Communication
Chambers
Phone
Phone
Document Format Requirements1 rule
All proposed orders must be submitted in Word format and provided to opposing counsel and any self-represented litigant.
- Proposed order
Formatting
- •Word format
Document Filing Requirements6 rules
If a party believes there is a factual basis for setting an emergency hearing, a detailed motion setting forth the following must be filed: (1) the issues to be resolved, (2) reasons why an emergency hearing is necessary, and (3) the amount of time needed for each party’s presentation.
It is the responsibility of attorneys and self-represented litigants to update their contact information using Form 2.603 any time there is a change in the e-mail account registered for electronic service.
All proposed orders must be accompanied by a cover letter either (1) certifying that all parties agree to the order or (2) containing a statement identifying any disagreement of the parties as to the proposed order.
File a notice for trial to set the case for trial.
All notices of hearing must contain the Americans with Disabilities Act (ADA) notification required by Florida Rule of General Practice and Judicial Administration 2.540.
A notice of hearing involving any remote appearance must list the judge’s Zoom credentials.
- Document
- Notice of hearing
Must include
- •List the judge’s Zoom credentials
Filing & Service rules
Electronic Filing Rules
Proposed orders must be submitted through the proposed-order portion of the Florida Courts E-Filing Portal.
All proposed orders must be submitted to the court by the proposed order portion of the Florida Courts E-Filing Portal.
Page 1 | D. Submission of Orders and Judgments
Filing Timing and Cure Windows
Proposed orders must be submitted no later than five days after any hearing.
Proposed orders must be submitted no later than 5 days after any hearing.
Page 1 | D. Submission of Orders and Judgments
A notice of hearing must be filed and served immediately after hearing time is reserved.
A notice of hearing must be filed and served immediately after reserving hearing time.
Page 1 | B. Scheduling Procedure
Proposed exhibits must be filed with the Clerk of Court five business days before the hearing.
Please file your proposed exhibits with the Clerk of Court five (5) business days prior to the hearing.
Page 1 | G. Exhibits for Evidentiary Proceedings
A notice of cancellation must be filed and served immediately on opposing counsel and any self-represented litigant.
You must also immediately file and serve a notice of cancellation on opposing counsel and any self-represented litigant.
Page 1 | B. Scheduling Procedure
All materials for a hearing must be received by the court no later than five business days before the hearing.
The court must receive all materials for the hearing no later than 5 business days before the hearing.
Page 1 | B. Scheduling Procedure
Service and Proof of Service Rules
Proposed orders must be provided to opposing counsel and any self-represented litigant.
All proposed orders must be submitted in Word format and provided to opposing counsel and any self-represented litigant.
Page 1 | D. Submission of Orders and Judgments
Attorneys and self-represented litigants must make and receive service by email, generally through the Florida Courts E-Filing Portal, unless excused.
All attorneys and self-represented litigants must make and receive service by e-mail, which is generally through the Florida Courts E-Filing Portal, unless excused. Fla. R. Gen. Prac. & Jud. Admin. 2.516.
Page 1 | A. Communications with the Judicial Office
Attorneys and self-represented litigants must provide an email address to receive signed orders electronically unless excused.
All attorneys and self-represented litigants must provide an e-mail address to receive signed orders electronically, unless excused. Fla. R. Gen. Prac. & Jud. Admin. 2.516.
Page 1 | A. Communications with the Judicial Office
A notice of cancellation must be served immediately on opposing counsel and any self-represented litigant.
You must also immediately file and serve a notice of cancellation on opposing counsel and any self-represented litigant.
Page 1 | B. Scheduling Procedure
A notice of hearing must be served immediately after hearing time is reserved.
A notice of hearing must be filed and served immediately after reserving hearing time.
Page 1 | B. Scheduling Procedure
Courtesy Copy Requirements
The court does not require courtesy copies.
The court does not require the submission of courtesy copies.
Page 1 | E. Courtesy Copies of Case Law and Other Documents
Adjournment & Extension Requirements
Continuance motions are disfavored and will be granted only upon a showing of good cause.
Motions for continuance are disfavored and will be granted only upon good cause shown.
Page 1 | B. Scheduling Procedure
Lack of due diligence is not a ground for granting a continuance.
Lack of due diligence is not grounds for granting a continuance.
Page 1 | B. Scheduling Procedure
Except for good cause shown, the motion must be signed by the party requesting the continuance, as required by Florida Rule of General Practice and Judicial Administration 2.545(e).
Except for good cause shown, the motion must be signed by the party requesting the continuance, as required by Florida Rule of General Practice and Judicial Administration 2.545(e).
Page 1 | B. Scheduling Procedure
Successive continuances are highly disfavored.
Successive continuances are highly disfavored.
Page 1 | B. Scheduling Procedure
Chambers Communication Rules
Hearing requests must be emailed to Cheryl.Gary@flcourts1.gov.
Hearings must be requested by e-mail to Cheryl.Gary@flcourts1.gov
Page 1 | B. Scheduling Procedure
Contact the judicial assistant by email to set a 15-minute Case Management Conference.
Contact the judicial assistant by e-mail to set a 15 minute Case Management Conference.
Page 1 | I. Setting Case for Trial
Emails to the judicial office must copy all parties unless the law authorizes an ex parte communication.
All parties must be copied on any e-mail directed to the judicial office, unless an ex parte communication is authorized by law.
Page 1 | A. Communications with the Judicial Office
Communications to the judicial office must be emailed to the dedicated division account, and the subject line must include the case number, case name, and relevant matter.
Method of Communication: All communications to the judicial office must be submitted by e-mail to Cheryl.Gary@flcourts1.gov, the dedicated division e-mail account. The subject line of any e-mail to the judicial office must contain the case number, case name, and relevant matter (e.g., 2024 DR 001234 SC – Doe v. Doe – 2-Hour Hearing Requested).
Page 1 | A. Communications with the Judicial Office
A hearing must be canceled by notifying the judicial assistant immediately.
You must cancel hearings by notifying the judicial assistant immediately.
Page 1 | B. Scheduling Procedure
For ADA accommodations, contact the ADA Liaison at least seven days before the court appearance, or immediately upon notification if fewer than seven days remain; hearing- or voice-impaired persons should call 711.
Please contact: Court Administration, ADA Liaison, Escambia County, 190 Governmental Center, 5th Floor, Pensacola, Florida 32502, Phone (850) 609-4700 Fax (850) 651-772, ADA.Okaloosa@flcourts1.gov at least 7 days before your scheduled court appearance, or immediately upon receiving notification if the time before the scheduled appearance is less than 7 days; if you are hearing or voice impaired, call 711.
Page 1 | K. Other Division Procedures
If an interpreter is needed for a hearing or trial, contact Court Administration by phone or email to request one.
If an interpreter is needed for a hearing or trial, please contact Court Administration to request an interpreter at (850) 595-4533 or Trinidad.SerranoBennitt@flcourts1.gov.
Page 1 | K. Other Division Procedures
Parties may contact the judicial office only in accordance with the stated practices and procedures.
Parties may only contact the judicial office in accordance with these practices and procedures.
Page 1 | A. Communications with the Judicial Office
Contact the judicial assistant to obtain the remote-platform meeting ID.
Platform Meeting ID#: Contact the judicial assistant to obtain the platform meeting ID#.
Page 1 | C. Remote Appearance
The court will not consider unsolicited communications from non-parties.
Unsolicited communications from non-parties will not be considered by the court.
Page 1 | A. Communications with the Judicial Office
The judicial assistant strives to provide a substantive response to inquiries within one business day.
The judicial assistant strives to substantively respond to all inquiries within one business day.
Page 1 | A. Communications with the Judicial Office
When the judicial assistant is out of the office, the message will be acknowledged with an expected response time and an alternate contact for immediate assistance.
When the judicial assistant is out of the office, your message will be acknowledged as received with an indication of when to expect a substantive response and an alternate contact for immediate assistance.
Page 1 | A. Communications with the Judicial Office
If the judicial assistant cannot substantively respond within one business day, the message will be acknowledged with an expected response time and an alternate contact for immediate assistance.
If the judicial assistant is unable to substantively respond within one business day, your message will be acknowledged as received with an indication of when to expect a substantive response and alternate contact for immediate assistance.
Page 1 | A. Communications with the Judicial Office