Limits & Logistics
Courtesy Copies
Case Law, Exhibits
- Within a Reasonable Period Before Hearing
Objection
Communication
Chambers
Document Format Requirements3 rules
All proposed orders must be submitted in Word format
All exhibits over 20 pages must be hand delivered or delivered by U.S. Mail.
- More than 20 pages
A legible format is sufficient.
Formatting
- •A legible format is sufficient
Document Filing Requirements7 rules
Once confirmed, the parties are responsible for preparation of a notice of cancellation that will need to be filed promptly and served on all parties.
A notice of hearing involving any remote appearance must list the judicial Zoom credentials.
File a notice for trial and email Judicial Assistant for a Case Management Conference.
It is the responsibility of attorneys and self-represented litigants to update their contact information using Form 2.603 any time there is a change in the e-mail account registered for electronic service.
Each proposed order must include a cover letter certifying agreement by all parties or identifying any disagreement.
Court's wording
All proposed orders must be accompanied by a cover letter either (1) certifying that all parties agree to the order or (2) containing a statement identifying any disagreement of the parties as to the proposed order.
All notices of hearing must contain the ADA notification required by Florida Rule of General Practice and Judicial Administration 2.540.
If a party believes there is a factual basis for setting an emergency hearing, a detailed motion setting forth the following must be filed: (1) the issues to be resolved, (2) reasons why an emergency hearing is necessary, and (3) the amount of time needed for each party’s presentation.
Filing & Service rules
Electronic Filing Rules
Proposed orders may be submitted by email to the listed address or through the proposed-order portion of the Florida Courts E-Filing Portal.
Email to Vanessa.Barnett@flcourts1.gov or by the proposed order portion of the Florida Courts E-Filing Portal.
Page 1 | D. Submission of Orders and Judgments
Filing Timing and Cure Windows
A notice of hearing must be filed immediately after hearing time is reserved and served at that time.
A notice of hearing must be filed and served immediately after reserving hearing time.
Page 1 | B. Scheduling Procedures
All exhibits must be received in chambers according to a separate court order.
All exhibits must be received in chambers pursuant to a separate court order.
Page 1 | G. Exhibits for Evidentiary Proceedings
Unless an emergency or good cause exists or a court order provides otherwise, hearing materials must reach the court a reasonable time before the hearing.
Absent an emergency or good cause, the court must receive all materials for a hearing within a reasonable time before the hearing, unless otherwise prescribed by Court Order.
Page 1 | B. Scheduling Procedures
An objection to remote appearance technology may be filed with the Clerk, with a copy to the other party, within ten days after service of the hearing notice or order.
A party may file with the Clerk of the Court with a copy to the other party an objection to use communication technology within ten (10) days of service of a notice of hearing or order setting hearing.
Page 1 | C. Remote Appearance
Proposed orders must be submitted by the deadline set in a separate court order or stated verbally at the hearing.
Proposed orders must be submitted within the time provided by the Court in a separate order or verbally at the hearing.
Page 1 | D. Submission of Orders and Judgments
The notice of cancellation must be filed promptly after the court confirms the cancellation.
Once confirmed, the parties are responsible for preparation of a notice of cancellation that will need to be filed promptly and served on all parties.
Page 1 | B. Scheduling Procedures
If the court finds an emergency exists, it will schedule a hearing as soon as practical.
If the court determines that an emergency exists, a hearing will be scheduled as soon as practical.
Page 1 | F. Emergency and Other Urgent Matters
A party that does not file a timely objection waives it unless the party establishes good cause before the hearing.
A party waives objections to the use of communication technology if no timely objection is filed, unless before the date of the hearing, the party established good cause for the failure to timely object.
Page 1 | C. Remote Appearance
Service and Proof of Service Rules
Proposed orders must be provided to opposing counsel and any self-represented litigant.
All proposed orders must be submitted in Word format and provided to opposing counsel and any self-represented litigant.
Page 1 | D. Submission of Orders and Judgments
A notice of hearing must be served immediately after hearing time is reserved.
A notice of hearing must be filed and served immediately after reserving hearing time.
Page 1 | B. Scheduling Procedures
The notice of cancellation must be served on all parties.
Once confirmed, the parties are responsible for preparation of a notice of cancellation that will need to be filed promptly and served on all parties.
Page 1 | B. Scheduling Procedures
A copy of an objection to use of communication technology must be provided to the other party.
A party may file with the Clerk of the Court with a copy to the other party an objection to use communication technology within ten (10) days of service of a notice of hearing or order setting hearing.
Page 1 | C. Remote Appearance
Courtesy Copy Requirements
For an evidentiary proceeding, courtesy copies of case law and exhibits must be submitted to the court a reasonable time before the hearing, subject to further instructions in a separate order.
Courtesy copies of case law and exhibits must be submitted to the court for any evidentiary proceeding within a reasonable period of time before such hearing, as may be further detailed in a separate order.
Page 1 | E. Courtesy Copies of Case Law and Other Documents
A courtesy copy of the objection shall be sent to vanessa.barnett@flcourts1.gov.
A courtesy copy of the objection shall be sent to vanessa.barnett@flcourts1.gov.
Page 1 | C. Remote Appearance
Adjournment & Extension Requirements
Motions to continue are disfavored and will rarely be granted.
To begin, all parties and counsel are notified that motions to continue are disfavored and will rarely be granted.
Page 1 | B. Scheduling Procedures
Failure to comply with deadlines will be considered when deciding whether to grant a continuance or deadline extension.
Failure to comply with deadlines will be factored into whether such motion to continue or extend the deadline should be granted.
Page 1 | B. Scheduling Procedures
Chambers Communication Rules
Attorneys and self-represented litigants must provide an email address for electronic receipt of signed orders unless excused.
All attorneys and self-represented litigants must provide an e-mail address to receive signed orders electronically, unless excused.
Page 1 | A. Communications with the Judicial Office
Communications to the judicial office must be sent by email to Vanessa Barnett at the listed address.
All communications to the judicial office must be submitted by email to Vanessa Barnett at vanessa.barnett@flcourts1.gov.
Page 1 | A. Communications with the Judicial Office
After filing a notice for trial, email the Judicial Assistant to request a Case Management Conference.
File a notice for trial and email Judicial Assistant for a Case Management Conference.
Page 1 | H. Setting Case for Trial
Emails must identify the case number, case name, and relevant matter in the subject line.
The subject line of any email must contain the case number, case name, and relevant matter (e.g. 2024 DR 1234 CA-Jane Doe-Request for Hearing.
Page 1 | A. Communications with the Judicial Office
To request cancellation of a hearing, email the judicial assistant and include opposing counsel and any self-represented litigant whose email address is available.
Hearing may be cancelled by notifying the judicial assistant by email and including opposing counsel and any self represented litigant if email address is available.
Page 1 | B. Scheduling Procedures
Judicial-office communications must comply with Canon 3, and all parties must be copied unless an ex parte communication is authorized by law.
All communications with the judicial office must comply with Canon 3 of the Code of Judicial Conduct, which prohibits a judge from initiating, permitting, or considering ex parte communications and from considering other communications outside the presence of the parties concerning a pending or impending proceeding, unless authorized by law. All parties must be copied on any e-mail directed to the judicial office, unless an ex parte communication is authorized by law.
Page 1 | A. Communications with the Judicial Office
Hearing requests must be emailed to Vanessa Barnett at the listed address.
Hearings must be requested by e-mail to Vanessa.Barnett@flcourts1.gov.
Page 1 | B. Scheduling Procedures
Email to the Judicial Assistant should not contain substantive arguments outside scheduling dates; such an email will be deleted in full.
Arguing the merits of any case by way of email that includes the Judicial Assistant is disfavored and triggers professional rules regarding ex parte communications. The parties and all counsel are advised that if the Judicial Assistant receives an email that contains any substantive argument outside of scheduling dates, the Judicial Assistant will delete the entire email including any contents that may relate to scheduling.
Page 1 | B. Scheduling Procedures
The court will not consider unsolicited communications from non-parties, and parties may contact the judicial office only as permitted by these procedures.
Unsolicited communications from non-parties will not be considered by the court. Parties may only contact the judicial office in accordance with these practices and procedures.
Page 1 | A. Communications with the Judicial Office
A hearing is not cancelled unless and until the court confirms the cancellation.
Be advised that no hearing is cancelled until confirmed by court.
Page 1 | B. Scheduling Procedures
The judicial assistant will strive to respond to inquiries within one business day, or upon returning to the office if absent.
She will strive to respond to all inquires within one business day. If the judicial assistant is out of the office, your message will be answered upon return.
Page 1 | A. Communications with the Judicial Office
If the parties cannot agree on a hearing date, either side may notify the Court, which may select the date.
If the parties are unable to agree to a hearing date, either side may notify this Court, and a hearing date may be selected by the Court instead.
Page 1 | B. Scheduling Procedures