Limits & Logistics
Courtesy Copies
Memorandum
Memorandum, Case Law
- At Least 24 Hours Before Hearing
Motion
- Email • After Filing
Notice of Hearing
Adjournments
- Continuances are disfavored and will be granted only upon a showing of good cause.
- State the opposing party’s position in a continuance motion.
Request must include
Communication
Phone
Phone
Fax
Phone
Chambers
Document Format Requirements2 rules
Submit all proposed orders in Word format to the Florida e-Filing Portal pursuant to Administrative Directive ECAD 2021-03.
- Proposed order
Formatting
- •Proposed orders must be submitted in Word format
Please bring all exhibits to the hearing. Exhibits should be marked prior to the hearing.
- Exhibits
Formatting
- •Bring all exhibits to the hearing
- •Mark exhibits prior to the hearing
Document Filing Requirements7 rules
Unless good cause is shown, the requesting party must sign the continuance motion, which must state the opposing party’s position.
Court's wording
Except for good cause shown, the motion must be signed by the party requesting the continuance, as required by Florida Rule of General Practice and Judicial Administration 2.545(e), and opposing party’s position stated in the motion.
Please include the opposing party’s position in the motion.
Any issue to be considered by the judge should be in the form of a motion filed with the Clerk of Court with copies provided to all parties of record.
Please follow this example: DONE AND ORDERED in Escambia County, Florida.
Title proposed orders as follows: Case Name Case # Title of Order
- Document
- Proposed order
Include
- •Case Name Case # Title of Order
All orders are now date stamped below the judge’s electronic signature, so a fill-in date line is no longer needed in the “Done and Ordered” line.
A party may file a Motion to Appear by Zoom pursuant to Florida Rule of General Practice and Judicial Administration 2.530.
Filing & Service rules
Electronic Filing Rules
Submit proposed orders through the Florida e-Filing Portal.
Submit all proposed orders in Word format to the Florida e-Filing Portal pursuant to Administrative Directive ECAD 2021-03.
Civil cases
Page 1 | D. Submission of Orders and Judgments
Filing Timing and Cure Windows
File the Notice of Hearing within five days after reserving a hearing time.
A Notice of Hearing must be filed and served within 5 days after reserving a hearing time.
Civil cases
Page 1 | B. Scheduling Procedures
Service and Proof of Service Rules
Serve the Notice of Hearing within five days after reserving a hearing time.
A Notice of Hearing must be filed and served within 5 days after reserving a hearing time.
Civil cases
Page 1 | B. Scheduling Procedures
Any issue to be considered by the judge should be in the form of a motion filed with the Clerk of Court with copies provided to all parties of record.
Any issue to be considered by the judge should be in the form of a motion filed with the Clerk of Court with copies provided to all parties of record.
Civil cases
Page 1 | B. Scheduling Procedures
Copies should be provided to all parties in the matter.
Copies should be provided to all parties in the matter.
Civil cases
Page 1 | E. Courtesy Copies of Case Law and Other Documents
Courtesy Copy Requirements
For an emergency or urgent matter, email the judicial assistant a courtesy copy of the motion and call to set a hearing after filing.
Please email a courtesy copy of the motion to the judicial assistant and call to set a hearing after the motion is filed.
Civil cases
Page 1 | F. Emergency and Other Urgent Matters
A hard copy of any memorandum or case law that parties wish the judge to consider prior to a hearing should be delivered at least 24 hours before the hearing.
A hard copy of any memorandum or case law that parties wish the judge to consider prior to a hearing should be delivered at least 24 hours before the hearing.
Civil cases
Page 1 | E. Courtesy Copies of Case Law and Other Documents
If a party is submitting a memorandum that cites case law, all cases cited should be provided to the judge.
If a party is submitting a memorandum that cites case law, all cases cited should be provided to the judge.
Civil cases
Page 1 | E. Courtesy Copies of Case Law and Other Documents
Send the judicial assistant a courtesy copy of the Notice of Hearing.
Please send a courtesy copy of the Notice of Hearing to the judicial assistant.
Civil cases
Page 1 | B. Scheduling Procedures
Adjournment & Extension Requirements
Continuances are disfavored and will be granted only upon a showing of good cause.
Continuances are disfavored and will be granted only upon good cause shown.
Civil cases
Page 1 | B. Scheduling Procedures
State the opposing party’s position in a continuance motion.
Except for good cause shown, the motion must be signed by the party requesting the continuance, as required by Florida Rule of General Practice and Judicial Administration 2.545(e), and opposing party’s position stated in the motion.
Civil cases
Page 1 | B. Scheduling Procedures
Chambers Communication Rules
Copy all parties on emails to the judicial office unless the communication is authorized ex parte by law.
All parties must be copied on any email directed to the judicial office, unless an ex parte communication is authorized by law.
Civil cases
Page 1 | A. Communications with the Judicial Office
After filing an emergency or urgent motion, call to set a hearing.
Please email a courtesy copy of the motion to the judicial assistant and call to set a hearing after the motion is filed.
Civil cases
Page 1 | F. Emergency and Other Urgent Matters
Contact the ADA Liaison at least seven days before the court appearance, or immediately upon notification if fewer than seven days remain; hearing- or voice-impaired users may call 711.
ADA Accommodations: Please contact: Court Administration, ADA Liaison, Escambia County, 190 Governmental Center, 5th Floor, Pensacola, Florida 32502, Phone (850) 595-4400 Fax (850) 595-0360 ADA.Escambia@flcourts1.gov at least 7 days before your scheduled court appearance, or immediately upon receiving notification if the time before the scheduled appearance is less than 7 days; if you are hearing or voice impaired, call 711.
Civil cases
Page 1 | K. Other Division Procedures
Communications with the judicial office must comply with Canon 3, including its restrictions on ex parte communications unless authorized by law.
All communications with the judicial office must comply with Canon 3 of the Code of Judicial Conduct which prohibits judges from initiating, permitting, or considering ex parte (one side only) communications and from considering other communications outside the presence of the parties concerning a pending or impending proceeding, unless authorized by law.
Civil cases
Page 1 | A. Communications with the Judicial Office
Emails to the judicial office must include all parties and identify the case name and number in the subject line.
Emails must include all parties, and the subject line must contain the case name and case number.
Civil cases
Page 1 | A. Communications with the Judicial Office
Call the judicial assistant to schedule a Case Management Conference.
Please call the judicial assistant to schedule it.
Civil cases
Page 1 | H. Pretrial Procedures and Conferences
Judicial assistants cannot give legal advice but may help with procedural questions.
Judicial assistants cannot provide legal advice to anyone; however, they may assist with procedural questions.
Civil cases
Page 1 | A. Communications with the Judicial Office
Contact Court Administration by phone or email to request an interpreter for a hearing or trial.
Interpreter Requests: If an interpreter is needed for a hearing or trial, please contact Court Administration to request an interpreter at (850) 595-4533 or Trinidad.SerranoBennitt@flcourts1.gov.
Civil cases
Page 1 | K. Other Division Procedures
Call the judicial assistant to schedule the case for trial.
Please call the judicial assistant to schedule.
Civil cases
Page 1 | I. Setting Case for Trial
Conference with the opposing party before calling the judicial office.
Before calling, please conference in the opposing party.
Civil cases
Page 1 | A. Communications with the Judicial Office
Schedule hearings by telephone through the judicial assistant after filing the motion.
All hearings are scheduled by telephone through the judicial assistant after the motion is filed.
Civil cases
Page 1 | B. Scheduling Procedures
Have the pleading name and requested hearing time ready when scheduling.
Please have ready the name of the pleading(s) and the amount of time requested.
Civil cases
Page 1 | B. Scheduling Procedures
The moving party is responsible for setting the motion for hearing.
It is the responsibility of the moving party to set the motion for hearing.
Civil cases
Page 1 | B. Scheduling Procedures
Communications with the judicial office may be made by phone or email.
Method of Communication: Communication is by phone or email.
Civil cases
Page 1 | A. Communications with the Judicial Office
Any party may request a Case Management Conference.
Any party may request a Case Management Conference.
Civil cases
Page 1 | H. Pretrial Procedures and Conferences