Limits & Logistics
Courtesy Copies
Courtesy copies
Adjournments
- A continuance motion must specify the need and when its basis became known, and state whether it is opposed.
- The party requesting a continuance must sign the motion unless good cause is shown for an exception.
- Motions to continue trial must be filed in accordance with Florida Rule of Civil Procedure 1.460.
Request must include
Communication
Chambers
Document Format Requirements6 rules
All proposed orders should be in Microsoft Word format and be accompanied by a cover letter either (1) certifying that all parties agree to the order or (2) containing a statement identifying any disagreement of the parties as to the proposed order.
- File type
- Word
Trial counsel and parties are expected to appear in person at the pretrial conference unless otherwise excused.
For voluminous exhibits, binders are strongly encouraged and should be submitted via hand delivery or mail to the judge’s office.
When set for an evidentiary hearing, the Court prefers a binder(s) of motion(s), exhibits, and case law.
If said documents are voluminous, please submit binders.
Formatting
- •Submit voluminous documents in binders
Courtesy copies can be submitted in PDF or Word format.
Document Filing Requirements21 rules
A filing prepared using AI must include a statement acknowledging its use, accepting responsibility, and certifying independent review and verification; the certification may appear at the end of the body or above the signature block.
- Document
- Filing
Must include
- •AI disclosure
Court's wording
If AI is used in the preparation of any filing, the filing shall include a statement acknowledging the use of AI, accepting full responsibility for the contents of the filing, and certifying that all material within the filing has been independently reviewed and verified for accuracy. The certification may be included at the conclusion of the body of the filing or immediately above the signature block.
Filers remain responsible for AI-generated content and may not submit fabricated material, rely on AI-generated citations without independent authority, or fail to disclose AI use as required.
Court's wording
Each attorney or self-represented litigant remains solely responsible for the content of documents submitted to the court, and any AI-generated content shall be deemed the product of the filing party. Submission of fictitious, fabricated, or hallucinated legal authority, statutes, quotations, or facts; reliance on AI- generated citations without independent authority; or failure to disclose the use of AI as required by this order is prohibited.
A filer who uses AI to prepare a court document must disclose that use on the face of the filing.
- Document
- Court document
Must include
- •AI disclosure
Court's wording
Any attorney or self-represented litigant who uses AI in the preparation of a pleading, motion, memorandum, response, proposed order, or other court document must disclose such use on the face of the filing.
Thereafter, a Case Management Conference will be set by order, and the parties are expected to strictly comply with said Order.
You must cancel hearings by notifying the judicial assistant immediately via email with a courtesy copy of the Notice of Cancellation attached and a proposed order, if the hearing is cancelled due to resolution of the pending matter.
- Document
- Hearing cancellation
Must include
- •Proposed order
Include the specified statement and judicial-preferences webpage in every Notice of Hearing.
Court's wording
Please include this statement in your Notice of Hearing: Counsel/Pro Se Parties shall review Judge Frydrychowicz’s preferences and procedures at https://www.firstjudicialcircuit.org/legal-professionals/judges/jennifer-frydrychowicz/
Notice of Hearings must include the date, time, type of hearing, and location (courthouse or Zoom).
It is the responsibility of attorneys and self-represented litigants to update their contact information using Form 2.603 any time there is a change in the e-mail account registered for electronic service.
All attorneys and self-represented litigants must provide an e-mail address to receive signed orders electronically, unless excused pursuant to Fla. R. Gen. Prac. & Jud. Admin. 2.516.
The subject line of any e-mail must contain the case number and case name (e.g., 2024 CA 001234 – Doe v. Doe).
Proposed orders must include the names and e-mail addresses of all parties who will need to receive e-service of same.
Each proposed order must be accompanied by a cover letter stating either that all parties agree or identifying any disagreement.
Court's wording
All proposed orders should be in Microsoft Word format and be accompanied by a cover letter either (1) certifying that all parties agree to the order or (2) containing a statement identifying any disagreement of the parties as to the proposed order.
Notice of Hearings must contain the Americans with Disabilities Act (ADA) notification required by Florida Rule of General Practice and Judicial Administration 2.540.
A hearing-scheduling email must identify the case and parties, hearing type, motions, requested hearing length, and any time sensitivity caused by an upcoming trial.
Court's wording
Your email must include the following: Case Number Party Names Type of Hearing Copy of Motion(s) to be set Length requested for hearing (make certain you request enough time for both sides to be heard) Please state whether this hearing is time sensitive due to an upcoming trial date
If a party believes there is a factual basis for setting an emergency hearing, a detailed motion setting forth the following must be filed: (1) the issues to be resolved, (2) reasons why an emergency hearing is necessary, and (3) the amount of time needed for each party’s presentation.
A party will file a Notice for Trial or Motion for Case Management Conference.
A hearing will not be set without the required certificate.
The Court will not hear motions that have not been properly scheduled and noticed.
All attorneys and self-represented litigants must bring sufficient copies of each exhibit for the clerk, the Court, and each party to review during the hearing or trial.
A pretrial conference will be scheduled by the judicial assistant approximately one week prior to any scheduled trial, with the date and time to be included on the Order Setting Trial and Pretrial Conference.
As to discovery dispute motions in particular, the Court may sua sponte deny motions that fail to include an appropriate and complete Certificate of Compliance.
Filing & Service rules
Filing Timing and Cure Windows
File and serve the Notice of Hearing immediately after reserving hearing time.
The Notice of Hearing must be filed and served immediately after reserving hearing time.
Page 1 | B. Scheduling Procedures
If a party wishes to provide supplemental memoranda or case law for a hearing, the same should be submitted to the judicial assistant, via email, at least three (3) business days in advance of the hearing.
If a party wishes to provide supplemental memoranda or case law for a hearing, the same should be submitted to the judicial assistant, via email, at least three (3) business days in advance of the hearing.
Page 1 | E. Courtesy Copies of Case Law and Other Documents
Written motion responses must be provided at least one week before a hearing unless it is set on an emergency basis.
The Court requires written responses to Motions at least one (1) week in advance of a hearing, unless set on an emergency basis.
Page 1 | E. Courtesy Copies of Case Law and Other Documents
Any memorandum and/or case law that parties wish for the judge to consider prior to a hearing should be emailed or e-filed at least three business days before the hearing.
Any memorandum and/or case law that parties wish for the judge to consider prior to a hearing should be emailed or e-filed at least three business days before the hearing.
Page 1 | G. Exhibits for Evidentiary Proceedings
Memoranda or case law for the judge’s consideration should be emailed or e-filed at least three business days before a hearing.
Any memoranda and/or case law that parties wish for the judge to consider prior to a hearing should be emailed or e-filed at least three business days before the hearing.
Page 1 | B. Scheduling Procedures
The Court requires written responses to Motions. All responses should be filed no less than one (1) week before the hearing, unless set on an emergency basis.
The Court requires written responses to Motions. All responses should be filed no less than one (1) week before the hearing, unless set on an emergency basis.
Page 1 | B. Scheduling Procedures
If said documents are voluminous, please submit binders three business days before the hearing.
If said documents are voluminous, please submit binders three business days before the hearing.
Page 1 | B. Scheduling Procedures
Service and Proof of Service Rules
All matters to be considered by the Court should be in the form of a motion, filed and served on all parties.
All matters to be considered by the Court should be in the form of a motion, filed and served on all parties.
Page 1 | A. Communications with the Judicial Office
Serve the Notice of Cancellation on opposing counsel and any self-represented litigant.
The Notice of Cancellation must be served upon opposing counsel and any self-represented litigant.
Page 1 | B. Scheduling Procedures
Serve the Notice of Hearing immediately after reserving hearing time.
The Notice of Hearing must be filed and served immediately after reserving hearing time.
Page 1 | B. Scheduling Procedures
Courtesy Copy Requirements
Because e-filing does not notify the Court, the moving party must send the judicial assistant a courtesy copy to bring a filing to the Court’s attention.
The Court is not notified when documents are e-filed. To bring a filing to the Court’s attention, the moving party shall send a courtesy copy to the judicial assistant.
Page 1 | E. Courtesy Copies of Case Law and Other Documents
Courtesy copies must reach the court at least three business days before any hearing or trial.
Courtesy copies must be submitted to the court no later than three (3) business days before any hearing or trial.
Page 1 | E. Courtesy Copies of Case Law and Other Documents
PLEASE NOTE: ANYTHING FILED WITHIN ONE WEEK OF THE HEARING DATE SHOULD BE COURTESY COPIED TO THE JUDICIAL ASSISTANT.
PLEASE NOTE: ANYTHING FILED WITHIN ONE WEEK OF THE HEARING DATE SHOULD BE COURTESY COPIED TO THE JUDICIAL ASSISTANT.
Page 1 | B. Scheduling Procedures
Courtesy copies may be sent to the court by email at the stated address.
Courtesy copies can be submitted to the court by e-mail to hayley.faulkner@flcourts1.gov.
Page 1 | E. Courtesy Copies of Case Law and Other Documents
Pre-Motion Conference Requirements
The parties must participate in mediation unless the Court waives it.
Mediation is required unless otherwise waived by the Court.
Page 1 | I. Setting Case for Trial
A Case Management Conference is required to obtain a firm trial date.
Case Management Conferences (CMCs) are required to get a firm trial date.
Page 1 | H. Pretrial Procedures and Conferences
A required conferral must be a substantive, good-faith in-person or telephone conversation aimed at resolving the motion, not an exchange of written ultimatums.
The term "confer" requires a substantive conversation, in person or by telephone, in a good faith effort to resolve the motion without court action and does not envision written exchange of ultimatums.
Page 1 | B. Scheduling Procedures
An unanswered phone call or email does not count as a conferral.
An unanswered phone call or email is not a conferral.
Page 1 | B. Scheduling Procedures
A mere attempt to confer does not satisfy the conferral requirement.
Counsel who merely attempt to confer have not conferred.
Page 1 | B. Scheduling Procedures
Remediation may be required if a case has mediated more than one year prior to trial.
Remediation may be required if a case has mediated more than one year prior to trial.
Page 1 | I. Setting Case for Trial
Adjournment & Extension Requirements
The party requesting a continuance must sign the motion unless good cause is shown for an exception.
Except for good cause shown, the motion must be signed by the party requesting the continuance, as required by Florida Rule of General Practice and Judicial Administration 2.545(e).
Page 1 | B. Scheduling Procedures
A continuance motion must specify the need and when its basis became known, and state whether it is opposed.
Motions for continuance must state with specificity: (1) the basis of the need for the continuance, including when the basis became known to the movant and (2) whether the motion is opposed.
Page 1 | B. Scheduling Procedures
Motions to continue trial must be filed in accordance with Florida Rule of Civil Procedure 1.460.
Motions to Continue Trial shall be filed in accordance with Fla. R. Civ. P. 1.460
Page 1 | B. Scheduling Procedures
Chambers Communication Rules
Submit proposed orders to the court by email at the stated address.
All proposed orders must be submitted to the court by e-mail to hayley.faulkner@flcourts1.gov.
Page 1 | D. Submission of Orders and Judgments
Zoom hearings lasting 60 minutes or less must be scheduled through OnceHub.
Zoom hearings that are 60 minutes or less must be scheduled via OnceHub.
Page 1 | B. Scheduling Procedures
Coordinate with the judicial assistant and other counsel or parties before adding motions to an existing hearing.
No additional motions should be added to the existing hearing time without first coordinating with the judicial assistant and other counsel/parties.
Page 1 | B. Scheduling Procedures
Notify the judicial assistant by email after the parties agree on potential hearing dates.
Once the parties have agreed on potential date(s), please notify the JA via email.
Page 1 | B. Scheduling Procedures
All parties must be copied on emails to the judicial office unless the law authorizes otherwise.
All parties must be copied on any e-mail directed to the judicial office, unless authorized by law.
Page 1 | A. Communications with the Judicial Office
All parties must be available for an emergency hearing unless exigent circumstances prevent it.
All parties shall make themselves available for the emergency hearing, barring exigent circumstances.
Page 1 | F. Emergency and Other Urgent Matters
Communications with the judicial office must comply with Canon 3’s restrictions on ex parte communications, unless authorized by law.
All communications with the judicial office must comply with Canon 3 of the Code of Judicial Conduct, which prohibits a judge from initiating, permitting, or considering ex parte communications and other communications outside the presence of the parties concerning a pending or impending proceeding, unless authorized by law.
Page 1 | A. Communications with the Judicial Office
All communications to the judicial office must be sent by email to the stated address.
Method of Communication: All communications to the judicial office must be submitted by e-mail to hayley.faulkner@flcourts1.gov.
Page 1 | A. Communications with the Judicial Office
Hearing dates are not protected or confirmed until the judicial assistant is notified of coordination and confirms the setting.
Dates will not be protected/confirmed until the JA is notified that the hearing date has been coordinated and confirmed the setting.
Page 1 | B. Scheduling Procedures
Email must be used for scheduling and routine matters unrelated to a case.
Email shall be utilized for scheduling and routine non-case related matters.
Page 1 | A. Communications with the Judicial Office
A hearing is set only after email confirmation from the judicial assistant or, for a OnceHub setting, after the Notice of Hearing is emailed to the judicial assistant and receipt is confirmed.
PLEASE NOTE: The hearing is not considered set until: 1) you receive confirmation from the JA if setting via email; or 2) you send a Notice of Hearing (NOH) to the JA via email after receiving your OnceHub confirmation. JA will confirm receipt of the NOH.
Page 1 | B. Scheduling Procedures
Schedule in-person, hybrid, over-one-hour, and emergency or urgent hearings by emailing the judicial assistant at the stated address.
Hearings that are in-person, hybrid, requiring more than an hour or are deemed an emergency/urgent (to be heard within the next two weeks) must be scheduled by e-mailing the judicial assistant (JA) at hayley.faulkner@flcourts1.gov.
Page 1 | B. Scheduling Procedures
Copy opposing counsel and any self-represented litigant when emailing the judicial assistant to schedule a hearing.
When emailing the JA to set a hearing, please include opposing counsel and any self-represented litigant.
Page 1 | B. Scheduling Procedures
Do not include the judicial assistant in party conferrals about availability or case matters.
Moreover, the judicial assistant shall not be included in conferrals between the parties regarding availability or otherwise discussing the case.
Page 1 | A. Communications with the Judicial Office
Parties must not use email to argue substantive issues.
Attempts to argue substantive issues through email will not be tolerated.
Page 1 | A. Communications with the Judicial Office
After obtaining available dates, coordinate with opposing counsel to choose dates that work for all parties.
After obtaining available dates, coordinate with opposing counsel to select dates that work for all parties.
Page 1 | B. Scheduling Procedures
Cancel a hearing by immediately emailing the judicial assistant with a courtesy copy of the Notice of Cancellation and, if the matter resolved, a proposed order.
You must cancel hearings by notifying the judicial assistant immediately via email with a courtesy copy of the Notice of Cancellation attached and a proposed order, if the hearing is cancelled due to resolution of the pending matter.
Page 1 | B. Scheduling Procedures
If opposing counsel or a party has no electronic contact information, state that in the scheduling email.
If there is no electronic contact information for opposing counsel/party, please not that in the email.
Page 1 | B. Scheduling Procedures
The court will not consider unsolicited communications from non-parties.
Unsolicited communications from non-parties will not be considered by the court.
Page 1 | A. Communications with the Judicial Office
The judicial assistant cannot provide legal advice.
The judicial assistant is not authorized to provide legal advice.
Page 1 | A. Communications with the Judicial Office
Counsel should email the judicial assistant to coordinate scheduling for pretrial motions in upcoming trials.
Time blocks for pretrial motions in upcoming trials are reserved separately and do not appear on the website. Counsel should contact the JA by email to coordinate scheduling.
Page 1 | B. Scheduling Procedures
Counsel must respond promptly to communications from opposing counsel.
Counsel shall respond promptly to inquiries and communications from opposing counsel.
Page 1 | B. Scheduling Procedures
Parties may contact the judicial office only as permitted by these procedures.
Parties may only contact the judicial office in accordance with these practices and procedures.
Page 1 | A. Communications with the Judicial Office
If the Court finds an emergency, it may schedule a hearing unilaterally while attempting to accommodate the parties’ schedules.
If the court determines that an emergency exists, a hearing may be scheduled unilaterally by the court, but an attempt will be made to accommodate schedules.
Page 1 | F. Emergency and Other Urgent Matters
Ten-minute UMC hearings are scheduled in the 11:00 a.m. to 11:30 a.m. time slots.
UMC Hearings (10-minutes) are set during the 11:00 a.m. to 11:30 a.m. timeslots.
Page 1 | B. Scheduling Procedures