Fourth Judicial Circuit of Florida, Clay, Duval and Nassau Counties Document Format Requirements

Format

DOCX

All proposed orders must be submitted in DOCX format.

All proposed Orders must be submitted in Word docx format.

Format

PAPER

Documentary exhibits must be submitted in paper format.

Documentary exhibits must be submitted in paper format.

Recording exhibits must be submitted on a thumb drive.

Recordings must be submitted via a thumb drive.

Every exhibit must be tabbed, Bates stamped, and pre-marked with the case number, exhibit number, admitted-exhibit number, and admission date.

All exhibits must be tabbed, Bates stamped, and pre-marked in the following format: Case No. _2020-DR-22222 FM Petitioner/Respondent’s Exhibit No. _A__ Admitted as Exhibit ______ Date admitted __10/1/2020

Format

PAPER

Proposed jury instructions and verdict forms submitted to the Court must be in hard copy form.

A complete set of proposed jury instructions and verdict forms were filed with the Clerk and submitted to the Court in hard copy form at the Pretrial Conference.

Format

PAPER

The alternative hard-copy submission requirement applies to proposed jury instructions and verdict forms not provided at the Pretrial Conference.

The Plaintiff(s) shall file with the Clerk and submit to the Court in hard copy form a complete set of proposed jury instructions and verdict forms by no later than 9:00 a.m. on ___________________________, 20_____.

Electronic discovery production must be made in the ESI's native format as it exists on the producing party's computer system.

The parties agree that production will be made in native format, as the ESI exists on the producing party’s computer system.

Unless the requesting party agrees otherwise in writing, ESI must be produced in native data format with all associated metadata.

Unless otherwise agreed to in writing by a requesting party, ESI shall be produced in native data format, together with all associated metadata.

When native-format production is impossible or inadvisable, convert each page into a single-page TIFF image reflecting the source document's printed appearance.

native format files shall be converted to static images and each page thereof saved electronically as a single page “TIFF” image that reflects how the source document would have appeared if printed out to a printer attached to a computer viewing the file.

A multipage text (.TXT) file containing searchable text from the native file and the metadata discussed later in the document must accompany each TIFF.

Accompanying this TIFF shall be a multipage text (.TXT) file containing searchable text from the native file, and the metadata as discussed later in this document.

Documents existing only in physical hard-copy form must be converted to single-page TIFF files and produced under the applicable protocol.

Documents or records which either were originally generated or instantiated as ESI but now only exist in physical hard-copy format, or documents or records that were originally generated in hard-copy format shall be converted to a single page .TIFF file and produced following the same protocols set forth herein or otherwise agreed to by the parties.

For non-native production, each document page must be saved electronically as an image file.

For files or records not produced in their native format, each page of a document shall be electronically saved as an image file.

Every non-native produced document page must have a legible, unique Bates number electronically burned onto the TIF image without obscuring source information.

For files not produced in their native format, each page of a produced document shall have a legible, unique page identifier (“Bates Number”) electronically “burned” onto the TIF image in such a manner that information from the source document is not obliterated, concealed, or interfered with.

Native-format ESI must be placed in a Bates-numbered Logical Evidence Container or stored on a Bates-numbered storage device.

Any ESI produced in native data format shall be placed in a Logical Evidence Container that is Bates numbered, or the storage device (i.e., CD, USB, hard drive) containing such files shall be so Bates numbered.

Documents must be produced on CD-ROM, DVD, a standard PC-compatible external hard drive, or other readily accessible media agreed to by the parties.

Documents shall be produced on CD-ROM, DVD, external hard drive (with standard PC compatible interface), or such other readily accessible computer or electronic media as the parties may hereafter agree upon (the “Production Media”).

Each production medium must identify the producing case, material type, production date, and Bates-number range.

Each item of Production Media shall include: (1) text referencing that it was produced in _______________________ (*:**cv****), (2) the type of materials on the media (e.g., “Documents,” “OCR Text,” “Objective Coding,” etc.) (3) the production date, and (4) the Bates number range of the materials contained on such Production Media item.

Extracted text must be provided in ASCII format, labeled, and produced on the designated production media.

The Extracted Text shall be provided in ASCII text format and shall be labeled and produced on Production Media in accordance with the provisions of paragraph II.H above, “Production Media.”

Each extracted-text file must be named with the corresponding document's first-page Bates number and the .txt extension.

The text files will be named with the unique Bates number of the first page of the corresponding document followed by the extension “.txt.”

Unless the requesting party agrees in writing otherwise, ESI must be produced in native data format with all associated metadata.

Unless otherwise agreed to in writing by a requesting party, ESI shall be produced in native data format, together with all associated metadata.

Documents submitted for in camera review must be Bates stamped in the same order in which they appear in the notice.

The documents shall be produced with bates stamps in the order set forth in the Notice of Request for In Camera Review.

Format

DOCX

A party objecting to a proposed order must provide the Court with a redline or blackline version of the order in Microsoft Word format.

The party objecting to the proposed order shall also present a “redline” or “blackline” version, in Microsoft Word format, of the proposed order to the Court

The emailed courtesy copy of each proposed order must be in Word format.

a courtesy copy of the proposed orders must be emailed to the Court’s Judicial Assistant in Word format by the same deadline as the filing of the proposed orders;

Requested structured database data must be extracted through appropriate queries and returned in specified fields and a verifiably responsive, commonly readable format.

Where structured data (e.g., data from a database) is requested, appropriate queries will be used to extract relevant data from any such database, which data shall match specified criteria, and returning specified fields, in a form and format that is verifiably responsive and readable by the use of commonly available tools.

Each page of a non-native production must bear a legible, unique Bates number electronically burned onto the TIF image without obscuring source information.

For files not produced in their native format, each page of a produced document shall have a legible, unique page identifier ("Bates Number") electronically " burned" onto the TIF image in such a manner that information from the source document is not obliterated, concealed, or interfered with.

Producing parties must produce electronically stored information in native format as it exists on their computer systems.

The parties agree that production will be made in native format, as the ESI exists on the producing party's computer system.

When native production is impossible or inadvisable, each source-document page must be converted to a single-page TIFF image showing how the document would appear when printed.

In such cases where production in native format is not possible or advisable (e.9., redacted documents), native format files shall be converted to static images and each page thereof saved electronically as a single page "TIFF" image that reflects how the source document would have appeared if printed out to a printer attached to a computer viewing the file.

Searchable text from a native file must be produced in a multipage .TXT file together with the associated metadata.

a multipage text (.TXT) file containing searchable text from the native file, and the metadata as discussed later in this document.

Load files for static images must be produced together with their associated static images.

Load files of the static images should be created and produced together with their associated static images to facilitate the use of the produced images by a document management or litigation support database system.

Physical documents and ESI existing only in hard-copy form must be converted to single-page .TIFF files and produced under the stated protocols or another agreed protocol.

Documents or records which either were originally generated or instantiated as ESI but now only exist in physical hard-copy format, or documents or records that were originally generated in hard-copy format shall be converted to a single page .TIFF file and produced following the same protocols set forth herein or otherwise agreed to by the parties.

For multipage documents, document unitization and the unitization of attachments and affixed notes must be preserved as in the original when creating image files.

If a document consists of more than one page, the unitization of the document and any attachments and/or affixed notes shall be maintained as it existed in the original when creating the image f,rles.

Each page of a document produced as an image must have a legible unique Bates number burned onto the TIF image without obscuring, concealing, or interfering with source information.

For files not produced in their native format, each page of a produced document shall have a legible, unique page identifier ("Bates Number") electronically "burned" onto the TIF image in such a manner that information from the source document is not obliterated, concealed, or interfered with.

Native-format ESI must be placed in a Bates-numbered Logical Evidence Container or stored on a Bates-numbered storage device.

Any ESI produced in native data format shall be placed in a Logical Evidence Container that is Bates numbered, or the storage device (i.e., CD, USB, hard drive) containing such files shall be so Bates numbered.

Documents must be produced on CD-ROM, DVD, an external hard drive with a standard PC-compatible interface, or another readily accessible computer medium.

Documents shall be produced on CD-ROM, DVD, external hard drive (with standard PC compatible interface), or such other readily accessible computer or

Every page of each document listed on the privilege log must be Bates numbered.

the pages of each document listed on the amended privilege log shall be bates numbered.

The objection-based subpoenas must instruct each non-party to Bates-number all responsive documents with a unique prefix before production.

During the same meet and confer, as it concerns non-party subpoenas that are subject to objections based on Florida’s Constitutional right to privacy or other privilege, confidentiality or trade secret, the parties shall further revise the subject subpoenas duces tecum to request from each of the subpoenaed non-parties that all documents responsive to the subpoenas are bates numbered by each subpoenaed non-party prior to production using a unique prefix (which instruction must be provided within the subject non-party subpoenas to be issued by the party opposing such discovery).

Electronically stored information produced in response to an interrogatory must be provided in its ordinarily maintained form or a reasonably usable form.

If the records to be produced consist of electronically stored information, the records shall be produced in a form or forms in which they are ordinarily maintained or in a reasonably usable form or forms.

Native-format ESI must be placed in a Bates-numbered Logical Evidence Container or stored on a Bates-numbered storage device.

Any ESI produced in native data format shall be placed in a Logical Evidence Container that is Bates numbered , or the storage device (i.e., CD, USB, hard drive) containing such files shall be so Bates numbered.

Native-format ESI must be placed in a Bates-numbered Logical Evidence Container or stored on a Bates-numbered storage device.

Any ESI produced in native data format shall be placed in a Logical Evidence Container that is Bates numbered , or the storage device (i.e., CD, USB, hard drive) containing such files shall be so Bates numbered.

Exhibits used during opening statements must be exact duplicates of admitted exhibits without annotations, graphics, alterations, or embedding into presentations.

However, such exhibits used during opening statement must be an exact duplicate of the exhibit admitted in evidence without any annotations, graphics, alterations, or embedding into a PowerPoint or similar presentations.

Exhibits used during closing arguments must be exact duplicates of admitted exhibits without annotations, graphics, alterations, or embedding into presentations.

However, such exhibits used during closing argument must be an exact duplicate of the exhibit admitted in evidence without any annotations, graphics, alterations, or embedding into a PowerPoint or similar presentations.

Jury-selection PowerPoint slides must use a white background and black font and may not contain photos, diagrams, illustrations, animations, or color.

Such jury selection PowerPoint slides shall be limited to a white background and black font. No photos, diagrams, illustrations, animations, nor color will be permitted in the jury selection PowerPoint.

Required

Always

All documents must be pre-marked for identification and Bates stamped.

All documents shall be pre-marked for identification, and shall be Bates stamped for ease of identification during remote testimony.

Format

DOCX

Proposed orders must be submitted in Word format.

All proposed orders must be submitted in Word format.

Format

PAPER

Exhibits must be submitted to the Foreclosure Case Management Office in paper format.

Exhibits must be submitted to the Foreclosure Case Management Office in paper format.

Attorneys and self-represented litigants must bring sufficient copies of each exhibit for the clerk, the Court, and each party to review during the hearing or non-jury trial.

All attorneys and self-represented litigants must bring sufficient copies of each exhibit for the clerk, the Court, and each party to review during the hearing or non-jury trial.

Exhibits not received in evidence must be labeled using the party designation followed by a distinct consecutive alphabet letter.

Exhibits not received in evidence must be labeled in the following format: “Petitioner/Plaintiff” or “Respondent/Defendant” (based upon how the parties are identified in the operative pleadings) followed by a distinct consecutive alphabet letter for each exhibit (e.g., “A”, “B”, “C”).

Exhibits received in evidence must be labeled using the party designation followed by a distinct consecutive number.

Exhibits received in evidence must be labeled in the following format: “Petitioner/Plaintiff” or “Respondent/Defendant” (based upon how the parties are identified in the operative pleadings) followed by a distinct consecutive number for each exhibit (e.g., “1”, “2”, “3”).

Format

DOCX

Proposed orders must be submitted in Word format by email to the Court’s Judicial Assistant.

All proposed orders must be submitted in Word format by email to the Court’s Judicial Assistant at skaleel@coj.net.

Format

PAPER

Trial evidence must be brought to court in hard copy on the trial day.

All evidence must be brought in hard copy on the day of trial and must include a completed Exhibit List form.

Proposed orders must be submitted in PDF through the e-portal or in Word format when emailed to the judicial assistant.

All proposed orders must be submitted in PDF if filed via the e-portal; or Word format if emailed to the JA.

Format

PAPER

Exhibits must be submitted on paper, labeled as directed, and accompanied by sufficient copies for the clerk, court, and each party.

Exhibits must be submitted to the clerk of court in paper format. All attorneys and self-represented litigants must bring sufficient copies of each exhibit for the clerk, the court, and each party to review during the hearing or trial. Exhibits must be labeled in the following format: ‘Petitioner/Plaintiff 1’ or ‘Respondent/Defendant A.

Format

PAPER

Exhibits must be submitted in paper format, sufficient copies must be brought for the clerk, court, and each party, and each exhibit must use the specified party-side labeling format.

Exhibits must be submitted to the Clerk of the Court in paper format. All attorneys and self-represented litigants must bring sufficient copies of each exhibit for the clerk, the Court, and each party to review during the hearing or trial. Exhibits must be labeled in the following format: “Petitioner/Plaintiff A or 1” and “Respondent/Defendant A or 1”.

Format

DOCX

Every proposed order must be submitted in Word format.

All proposed orders must be submitted in Word Format.

Format

PAPER

Exhibits must be submitted to the Foreclosure Case Management Office on paper.

Exhibits must be submitted to the Foreclosure Case Management Office in paper format.

Format

DOCX

Every proposed order must be submitted in Word format.

All proposed orders must be submitted in Word format.

Attorneys and self-represented litigants must bring enough copies of each exhibit for the clerk, court, and every party.

All attorneys and self-represented litigants must bring sufficient copies of each exhibit for the clerk, the Court, and each party to review during the hearing.

A Zoom participant must display their first and last name to be admitted to the hearing.

The first and last name of anyone who wants to participate in a hearing by Zoom must be displayed to be admitted.

All proposed orders must be submitted using the court’s e-filing instructions at the stated website.

All proposed orders must be submitted using the instructions found at https://www.jud4.org/proposed-orders-efiling.

Format

PAPER

Exhibits must be submitted in paper format with sufficient copies for the clerk, Court, and each party, and must use the prescribed party-number labeling format.

• Format: Exhibits must be submitted to the Clerk of the Court in paper format. All attorneys and self-represented litigants must bring sufficient copies of each exhibit for the clerk, the Court, and each party to review during the hearing or trial. Exhibits must be labeled in the following format: ‘Petitioner/Plaintiff 1’ or ‘Respondent/Defendant A.’

Format

PAPER

Documentary exhibits must be submitted in paper format.

Documentary exhibits must be submitted in paper format.

Recordings must be submitted using a thumb drive.

Recordings must be submitted via a thumb drive.

All exhibits must be tabbed, Bates stamped, and pre-marked using the specified format.

All exhibits must be tabbed, Bates stamped, and pre-marked in the following format:

Format

PDF

Consent orders signed by all parties must be submitted in PDF format.

Consent orders signed by all parties shall be submitted in PDF format.

Format

DOCX

Proposed orders other than consent orders must be submitted in Word format.

All other proposed orders must be submitted in Word Format.

Format

PAPER

Exhibits must be submitted to the clerk of the court in paper format.

Exhibits must be submitted to the Clerk of the Court in paper format.

Format

DOCX

Proposed orders must be submitted in Word format by email to the Court’s Judicial Assistant, and the email must state whether all parties agree to the order’s form.

• Format: All proposed orders must be submitted in Word format by email to the Court’s Judicial Assistant at dradtke1@coj.net. The email must indicate whether all parties agree as to the form of the order.

Format

DOCX

In a time-sharing case, each party must file and email a proposed parenting plan in Word format at least three business days before the hearing and include it as an exhibit.

If this is a case involving time sharing, each party shall file a proposed parenting plan and email a copy in Word format to astrickland@coj.net least three (3) business days in advance of the hearing. The proposed parenting plan should also be included as an exhibit.

Format

PDF

Emailed exhibits must be consolidated into one or few PDFs, include an index and cover sheets before each exhibit, and be clearly identified.

Emailed exhibits should be sent as one PDF file, or as few PDFs as possible, and include an index, cover sheets before each exhibit, and should be easily identified.

Format

DOCX

All proposed orders must be submitted in Word format.

All proposed Orders must be submitted in Word format.

Courtesy copies of case law and other documents must be submitted as PDF or Word documents.

Format: PDF or Word document.

Format

PAPER

Documentary exhibits must be submitted to the Court Clerk in paper format.

Documentary exhibits must be submitted to the Clerk of the Court in paper format.

Every exhibit must be tabbed, Bates stamped, and pre-marked using the prescribed format.

All exhibits must be tabbed, Bates stamped, and pre-marked in the following format:

Format

PAPER

Documentary exhibits must be submitted in paper form.

Documentary exhibits must be submitted in paper format.

Recording exhibits must be submitted on a thumb drive.

Recordings must be submitted via a thumb drive.

Every exhibit must be tabbed, Bates-stamped, and pre-marked using the court's specified format.

All exhibits must be tabbed, Bates stamped, and pre-marked in the following format:

Applies to

Proposed order

Format

DOCX

All proposed orders must use Word format.

All proposed orders must be submitted in Word format.

Format

PAPER

Exhibits must be submitted to the Foreclosure Case Management Office in paper format.

Exhibits must be submitted to the Foreclosure Case Management Office in paper format.

Exhibits must be labeled “Petitioner/Plaintiff 1” or “Respondent/Defendant A”.

Exhibits must be labeled in the following format: “Petitioner/Plaintiff 1” or “Respondent/Defendant A”.

Every exhibit must be tabbed.

All exhibits must be tabbed, Bates stamped, and pre-marked in the following format:

Format

DOCX

All proposed orders must be submitted in Word format.

All proposed Orders must be submitted in Word format.

Format

PAPER

Documentary exhibits must be submitted in paper format.

Documentary exhibits must be submitted in paper format.

Recordings must be submitted on a thumb drive.

Recordings must be submitted via a thumb drive.

Documents must use Times New Roman 12-point font.

USE TIMES NEW ROMAN 12 FONT

Document text must be double-spaced.

DOUBLE SPACE

All proposed orders must be submitted in Word format.

All proposed Orders must be submitted in Word format.

The DONE AND ORDERED clause and the Court’s signature line must appear on the same page.

The DONE AND ORDERED clause, along with the Court’s signature line, shall be on the same page.

Format

PAPER

Documentary exhibits must be submitted in paper form.

Documentary exhibits must be submitted in paper format.

Recording exhibits must be submitted on a thumb drive.

Recordings must be submitted via a thumb drive.

Every exhibit must be tabbed, Bates stamped, and pre-marked with the case number, exhibit number, admission status, and admission date.

All exhibits must be tabbed, Bates stamped, and pre-marked in the following format: Case No. _2020-DR-123456 FMXX Petitioner/Respondent’s Exhibit No. A Admitted as Exhibit Date admitted 10/1/2020

Exhibits must use the prescribed party-number exhibit labels.

Exhibits must be labeled in the following format: “Petitioner/Plaintiff 1” or “Respondent/Defendant A”.

Format

DOCX

Proposed orders must be submitted in Word format.

All proposed orders must be submitted in Word format.

Format

PAPER

Exhibits for evidentiary proceedings must be submitted to the Foreclosure Case Management Office in paper format.

Exhibits must be submitted to the Foreclosure Case Management Office in paper format.

Format

PAPER

Exhibits submitted to the clerk of court must be in paper format.

Exhibits must be submitted to the clerk of court in paper format.

Format

DOCX

Proposed orders must be submitted in Word format.

All proposed orders must be submitted in Word format.

Format

PAPER

Exhibits must be submitted to the Foreclosure Case Management Office in paper format.

Exhibits must be submitted to the Foreclosure Case Management Office in paper format.

Exhibits must be labeled using the specified petitioner/plaintiff or respondent/defendant format.

Exhibits must be labeled in the following format: “Petitioner/Plaintiff 1” or “Respondent/Defendant A”.

The same order must not be submitted both through the E-portal and by email or mail, because that may cause duplicate docket entry.

PLEASE DO NOT SUBMIT THE SAME ORDER THROUGH THE E-PORTAL AND BY EMAIL OR MAIL AS THIS MAY CAUSE DUPLICATE ENTRY OF AN ORDER.

Format

DOCX

Every proposed order must be submitted in Word format.

All proposed Orders must be submitted in Word format.

Format

PAPER

Documentary exhibits must be submitted in paper format.

Documentary exhibits must be submitted in paper format.

Recordings must be submitted on a thumb drive.

Recordings must be submitted via a thumb drive.

All exhibits must be tabbed, Bates stamped, and pre-marked with the case number, exhibit number, admission notation, and admission date in the stated format.

All exhibits must be tabbed, Bates stamped, and pre-marked in the following format: Case No. _2020-DR-22222 FMXX Petitioner/Respondent’s Exhibit No. A Admitted as Exhibit Date admitted 10/1/2020

Format

PAPER

The party must bring hard-copy exhibits to court on the hearing date, including copies for the plaintiff/petitioner, defendant/respondent, and judge.

On the day of the hearing, please bring in hard copies of the exhibits to Court. (A copy for the Plaintiff/Petitioner, Defendant/Respondent, and the Judge).

Recording any judicial proceeding is prohibited unless the court expressly authorizes it.

The recording of any judicial proceeding, whether in-person or via videoconference, is strictly prohibited, unless expressly authorized by the Court.

Attorneys and self-represented litigants must bring enough copies of every exhibit for the clerk, court, and each party to use during the hearing or trial.

All attorneys and self-represented litigants must bring sufficient copies of each exhibit for the clerk, the Court, and each party to review during the hearing or trial.

Format

PAPER

Exhibits for evidentiary proceedings must be submitted to the court clerk in paper format.

Exhibits must be submitted to the Clerk of the Court in paper format.

Format

DOCX

All proposed orders must be submitted in Word format through the e-portal.

Format: All proposed orders must be submitted in Word format through the e-portal.

The proposed jury instructions and verdict form must also be submitted electronically in Word or WordPerfect format.

The proposed jury instructions and verdict form shall also be submitted electronically on CD or by electronic mail in Word or WordPerfect format.

In a time-sharing case, each party must provide the proposed parenting plan in Word format by email at least three business days before the hearing.

If this is a case involving time sharing, each party shall file a proposed parenting plan and email a copy in Word format to astrickland@coj.net least three (3) business days in advance of the hearing. The proposed parenting plan should also be included as an exhibit.

The proposed judgment must be watermarked as draft.

The proposed judgment shall be watermarked “draft.”

Format

DOCX

All proposed orders must be submitted in Word format.

All proposed orders must be submitted in Word format.

Specified testate-case initial orders must be formatted for wet signature without codes and mailed or hand-delivered directly to the Clerk rather than filed through the portal or emailed.

These should be formatted for a wet signature (no codes) and mailed or hand delivered directly to the Clerk (not filed through the portal). Please do not email the clerk.

Format

DOCX

After the hearing concludes, attorneys must prepare and email the listed proposed orders to the Magistrate Assistant in Word format.

Once hearing has concluded, depending on the type of case heard (either mental health/guardianship or guardian advocacy) the Magistrate will request attorneys to prepare and forward to the Magistrate Assistant via email (Word format), LNewton@coj.net the following proposed Orders:

Format

DOCX

Every proposed order must be submitted in Word format.

All proposed orders must be submitted in Word format.

Format

PAPER

Exhibits must be submitted to the Foreclosure Case Management Office in paper format.

Exhibits must be submitted to the Foreclosure Case Management Office in paper format.

Exhibits must use the prescribed petitioner/plaintiff or respondent/defendant labeling format.

Exhibits must be labeled in the following format: “Petitioner/Plaintiff 1” or “Respondent/Defendant A”.

Format

DOCX

Proposed orders must be submitted in Word format with a cover letter addressing agreement or disagreement, and consent orders must be labeled “Consent” or “Agreed.”

All proposed orders must be submitted in Word format. All proposed orders must be accompanied by a cover letter either (1) certifying that all parties agree to the order or (2) containing a statement identifying any disagreement of the parties as to the proposed order. All consent Orders shall include the word “Consent” or “Agreed” in the caption of the proposed Order.

Format

PAPER

Exhibits must be submitted to the Foreclosure Case Management Office in paper format.

Exhibits must be submitted to the Foreclosure Case Management Office in paper format.

Attorneys and self-represented litigants must bring enough copies of each exhibit for the clerk, the Court, and each party.

All attorneys and self-represented litigants must bring sufficient copies of each exhibit for the clerk, the Court, and each party to review during the hearing.

Applies to

Exhibits

Exhibits must be letter-marked consistently with the Exhibit List, and stipulated or unobjected exhibits must be further marked as evidence and sequentially numbered before opening statements.

All exhibits shall be pre-marked for identification, with letters being utilized for the marking of exhibits for identification. The letters utilized for marking the exhibits for identification shall correspond to the Exhibit List given to the Court. Those exhibits that will be admitted into evidence by stipulation of the parties or without objection shall be further pre-marked accordingly as exhibits in evidence. Those exhibits to be admitted by stipulation or without objection shall be sequentially numbered. Further, prior to Opening Statements, the parties shall communicate with the Court so as to coordinate the marking, organization, and handling of exhibits.

Before submitting a proposed order, the attorney should provide opposing counsel an editable Word or WordPerfect version for review, approval, or redline edits.

Before submitting a proposed order to the court, attorneys should provide the proposed order to opposing counsel in Word or WordPerfect format or the like) for their review, approval, or proposed redline edits.

Format

PAPER

Proposed jury instructions and verdict forms submitted to the Court must be in hard copy form.

A complete set of proposed jury instructions and verdict forms were filed with the Clerk and submitted to the Court in hard copy form at the Pretrial Conference.

For non-native production, color images must be produced for documents containing color when reasonably feasible.

For files not produced in their native format, if an original document contains color, the producing party shall produce color image(s) for each such document if reasonably feasible.

Documents on production media must be organized and identified by custodian when applicable.

The documents contained on the media shall be organized and identified by custodian, where applicable.

Format

DOCX

Complex proposed orders should be submitted by email to the Court in Microsoft Word format with the required cover letter.

Any complex proposed Orders should be submitted in Microsoft Word format via email to the Court with a cover letter consistent with the instructions above.

The emailed courtesy copies of the proposed orders must be submitted in Word format.

a courtesy copy of the filed respective proposed orders must be emailed to the Court’s Judicial Assistant in Word format by the same deadline as the filing of the proposed orders;

When voluminous TIFF production is anticipated, the parties must meet and confer about making the production reasonably usable by the requesting party.

If voluminous TIFF production is anticipated, the parties shall meet and confer to determine how such production is to be made reasonably usable by the requesting party.

The parties must meet and confer as reasonably necessary to facilitate importing and using produced materials with commercially available document-management or litigation-support software.

The parties shall meet and confer to the extent reasonably necessary to facilitate the import and use of the produced materials with commercially available document management or litigation support software.

When a non-native production document contains color, the producing party must produce color images for it if reasonably feasible.

For files not produced in their native format, if an original document contains color, the producing party shall produce color image(s) for each such document if reasonably feasible.

Format

PDF

Expert-file production must be made electronically whenever practicable.

Such production shall be made in electronic format wherever practicable in the format specified below.

Records uploaded to the document repository must be scanned, OCR-processed, and Bates labeled.

All records shall be scanned, OCR’ed, and bates labeled.

For non-native productions, color originals must be produced as color images when reasonably feasible.

For files not produced in their native format, if an original document contains color, the producing party shall produce color image(s) for each such document if reasonably feasible.

Documents must be produced on CD-ROM, DVD, an external hard drive with a standard PC-compatible interface, or other agreed readily accessible electronic media.

Documents shall be produced on CD-ROM, DVD, external hard drive (with standard PC compatible interface), or such other readily accessible computer or electronic media as the parties may hereafter agree upon (the “Production Media”).

Format

DOCX

Extracted text for non-native productions must be provided in ASCII text format, labeled, and produced on Production Media as specified in paragraph II.H.

The Extracted Text shall be provided in ASCII text format and shall be labeled and produced on Production Media in accordance with the provisions of paragraph II.H above, "Production Media."

Format

DOCX

The parties must follow the Division CV-E procedures for scheduling and hearing motions requiring an evidentiary hearing and should use the court’s Word template for the scheduling order and pre-evidentiary hearing case-management conference.

To facilitate this meet and confer process the parties must comply with Division CV-E Procedures for Scheduling and Hearing Motions Requiring Evidentiary Hearing published on the Court’s website32 and should utilize the Court’s template for Order Scheduling Motion for Evidentiary Hearing and Pre-Evidentiary Hearing Case Management Conference, and Requiring Matters to be Completed Prior to Pre-Evidentiary Hearing Case Management Conference published in Word format on the Court’s website33 to 29 See Division CV-E website:

For non-native productions, color originals must be produced as color images when reasonably feasible.

For files not produced in their native format, if an original document contains color, the producing party shall produce color image(s) for each such document if reasonably feasible.

Documents must be produced on CD-ROM, DVD, an external hard drive with a standard PC-compatible interface, or other agreed readily accessible electronic media.

Documents shall be produced on CD-ROM, DVD, external hard drive (with standard PC compatible interface), or such other readily accessible computer or electronic media as the parties may hereafter agree upon (the “Production Media”).

Format

DOCX

Extracted text for non-native productions must be provided in ASCII text format, labeled, and produced on Production Media as specified in paragraph II.H.

The Extracted Text shall be provided in ASCII text format and shall be labeled and produced on Production Media in accordance with the provisions of paragraph II.H above, "Production Media."

Format

PAPER

Typed proposed jury instructions and verdict forms must be filed with the clerk and submitted to the court in hard copy at the pretrial conference.

Will typed proposed Jury Instructions and Verdict Forms be filed with the Clerk and submitted to the Court in hard copy form at the Pre-Trial Conference?

Electronically uploaded or provided documents should be named using the exhibit number, “Ex.,” and a brief document description.

Documents that are uploaded or provided to the court in an electronic format should be named as follows: #___ Ex. [brief description of document].

Proposed orders submitted to the Judicial Assistant must be in Word format.

Proposed Orders may be submitted via e-mail to the Judicial Assistant in Word format.

Courtesy copies of case law or other specified documents must be provided in PDF or Word format.

Format: PDF format or Word document.

Format

DOCX

Orders must be electronically signed and submitted in Word format.

Orders are electronically signed and should be submitted to the Court in Word format.

Exhibits must use the specified party-label format.

hearing or trial. Exhibits must be labeled in the following format: “Petitioner/Plaintiff 1” or “Respondent/Defendant A”.

Hard-copy proposed orders should include full date lines, signature lines, and service information.

Hard copy proposed orders should contain full date lines, full signature lines, and full service information.

Format

PDF

Courtesy copies of case law sent to the Court should use PDF format.

Courtesy copies of cases sent to the Court should be emailed to kbend@coj.net in .pdf format.

Zoom participants should not participate while walking around, driving, or engaging in similar activities.

Participants should not be walking around, driving, etc.

Plea forms should avoid abbreviations unless they are absolutely necessary.

Do not use abbreviations unless absolutely necessary.

Zoom participants should turn off video and mute microphones while waiting for their case to be called.

Video should be off and microphones muted while waiting for a case to be called.

Zoom participants should comply with the conduct expected for an in-person court appearance.

Zoom participants should treat a Zoom appearance like any other court appearance.

Distracting Zoom backgrounds should be replaced with a software-generated background or blurred.

Distracting backgrounds should be replaced with software-generated backgrounds or blurred out.

Courtesy copies of case law and other documents must be submitted in PDF or Word format.

Format: PDF or Word document.

All proposed orders must be submitted in Word format.

• Format: All proposed Orders must be submitted in Word format.

Proposed order titles must identify the motion heard, the proceeding date must appear in the first paragraph, and the DONE AND ORDERED clause must share a page with the court’s signature line.

• The title of proposed Orders shall designate the particular motion heard, such as “Order Denying Wife’s Motion to Dismiss” or “Order Granting Husband’s Motion for Contempt,” etc. The date of the proceeding should be included in the first paragraph of the proposed order. The DONE AND ORDERED clause, along with the Court’s signature line, shall be on the same page.

Exhibits must use the specified party-label format.

Exhibits must be labeled in the following format: ‘Petitioner/Plaintiff 1’ or ‘Respondent/Defendant A.’

Format

PDF

The courtesy-copy documents must be sent as one combined PDF document.

The documents should be sent as one pdf document.

Format

PDF

Emailed exhibits should use as few PDF files as possible and include an index, a cover sheet for each exhibit, and clear identification.

Emailed exhibits should be sent as one PDF file, or as few PDFs as possible, and include an index, cover sheets before each exhibit, and should be easily identified.

A copy of the proposed parenting plan must be emailed in Word format to astrickland@coj.net.

If this is a case involving time sharing, each party shall file a proposed parenting plan and email a copy in Word format to astrickland@coj.net at least three (3) business days in advance of the hearing. The proposed parenting plan should also be included as an exhibit.

Each party’s Zoom profile must display the party’s legal name for easy identification.

Parties shall name their Zoom profile with their legal names such that they can be easily identified.

The DONE AND ORDERED clause and the Court’s signature line should appear on the same page.

The DONE AND ORDERED clause, along with the Court’s signature line, should be on the same page.

A final page containing only the date and/or judicial signature line must also show the order title and case number.

If the last page contains only the date line and/or Judge’s signature line, it must have the title of the Order and the case number on it also.

Format

DOCX

All proposed orders must be submitted in Word format.

All proposed Orders must be submitted in Word format.

Every proposed order must include a cover letter either certifying unanimous agreement or identifying any party disagreement.

All proposed Orders must be accompanied by a cover letter either: (1) certifying that all parties agree to the order, or (2) containing a statement identifying any disagreement of the parties as to the proposed Order.

A proposed order must identify the proceeding date in its first paragraph and place the DONE AND ORDERED clause with the court’s signature line on the same page.

The date of the proceeding should be included in the first paragraph of the proposed order. The DONE AND ORDERED clause, along with the Court’s signature line, shall be on the same page.

Counsel must coordinate with the Deputy Clerk to pre-mark all exhibits before testimony is presented.

Counsel shall coordinate with the Deputy Clerk of the Court the pre-marking of all exhibits prior to the presentation of testimony.

Counsel must ensure that appropriate evidence stickers are placed on every exhibit before the evidence is presented.

It shall be the responsibility of counsel to make sure that appropriate evidence stickers are placed on each exhibit prior to the presentation of evidence.

The document must use the page-numbering format shown below.

USE PAGE NUMBERING SHOWN BELOW

The order must use list formatting so additional paragraphs can be added without renumbering.

Make sure you use list formatting so additional paragraphs can be added without the Judge having to renumber every paragraph.

The order language must be inserted using list format.

Insert order language in list format

Submissions of 25 pages or fewer should be emailed for hearings conducted through Zoom.

Any submissions 25 pages or less should be submitted via email for hearings being conducted via Zoom.

Submissions exceeding 25 pages should be hand-delivered to the court.

Any submissions exceeding 25 pages should be hand-delivered to the Court.

Proposed orders should be emailed to the judicial assistant in Microsoft Word or PDF format.

Proposed orders should be submitted via email to LRCarpenter@coj.net in Microsoft Word or PDF format.

Format

PDF

A proposed order submitted through the e-portal must be in PDF format.

All proposed orders must be submitted in PDF if filed via the e-portal; or Word format if emailed to the JA.

Format

PDF

Courtesy copies may be submitted in PDF format.

Format: PDF format or Word document.

Exhibits must be labeled “Petitioner/Plaintiff 1” or “Respondent/Defendant A.”

Exhibits must be labeled in the following format: ‘Petitioner/Plaintiff 1’ or ‘Respondent/Defendant A.

The word “Proposed” must not appear in the title of an order.

PLEASE DO NOT PUT “PROPOSED” IN THE TITLE OF AN ORDER.

Orders submitted by mail or email should not contain E-portal codes.

ORDERS SUBMITTED BY MAIL OR EMAIL SHOULD NOT HAVE E-PORTAL CODES.

All relevant checklist material must be marked with paper clips.

PLEASE MARK WITH PAPER CLIPS ALL RELEVANT MATERIAL.

A person appearing by Zoom must identify themselves by legal name and turn on the video function.

The person appearing on Zoom must use their legal name to identify themselves and have the video function turned on.

All proposed orders must be submitted according to the court’s published e-filing instructions.

All proposed orders must be submitted using the instructions found at https://www.jud4.org/proposed-orders-efiling.

Courtesy copies of case law must be submitted in PDF or Word format.

Format: PDF or Word document.

Voluminous courtesy copies must be placed on a flash drive and delivered to the court for destruction because they have already been filed with the clerk.

If voluminous, parties must place courtesy copies on a flash drive and deliver to the Court with permission for the Court to destroy because these copies have been filed with the Clerk.

Each exhibit must be labeled as “Petitioner/Plaintiff 1” or “Respondent/Defendant A.” as applicable.

Exhibits must be labeled in the following format: ‘Petitioner/Plaintiff 1’ or ‘Respondent/Defendant A.’

Format

PDF

Courtesy copies must be submitted in PDF or Word format.

• Format: PDF or Word document.

Format

PAPER

Evidentiary exhibits must be submitted to the Clerk in paper format.

• Format: Exhibits must be submitted to the Clerk of the Court in paper format.

Each exhibit must be labeled as “Petitioner/Plaintiff 1” or “Respondent/Defendant A.”

Exhibits must be labeled in the following format: ‘Petitioner/Plaintiff 1’ or ‘Respondent/Defendant A.’

Format

PDF

Emailed exhibits should use as few PDF files as possible and include an index and a cover sheet before each exhibit, with the exhibits clearly identified.

Emailed exhibits should be sent as one PDF file, or as few PDFs as possible, and include an index, cover sheets before each exhibit, and should be easily identified.

Format

PDF

Emailed exhibits should be consolidated into one PDF or as few PDFs as possible and include an index and cover sheets before each exhibit.

Emailed exhibits should be sent as one PDF file, or as few PDFs as possible, and include an index, cover sheets before each exhibit, and should be easily identified.

Participants must use their legal names as their Zoom profile names so they can be readily identified.

Parties shall name their Zoom profile with their legal names such that they can be easily identified.

Format

PDF

Emailed exhibits must be submitted in PDF form with an index and a cover sheet before each exhibit and must be readily identifiable.

Emailed exhibits should be sent as one PDF file, or as few PDFs as possible, and include an index, cover sheets before each exhibit, and should be easily identified.

Format

PDF

Emailed exhibits must be consolidated into as few PDFs as possible and include an index, cover sheets, and clear identification.

Emailed exhibits should be sent as one PDF file, or as few PDFs as possible, and include an index, cover sheets before each exhibit, and should be easily identified.

Exhibits must be organized under Judge Fahlgren’s division procedures and hand-delivered or mailed to Robert M. Foster Justice Center for Magistrate Wallace.

The exhibits should be organized pursuant to the instructions set forth in Judge Fahlgren’s division procedures, and should be hand delivered or mailed to Robert M. Foster Justice Center at Magistrate Wallace’s attention.

Parties must use their legal names as their Zoom profile names so they can be easily identified.

Parties shall name their Zoom profile with their legal names such that they can be easily identified.

A party appearing by Zoom video who plans to testify should be prepared to provide photographic identification, such as a driver's license, through video.

Those appearing remotely by video via Zoom planning to testify should be prepared to furnish the Court with a picture identification such as their driver’s license via video.

Format

PDF

Emailed exhibits must be consolidated into one PDF or as few PDFs as possible, include an index and a cover sheet before each exhibit, and be clearly identified.

Emailed exhibits should be sent as one PDF file, or as few PDFs as possible, and include an index, cover sheets before each exhibit, and should be easily identified.

Format

PDF

The trial-set memorandum, motion, and notice of hearing must be sent to the judicial assistant as one collective PDF.

Once a Motion to Set Case for Trial/Hearing is filed, counsel or po se’ parties shall coordinate with opposing party or attorney to select an ex parte date which is convenient for all parties and shall email the Court’s judicial assistant a completed trial set memo with a courtesy copy of the motion and notice of hearing as one collective pdf.

Format

PDF

Emailed exhibits should be consolidated into one or as few PDFs as possible and include an index, cover sheets before each exhibit, and clear identification.

Emailed exhibits should be sent as one PDF file, or as few PDFs as possible, and include an index, cover sheets before each exhibit, and should be easily identified.

Format

PDF

Emailed exhibits must be sent as one or as few PDF files as possible, with an index, cover sheets before each exhibit, and clear identification.

Emailed exhibits should be sent as one PDF file, or as few PDFs as possible, and include an index, cover sheets before each exhibit, and should be easily identified.

Format

PDF

Emailed exhibits should be consolidated into one or as few PDF files as possible, include an index and cover sheets, and be readily identifiable.

Emailed exhibits should be sent as one PDF file, or as few PDFs as possible, and include an index, cover sheets before each exhibit, and should be easily identified.

Format

PDF

Emailed exhibits must be consolidated into one or as few PDF files as possible, include an index and cover sheets before each exhibit, and be easily identified.

Emailed exhibits should be sent as one PDF file, or as few PDFs as possible, and include an index, cover sheets before each exhibit, and should be easily identified.

The email submission must be in Word or WordPerfect format, with Word preferred by the court.

The proposed jury instructions and verdict form shall also be submitted by electronic mail in Word or WordPerfect format. The Court prefers to use Word.

Exhibits should be Bates stamped and exchanged before the hearing, sent as one or as few PDFs as possible, accompanied by an indexed exhibit list, and include a cover sheet before each exhibit when the file contains more than five exhibits.

Exhibits should be Bate stamped, exchanged in advance of hearings, and emailed to the Judicial Assistant at least three (3) business days in advance of the hearing date with an exhibit list that references the Bates number for each exhibit. They should be sent as one PDF file, or as few PDFs as possible, an index should be included, and the exhibits should be easily identified. Files containing more than five (5) exhibits should include a cover sheet before each exhibit.

The order’s operative clause and the Court’s signature line should appear on the same page.

The DONE AND ORDERED or ORDERED AND ADJUDGED (for Final Judgments) clause, along with the Court’s signature line, should be on the same page.

If the final page contains only the date or judge’s signature line, it must also include the order title and case number.

If the last page contains only the date line and/or Judge’s signature line, it must have the title of the order and the case number on it also.

The signature line on a proposed order should be right-justified, particularly for e-portal submissions.

The signature line should be right justified, especially for orders submitted through the e-portal

Courtesy copies must be submitted in PDF or Word format.

Format: PDF or Word document.

Format

PAPER

Exhibits must be submitted in paper format, sufficient copies must be provided for the Court and each party, and each exhibit must use the specified party-label format.

Exhibits are submitted to the Clerk of the Court in paper format. Therefore, all attorneys and self-represented litigants must bring provide sufficient copies of each exhibit for the Court and each party to review during the hearing or trial. Exhibits must be labeled in the following format: ‘Petitioner/Plaintiff 1’ or ‘Respondent/Defendant A.’

Format

PDF

Electronic exhibit files should use one PDF or as few PDFs as possible, include an index and clear identification, and include a cover sheet before each exhibit when the file contains more than five exhibits.

They should be sent as one PDF file, or as few PDFs as possible, an index should be included, and the exhibits should be easily identified. Files containing more than five (5) exhibits should include a cover sheet before each exhibit.

Format

PDF

Emailed hearing exhibits should be consolidated into a single PDF, or as few PDF files as possible.

Emailed exhibits should be sent as one PDF file, or as few PDFs as possible

Emailed exhibits must include an index, have a cover sheet before each exhibit, and be readily identifiable.

Emailed exhibits should be sent as one PDF file, or as few PDFs as possible, and include an index, cover sheets before each exhibit, and should be easily identified.

Each party must provide hearing materials to the Court at least three business days before the hearing, preferably in tabbed three-ring binders.

Each party shall provide to the Court exhibits or hard copies of any materials to be considered at the hearing at least three business days prior to the commencement of the hearing. Tabbed, three-ring binders are preferred.

Counsel must have presentation technology set up and ready for each trial or hearing.

Counsel is responsible for having any technology set-up and ready to use during the trial or hearing without causing unnecessary delay.

All exhibits must be pre-marked with exhibit stickers.

All exhibits shall be pre-marked with exhibit stickers.

Documents exceeding 30 pages, including attachments, may not be emailed to chambers and must be delivered by hand, U.S. mail, or overnight mail.

However, any large documents (more than 30 pages, including attachments) must NOT be emailed. They will need to be provided via hand delivery, U.S. mail or overnight mail.

Exhibits must use the specified party-label format.

Exhibits must be labeled in the following format: “Petitioner/Plaintiff 1” or “Respondent/Defendant A”.

Unless good cause is shown, the requesting party must sign the continuance motion.

Except for good cause shown, the motion must be signed by the party requesting the continuance, as required by Florida Rule of General Practice and Judicial Administration 2.545(e).

Load files for static images should be created and produced with their associated images.

Load files of the static images should be created and produced together with their associated static images to facilitate the use of the produced images by a document management or litigation support database system.

Format

DOCX

The court prefers, if possible, one Microsoft Word proposed order with redline or blackline annotations identifying disagreements and alternative provisions.

The Court prefers, if possible, a single proposed order in Microsoft Word format with "redline" or "blackline" annotations indicating to the Court the areas of disagreement within the proposed order between the parties and any alternative provisions proposed by the objecting party.

Format

PDF

Party-signed consent judgments may be submitted in PDF format.

Consent judgments signed by the parties may be sent in .pdf.

Format

DOCX

The competing proposed order should preferably be prepared in Word format.

It is preferred that competing proposed orders arising from matters heard by the Court be submitted by email to the Court’s Judicial Assistant, and that the proposed Order be in Word format.