Limits & Logistics
Courtesy Copies
Case Law, Memorandum, Exhibit List
- At Least 5 Business Days Before Hearing
Exhibits
- At Least 5 Business Days Before Hearing
Motion for Continuance
Communication
Chambers
Phone
Chambers
Phone
Phone
Document Format Requirements3 rules
Please mark all exhibits – Petitioner shall use numbers and Respondent shall use letters.
Format: Word.
Formatting
- •Submit in Word format
If in person, exhibits should be brought to the hearing in a binder with an Exhibit list.
Document Filing Requirements11 rules
Emergency motions must be filed with the Clerk’s office.
A Notice of Hearing must be prepared, filed and served immediately after the hearing is set.
Use Form 2.603 to update contact information whenever the email account registered for electronic service changes.
Court's wording
It is the responsibility of the attorneys and self-represented litigants to update their contact information using Form 2.603 any time there is a change in the email account registered for electronic service.
File a Notice of Readiness for non-jury trial, contact the judge’s office to set a CMC if requesting three or more hours.
A Notice of Cancellation must be filed with the Clerk.
All notices must contain the Americans with Disabilities Act (ADA) notification required by Florida Rule of General Practice and Judicial Administration 2.540.
If hearing is to be conducted by Zoom, the Zoom information is to be included in the notice.
Notice of Hearings must include the date, time, type of hearing, motion name, docket line number and location of hearing.
To ensure the Judge’s office receives the motion timely, make sure that you indicate when filing that it is an emergency
For hearings of 30 minutes or more, file a Motion to Appear via Zoom; until it is granted, the hearing will be set in person.
Court's wording
Hearings of 30 minutes or more require that a Motion to Appear via Zoom be filed (the hearing can be set prior to filing a motion but it will be set as an In Person hearing until said time as the Motion to Appear via Zoom has been granted).
If in person, exhibits should be brought to the hearing in a binder with an Exhibit list.
- Document
- Exhibits
Should include
- •Exhibit list
Filing & Service rules
Electronic Filing Rules
Submit proposed orders and judgments through the E-portal unless the Court directs otherwise.
Submission Method: E-portal unless otherwise directed by the Court.
Page 1 | D. Submission of Orders and Judgments
Filing Timing and Cure Windows
Submit proposed Final Judgments within 30 days after the ruling.
All proposed Final Judgments must be submitted within 30 days of the ruling being made.
Page 1 | D. Submission of Orders and Judgments
A Notice of Hearing must be filed immediately after the hearing is set.
A Notice of Hearing must be prepared, filed and served immediately after the hearing is set.
Page 1 | B. Scheduling Procedures
Submit other proposed orders arising from motion hearings within 14 days.
All other proposed orders from motion hearings must be submitted within 14 days.
Page 1 | D. Submission of Orders and Judgments
Service and Proof of Service Rules
Attorneys and self-represented litigants must provide an email address for receiving signed orders electronically unless excused.
All attorneys and self-represented litigants must provide an email address to receive signed orders electronically, unless excused.
Page 1 | A. Communications with the Judicial Office
Provide courtesy copies of case law and legal memoranda to the opposing side five days before the hearing.
Must be provided to opposing side five (5) days prior to hearing.
Page 1 | E. Courtesy Copies of Case Law and other Legal Memoranda
Serve the Notice of Hearing immediately after the hearing is set.
A Notice of Hearing must be prepared, filed and served immediately after the hearing is set.
Page 1 | B. Scheduling Procedures
Attorneys and self-represented litigants must make and receive service by email, generally through the Florida Courts E-Filing Portal, unless excused.
All attorneys and self-represented litigants must make and receive service by email, which is generally through the Florida Courts E-Filing Portal, unless excused.
Page 1 | A. Communications with the Judicial Office
The case law, memoranda, and exhibit list should also be provided to the opposing party.
They should also be provided to the opposing party.
Page 1 | B. Scheduling Procedures
Courtesy Copy Requirements
For remote proceedings, provide a binder of exhibits to the judge’s office at least five business days before the hearing.
For remote proceedings, a binder with exhibits shall be provided to the judge’s office at least 5 business days prior to the hearing.
Page 1 | G. Exhibits for Evidentiary Proceedings
Forward a copy of the Motion for Continuance to the judge’s office.
A Motion for Continuance must be filed with the Clerk and a copy forwarded to the judge’s office.
Page 1 | B. Scheduling Procedures
Provide any case law, memoranda, and exhibit list to the judge’s office at least five business days before the hearing.
If providing case law, memoranda, and exhibit list, they must be provided to the judge’s office at least five (5) business days prior to the hearing.
Page 1 | B. Scheduling Procedures
Whether courtesy copies of case law and legal memoranda are required is determined case by case.
When Required: Determined on a case by case basis.
Page 1 | E. Courtesy Copies of Case Law and other Legal Memoranda
Adjournment & Extension Requirements
Court approval is required to delay submission of a Final Judgment.
Delay in submission of Final Judgments requires Court approval.
Page 1 | D. Submission of Orders and Judgments
File a Motion for Continuance with the Clerk and forward a copy to the judge’s office.
A Motion for Continuance must be filed with the Clerk and a copy forwarded to the judge’s office.
Page 1 | B. Scheduling Procedures
Chambers Communication Rules
Call the judge’s office to schedule a Case Management Conference and obtain its Zoom link.
Call the judge’s office to set a CMC and to obtain a Zoom link for the CMC.
Page 1 | H. Pretrial Procedures and Conferences
A self-represented litigant who wants to participate in hearing coordination must contact the Judicial Assistant by phone or email.
If a pro se litigant requests to be included in the coordination of a hearing, they must contact the judicial assistant by calling (850) 609-1878 or by email at eileen.vanboxtel@flcourts1.gov.
Page 1 | B. Scheduling Procedures
Schedule hearings by calling the judge’s office with opposing counsel’s office on the line.
All hearings will be scheduled by calling the judge’s office at 850-609-1878 along with any opposing counsel’s office on the line.
Page 1 | B. Scheduling Procedures
If ADA accommodations are needed, contact Court Administration at least seven days before the court date.
Please contact Court Administration at (850)609-4700 at least seven (7) days prior to the court date if you need ADA Accommodations.
Page 1 | K. Other Division Procedures
A Case Management Conference is required when the case is ready for trial and the parties request a hearing of three or more hours.
Must have a Case Management Conference when case is ready for trial when parties are requesting a hearing of three or more hours.
Page 1 | H. Pretrial Procedures and Conferences
Non-parties must not send unsolicited communications to the judicial office.
Unsolicited communications from non-parties are improper and will not be considered by the court.
Page 1 | A. Communications with the Judicial Office
Communications concerning a pending or impending proceeding must comply with Canon 3 and may not be ex parte unless authorized by law.
All communications with the judicial office must comply with Canon 3 of the Code of Judicial Conduct, which prohibits a judge from initiating, permitting or considering ex parte communications and from considering other communications outside the presence of the parties concerning a pending or impending proceeding, unless authorized by law.
Page 1 | A. Communications with the Judicial Office
Contact the judge’s office to schedule a Case Management Conference when requesting a hearing of three or more hours.
File a Notice of Readiness for non-jury trial, contact the judge’s office to set a CMC if requesting three or more hours.
Page 1 | I. Setting Case for Trial
Notify the judge’s office immediately by phone or email when cancelling a hearing.
Notification to the judge’s office must be made immediately either by phone call or email.
Page 1 | B. Scheduling Procedures
Copy all parties on emails to the judicial office unless an ex parte communication is authorized by law.
All parties must be copied on any email directed to the judicial office, unless an ex parte communication is authorized by law.
Page 1 | A. Communications with the Judicial Office
you should also provide copy of the motion to the JA via email.
you should also provide copy of the motion to the JA via email.
Page 1 | F. Emergency and Other Urgent Matters
Communications with the Judicial Assistant should be made by email or phone.
Method of Communication: Communication with the Judicial Assistant should take place by emailing eileen.vanboxtel@flcourts1.gov or by calling 850-609-1878.
Page 1 | A. Communications with the Judicial Office
Hearing dates will not be provided separately, and hearings will not be set by email.
Dates for a hearing will not be passed out. The judicial assistant will not set hearings by email.
Page 1 | B. Scheduling Procedures
Contact Trinidad Serraano Bennitt for interpreter requests.
Contact Trinidad Serraano Bennitt at (850)595-4533 Trinidad.Serranobennitt@flcourts1.gov
Page 1 | K. Other Division Procedures
Have the case number ready when calling or emailing the Judicial Assistant.
Please be prepared with the case number of the case you are calling or emailing about.
Page 1 | A. Communications with the Judicial Office
The Court may set a Status Conference to determine the status of a case.
May be set by Court to determine the status of a case.
Page 1 | H. Pretrial Procedures and Conferences
Most Case Management Conferences will be conducted remotely by Zoom.
Most Case Management Conferences will be conducted remotely via Zoom.
Page 1 | H. Pretrial Procedures and Conferences
Coordination with the opposing party is not required when that party is self-represented.
If the opposing party is pro se, coordination is not required.
Page 1 | B. Scheduling Procedures
Any party may request a Case Management Conference, and the Court may schedule one on its own.
Any party may request a CMC and the Court can unilaterally schedule one.
Page 1 | H. Pretrial Procedures and Conferences
The Court generally allows Zoom appearances for short procedural hearings of 30 minutes or less.
As a general rule short procedural hearings of 30 minutes or less the Court will allow Zoom appearance.
Page 1 | C. Remote Appearance