Fourth Judicial Circuit of Florida, Clay, Duval and Nassau Counties Electronic Filing Rules

Applies to

Proposed order

In Judge Cox's division, proposed orders generally must be submitted through the court e-portal unless a listed exception applies.

In Judge Cox’s division proposed Orders should be submitted through the e-portal, unless your order falls under one of the exceptions below.

Applies to

Notice of hearing

A Notice of Hearing must be e-filed immediately after hearing time is reserved.

The Notice of Hearing should list all motion(s) and the docket line of the motion, e-filed and served immediately after reserving hearing time.

Applies to

Proposed order

Proposed orders must be submitted through the E-Portal, with copies provided to all parties.

Proposed orders must be submitted to the Court via the E-Portal with copies to all parties.

Motions, pleadings, and memoranda should be submitted to the court by email.

Motions, pleadings and memoranda should be provided by e-mail.

Motions for rehearing, new trial, or emergency relief must first be electronically filed with the clerk of court.

These motions should first be e-filed with the Clerk of Court.

Applies to

Proposed order

A proposed order must be submitted through the Florida Courts E-Filing Portal with a cover letter and the motion attached.

Proposed orders to the Court shall be submitted via the Florida Courts E-Filing Portal, along with a cover letter and motion attached.

Applies to

Proposed order

When all parties use the Florida Courts e-Portal, the proposed order must be submitted through that e-Portal.

If all parties before the Court are using the e-Portal, the proposed Order shall be submitted to the Court via the Florida Courts e-Portal.

Applies to

Proposed order

Proposed orders must be submitted to the court through the e-Portal.

Proposed Orders are to be submitted to the Court via the e-Portal.

Attorneys and self-represented litigants must provide an email address for electronic delivery of signed orders unless excused.

All attorneys and self-represented litigants must provide an e-mail address to receive signed orders electronically, unless excused.

Applies to

Proposed order

Proposed orders ordinarily must be submitted through the e-filing portal, but counsel may email the judicial assistant if the portal has an issue or is down.

Submission Method: E-Filing Portal. However, if there is an issue or the e-portal is down, counsel may email the JA.

Applies to

Proposed order

Proposed orders must be submitted through the court’s e-Portal.

Proposed Orders are to be submitted to the Court via the e-Portal.

Applies to

Proposed order

Proposed orders in Probate, Mental Health, and Guardianship cases must be filed directly to the judge’s queue through the Florida E-Filing Portal rather than as a motion.

Effective 3-1-22, all proposed orders for Probate, Mental Health and Guardianship cases must be submitted directly to the Judge’s queue through the Florida E-Filing Portal (filed different than a motion).

Applies to

Checklist

The Summary Administration Checklist must be completed and e-filed before the Order for Summary Administration is submitted.

This checklist shall be completed and e-filed prior to submission of the Order for Summary Administration.

Applies to

Checklist

The petition checklist must be completed and filed electronically with the petition.

This checklist shall be completed and e-filed with your Petition.

Applies to

Signed orders

Attorneys and self-represented litigants must provide an email address for electronic receipt of signed orders unless excused.

All attorneys and self-represented litigants must provide an email address to receive signed orders electronically, unless excused.

Attorneys and self-represented litigants must use Form 2.603 whenever their registered electronic-service email account changes.

It is the responsibility of attorneys and self-represented litigants to update their contact information using Form 2.603 any time there is a change in the email account registered for electronic service.

Applies to

Proposed order

Proposed orders must be submitted through the court’s E-Portal with copies to all parties.

Proposed orders must be submitted to the Court via the E-Portal with copies to all parties.

Applies to

Proposed order

Proposed orders must be submitted through the E-Portal with copies to all parties.

Proposed orders must be submitted to the Court via the E-Portal with copies to all parties.

Applies to

Proposed order

Proposed orders generally must be filed through the e-portal, with specified orders permitted to be emailed to the judicial assistant.

The only exceptions to filing in the e-portal, and that may be emailed to the judicial assistant, nponder1@coj.net, are as follows: 1. If Judge Cox specifically instructs a party to email the order; 2. Orders that contain Exhibits that are in pdf format; 3. Orders/Judgments to be reviewed and entered during ex parte.

Applies to

Proposed order

When all parties use the e-Portal, the proposed order must be submitted through the Florida Courts e-Portal.

If all parties before the Court are using the e-Portal, the proposed Order shall be submitted to the Court via the Florida Courts e-Portal.

Applies to

Motion to set trial

Non-jury trial settings must be submitted by email with the motion to set trial and a fully completed Division FC-B Trial Set Memorandum.

Setting cases for trial will be done only through e-mail. The movant shall e-mail the Motion to Set and a fully completed Division FC-B Trial Set Memorandum to the Court.

Applies to

Motion to set trial

The non-jury trial set memorandum must be fully completed, identify the desired mediator, and be emailed to the judge’s judicial assistant with any mediator or trial-date disagreements and each party’s recommendation.

The parties shall complete all information in the form, including the desired mediator, and submit it as an e-mail attachment to the judge’s judicial assistant along with the Motion to Set for Trial. Any disagreements on mediators or proposed trial dates shall be included in the email along with each party’s recommendation.

Applies to

Motion to set jury trial

Jury trial settings must be submitted by email with the motion to set trial and a fully completed Division CV-B Trial Set Memorandum.

Setting cases for jury trial will be done only through e-mail. The movant shall e-mail the Motion to Set and a fully completed Division CV-B Trial Set Memorandum to the Court.

Applies to

Motion to set jury trial

The jury trial set memorandum must be fully completed, identify the desired mediator and trial date, and be emailed to the judge’s judicial assistant with the motion to set trial.

The parties shall complete all information in the form, including the desired mediator and trial date, and submit it as an e-mail attachment to the judge’s judicial assistant along with the Motion to Set Trial.

Applies to

Proposed order

When an unrepresented party involved in the case is not using e-Portal, the proposed order must be submitted in writing with sufficient copies for Court entry and each party not using e-Portal.

If there is an unrepresented party involved in the case not using the e-Portal, the proposed Order must be submitted to the Court in writing, ===== PAGE 7 ===== with sufficient copies for an original to be entered by the Court and a copy for each party not using e-Portal.

Applies to

Proposed order

Proposed orders may be filed electronically, except orders admitting original wills and orders of discharge.

We are accepting proposed orders by electronic filing with exceptions for original wills and orders of discharge.

Applies to

Proposed order

Original-will orders and discharge orders must be submitted directly to the clerk in paper form.

They must still be submitted directly to the Clerk's office in paper form.

Applies to

Proposed order

The petition or motion must be filed through the clerk and docketed before the proposed order is submitted directly to the court.

Additionally, petitions and/or motions must be filed through the Clerk's office and docketed prior to submitting your proposed orders. Pleadings are filed through the Clerk and proposed orders come directly to the Court (not through the Clerk). The Court will not submit unfiled petitions and/or motions to the Clerk for filing.

Applies to

Order admitting original will

An order admitting an original will and any simultaneous orders must be mailed or hand-delivered to the clerk and must not be emailed.

These should be mailed to the Clerk's office (not to the Judicial Assistant) or via hand delivery. Please do not email the clerk.

Applies to

Order of discharge

When the clerk has not approved discharge, the order of discharge must be mailed or hand-delivered to the clerk and must not be emailed.

If the Clerk has not yet approved the case for discharge, the order of discharge should be sent to the Clerk's office via U.S. Mail or hand delivery. Please do not email the clerk.

Applies to

Order

Orders must not be submitted by U.S. Mail to the court.

Please do not submit orders via U.S. Mail to the court.

Applies to

Proposed order

Proposed orders must be submitted by email or through the court e-portal, with copies to all parties.

Proposed orders must be submitted to the Court via e-mail with copies to all parties or through the e-portal with copies to all parties.

Applies to

Exhibits

Exhibits totaling fewer than 25 pages must be submitted electronically by email to the Judicial Assistant.

Submit exhibits of less than twenty-five (25) pages electronically by e-mail to the Judicial Assistant.

Applies to

Exhibits

Exhibits totaling more than 25 pages must be submitted to the court as a hard copy in a binder.

If the exhibits total more than twenty-five (25) pages, submit a hard copy to the Court in a binder.

Unrepresented parties must designate an email address with the Clerk and register for email service through Florida's E-filing Portal.

All unrepresented parties shall file a designation of email address with the Clerk of Court and register for email service with the Florida Court’s E-filing Portal at www.myflcourtacess.com forthwith, if they have not already done so.

Submission materials of 25 pages or fewer should be emailed for Zoom hearings.

Any submissions 25 pages or less should be submitted via email for hearings being conducted via Zoom.

Submission materials exceeding 25 pages should be hand-delivered to the Court.

Any submissions exceeding 25 pages should be hand-delivered to the Court.

Applies to

Proposed order or judgment

Proposed orders and judgments generally must be filed through the e-portal, but the listed categories may be emailed to the judicial assistant.

The only exceptions to filing in the e-portal, and that may be emailed to the judicial assistant, nponder1@coj.net, are as follows: 1. If Judge Cox specifically instructs a party to email the order; 2. Orders that contain Exhibits that are in pdf format; 3. Orders/Judgments to be reviewed and entered during ex parte.

Applies to

Notice of hearing

The Notice of Hearing should identify each motion and its docket line, and be e-filed and served immediately after hearing time is reserved.

The Notice of Hearing should list all motion(s) and the docket line of the motion, e-filed and served immediately after reserving hearing time.

Applies to

Proposed order

Proposed orders must be submitted through the court’s E-Portal with copies provided to every party.

Proposed orders must be submitted to the Court via the E-Portal with copies to all parties.

Applies to

Proposed order

Unless the Court authorizes otherwise, proposed orders must be emailed to the Judicial Assistant with copies to all parties.

Proposed Orders must be submitted to the Judicial Assistant via e-mail with copies to all parties, unless otherwise authorized by the Court.

Applies to

Proposed order or judgment

Proposed orders and judgments generally must be submitted through the court portal, but the three stated exceptions may be emailed to the judicial assistant.

through the e-portal, unless your order falls under one of the exceptions below. Instructions on how to submit proposed orders through the e-portal are found at jud4.org, from the home page, select Proposed Order E-filing where you can find Procedure for submitting proposed orders in the Fourth Circuit. The only exceptions to filing in the e-portal, and that may be emailed to the judicial assistant, nponder1@coj.net, are as follows: 1. If Judge Cox specifically instructs a party to email the order; 2. Orders that contain Exhibits that are in pdf format; 3. Orders/Judgments to be reviewed and entered during ex parte.

Applies to

Proposed order

Proposed orders generally must be filed through the e-portal, but the three stated categories may instead be emailed to the judicial assistant.

The only exceptions to filing in the e-portal, and that may be emailed to the judicial assistant, nponder1@coj.net, are as follows: 1. If Judge Cox specifically instructs a party to email the order; 2. Orders that contain Exhibits that are in pdf format; 3. Orders/Judgments that are to be reviewed and entered during ex parte.

Applies to

Proposed order

Proposed orders must be submitted through the E-Portal, with copies provided to all parties.

Proposed orders must be submitted to the Court via the E-Portal with copies to all parties.

Applies to

Motion

All parties must file motions and other requests for relief on the docket; motions not filed there will not be considered.

Please note that requests for relief (i.e. motions) are not “judicial communications.” All parties must file any request for relief on the docket. The judge will not entertain any motions not filed on the docket.

Applies to

Proposed order

Proposed orders must be submitted through the e-portal, with email to the judicial assistant permitted when an issue exists or the portal is unavailable.

Submission Method: E-Filing Portal. However, if there is an issue or the e-portal is down, counsel may email the JA.

Applies to

Trial setting document

Motions to set for trial and notices for trial must be handled through email only.

Motions to set for trial and notice for trial are being handled by email only.

A motion to set a case for trial or a notice for trial must be filed electronically.

E-file a motion to set case for trial or notice for trial.

Applies to

Motion

Emergency motions, motions for rehearing, and motions for new trial must first be e-filed with the Clerk of Court.

The motion must first be e-filed with the Clerk of Court.

Applies to

Notice of hearing

The Notice of Hearing must be e-filed immediately after hearing time is reserved.

Notice of Hearing: The Notice of Hearing should list all motion(s) and the docket line of the motion, e-filed and served immediately after reserving hearing time.

Applies to

Proposed order

Proposed orders must be submitted through the court’s E-Portal with copies provided to all parties.

Proposed orders must be submitted to the Court via the E- Portal with copies to all parties.

Applies to

Proposed order

Proposed orders generally must be submitted through the court's e-portal, subject to stated exceptions.

Proposed Orders must be submitted through the e-portal unless your Order falls under one of the exceptions below.

A fully executed stipulated agreement must be electronically filed with the clerk and then emailed to the Judicial Assistant.

A fully executed stipulated agreement must be e-filed with the Clerk of Court and then emailed to the Judicial Assistant.

A motion to adopt a confidential settlement agreement must be electronically filed with the clerk and then emailed to the Judicial Assistant.

If the parties enter into a Confidential Settlement Agreement, a Motion to Adopt Confidential Settlement Agreement must be e-filed with the Clerk of Court and then emailed to the Judicial Assistant.

Applies to

Proposed order

Parties must submit all proposed orders in Word format through the e-portal.

All proposed orders must be submitted in Word format through the e-portal.

Applies to

Proposed order

Consent or agreed proposed orders must be submitted to the Court through the e-portal.

Consent/Agreed proposed orders must be submitted to the Court via e-portal.

Applies to

Proposed order

Competing or contested proposed orders should not be filed through the e-portal and instead should be emailed to the Judicial Assistant for further instructions.

Competing/Contested proposed orders should not be filed through the e-portal. These should be emailed to the JA for further instructions.

Unrepresented parties must designate an email address with the Clerk of Court and register for email service through the Florida Court’s E-filing Portal if they have not already done so.

All unrepresented parties shall file a designation of email address with the Clerk of Court and register for email service with the Florida Court’s E-filing Portal at www.myflcourtacess.com forthwith, if they have not already done so.

Applies to

Proposed order

For matters set for trial, the plaintiff must submit the proposed non-jury trial order through the Florida Court’s E-Filing Portal using Judge Fahlgren’s foreclosure form.

If this matter has been set for trial, Plaintiff shall submit a proposed Order Setting Non-Jury Trial via the Florida Court’s E-Filing Portal using Judge Fahlgren’s form for foreclosure matters published at https://www.jud4.org/ex-parte-dates-judge-s-procedures/nassau-judges.

Applies to

Trial set memo

Trial set memos must be electronically filed and emailed to the Court’s judicial assistant.

Please note that trial set memos must be e-filed and provided to the Court’s judicial assistant via email to astrickland@coj.net.

Applies to

Depositions

Copies of all trial depositions must be provided to the Court by the Friday before trial, in paper or electronic form, although paper copies are unnecessary when electronically available in the Clerk's file.

Provide copies to the Court of all depositions to be used at trial for whatever purpose on or before the Friday before the first day of trial. The copies may be paper or electronic. However, paper copies of depositions do not need to be submitted to the Court if they are available electronically in the Clerk’s file by that same date.

Applies to

Depositions

A party seeking to use a specific deposition must ensure that the deposition is available on the Clerk's electronic docket.

The party that wants to use a specific deposition has the responsibility to make sure it is available on the Clerk’s electronic docket.

All unrepresented parties must designate an email address with the Clerk of Court and register for email service through the Florida Court’s E-filing Portal.

All unrepresented parties shall file a designation of email address with the Clerk of Court and register for email service with the Florida Court’s E-filing Portal at www.myflcourtacess.com forthwith, if they have not already done so.

A completed Division A Trial Set Memorandum and proposed Trial Order may be submitted through the court e-portal to avoid the Case Management Conference.

The parties may avoid this CMC by filing and submitting to the Court a completed Division A Trial Set Memorandum and a proposed Trial Order, no later than fourteen (14) days prior to the date of this CMC, using the Court’s forms published at https://www.jud4.org/ex-parte-dates-judge-s-procedures/nassau-judges via the e-portal, pursuant to the instructions published at https://www.jud4.org/proposed-orders-efiling, either adopting the projected trial date/duration set forth above OR a different actual trial date/duration (consistent with the time standards set forth in Florida Rule of General Practice and Judicial Administration 2.250) should govern this case.

Unrepresented parties must file an email designation and register for email service through the Florida Courts E-Filing Portal promptly if they have not already done so.

All unrepresented parties shall file a designation of email address with the Clerk of Court and register for email service with the Florida Court’s E-filing Portal at www.myflcourtacess.com forthwith, if they have not already done so.

Applies to

Designation of email address

An unrepresented party that has not already done so must promptly file an email-address designation with the Clerk of Court and register for email service through the Florida Court’s E-filing Portal.

All unrepresented parties shall file a designation of email address with the Clerk of Court and register for email service with the Florida Court’s E-filing Portal at www.myflcourtacess.com forthwith, if they have not already done so.

The proposed jury instructions and verdict form must also be submitted by email in Word or WordPerfect format.

The proposed jury instructions and verdict form shall also be submitted by electronic mail in Word or WordPerfect format.

Applies to

Notice of settlement and proposed settlement order

Immediately upon settlement, submit the notice of settlement and proposed settlement order through the court’s e-portal.

If a case settles, the parties shall immediately file a Notice of Settlement and submit a proposed Order Following Settlement using Judge Fahlgren’s published form via the e-portal with a courtesy copy of the notice of settlement in lieu of a cover letter.

Applies to

Proposed order

Proposed orders generally must be filed through the e-portal, subject to the stated exceptions.

All proposed orders should be filed through the e-portal except as noted below.

Applies to

Proposed order

A pleading must be filed through the Clerk and appear on the docket before the corresponding proposed order is submitted directly to the Court.

Proposed orders come directly to the Court. They do not go through the Clerk first. Your pleading must be filed through the Clerk and appear on the docket prior to submission of your order.

Applies to

Proposed order

After the Clerk completes the audit and notifies the attorney of record, the proposed order of discharge may be submitted through the e-portal.

Upon completion of the Clerk’s audit, the Clerk will send a notification to the attorney of record. Upon receipt of the notification from the Clerk, you may submit your proposed order of discharge through the e-portal.

Applies to

Proposed order

Specified testate-case initial orders must be mailed or hand-delivered directly to the Clerk and must not be filed through the portal or emailed to the Clerk.

These should be formatted for a wet signature (no codes) and mailed or hand delivered directly to the Clerk (not filed through the portal). Please do not email the clerk.

Applies to

Urgent order

Urgent orders may be sent by email to the Judicial Assistant, and the email must include a subject line stating the case number, case name, and reason for the email.

You may send those via email to the Judicial Assistant. The email must include the following information: subject line: URGENT: Case number, case name, and reason for the email (e.g., PENDING SALE; EMERGENCY TEMPORARY GUARDIAN, etc.)

Applies to

Notice of hearing

A Notice of Hearing must be e-filed immediately after hearing time is reserved.

The Notice of Hearing should list all motion(s) and the docket line of the motion, e-filed and served immediately after reserving hearing time.

Applies to

Proposed order

Proposed orders must be submitted through the E-Portal, with copies provided to all parties.

Proposed orders must be submitted to the Court via the E-Portal with copies to all parties.

Applies to

Proposed order

Proposed orders must be submitted through the E-Portal, with copies provided to all parties.

Proposed orders must be submitted to the Court via the E-Portal with copies to all parties.

Applies to

Proposed order

Proposed orders must be submitted through the E-Portal, with copies provided to all parties.

Proposed orders must be submitted to the Court via the E-Portal with copies to all parties.

Applies to

Proposed order

Proposed orders must be submitted through the E-Portal with copies provided to all parties.

Proposed orders must be submitted to the Court via the E-Portal with copies to all parties.

Applies to

Notice of hearing

The Notice of Hearing should be electronically filed and served as soon as possible after hearing time is reserved.

The NOH should be e-filed and served as soon as possible after reserving hearing time.

Applies to

Trial set memorandum

Parties may avoid the in-person case management conference by electronically filing and emailing a completed Division CV-F Trial Set Memorandum at least 14 days before the conference.

The parties may avoid the in-person CMC by E-Filing and emailing the Judicial Assistant a completed Division CV- F Trial Set Memorandum no later than 14 days prior to the date of the CMC.

Applies to

Proposed order

Proposed orders should be submitted through the Florida Courts’ E-Filing Portal only after all parties agree and Marsy’s Law requirements are satisfied when applicable.

Proposed orders should be submitted through the Florida Courts’ E-Filing Portal only after all parties have agreed to the submission of the order and Marsy’s Law has been complied with when it applies.

Applies to

Proposed order

A hard copy should not be submitted when a proposed order is submitted through the E-Filing portal.

If a proposed order is submitted through the E-Filing portal, a hard copy should not be submitted.

Courtesy copies must be submitted electronically.

Courtesy copies shall be submitted via electronic submission.

Applies to

Exhibits

For Zoom hearings, submissions of 25 pages or fewer should be submitted by email.

Any submissions 25 pages or less should be submitted via email for hearings being conducted via Zoom.

Applies to

Exhibits

Submissions exceeding 25 pages should be hand-delivered to the Court at the seventh-floor reception area or designated lobby cart.

Any submissions exceeding 25 pages should be hand-delivered to the Court, by dropping off documents at the 7th floor reception area OR in the designated cart in the Courthouse lobby.

Applies to

Special motion

Emergency motions, rehearing motions, and motions for new trial should first be e-filed with the Clerk of Court.

These motions should first be e-filed with the Clerk of Court.

Applies to

Proposed order

When all parties use the e-Portal, the proposed order must be submitted through the Florida Courts e-Portal.

If all parties before the Court are using the e-Portal, the proposed Order shall be submitted to the Court via the Florida Courts e-Portal.

Applies to

Proposed order

If an unrerepresented party is not using the e-Portal, the proposed order must be submitted to the Court in writing.

If there is an unrepresented party involved in the case not using the e-Portal, the proposed Order must be submitted to the Court in writing,

Applies to

Trial order

After the required trial-setting submissions, the Court will prepare and electronically file the Trial Order.

The Court will then prepare and e-file the Trial Order.

Submissions of 25 pages or fewer should be emailed when the hearing is conducted through Zoom.

Any submissions 25 pages or less should be submitted via email for hearings being conducted via Zoom.

Submissions exceeding 25 pages should be hand-delivered to the court's seventh-floor reception area or placed in the designated courthouse-lobby cart.

Any submissions exceeding 25 pages should be hand-delivered to the Court, by dropping off documents at the 7th floor reception area OR in the designated cart in the Courthouse lobby.

Applies to

Emergency motion

Emergency motions should be emailed to the Judicial Assistant or delivered to the judge’s chambers for review.

Emergency motions should be emailed to the Judicial Assistant or delivered to the Judge’s chambers for review.

Applies to

Hearing submission

For Zoom hearings, submissions of 25 pages or fewer should be submitted by email.

Submission Method: Any submissions 25 pages or less should be submitted via email for hearings being conducted via Zoom.

Applies to

Hearing submission

Submissions exceeding 25 pages should be hand-delivered to the Court at the 7th-floor reception area or designated courthouse lobby cart.

Any submissions exceeding 25 pages should be hand-delivered to the Court, by dropping off documents at the 7th floor reception area OR in the designated cart in the Courthouse lobby.

Applies to

Proposed order

In Judge Cox’s division, proposed orders should be submitted through the e-portal.

In Judge Cox’s division proposed Orders should be submitted through the e-portal

Applies to

Proposed order

Proposed orders covered by the listed exceptions may be emailed to the Judicial Assistant at bpowell@coj.net instead of submitted through the e-portal.

The only exceptions to filing in the e-portal, and that may be emailed to the judicial assistant, bpowell@coj.net, are as follows:

Submissions of 25 pages or fewer should be emailed for hearings conducted through Zoom.

Any submissions 25 pages or less should be submitted via email for hearings being conducted via Zoom.

Submissions exceeding 25 pages should be hand-delivered to the court at the seventh-floor reception area or in the designated courthouse-lobby cart.

Any submissions exceeding 25 pages should be hand-delivered to the Court, by dropping off documents at the 7th floor reception area OR in the designated cart in the Courthouse lobby.

Applies to

Proposed order

Proposed orders should be submitted through the court’s e-portal.

Proposed orders should be submitted via the e-portal.

Applies to

Trial set memorandum

The parties may jointly submit a Trial Set Memorandum and proposed trial order through the e-portal at least 14 days before the case management conference to request cancellation of that conference.

The parties may jointly submit a Trial Set Memorandum via the e-portal with a proposed trial order using Judge Fahlgren’s published forms at least fourteen days prior to the Case Management Conference to cancel the case management conference.

Applies to

Trial set memorandum

Civil parties may jointly submit a Trial Set Memorandum with a proposed trial order through the e-portal using the judge's published forms.

The parties may jointly submit a Trial Set Memorandum via the e-portal with a proposed trial order using Judge Fahlgren’s published forms.

Applies to

Proposed order

If counsel lacks an email address for an unrepresented party, counsel must mail or hand-deliver the proposed order, cover letter, and all attachments to the court.

If counsel does not have an email address for an unrepresented party, counsel must mail or hand-deliver the proposed Order, cover letter and all attachments to the Court consistent with the instructions above.

Applies to

Proposed order

If counsel lacks an email address for an unrepresented party, counsel must mail or hand-deliver the proposed order, cover letter, and all attachments to the court.

If counsel does not have an email address for an unrepresented party, counsel must mail or hand-deliver the proposed Order, cover letter and all attachments to the Court consistent with the instructions above.

Applies to

Notice of hearing

A Notice of Hearing should be electronically filed and served promptly after hearing time is reserved.

The NOH should be e-filed and served as soon as possible after reserving hearing time.

Applies to

Motion

Emergency motions should be e-filed with the Clerk of Court, with an emailed courtesy copy submitted for review.

The motions should be e-filed with the Clerk of Court and submit a courtesy copy via e-mailed for review.

Applies to

Notice of hearing

A Notice of Hearing should be electronically filed and served promptly after hearing time is reserved.

The NOH should be e-filed and served as soon as possible after reserving hearing time.

Applies to

Motion

Emergency motions should be e-filed with the Clerk of Court, with an emailed courtesy copy submitted for review.

The motions should be e-filed with the Clerk of Court and submit a courtesy copy via e-mailed for review.

Applies to

Trial setting request

Cases may be set for trial by email to the Foreclosure Case Management Office or at a Case Management Conference.

Procedure: Setting cases for trial will be done through e-mail to the Foreclosure Case Management Office at DuvalFC@coj.net, or at a Case Management Conference.

Applies to

Proposed order

If all parties use e-Portal, the proposed order may be emailed to the Court in Microsoft Word format.

If all parties before the Court are using e-Portal, the proposed Order may be emailed to the Court in Mircrosft Word format;

Applies to

Proposed order

For a contested matter, a proposed order need not be submitted through the E-Filing portal and may instead be brought to the hearing.

There is no need to submit a proposed order through the E-Filing portal for a contested matter. Just bring a proposed order to the hearing.

Applies to

Proposed order

A proposed order submitted without a hearing may be filed through the Florida Courts e-Portal with a cover letter and a courtesy copy of the related motion, stipulation, or other materials, which must also be sent to all opposing counsel or unrepresented parties.

Proposed Orders without a hearing may be submitted to the Court via the Florida Courts e-Portal with a cover letter and courtesy copy of the motion, joint stipulation, etc. related to the proposed Order, which must be copied to all opposing counsel/unrepresented parties.

Applies to

Proposed order

When all parties use e-Portal, the proposed order may be emailed to the court in Microsoft Word format.

If all parties before the Court are using e-Portal, the proposed Order may be emailed to the Court in Microsoft Word format;

Applies to

Proposed order judgment

When the parties cannot agree on a proposed order or judgment, each side may submit its own version to the court.

If the two sides are unable to agree on the contents of the proposed Order/Judgment, then each side may submit their proposed Order/Judgment to the Court.

All materials may be emailed to the Court’s Judicial Assistant at ShellyH@ClayClerk.com.

All materials may be emailed to the Court’s Judicial Assistant at ShellyH@ClayClerk.com

Other ex parte matters may be handled through hand delivery, mail, or email.

All other ex parte matters will be handled by hand delivery, mail or email.

Applies to

Proposed order

The Court prefers proposed orders to be submitted through the e-portal.

It is the Court’s preference that proposed orders be submitted via the e-portal.

Applies to

Proposed order

The Court prefers that proposed orders be submitted through the e-portal.

It is the Court’s preference that proposed orders be submitted via the e-portal.

Applies to

Proposed order

When all parties use e-Portal, the proposed order may be emailed to the court in Microsoft Word format.

If all parties before the Court are using e-Portal, the proposed Order may be emailed to the Court in Microsoft Word format.