

CRITICAL

Applies to

Remote appearance request

An opposed request to use communication technology for an appearance must be made by motion.

Opposed requests to use communication technology for an appearance must be made by motion.

CRITICAL

Applies to

Plea form

If the State and Defense disagree about time-served credit, each must write its requested amount on the plea form.

If the State and Defense cannot agree upon an amount of credit for time served, both the State and the Defense shall write on the plea form the amount of credit for time served they are seeking.

CRITICAL

Applies to

Proposed order

Every proposed order must be accompanied by a cover letter certifying that all parties agree or identifying any disagreement about the order.

All proposed orders must be accompanied by a cover letter either (1) certifying that all parties agree to the order or (2) containing a statement identifying any disagreement of the parties as to the proposed order.

CRITICAL

Applies to

Motion

Must include

proposed order

Attorneys unable to attend Docket Sounding may file an unopposed motion stating the State’s position and submit a proposed order with the requested next date; an e-portal submission must include a copy of the motion to continue.

Attorneys who are unable to attend a Docket Sounding date may file an unopposed motion (i.e. to continue, set for trial, or set for plea) that indicates the State’s position, and submit a proposed order that includes the actual next date they are seeking to set the case. If submitting to the e-portal, please include a copy of the motion to continue.

CRITICAL

Applies to

Vop hearing

A VOP hearing should not be scheduled until each side certifies that it has the required evidence and is ready.

Cases should not be set for a VOP hearing unless each side can certify to the Court that they have all the evidence required for the hearing and are ready for the hearing.

CRITICAL

Applies to

Motion for early termination

Must include

proposed order

A party seeking unopposed early termination must provide a proposed order terminating supervision.

If the Motion for Early Termination is unopposed, the party requesting early termination must provide a proposed order for the Court to enter terminating supervision.

CRITICAL

Applies to

Plea form

A written plea form is required for every plea except a plea entered at Early Resolution.

Written plea forms are required for all pleas, except for pleas entered at Early Resolution.

CRITICAL

Applies to

Plea agreement

When drug offender conditions or drug offender probation apply, the defendant must read, initial, and sign the Drug Conditions form and attach it to the plea agreement.

If a defendant’s sentence after a plea will include drug offender conditions, or the defendant will be placed on drug offender probation, the defendant must read, initial and sign a “Drug Conditions” form and attach that form to the plea agreement.

CRITICAL

Applies to

Plea agreement

When community control conditions apply, the defendant must read, initial, and sign the Community Control Conditions form and attach it to the plea agreement.

If a defendant’s sentence after a plea will include community control conditions, the defendant must read, initial and sign a “Community Control Conditions” form and attach that form to the plea agreement.

CRITICAL

Applies to

Plea form

A plea form for a lesser included or amended offense must state the offense name and statute.

If a defendant will enter a plea to a lesser included or amended offense, the name and statute of the lesser included or amended offense must be on the plea form.

CRITICAL

Applies to

Plea form

If a sentence includes past or future incarceration, the plea form must specify the number of time-served credit days agreed upon by the State and Defense.

If a defendant’s sentence will include an amount of incarceration (past or future), the plea form shall state with specificity the number of days of credit for time served that the State and Defense agree upon.

CRITICAL

Applies to

Restitution order

If restitution is ordered by negotiated resolution, open plea, or trial, the State must submit a Restitution Order.

The State is required to submit a Restitution Order if restitution is ordered in a case, either by negotiated resolution or open plea / trial.

CRITICAL

Applies to

JAC motion

Must include

proposed order

For a JAC Motion, the attorney must submit the JAC response and a proposed order that complies with it.

If a defendant has filed a JAC Motion, the attorney must submit the JAC response to the motion and a proposed order that complies with the JAC’s response.

CRITICAL

Applies to

Motion to recall bench warrant

At a hearing on a motion to recall a bench warrant, the Court must receive either the bondsman’s sworn affidavit agreeing to resume the bond or counsel’s representations that the bondsman was consulted and agreed to resume it.

At a hearing on a Motion to Recall Bench Warrant, the Court must be presented with either a sworn affidavit from the bondsman that they agree to go back on the bond OR counsel’s representations that they have spoken with the bondsman and the bondsman has agreed to go back on the bond to remain out of custody.

Checked and corrected to match the court's document on Oct 10, 2026CRITICAL

Criminal cases

Applies to

Plea agreement

The plea agreement includes defense counsel’s certification that the specified matters were discussed with the defendant, followed by counsel’s signature.

CERTIFICATE OF DEFENSE ATTORNEY I certify that I have fully discussed this case and this plea agreement with the defendant including the nature of the charges, their elements, the evidence of which I am aware, including physical evidence for which DNA testing may DEFENDANT exonerate the defendant, any possible defenses, the maximum and minimum penalties which may be imposed, Date of Birth: ___________ Age: _________ the probable guideline range and the defendant’s right to appeal. ______________________________________ COUNSEL FOR DEFENDANT

CRITICALCriminal cases

Applies to

Admission of violation of probation community control

The defense counsel certificate states that counsel discussed the listed matters with the defendant and believes the defendant understands the admission and is entering it voluntarily.

I, Defendant’s Counsel of Record, certify that I have discussed this case with the defendant, including his/her rights, the nature of the violation(s), the evidence against him/her of which I am aware, the possible defenses he/she has, the maximum penalty for the charge(s) for which he/she is on probation/community control, the sentencing guidelines, and his/her right to appeal. No promises have been made to the defendant other that as set forth in this form or on the record. I believe he/she fully understands this written admission, the consequence of entering it, and that the defendant does so of his/her own free will.

CRITICALCriminal cases

Applies to

Plea agreement

The plea agreement includes the State’s acceptance of its terms.

The State accepts the terms of this agreement.

CRITICAL

Applies to

Notice of hearing

Every notice of hearing must contain the ADA notification required by Florida Rule of General Practice and Judicial Administration 2.540.

All notices of hearing must contain the ADA notification required by Florida Rule of General Practice and Judicial Administration 2.540.

CRITICAL

Applies to

Proposed order

Orders submitted by email must include a signature and date line.

Orders submitted via email must be in Word format and include the signature and date line.

CRITICAL

Applies to

Motion

A party seeking an emergency hearing must file a detailed motion stating the issues, why an emergency hearing is necessary, and the presentation time needed for each party.

If a party believes there is a factual basis for setting an emergency hearing, a detailed motion setting forth the following must be filed: (1) the issues to be resolved, (2) reasons why an emergency hearing is necessary, and (3) the amount of time needed for each party’s presentation.

CRITICAL

Applies to

Notice of hearing

A notice of hearing involving a remote appearance must list the judge’s Virtual Courtroom credentials.

A notice of hearing involving any remote appearance must list the judge’s Virtual Courtroom credentials.

CRITICAL

Applies to

Notice of hearing

A notice of hearing must state the motion’s full name, its docket number or filing date, and the time reserved.

A notice of hearing must include the full name of the motion, the docket number of the motion or the date of filing of the motion, and the length of time reserved for the motion.

CRITICAL

Applies to

Notice of hearing

Every notice of hearing must contain the ADA notification required by Florida Rule of General Practice and Judicial Administration 2.540.

All notices of hearing must contain the Americans with Disabilities Act (ADA) notification required by Florida Rule of General Practice and Judicial Administration 2.540.

CRITICAL

Applies to

Proposed jac related order

Proposed JAC-related orders must be uploaded in Word format with e-portal codes and include the specified supporting documents attached to the required PDF cover letter, each with e-filing timestamps at the top.

All proposed JAC-related orders must be uploaded in Word format directly to the e-portal with e-portal codes. Please attach copies of: (1) your filed cost motion; (2) the filed JAC’s response to same; (3) the application for indigency; and (4) an affidavit regarding who is paying the attorney’s fees. Please attach these documents to your .pdf cover letter required for portal submissions. These documents must have the e-filing timestamps at the top, or the proposed order will be rejected.

CRITICAL

Applies to

Jac response

After filing a cost motion and receiving the JAC’s response, you must file that response to the record.

If you have filed a cost motion and received the JAC’s response, you must then file the JAC’s response to the record.

CRITICAL

Applies to

Plea form

A written plea form is required for every plea.

Written plea forms are required for all pleas and may be found at the following link. Standard Plea Agreement Form.

CRITICAL

Applies to

Plea agreement

When the sentence will include drug offender conditions or drug offender probation, the defendant must read, initial, and sign the Drug Conditions form and attach it to the plea agreement.

If a Defendant’s sentence after a plea will include drug offender conditions, or the Defendant will be placed on drug offender probation, the Defendant must read, initial and sign a “Drug Conditions” form and attach that form to the plea agreement.

CRITICAL

Applies to

Plea agreement

When the sentence will include community control conditions, the defendant must read, initial, and sign the Community Control Conditions form and attach it to the plea agreement.

If a Defendant’s sentence after a plea will include community control conditions, the Defendant must read, initial, and sign a “Community Control Conditions” form and attach that form to the plea agreement.

CRITICAL

Applies to

Plea form

For a plea to a lesser included or amended offense, the plea form must state the offense name and statutory reference.

If a Defendant will be entering a plea to a lesser included or amended offense, the name and statutory reference of the lesser included or amended offense must be on the plea form.

CRITICAL

Applies to

Plea form

If a sentence includes past or future incarceration, the plea form must specify the agreed number of incarceration days and credit-for-time-served days.

If a Defendant’s sentence includes an amount of incarceration (past or future), the plea form shall state with specificity the number of days of incarceration and the number of days of credit for time served that the State and Defense agree upon.

CRITICAL

Applies to

Notice of hearing

The Notice of Hearing must state the reserved hearing duration, be e-filed, and be served on all parties.

Your Notice of Hearing must include the duration reserved for the hearing, be e-filed, and served on all parties.

CRITICAL

Applies to

Other correspondence and pleadings

Must include

certificate of service

Other correspondence, including pleadings, must be submitted to the Clerk of Court with a certificate of service.

All other correspondence, including but not limited to any pleadings, shall be submitted to the Clerk of Court with a proper certificate of service.

CRITICAL

Applies to

Notice of hearing

A notice of hearing must specify the exact matter to be heard.

A notice of hearing shall specify the exact matter to be heard.

CRITICAL

Applies to

Pretrial motion

Pretrial motions other than short matters or issues not requiring a hearing must include a memorandum of law.

Except for motions relating to “short matters” or issues not requiring a hearing, all other pretrial motions shall include a memorandum of law.

CRITICAL

Applies to

Motion

Must include

certificate of service

A motion’s certificate of service should state that the parties made an effort to discuss the issues in the motion.

The certificate of service in the motion should therefore include a statement by the parties did put forth the effort to discuss the issues contained in the motion.

CRITICAL

Applies to

Emergency motion

An emergency motion must state the basis for the emergency relief, and a copy must be submitted to the judicial assistant.

An emergency motion filed with the Clerk of Court shall set out the basis for the emergency relief, with a copy of the motion submitted to the judicial assistant.

Checked and corrected to match the court's document on Oct 10, 2026CRITICAL

Applies to

Emergency motion

A verified emergency motion will be set for an immediate hearing, which may occur on the date the emergency filing notification is received.

Note: A verified emergency motion will be set for an immediate hearing by the judicial assistant – possibly even on the same date as receipt of the emergency filing notification.

CRITICAL

Applies to

Stipulated order, agreed to substitution order, consented motion to withdraw

Submissions for the listed matters must state that the opposing party reviewed the proposed submission and has no objection to its form or content.

The following matters need not be set for a hearing and may be submitted via E-Portal (the submission shall specify that the opposing party has reviewed the proposed submission and has no objection to the form or content of the proposed order): i) Stipulated Orders; ii) Agreed-to Order for Substitution of counsel or Party; or iii) Consented Motion to withdraw as counsel.

CRITICAL

Applies to

Proposed order

A proposed-order submission must state whether the opposing party reviewed the submission and has no objection to its form or content.

All proposed orders should be submitted through the E-portal. The submission shall specify whether the opposing party has reviewed the proposed submission and has no objection to the form or content of the proposed submission.

Checked and corrected to match the court's document on Oct 10, 2026CRITICAL

Applies to

Proposed order

The judge’s signature block should use “Done and Ordered on DDDD in… and JJJJ” where the judge's signature should be, with no line or title needed.

Judge’s signature block: “…use the phrase Done and Ordered on DDDD in… and JJJJ where the judge's signature should be, no need for line or title.”

CRITICAL

Applies to

Proposed order

For a pro se party, the proposed order must include language requiring the plaintiff to mail the order to each self-represented party within five days of e-service and file counsel’s signed certificate of delivery.

Please add the following language above the Judge’s signature block: “It is further; ADJUDGED that within five (5) days from the date of e-service of this Order, the Plaintiff shall: 1. Furnish a copy of this Order to each self-represented party by U.S. Mail, first class, postage paid; and 2. File a certificate signed by Plaintiff’s counsel that delivery of this Order has been made as set forth herein.”

CRITICAL

Applies to

Proposed order

Must include

proposed order

If the Court grants a motion continuing the case to a new pretrial conference date, provide a proposed order within two business days.

At the pretrial conference - in the event the Court grants the motion to continue the case to a new pretrial conference date - kindly provide the Court with your proposed Order within two business days.

CRITICAL

Applies to

Jury instructions

If the parties cannot agree, each side must file a separate complete proposed set of jury instructions and verdict forms citing the specific standard-instruction rule number.

If parties are unable to agree, then each side shall file a separate proposed complete set of jury instructions and verdict form(s) citing to the specific standard jury instruction rule number.

CRITICAL

Applies to

Exhibit list

Must include

exhibit list

Provide the Court and opposing party with an exhibit list describing each marked exhibit before trial begins.

A copy of the exhibit list shall describe each marked exhibit shall be provided to the Court and the opposing party prior to the commencement of the actual trial.

CRITICAL

Applies to

Notice of hearing

A Notice of Hearing must specifically identify the matter or matters to be heard.

A Notice of Hearing must specifically state the matter(s) to be heard.

CRITICAL

Applies to

Notice of hearing

A Notice of Hearing stating only “All Pending Motions” is a nullity.

A Notice of Hearing that states “All Pending Motions” is a nullity.

CRITICAL

Applies to

Notice of hearing

The scheduling party must include the Virtual Hearing Instructions, courtroom link, and QR code in the Notice of Hearing.

The party scheduling the hearing shall be responsible for including the Virtual Hearing Instructions in the Notice of Hearing which shall also include the link and the QR code for the parties to access the virtual courtroom.

CRITICAL

Applies to

Exhibits

An index listing and briefly describing each exhibit must accompany the exhibits.

Include an index with a list and brief description of each exhibit.

CRITICAL

Applies to

Exhibit email

The email transmitting exhibits must identify each exhibit by name and marking.

In the email identify each exhibit by name and marking in the email (i.e., “Plaintiff’s Ex A - Insurance Policy” or “Respondent’s Ex B - Wife’s Financial Affidavit”).

CRITICAL

Applies to

Order of referral

Each Order of Referral must specifically identify the matter or category of matters being referred.

Each Order of Referral to the Civil General Magistrate must state with specificity the matter (or category of matters) being referred.

CRITICAL

Applies to

Notice of hearing

The moving party must give all parties written hearing notice identifying the motions, hearing date and time, and attendees’ email addresses, including those of pro se parties, witnesses, and court reporters.

The moving party shall provide a written notice of hearing to all parties that shall indicate the motion(s) being addressed, the date/time the hearing shall occur, email addresses for all the parties who will be attending the hearing. This includes any Pro-Se parties, witnesses, and court reporters.

CRITICAL

Applies to

Hearing materials

If counsel submits a proposed Report and Recommendation before a hearing, the order must be included in the email containing the hearing materials.

If counsel wishes to submit a proposed Report and Recommendation before a hearing, the order must be included with the email containing the hearing materials.

CRITICAL

Applies to

Notice of hearing

The party scheduling a hearing must include the Virtual Hearing Instructions, including a link and QR code to the virtual courtroom, in the Notice of Hearing.

The party scheduling the hearing shall be responsible for including the Virtual Hearing Instructions in the Notice of Hearing which will include a link and a QR code for the parties to access the virtual courtroom.

Checked and corrected to match the court's document on Oct 10, 2026CRITICAL

Applies to

Notice of hearing

The quote provides a backup telephone line and conference ID.

Backup Telephone Line: +1 386-310-1754 Conference ID: 199 138 62#

CRITICAL

Applies to

Exceptions

A party seeking review of the Magistrate’s report and recommendations must file exceptions under Florida Rule of Civil Procedure 1.490(i).

IF YOU WISH TO SEEK REVIEW OF THE REPORT AND RECOMMENDATIONS MADE BY THE MAGISTRATE, YOU MUST FILE EXCEPTIONS IN ACCORDANCE WITH FLORIDA RULE OF CIVIL PROCEDURE 1.490(i).

CRITICAL

Applies to

Exceptions

A party seeking review must provide a record sufficient to support the exceptions, ordinarily including a written transcript, and must have a transcript prepared if necessary for the Court’s review.

YOU WILL BE REQUIRED TO PROVIDE THE COURT WITH A RECORD SUFFICIENT TO SUPPORT YOUR EXCEPTIONS OR YOUR EXCEPTIONS WILL BE DENIED. A RECORD ORDINARILY INCLUDES A WRITTEN TRANSCRIPT OF ALL RELEVANT PROCEEDINGS. THE PERSON SEEKING REVIEW MUST HAVE THE TRANSCRIPT PREPARED IF NECESSARY FOR THE COURT'S REVIEW.

CRITICALCriminal cases

Applies to

Notice of hearing

A Notice of Hearing must identify the matters to be heard and the hearing date, time, and place, and must be e-filed with the Clerk.

A Notice of Hearing must specifically state the matter(s) to be heard, the date, time, and place of the hearing, and shall be e-filed with the Clerk.

CRITICALCriminal cases

Applies to

Motion to continue

Must include

proposed order

When the State does not object to a continuance, counsel may submit a proposed order with the written Motion to Continue.

If counsel is requesting a continuance and there is no objection from the State, Counsel may file a written Motion to Continue and submit a proposed Order through the e-portal to the Court.

CRITICALCriminal cases

Applies to

Notice of cancellation

When a hearing is continued or cancelled, the scheduling attorney must file a Notice of Cancellation and notify the judicial assistant.

If a hearing is continued or cancelled, it is the responsibility of the scheduling attorney to file a Notice of Cancellation and advise the judicial assistant that the scheduled hearing is continued or cancelled, so that it is removed from the Court’s docket.

CRITICALCriminal cases

Applies to

Proposed order

A proposed order for telephonic appearance must identify the hearing date and time, each appearing party, and a call-back number; multiple parties must provide one conference-line number.

The proposed Order must state the date and time of the hearing, the first and last name of the party appearing by phone, and a telephone number for the Court to call at the time of the hearing. If multiple parties wish to appear by phone, the proposed Order must provide ONE telephone number (conference line) for the Court to call at the time of the hearing.

CRITICALCriminal cases

A party appearing by telephone to testify must have a notary public present to administer the oath.

If a party appearing by telephone will be giving testimony, they must have a notary public present with them at the time of the hearing so that he/she may be sworn in.

CRITICALCriminal cases

Applies to

Proposed order

A separately filed cover letter accompanying a proposed order must state that opposing parties have no objection or identify any disagreement.

All proposed orders must be submitted in Word format along with a separately filed cover letter stating that opposing parties have reviewed the proposed Order and they have no objection to the form or content of the Order or containing a statement identifying any disagreement of the parties as to the proposed order.

CRITICALCriminal cases

Applies to

Motion

The motion must state that all interested parties were contacted and specify their positions.

The Motion shall also indicate that all interested parties have been contacted, and their position must be indicated in the motion.

CRITICALCriminal cases

Applies to

Exhibits

Attorneys must bring enough copies of each exhibit for the clerk, the Court, and each party to review at the hearing or trial.

All attorneys must bring sufficient copies of each exhibit for the clerk, the Court, and each party to review during the hearing or trial.

CRITICALCriminal cases

Applies to

Motion and notice of hearing

Must include

certificate of service

The motion and notice of hearing must have a certificate of service indicating that the motion and order were served on the client.

Please make sure the Motion and Notice of Hearing has a Certificate of Service that indicates that the motion and order were served on the client.

CRITICALCriminal cases

Applies to

Docket sounding waiver

To waive a defendant’s presence at Docket Sounding, file a client-signed waiver of appearance and, if applicable, speedy trial.

You may also waive the Defendant’s presence at Docket Sounding, whether the Defendant is in custody or out of custody, but you must file a waiver signed by the client that waives their appearance and speedy trial, if applicable.

CRITICALCriminal cases

Applies to

Plea agreement

Plea agreements must be in writing and use a form approved by the Court.

All plea agreements must be in writing, in the form approved by the Court.

CRITICAL

Applies to

Hearing request

Meet-and-confer requirements are strictly enforced, and hearings may not be scheduled without the required certifications.

“Meet and confer” requirements should be strictly enforced, and hearings should not be scheduled without the required certifications.

CRITICAL

Applies to

Notice of hearing

Every notice of hearing must contain the ADA notification required by Florida Rule 2.540.

All notices of hearing must contain the Americans with Disabilities Act (ADA) notification required by Florida Rule of General Practice and Judicial Administration 2.540.

CRITICAL

Applies to

Motion

A stipulation motion must state that all interested parties were contacted and identify their positions; an unexplained “no position” statement will require a hearing.

Stipulation. The Motion shall also indicate that all interested parties have been contacted, and their position must be indicated in the motion. A statement indicating “no position,” without further explanation, is insufficient and will need to be set for a hearing.

CRITICAL

Applies to

Motion

A request to appear by telephone must be made by motion at least five business days before the scheduled hearing.

Telephonic Appearance Procedure: Requests to appear telephonically for an appearance must be made by motion at least 5 (five) business days prior to the scheduled hearing.

CRITICAL

Applies to

Proposed order

A proposed order for telephonic appearance must state the hearing date and time, the appearing party’s first and last name, and a phone number for the Court to call.

The proposed Order must state the date and time of the hearing, the first and last name of the party appearing by phone, and a telephone number for the Court to call at the time of the hearing.

CRITICAL

Applies to

Cover letter

Each proposed order must have a separately filed cover letter certifying that all parties agree or identifying any disagreement.

Format: All proposed orders must be submitted in Word format along with a separately filed cover letter either (1) certifying that all parties agree to the order or (2) containing a statement identifying any disagreement of the parties as to the proposed order.

CRITICAL

Applies to

Motion or cover letter

The motion or cover letter must state that opposing counsel reviewed the proposed order or stipulation and does not object to the requested relief.

The Motion and/or cover letter must state that opposing counsel has reviewed the proposed order or stipulation and does not object to the court entering the relief requested.

CRITICAL

Applies to

Motion

A motion must state the opposing party’s position unless it is an adversarial motion requiring a hearing, such as a bond, suppression, or dismissal motion.

The Motion must contain the opposing party’s position unless it is an adversarial motion that requires a hearing (i.e., bond, suppression, dismissal).

CRITICAL

Applies to

Motion

An early-termination motion must include officer verification that supervision terms and financial obligations are satisfied, as well as the State’s position; the court will not consider it otherwise.

The Motion must include verification from the probation or community control officer that all terms and conditions of supervision have been satisfied, including costs, fines, fees, and restitution. The Motion must also include the State’s position. The Court will not consider a Motion for Early Termination of Supervision if all terms, conditions, costs, fines, fees, and restitution have not been satisfied.

CRITICAL

Applies to

Notice of hearing

A notice of hearing must state the motion's register-of-actions document number and the time reserved for the motion.

The Notice of Hearing MUST include the document number of the motion (as shown on the register of actions) and the time reserved for the motion.

CRITICAL

Applies to

Notice of hearing

A notice of hearing involving a remote appearance must include the judicial Teams credentials and virtual courtroom link.

A notice of hearing involving any remote appearance must list the judicial Teams credentials, including the link for the virtual courtroom.

CRITICAL

Applies to

Notice of hearing

Every notice of hearing must contain the ADA notification required by Rule 2.540.

All notices of hearing must contain the ADA notification required by Rule 2.540, Fla. R. Gen. Prac. & Jud. Admin.

CRITICAL

Applies to

Emergency hearing motion

A party seeking an emergency hearing must file a detailed motion stating the issues, why an emergency hearing is necessary, and the presentation time needed for each party.

If a party believes there is a factual basis for setting an emergency hearing, a detailed motion setting forth the following must be filed: (1) the issues to be resolved; (2) reasons why an emergency hearing is necessary; and (3) the amount of time needed for each party’s presentation.

CRITICAL

All parties must make themselves available for an emergency hearing unless exigent circumstances prevent it.

All parties shall make themselves available for the emergency hearing, barring exigent circumstances.

CRITICAL

Applies to

Exhibits

Attorneys and self-represented litigants must bring enough copies of each exhibit for the clerk, court, and every party to review.

All attorneys and self-represented litigants must bring sufficient copies of each exhibit for the Clerk, the Court, and each party to review during the hearing or trial.

CRITICAL

Applies to

Notice of hearing

A notice of hearing must include the Teams link and the physical court address.

Once a date is coordinated, please email the JA to confirm and set hearing. Please include in the notice of hearing the teams link and the physical court address.

Checked and corrected to match the court's document on Oct 10, 2026CRITICAL

Applies to

Notice of cancellation

Anyone cancelling a hearing must immediately email the JA and then immediately file a notice of cancellation.

If you are cancelling a hearing, you MUST immediately contact the JA via email to cancel the hearing and then immediately file a notice of cancellation.

CRITICAL

Applies to

Proposed order

Proposed orders filed through the Brevard e-portal must include DJMCA codes.

Brevard e-portal filings require DJMCA codes on proposed orders.

Checked and corrected to match the court's document on Oct 10, 2026CRITICAL

Applies to

Order

Must include

certificate of service

Orders must include the specified certification language, and the moving party must serve non-registered self-represented parties by first-class U.S. mail within five days of e-service and file counsel’s signed certificate of delivery.

Orders must also contain the following language: I HERBY CERTIFY that copies have been furnished via e-service only MMMM. Moving party is responsible for service of all non- registered pro-se parties and/or within 5 days from the date of eservice of this Order/Judgment the Plaintiff shall: Furnish a copy of this Order/Judgment to each self- represented party by US Mail, first class, postage paid; and, file a certificate signed by Counsel that delivery of the Order/Judgment as been made as set forth herein.

CRITICAL

Applies to

Order

An order resulting from a hearing ruling must be emailed to the Judicial Assistant without codes and with “Done and Ordered” and the Judge’s signature line.

If you are submitting an Order resulting from a ruling made at a hearing, please email the Order (with NO CODES, complete with Done and Ordered and the Judge’s signature line) to the Judicial Assistant: lisa.walters@flcourts18.org

CRITICAL

Applies to

Stipulation

A stipulation for a stipulated order or final judgment must be signed by both parties and e-filed with the Clerk before the proposed document is submitted.

Stipulated Orders/Final Judgments: The Stipulation, signed by both parties, should be e-filed with the Clerk prior to submitting the proposed document.

CRITICAL

Applies to

Motion for substitution of counsel

A motion for substitution of counsel must be signed by both the party and counsel.

Motion for Substitution of Counsel (signed by both the party and counsel).

CRITICAL

Applies to

Notice of hearing

A notice of hearing involving a remote appearance must list the judicial team's link, and every notice of hearing must contain the ADA notification required by the cited rule.

A notice of hearing involving any remote appearance must list the judicial team's link. All notices of hearing must contain the ADA notification required by Florida Rule of General Practice and Judicial Administration 2.540.

CRITICAL

Applies to

Notice of hearing

The specified ADA accommodation language must be included in the Notice of Hearing.

this language MUST be included in the Notice of Hearing

CRITICAL

Applies to

Proposed order

All proposed orders submitted through the Brevard eportal must include DJMCA codes.

Brevard eportal requires DJMCA codes on all proposed orders.

CRITICAL

Applies to

Filing

Each filing must include a cover letter with the motion attached and one proposed order.

Each filing must contain a Cover Letter with the motion attached and one proposed order.

CRITICAL

Applies to

Proposed order

End the proposed order with “Done and Ordered” before the judge’s signature and date codes.

Use the phrase “Done and Ordered” as the last portion of the order for the Judge’s signature and date codes.

CRITICAL

Applies to

Proposed order

Orders involving pro se litigants must include the specified language requiring the moving party to mail a copy and file counsel’s signed delivery certificate within five days of eservice.

Orders with PRO SE LITIGANTS must include the following language: It is further ORDERED and ADJUDGED that within 5 days from the date of eservice of this Order/Judgment, the moving party shall: 1. Furnish a copy of this Order/Judgment to each self-represented party by U.S. Mail, first class, postage paid, and 2. File a certificate signed by the moving party’s counsel that delivery of this Order/Judgment has been made as set forth herein

CRITICAL

Applies to

Proposed order

All orders granting a motion to withdraw as counsel must include the specified status-hearing language and the applicable plaintiff or defendant warning.

The Court requires the following language to be included in all orders granting motion to withdraw counsel: “This case is set for a Status Hearing on (contact JA for hearing date).” (for Plaintiff) “Failure to comply with this Order and appear at the Status Hearing will create a presumption that Plaintiff no longer wishes to participate in this lawsuit and the Court may sua sponte or on motion of the opposing party impose sanctions against the Plaintiff, including the imposition of fees and costs, striking pleadings, entry of default, and/or dismissal.” (for Defendant) “Failure to comply with this Order and appear at the Status Hearing will create a presumption that Defendant no longer

CRITICAL

Applies to

Emergency motion

A party seeking an emergency hearing must file a detailed motion identifying the issues, explaining the need for an emergency hearing, and stating the time needed for each party’s presentation.

If a party believes there is a factual basis for setting an emergency hearing, a detailed motion setting forth the following must be filed: (1) the issues to be resolved, (2) reasons why an emergency hearing is necessary, and (3) the amount of time needed for each party’s presentation.

CRITICAL

Applies to

Pre marked exhibits

For an in-person hearing, pre-marked exhibits and an exhibit log/index must be brought to the hearing; for a virtual hearing, they must be sent to the Court for receipt at least three days beforehand.

Pre-marked exhibits for identification must be brought in person at the time of the hearing, together with an exhibit log/index. If the hearing is virtual, pre-marked exhibits together with an exhibit log/index need to be sent to the Court to be received at least 3 days prior to the hearing.

CRITICAL

Applies to

Exhibits

Attorneys and self-represented litigants must bring enough copies of each exhibit for the court and each party, and for the clerk in jury trials.

All attorneys and self-represented litigants must bring sufficient copies of each exhibit for the clerk (for jury trials only), the court, and each party to review during the hearing or trial.

Checked and corrected to match the court's document on Oct 10, 2026CRITICAL

Applies to

Exhibits

Pre-marked exhibits must be labeled by side using letters A–Z for each side, and an evidence log/index is required.

Pre-marked ===== PAGE 6 ===== exhibits must be labeled in the following format: Plaintiff or Defendant using letters A-Z for each side. An evidence log/index is also required.

CRITICAL

Applies to

Motion

Must include

proposed order

A rehearing or reconsideration motion must be accompanied by a proposed order with a checkbox for denial or setting the motion for a hearing.

If a motion for rehearing/reconsideration is filed in a case, parties shall email the Judicial Assistant (including opposing counsel) a copy of the motion for the Court to review, along with a proposed order with a box to check for the Court to either deny the motion or to have the motion set for a hearing.

CRITICAL

Applies to

Motion

A party seeking an emergency hearing based on a factual basis must file a detailed motion identifying the issues, explaining the need for an emergency hearing, and stating the presentation time needed for each party.

If a party believes there is a factual basis for setting an emergency hearing, a detailed motion setting forth the following must be filed: (1) the issues to be resolved, (2) reasons why an emergency hearing is necessary, and (3) the amount of time needed for each party’s presentation.

CRITICAL

Applies to

Exhibits

Attorneys and self-represented litigants must bring enough copies of each exhibit for the clerk, court, and each party to review during the hearing or trial.

All attorneys and self-represented litigants must bring sufficient copies of each exhibit for the clerk, the court, and each party to review during the hearing or trial.

CRITICAL

Applies to

Notice of hearing

The Notice of Hearing should include the motion’s docket number.

The docket number for the Motion should be included in the Notice of hearing.

CRITICAL

Applies to

Notice of hearing

A hearing notice must identify the specific matters to be heard; a notice stating “All Pending Motions” is a nullity.

A notice of hearing must specifically state the matter(s) to be heard. A notice of hearing that states "All Pending Motions" is a nullity.

CRITICAL

Applies to

Motion to withdraw as counsel and notice of hearing

Must include

certificate of service

The withdrawal motion and hearing notice must include a certificate of service stating that they were mailed to the client.

Please make sure the motion and notice of hearing have a certificate of service that indicates they were mailed to the client.

CRITICAL

Applies to

Proposed order allowing withdrawal of counsel

A proposed order allowing withdrawal of counsel must state the client’s name, address, telephone number, and email address.

The proposed Order allowing withdrawal of counsel must reflect the following: a) The client's name, address, telephone number, and e- mail address

CRITICAL

Applies to

Proposed order

An order for electronic signature in ICMS must omit the actual date and the Circuit Judge and Judicial Assistant signature lines, and must include the required electronic-signature language.

For the Order to be electronically signed in ICMS the format of the order MUST NOT have the actual date, “Circuit Judge” or “Judicial Assistant” signature line within the order, and MUST contain the following language on EVERY ORDER:

CRITICAL

Applies to

Proposed order

Every proposed order must include the specified DDDD date and JJJJ judge-signature placeholders for electronic population.

ORDERED and ADJUDGED on this DDDD(for the date the court signed it to be electronically populated) JJJJ(for the Judge’s signature to be electronically populated)

CRITICAL

Applies to

Proposed order

Include all four capital letters in both the DDDD and JJJJ fields or the order will be rejected for correction and resubmission.

**** You must add all 4 letters in all caps and both fields, DDDD and JJJJ for the order to be signed, or it will be rejected for resubmission once corrected

CRITICAL

Applies to

Proposed order

When the parties are represented or all parties are listed for e-service in the e-portal, the order should omit a certificate of service and include the stated e-service language.

If the parties are represented by counsel and/or all parties (including pro se) are listed in the e-portal for e-service, the Order does not require and should not contain a certificate of service, but rather state the following

CRITICAL

Applies to

Continuance motion

If the defendant has not waived speedy trial, a written trial-continuance motion must include the defendant’s signed waiver.

Therefore, if the defendant has not yet waived speedy trial and the defendant files a written Motion to Continue in the court file, a signed waiver by the defendant must also be included.

CRITICAL

Applies to

Continuance motion

A continuance motion must be written, signed by counsel for the parties, and state when the case will be ready for trial.

Any motion for continuance must be made in writing, signed by counsel for the parties, and shall state when the cause will be ready for trial.

CRITICAL

Applies to

Notice of hearing

Every notice of hearing must contain the ADA notification required by Florida Rule of General Practice and Judicial Administration 2.540.

All notices of hearing must contain the ADA notification required by Florida Rule of General Practice and Judicial Administration 2.540.

CRITICAL

Applies to

Notice of hearing

A Notice of Hearing stating “All Pending Motions” is invalid and may be cancelled; include all parties’ email addresses, e-file the notice with the Clerk, and provide copies to all parties.

A Notice of Hearing that states "All Pending Motions" is invalid and cause for cancellation, as the Judge pre-reviews the Motions. Include email addresses for all parties in your NOH. Submit the Hearing Notice via electronic filing to the Clerk with copies to all parties involved.

CRITICAL

Applies to

Default final judgment

Pro se litigants submitting a Default/Final Judgment must complete the paperwork and include self-addressed stamped envelopes and copies for all parties.

If you are Pro Se and are submitting a Default/Final Judgment, you must make sure your paperwork is filled out completely before submitting, and self-addressed stamped envelopes/copies for all parties are included, or they may be returned unsigned.

CRITICAL

Applies to

Evidence

Evidence must be brought in physical form on the hearing day; the Court and Clerk will not print it.

All evidence is to be brought in physical form the day of the hearing. The Court or the Clerk will not print anything for you.

CRITICAL

Applies to

Motion to continue cm ptc

Must include

proposed order

A motion to continue a CM PTC must include the new date in its Proposed Order, using a date obtained from the Civil Case Manager.

When submitting a Motion to Continue CM PTC, include the new date in your Proposed Order (contact the Civil Case Manager for the next available CM PTC date to put in the Proposed Order).

CRITICAL

Applies to

Order granting continuance

You must attend the CM PTC if you have not received a signed Order Granting Continuance before it.

If you do not receive a signed Order Granting Continuance before the PTC, you are required to attend the CM PTC.

CRITICAL

Applies to

Order

All Orders must use the specified closing wording and coding layout, without indentation, extra spaces or tabs around the coding, page or column breaks at the bottom, or putting CCCC and AAAA on the same line.

******* The bottom of all Orders must be worded as follows (do not use indentations, spaces, or tabs before or after the coding, use the align button instead. Do not use page breaks or column breaks at the bottom of the Order, and do not put the CCCC and AAAA on the same line, or the coding does not work. DONE AND ORDERED in Sanford, Seminole County, this DDDD. JJJJ

CRITICAL

Applies to

Order

An Order on a Stipulation must include the date the Stipulation was signed or filed with the Clerk of Court.

Orders on Stipulations need to include the date the Stipulation was signed or the date it was filed with the Clerk of Court.

CRITICAL

Applies to

Proposed order

When the other party is pro se, send them the proposed Order with a cover letter stating that written objections must be made to the Court within 10 business days.

If the other party is pro se, a copy of the proposed Order is to be sent to the pro se party with a cover letter stating that the pro se party must voice any objections in writing to the Court within 10 business days.

CRITICAL

Applies to

Order

Obtain and insert any Clerk-supplied date or dollar amount into the Order before uploading it, or the Order will be rejected.

If the Order requires a date or dollar amount from the Clerk of Court, please obtain and insert it in the Order prior to uploading it; otherwise, it will be rejected.

CRITICAL

Applies to

Order

Must include

certificate of service

All Orders must use the specified closing and Certificate of Service wording and layout.

******* The bottom of all Orders must be worded as follows (do not use indentations, spaces, or tabs before or after the coding, use the align button instead. Do not use page breaks or column breaks at the bottom of the Order, and do not put the CCCC and AAAA on the same line, or the coding does not work. DONE AND ORDERED in Sanford, Seminole County, this DDDD. JJJJ CERTIFICATE OF SERVICE I HEREBY CERTIFY that copies have been furnished via e-service only MMMM. The moving party is responsible for the service of all non-registered pro-se parties. CCCC AAAA

CRITICAL

Applies to

Motion to compel

A motion to compel better discovery responses must detail the specific request and the opposing party’s response.

When filing a Motion to Compel Better Answers to Interrogatories or Better Responses to a Request to Produce or Better Answers to a Request for Admissions, the Court requires the Motion to detail the specific request sought and then the opposing party’s response.

CRITICAL

Applies to

Notice of trial

A Notice for Trial stating that the cause is at issue must be filed with the Clerk's office.

A Notice for Trial stating that the cause is at issue must be filed with the Clerk's office.

CRITICAL

Applies to

Notice of trial

A Notice for Trial must include the trial time estimate, whether a jury trial is requested, the mediation date, and whether the trial concerns the original action or a subsequent proceeding.

The Notice for Trial shall include a time estimate for the Trial; jury or non-jury Trial requested; the date on which Mediation was held; and whether the Trial is on the original action or a subsequent proceeding.

CRITICAL

Applies to

Attorney fee hours breakdown

Within 20 days after filing the motion, the moving party’s counsel must provide the opposing party and file a detailed fee-hours breakdown with the listed task, time, person, and rate information.

Within twenty (20) days on which the Motion is filed, counsel for the moving party shall make available to the opposing party and file with the Court a detailed breakdown of all hours expended by said counsel in the representation of his or her client(s) for which counsel is seeking an attorney’s fee to be awarded by the Court. This breakdown must include the following: a) Individual date entries which detail the tasks performed. b) For each task performed, the time spent on each such task. c) For each task performed, the name of the individual who completed said task. d) The hourly rate being sought for each task performed (rates may vary based upon the experience of the attorneys involved, paralegal time, etc.).

Checked and corrected to match the court's document on Oct 10, 2026CRITICAL

Applies to

Attorney fee response

The non-moving party must file a written, entry-by-entry response within 20 days of receiving the fee documents, stating its positions and the specified supporting details.

Within twenty (20) days of receiving the documents as set forth in Paragraph Three hereinabove, the non-moving party shall respond in writing to each individual entry for attorney’s fees being sought. This response shall state whether the non-moving party agrees or objects as to each of the entries as claimed by the moving party, with the basis for each objection, the amount of time which the non-moving party believes to have been reasonable and necessary, the hourly rate which the non-moving party believes to be applicable, and cited supporting authority, if applicable. For each entry to which there is an objection, if the non- moving party also engaged in that same activity (for example, a Deposition or a Hearing), the non-moving party must set forth the amount of time for which the non-moving party’s attorney billed for work performed. This shall also be filed with the Court.

CRITICAL

Applies to

Order appendix

The document must read “Appendix for” followed by the name of the order it should follow.

b. Also make sure it reads: Appendix for [the name of the order it should follow]

CRITICAL

Applies to

Certificate of compliance

Must include

certificate of conference

Counsel with full authority must confer to resolve or narrow the motion’s issues and file the applicable Certificate of Compliance with the clerk, providing the court a copy when requesting a hearing.

Counsel with full authority to resolve the matter shall confer before requesting hearing time and scheduling a hearing on the motion to attempt to resolve or otherwise narrow the issues raised in the motion and file the applicable Certificate of Compliance Certificate of Compliance (see “Exhibit A” “First Option” at section J, Forms) with the Clerk of the Court (providing a copy to the Court at the time the hearing request is made) that the conference has occurred.

CRITICAL

Applies to

Certificate of compliance

After three good-faith attempts to reach opposing counsel, the Certificate of Compliance must identify the dates and times of those attempts.

If counsel who will notice the hearing is unable to reach opposing counsel to conduct the conference after three (3) good faith attempts, counsel who notices the hearing must identify in the Certificate of Compliance the dates and times of the efforts made to contact opposing counsel (see “Exhibit A” “Second Option” at section J, Forms).

CRITICAL

Applies to

Certificate of compliance

Counsel seeking hearing time must provide the Certificate of Compliance with the hearing request, certifying that the conference occurred or describing good-faith attempts to schedule it if it did not.

Counsel seeking hearing time shall provide the Certificate of Compliance (at the time the hearing request is made) certifying that the meet and confer occurred (or did not occur and setting out the good faith attempts to schedule the conference)

CRITICAL

Applies to

Notice of hearing

A Notice of Hearing must identify the matters and corresponding document numbers, hearing date, time, length, and location or appearance format.

A Notice of Hearing must specifically state the matter(s) to be heard, including the corresponding document #”s (not filing #’s), the date, time, length, and place of the hearing/Teams or in person.

CRITICAL

Applies to

Notice of hearing

The scheduling party must identify a scheduled evidentiary hearing as such in the notice.

If an evidentiary hearing has been scheduled, the scheduling party MUST Notice it as such.

CRITICAL

Applies to

Continuance motion

Unless good cause is shown, a continuance motion must be signed by the party requesting it.

Except for good cause shown, the motion must be signed by the party requesting the continuance, as required by Florida Rule of General Practice and Judicial Administration 2.545(e).

CRITICAL

Applies to

Motion

A request to appear using communication technology must be made by motion.

Requests to use communication technology for an appearance must be made by motion.

CRITICAL

Applies to

Motion

A remote-appearance motion must include a copy for the Court and a proposed order in Word format.

Requests for remote appearance must be submitted at least 5 business days prior to the scheduled hearing, by filing a motion with a copy provided to the Court, along with a proposed order in Word.

CRITICAL

Applies to

Proposed order

If the party is indigent, the proposed order must include RCC.

Please always include RCC on the proposed order if the party is indigent.

CRITICAL

Applies to

Emergency hearing motion

A party seeking an emergency hearing must file and email the Judicial Assistant a detailed motion identifying the issues, the reasons an emergency hearing is necessary, and the time needed for each party’s presentation.

If a party believes there is a factual basis for setting an emergency hearing, a detailed motion setting forth the following must be filed and sent to the Judicial Assistant via email: (1) the issues to be resolved, (2) reasons why an emergency hearing is necessary, and (3) the amount of time needed for each party’s presentation.

CRITICAL

All parties must be available for the emergency hearing unless exigent circumstances prevent it.

All parties shall make themselves available for the emergency hearing, barring exigent circumstances.

CRITICAL

Applies to

Exhibits

The parties must exchange all evidence and mark the exhibits accordingly.

All evidence needs to be exchanged between the parties and exhibits marked accordingly.

CRITICAL

Applies to

Exhibits

Attorneys and self-represented litigants must bring enough copies of each exhibit for the Court and each party to review during the hearing or trial.

All attorneys and self-represented litigants must bring sufficient copies of each exhibit for the court, and each party to review during the hearing or trial.

CRITICAL

Applies to

Proposed order

Proposed orders must include both the GA case and MH case.

To help ensure that the Court files the proposed order correctly, please always include both the GA case and MH case on the Order.

CRITICAL

Applies to

Privilege log

A party claiming privilege must expressly assert it in an adequate privilege log that includes, at minimum, the listed document information and complies with the cited authorities.

A party withholding information otherwise discoverable by claiming it is privileged shall make the claim expressly by preparing and filing an adequate privilege log compliant with Rule 1.280(b)(6), Florida Rules of Civil Procedure and the 2021 Florida Handbook on Civil Discovery Practice to “include at a minimum (for documents), sender, recipients, title or type, date and subject matter”1

CRITICAL

Applies to

Amended privilege log

Pages of each document listed on an amended privilege log must be Bates numbered.

the pages of each document listed on the amended privilege log shall be bates numbered.

CRITICAL

Applies to

Privilege log

Privilege-log descriptions must detail the document’s subject matter, purpose, and specific basis for privilege or immunity; generic descriptions are insufficient.

Describe the document’s subject matter, purpose for its production, and a specific explanation of why the documents a r e privileged or immune from discovery. These categories, especially this last category, must be sufficiently detailed to allow the court to determine whether the discovery\ opponent has discharged its burden of establishing the requirements expounded upon in the foregoing discussion. Accordingly, descriptions such as ‘letter re claim,’ ‘analysis of claim,’ or ‘report in anticipation of litigation’-with which we have grown all too familiar-will be insufficient.

CRITICAL

Applies to

Notice of request for in camera review

A party requesting in-camera review must file a notice that identifies each requested document by excerpting all information about it from the opposing party’s privilege log.

The party requesting the in-camera review of documents asserted to be privileged must file a Notice of Request for In Camera Review. The notice shall identify the documents requested for review by excerpting the complete information provided in the objecting party’s privilege log for each document.

CRITICAL

Applies to

Proposed continuance order

A proposed Continuance Order submitted to the Judge must include the new ER court date provided by the ER State Attorney when there is no objection.

If requesting a continuance, contact with the ER State Attorney and if no objection, the ER State Attorney will provide a new ER court date and this date is required to be included on any proposed Continuance Order submitted to the Judge.

CRITICAL

Applies to

Notice of hearing

Every notice of hearing must contain the ADA notification required by Florida Rule of General Practice and Judicial Administration 2.540.

All notices of hearing must contain the ADA notification required by Florida Rule of General Practice and Judicial Administration 2.540.

CRITICAL

Applies to

Notice of hearing

A Notice of Hearing cannot state “All Pending Motions,” must include email addresses for all parties, and must be electronically filed with the Clerk with copies to all parties.

A Notice of Hearing that states "All Pending Motions" is invalid and a cause for cancellation, as the Judge pre-reviews the Motions. Include email addresses for all parties in your NOH. Submit the Hearing Notice via electronic filing to the Clerk with copies to all parties involved.

CRITICAL

Applies to

Default final judgment

A pro se filer submitting a Default/Final Judgment must complete the paperwork and include self-addressed stamped envelopes and copies for all parties or the filing may be returned unsigned.

• If you are Pro Se and are submitting a Default/Final Judgment, you must make sure your paperwork is filled out completely before submitting, and self-addressed stamped envelopes/copies for all parties are included, or they may be returned unsigned.

CRITICAL

Applies to

Case management order

A signed Case Management Plan must be filed and accepted by the Clerk before the Case Management Order is submitted for review.

A signed Case Management Plan must be filed and accepted by the Clerk before submitting the Case Management Order for review.

CRITICAL

Applies to

Motion to continue cm ptc

Must include

proposed order

A motion to continue a Case Management PTC must include the new date in its proposed order; the Civil Case Manager can provide the next available date.

When submitting a Motion to Continue CM PTC, include the new date in your Proposed Order (contact the Civil Case Manager for the next available CM PTC date to put in the Proposed Order).

CRITICAL

Applies to

Order

Must include

certificate of service

All orders must use the specified closing and certificate-of-service wording and formatting, including the stated placeholders and layout instructions.

******* The bottom of all Orders must be worded as follows (do not use indentations, spaces, or tabs before or after the coding, use the align button instead. Do not use page breaks or column breaks at the bottom of the Order, and do not put the CCCC and AAAA on the same line, or the coding does not work): DONE AND ORDERED in Sanford, Seminole County, this DDDD. JJJJ CERTIFICATE OF SERVICE I HEREBY CERTIFY that copies have been furnished via e-service only MMMM.

CRITICAL

Applies to

Order on stipulation

An order on a stipulation must state the date the stipulation was signed or filed with the Clerk.

Orders on Stipulations need to include the date the Stipulation was signed or the date it was filed with the Clerk of Court.

CRITICAL

Applies to

Order

Submit orders with the requested wording filled in rather than blank spaces, including orders to show good cause.

DO NOT submit Orders with blank spaces; submit the Order with the wording you want. This includes Orders to Show Good Cause. The Court can make changes if needed.

CRITICAL

Applies to

Order

Obtain and insert any date or dollar amount required from the Clerk before uploading the order, or it will be rejected.

If the Order requires a date or dollar amount from the Clerk of Court, please obtain and insert in the Order prior to uploading it; otherwise, it will be rejected.

CRITICAL

Applies to

Order

Must include

certificate of service

The order’s certificate of service must state that copies have been furnished via e-service only.

I HEREBY CERTIFY that copies have been furnished via e-service only

CRITICAL

Applies to

Motion

The motion must state the specific request sought and the opposing party’s response.

the Court requires the Motion to detail the specific request sought and then, the opposing party’s response. This saves the parties and the Court the inconvenience of flipping back and forth between two separate documents.

Checked and corrected to match the court's document on Oct 10, 2026CRITICAL

Applies to

Default final judgment

Self-represented filers submitting a Default/Final Judgement must complete the paperwork and include self-addressed stamped envelopes and copies for all parties or the documents may be returned unsigned.

If you are Pro Se and are submitting a Default/Final Judgment, you must make sure your paperwork is filled out completely before submitting, and self-addressed stamped envelopes/copies for all parties are included, or they may be returned unsigned.

CRITICAL

Applies to

Proposed order

A proposed order to continue a small-claims PTC must state whether a one- or two-docket continuance is needed.

If you are submitting an Order to Continue a SC PTC, include whether you need a one or two-docket continuance in your Proposed Order.

CRITICAL

Applies to

Proposed order

A proposed order continuing a PIP PTC must state whether a one- or two-docket continuance is needed.

If you are submitting an Order to Continue a PIP PTC, include if you need a one or two-docket continuance in your Proposed Order.

CRITICAL

Applies to

Notice for trial

A Notice for Trial stating that the cause is at issue must be filed with the Clerk's office.

A Notice for Trial stating that the cause is at issue must be filed with the Clerk's office.

CRITICAL

Applies to

Notice for trial

Mail the Judge a copy of the Notice for Trial with stamped, self-addressed envelopes for all counsel of record or pro se parties; the Court will take no action if the envelopes are omitted.

A copy of the Notice for Trial must be mailed to the Judge, accompanied by stamped, self-addressed envelopes to all counsel of record or Pro Se parties. If envelopes do not accompany the Notice for Trial, the Court will take no action.

CRITICAL

Applies to

Notice for trial

A Notice for Trial must include the trial time estimate, whether a jury trial is requested, the mediation date, and whether the trial concerns the original action or a subsequent proceeding.

The Notice for Trial shall include a time estimate for the Trial; jury or non-jury Trial requested; the date on which Mediation was held; and whether the Trial is on the original action or a subsequent proceeding.

CRITICAL

Applies to

Proposed order

Do not submit orders before a hearing; bring proposed orders, sufficient party copies, and stamped, self-addressed envelopes to the hearing, or submit the proposed order through the portal after the hearing for electronic signature.

Please do not submit Orders prior to a Hearing; they will be rejected. Instead, bring proposed Orders with you to the Hearing along with sufficient copies for all parties, as well as self-addressed, stamped envelopes for distribution, OR submit the Proposed Order through the e-filing portal after the hearing for the Judge to sign electronically.

CRITICAL

Applies to

Order

Must include

certificate of service

All orders must include the specified closing and certificate-of-service wording, including the designated coding placeholders.

******* The bottom of all Orders must be worded as follows (do not use indentations, spaces, or tabs before or after the coding, use the align button instead. Do not use page breaks or column breaks at the bottom of the Order, and do not put the CCCC and AAAA on the same line, or the coding does not work. DONE AND ORDERED in Sanford, Seminole County, this DDDD. JJJJ CERTIFICATE OF SERVICE I HEREBY CERTIFY that copies have been furnished via e-service only MMMM. The moving party is responsible for the service of all non-registered pro-se parties. CCCC AAAA

CRITICAL

Applies to

Case management order

A signed Case Management Plan must be filed and accepted before the Case Management Order is submitted for review.

A signed Case Management Plan must be filed and accepted by the Clerk before submitting the Case Management Order for review.

CRITICAL

Applies to

Proposed order

A motion to continue a CM PTC must include the new date in its proposed order; contact the Civil Case Manager for the next available date.

When submitting a Motion to Continue CM PTC, include the new date in your Proposed Order (contact the Civil Case Manager for the next available CM PTC date to put in the Proposed Order).

CRITICAL

Applies to

Notice of hearing

Every notice of hearing must contain the ADA notification required by Florida Rule of Judicial Practice and Judicial Administration 2.540.

All notices of hearing must contain the ADA notification required by Florida Rule of Judicial Practice and Judicial Administration 2.540.

CRITICAL

Applies to

Notice of hearing pleading order setting hearing

Starting July 1, 2026, notices of hearings, pleadings, and orders setting hearing must include the specified ADA statement.

Effective July 1, 2026, all Notices of Hearings, Pleadings and Orders Setting Hearing must include the following ADA statement in BOLD 14-point Bookman Old Style or Arial font as follows: If you are a person with a disability who needs any accommodation in order to participate in this proceeding, you are entitled, at no cost to you, to the provision of certain assistance. Please contact the ADA Coordinator,

CRITICAL

Applies to

Notice of hearing

An evidentiary hearing must be noticed as an evidentiary hearing.

If you are setting an evidentiary hearing, it must be noticed as such, or the hearing may be cancelled and reset.

CRITICAL

Applies to

Remote appearance request

A request to use communication technology for an appearance must be made by motion.

Remote Appearance Procedure: Requests to use communication technology for an appearance must be made by motion.

CRITICAL

Applies to

Proposed order

Must include

proposed order

A proposed order for a remote appearance should include the names and email addresses of everyone appearing virtually.

Your proposed Order should contain all names and email addresses of the persons appearing virtually.

CRITICAL

Applies to

Remote appearance

A party appearing by telephone or Teams to testify must have a notary public present at the hearing to administer the oath.

Any party appearing by telephone or Teams that will be giving testimony MUST have a notary public present with them at the time of hearing so that he/she may be sworn in.

CRITICAL

Applies to

Proposed order

A proposed order must be accompanied by a cover letter certifying that all parties agree or identifying any disagreement.

All proposed orders must be accompanied by a cover letter either (1) certifying that all parties agree to the order or (2) containing a statement identifying any disagreement of the parties as to the proposed order.

CRITICAL

Applies to

Emergency temporary guardian petition

Petitions to appoint an Emergency Temporary Guardian require a hearing.

Petitions for Appointment of an Emergency Temporary Guardian do require a hearing.

CRITICAL

Applies to

Emergency motion

A party seeking an emergency hearing based on a factual basis must file a detailed motion identifying the issues, why an emergency hearing is necessary, and the time needed for each party’s presentation.

Requirements: If a party believes there is a factual basis for setting an emergency hearing, a detailed motion setting forth the following must be filed: (1) the issues to be resolved, (2) reasons why an emergency hearing is necessary, and (3) the amount of time needed for each party’s presentation.

CRITICAL

Applies to

Exhibits

Attorneys and self-represented litigants must bring enough exhibit copies for the clerk, Court, and each party to review at the hearing or trial.

All attorneys and self-represented litigants must bring sufficient copies of each exhibit for the clerk, the Court, and each party to review during the hearing or trial.

CRITICAL

Applies to

Docket sounding

The juvenile, parent or guardian, and attorney must attend docket sounding in person.

All parties (juvenile, parent/guardian, and attorney) must be present in person at docket sounding.

CRITICAL

Applies to

Motion to continue

A Motion to Continue must note that the client is waiving speedy trial.

** Please note in your Motion to Continue that your client is waiving speedy trial. **

CRITICAL

Applies to

Homestead petition

Homestead petitions and orders must include the property address, legal description, and Parcel ID number.

Additionally, all homestead petitions and Orders must include the property address, a legal description, and the Parcel ID number.

CRITICAL

Applies to

Notice of hearing

A Notice of Hearing must be filed in both the Dependency and Adoption cases.

Notices of Hearing MUST be filed in both the Dependency and Adoption case(s).

CRITICAL

Applies to

Order appointing attorney elisor

After the Petition to Determine Incapacity is accepted and docketed, submit an Order Appointing Attorney/Elisor.

After you have filed your Petition to Determine Incapacity and it has been accepted and docketed by the Clerk, please submit an Order Appointing Attorney/Elisor.

CRITICAL

Applies to

Order appointing examining committee

After confirming a physician’s acceptance, submit an Order Appointing Examining Committee that includes the physician’s contact information.

Please contact one of the physicians below to confirm their acceptance of appointment. Once confirmed, please submit an Order Appointing Examining Committee with the physician’s contact information contained therein.

CRITICAL

Applies to

Order compensating exam committee

Submit an Order Compensating Exam Committee before setting the incapacity hearing.

You must submit an Order Compensating Exam Committee prior to setting the incapacity hearing.

CRITICAL

Applies to

Petition

The adoption petition must include a copy of the department’s consent unless the consent is waived.

A copy of the consent executed by the department, unless waived pursuant to § 63.062(7). See § 39.812(5), Fla. Stat.

CRITICAL

Applies to

Petition

The adoption petition must include a copy of any declaratory statement previously entered by the court under the cited provisions.

A copy of any declaratory statement previously entered by the court pursuant to sections 63.102. and 63.112(2)(c), Fla. Stat.

CRITICAL

Applies to

Petition

The adoption petition must include the Florida Putative Father Registry search certificate if no search was previously completed or the case file lacks documentation of a previously completed search.

Certificate of the results of the Florida Putative Father Registry search provided in section 63.054(7)(b), Fla. Stat. See also § 63.037, Fla. Stat. This document is ONLY required if a search was not previously completed or a search was previously completed but documentation of the search is not contained in the case file.

CRITICAL

Applies to

Petition

For a child older than 12, the adoption petition must include documentation of an interview unless the court dispenses with the child’s consent in the child’s best interest.

Documentation that an interview was held with the minor, if older than 12 years of age, unless the court, in the best interest of the minor, dispenses with the minor's consent under § 63.062(1)(c) and § 63.112(2)(d), Fla. Stat.

CRITICAL

Applies to

Petition

The adoption petition must include the consent of a child who is 12 or older unless the court dispenses with consent in the child’s best interest.

Consent executed by child 12 years of age or older (unless Court dispenses with consent in the best interest of minor). See 63.062(1)(c), Fla. Stat.

WARNING

Applies to

Proposed order

Unless the Court orders otherwise, the moving party is responsible for preparing orders following the hearing.

The moving party shall be responsible for the preparation of any orders following the hearing, unless otherwise ordered by the Court.