Limits & Logistics
Courtesy Copies
Memorandum
Memorandum, Case Law
- At Least 24 Hours Before Hearing
Motion
Notice of Hearing
- Within Three Business Days After Reserving Hearing Time
Adjournments
- Continuances are disfavored and will be granted only upon good cause shown. Except for good cause shown, the motion must be in writing and signed by the party requesting the continuance, as required by Florida Rule of General Practice and Judicial Administration 2.545(e).The opposing party’s position should be stated in the motion.
Request must include
Communication
Phone
Phone
Fax
Chambers
Phone
Chambers
Document Format Requirements3 rules
Submission Method: Submit all proposed orders in Word format to the Florida e-Filing Portal pursuant to Administrative Directive ECAD 2021-03.
Submission Method: Please bring all exhibits to the hearing. Exhibits should be marked prior to the hearing.
- Exhibits
Formatting
- •Bring all exhibits to the hearing
All orders are now date stamped below the judge’s electronic signature, so a fill-in date line is no longer needed in the “Done and Ordered” line.
Document Filing Requirements5 rules
Email Subject Line: Petitioner’s Name v. Respondent’s Name – Case Number – Non-Jury Trial/Final Hearing Request Attachment: A copy of the e-filed Notice of Non-Jury Trial Email Requirements: The body of the email must include the amount of time requested for the hearing.
Any issue to be considered by the judge should be in the form of a motion filed with the Clerk of Court with copies provided to all parties of record.
Please follow this example: DONE AND ORDERED in Escambia County, Florida.
Title proposed orders as follows: Case Name Case # Title of Order.
- Document
- Proposed order
Include
- •Case Name Case # Title of Order
A party may file a Motion to Appear by Zoom pursuant to Florida Rule of General Practice and Judicial Administration 2.530. Please include the opposing party’s position in the motion.
Filing & Service rules
Electronic Filing Rules
Proposed orders must be submitted through the Florida e-Filing Portal.
Submission Method: Submit all proposed orders in Word format to the Florida e-Filing Portal pursuant to Administrative Directive ECAD 2021-03.
Civil cases
Page 1 | D. Submission of Orders and Judgments
A Notice of Non-Jury Trial must be e-filed, and an emailed courtesy copy must be sent to the judicial assistant with the specified information.
To request a Final Hearing/Non-Jury Trial: A Notice of Non-Jury Trial must be e-filed into the case, and a courtesy copy of the e-filing must be emailed to the JA with the following information:
Civil cases
Page 1 | B. Scheduling Procedures
Filing Timing and Cure Windows
A Notice of Hearing must be filed within three business days after a hearing time is reserved.
A Notice of Hearing must be filed and served within three (3) business days after reserving a hearing time.
Civil cases
Page 1 | B. Scheduling Procedures
Service and Proof of Service Rules
A Notice of Hearing must be served within three business days after a hearing time is reserved.
A Notice of Hearing must be filed and served within three (3) business days after reserving a hearing time.
Civil cases
Page 1 | B. Scheduling Procedures
Any issue to be considered by the judge should be in the form of a motion filed with the Clerk of Court with copies provided to all parties of record.
Any issue to be considered by the judge should be in the form of a motion filed with the Clerk of Court with copies provided to all parties of record.
Civil cases
Page 1 | B. Scheduling Procedures
Copies of the memorandum or case law should be provided to all parties in the matter.
Copies should be provided to all parties in the matter.
Civil cases
Page 1 | E. Courtesy Copies of Case Law and Other Documents
Courtesy Copy Requirements
After filing an urgent matter’s motion, email a courtesy copy to the judicial assistant and call to set a hearing.
Please email a courtesy copy of the motion to the judicial assistant and call to set a hearing after the motion is filed.
Civil cases
Page 1 | F. Emergency and Other Urgent Matters
Unless a scheduling order provides otherwise, a hard copy of any memorandum or case law for the judge’s consideration should be delivered at least 24 hours before the hearing.
E. Courtesy Copies of Case Law and Other Documents: Unless otherwise specified in a scheduling order, a hard copy of any memorandum or case law that parties wish the judge to consider prior to a hearing should be delivered at least 24 hours before the hearing.
Civil cases
Page 1 | E. Courtesy Copies of Case Law and Other Documents
Send a courtesy copy of the Notice of Hearing to the judicial assistant within the required time; otherwise, the hearing date will be released.
You must send a courtesy copy of the Notice of Hearing to the judicial assistant. Failure to provide the Notice of Hearing within the required time will result in the hearing date being released.
Civil cases
Page 1 | B. Scheduling Procedures
A party submitting a memorandum that cites case law should provide the judge with all cited cases.
If a party is submitting a memorandum that cites case law, all cases cited should be provided to the judge.
Civil cases
Page 1 | E. Courtesy Copies of Case Law and Other Documents
Adjournment & Extension Requirements
Continuances are disfavored and will be granted only upon good cause shown. Except for good cause shown, the motion must be in writing and signed by the party requesting the continuance, as required by Florida Rule of General Practice and Judicial Administration 2.545(e).The opposing party’s position should be stated in the motion.
Continuances are disfavored and will be granted only upon good cause shown. Except for good cause shown, the motion must be in writing and signed by the party requesting the continuance, as required by Florida Rule of General Practice and Judicial Administration 2.545(e).The opposing party’s position should be stated in the motion.
Civil cases
Page 1 | B. Scheduling Procedures
Chambers Communication Rules
After filing the motion in an urgent matter, call the judicial assistant to set a hearing.
Please email a courtesy copy of the motion to the judicial assistant and call to set a hearing after the motion is filed.
Civil cases
Page 1 | F. Emergency and Other Urgent Matters
Emails to the judicial office must copy all parties unless an ex parte communication is authorized by law.
All parties must be copied on any email directed to the judicial office, unless an ex parte communication is authorized by law.
Civil cases
Page 1 | A. Communications with the Judicial Office
Communications concerning a pending or impending proceeding must not be ex parte or otherwise outside the parties’ presence unless authorized by law.
Ex Parte Communications: All communications with the judicial office must comply with Canon 3 of the Code of Judicial Conduct which prohibits judges from initiating, permitting, or considering ex parte (one side only) communications and from considering other communications outside the presence of the parties concerning a pending or impending proceeding, unless authorized by law.
Civil cases
Page 1 | A. Communications with the Judicial Office
Request an interpreter for a hearing or trial by contacting Court Administration at the listed phone number or email address.
Interpreter Requests: If an interpreter is needed for a hearing or trial, please contact Court Administration to request an interpreter at (850) 595-4533 or Trinidad.SerranoBennitt@flcourts1.gov.
Civil cases
Page 1 | K. Other Division Procedures
Contact the ADA Liaison at least seven days before the court appearance, or immediately upon receiving notice if fewer than seven days remain; hearing- or voice-impaired persons may call 711.
ADA Accommodations: Please contact: Court Administration, ADA Liaison, Escambia County, 190 Governmental Center, 5th Floor, Pensacola, Florida 32502, Phone (850) 595-4400 Fax (850) 595-0360 ADA.Escambia@flcourts1.gov at least 7 days before your scheduled court appearance, or immediately upon receiving notification if the time before the scheduled appearance is less than 7 days; if you are hearing or voice impaired, call 711.
Civil cases
Page 1 | K. Other Division Procedures
Communications with the judicial office may be by phone or email; emails must copy all parties and include the case name and number in the subject line.
Method of Communication: Communication is by phone or email. Emails must include all parties, and the subject line must contain the case name and case number.
Civil cases
Page 1 | A. Communications with the Judicial Office
Any party may request a Case Management Conference by emailing the judicial assistant to schedule it.
Any party may request a Case Management Conference. Please email the judicial assistant to schedule it.
Civil cases
Page 1 | H. Pretrial Procedures and Conferences