Fourth Judicial Circuit of Florida, Clay, Duval and Nassau Counties Service and Proof of Service Rules
224 rules from official source documents
E-service, mail, personal service, proof of service, certificate, and timing requirements. This page is scoped to Fourth Judicial Circuit of Florida, Clay, Duval and Nassau Counties; use the court rules overview to switch categories without leaving this court.
The opposing party must already have been served before the hearing is scheduled.
Have already served the opposing party;
A timely objecting party must serve the objection on all parties, the division judge, and the general magistrate.
If a timely objection is filed by either party, the objecting party must serve a copy of the objection on all parties, the division judge and the general magistrate.
- Service
- Electronic service
The court cannot use electronic service as the sole method for a party who has not filed a Notice of Designation of Email Address.
If a party has not filed a Notice of Designation of Email Address, the Court cannot e-serve the party as the sole means of service.
- Applies to
- Papers and pleadings
- Service
- Mail to opposing party
Further papers and pleadings may be served by mail or email, and service is complete upon mailing or emailing.
All further papers and pleadings shall be served by mail to Plaintiff’s designated email address(es) or, if none, to Plaintiff’s mailing address, pursuant to paragraph six above. Service shall be complete upon mailing or emailing.
- Applies to
- Order
- Service
- Mail to all parties
Counsel must serve the specified order-related documents on Plaintiff by USPS and email and file a certificate of service with the clerk.
Counsel shall serve a copy of this order, together with a copy of the Case Management Order Setting Projected Trial Date and Case Management Deadlines, any Order Setting Trial and Pretrial, and any current Notices of Hearing to Plaintiff by United States Postal Service and email, and file a certificate of service confirming the same with the Clerk of the Court.
- Applies to
- Motion
The Court will generally consider only motions scheduled for hearing and served on every party.
The rules and statutes generally require that the Court only consider motions scheduled for hearings which are served on all of the parties.
- Applies to
- Correspondence and pleadings
Opposing counsel or the opposing party must be copied on filed correspondence and pleadings, or the inquiry may not be considered.
The opposing counsel/party must be copied on any correspondence and pleadings filed, without which the inquiry may not be considered.
- Applies to
- Default judgment
Every opposing party must receive notice of a default final hearing.
The opposing party(s) must be noticed for all default final hearings.
- Service
Only the party that set a hearing may cancel it; notice must be emailed to the Judicial Assistant and opposing counsel or party, and the cancellation must be confirmed with the Judicial Assistant.
Only the party setting a hearing may cancel it. Notification of cancellation must be emailed to the Judicial Assistant with a copy to opposing counsel/party. Cancellation of a hearing MUST be confirmed with and by the Judicial Assistant.
- Applies to
- Notice of ex parte hearing
The attorneys must serve the Notice of Ex Parte Hearing on all parties.
Jointly the attorneys must: (1) coordinate a date and time certain with the Judicial Assistant for the ex parte hearing, (2) serve the Notice of Ex Parte Hearing on all parties (out-of-town attorneys may appear by zoom by requesting to do so), and (3) complete and submit to the Judicial Assistant the Trial Set Memorandum Form found on the web at https://www.jud4.org/ex-parte-dates-judge-s-procedures/duval-judges.
- Service
- Electronic service
A motion for rehearing or reconsideration must be filed with the Clerk and electronically served on the Judicial Assistant.
Motions for rehearing and/or reconsideration must be filed with the Clerk and e-served to the Judicial Assistant.
- Applies to
- Exhibits
All intended motion-hearing exhibits, including rebuttal exhibits, must be exhibited to opposing counsel 30 days before the conference.
All exhibits intended to be offered at the Motion hearing, including rebuttal, shall be exhibited to all opposing counsel THIRTY (30) DAYS prior to the Pre-Evidentiary Hearing Case Management Conference.
- Applies to
- Retained expert witness notice
Each party must serve and file a retained-expert notice containing the required witness and opinion information and provide at least two alternative deposition dates.
Pursuant to Florida Rule of Civil Procedure 1.280(b)(5), each party shall serve on all opposing counsel and file with the Court a notice containing the following information regarding each expert witness who will testify at trial and present evidence under §§90.702, 90.704 and 90.705, Florida Statutes: (a) the name and address of the witness; (b) the area(s) of expertise of the witness; (c) the subject matter of the expected testimony of the witness; (d) the substance of the facts and opinions about which the witness is expected to testify; and (e) a summary of the grounds on which each of the opinions of the witnesses will be based. Each party shall furnish opposing counsel with at least two (2) alternative dates of availability of all retained expert witnesses for the purpose of taking their deposition at the time of disclosure of such witnesses.
- Applies to
- Treating physician and non retained expert notice
All parties must serve and file a notice for each treating physician and non-retained expert by the specified pre-conference deadline.
No later than (enter number) days prior to the Pre-Evidentiary Hearing Conference, all parties shall serve on all opposing counsel and file with the Court a notice containing the following information regarding each treating physician and non-retained expert witness who will testify at the evidentiary hearing as an expert witness on behalf of a party: (a) the name and address of the witness; (b) the area(s) of expertise of the witness; (c) the subject matter of the expected testimony of the witness; (d) the substance of the facts and opinions about which the witness is expected to testify; and (e) a summary of the grounds on which each of the opinions of the witnesses will be based.
- Applies to
- Surveillance video disclosure
Parties presenting surveillance video must disclose and produce it unedited to opposing counsel with an identifying list by the stated pre-conference deadline.
No later than (enter number) days prior to the Pre-Evidentiary Hearing Conference all parties conducting surveillance shall disclose and produce all surveillance video intended to be presented at the evidentiary hearing to all opposing counsel in an unedited form together with a list of all persons involved in conducting the surveillance and obtaining the surveillance video. Said list shall contain the name and address of each person together with a brief description of the nature of their involvement.
- Applies to
- Northup impeachment materials
All parties must identify, disclose, and exchange all reasonably expected or intended witness-impeachment materials by the stated pre-conference deadline.
NO LATER THAN (enter number) days prior to the Pre-Evidentiary Hearing Conference, pursuant to the holding in Northup v. Acken, 865 So. 2d 1267 (Fla. 2004), all parties shall identify, disclose and exchange all materials reasonably expected or intended to be used at the evidentiary hearing for witness impeachment, including, but not limited to: deposition and trial transcripts of testimony given in unrelated actions; medical literature; articles; learned treatises; video or audio recordings; and publications.
- Applies to
- Initial service of process
If applicable, Plaintiff must serve initial service of process on the specified defendants by no later than the court-entered deadline.
(If applicable) Initial Service of Process could not be timely made on Defendant(s) (enter name(s) of defendants) pursuant to Fla. R. Civ. P. 1.070, and in order to advance the resolution of the action within deadlines set forth in Rules 2.250(a)(1)(B) and 2.545(a), (b), and (e), Fla. R. Gen. Prac. & Jud. Admin. Plaintiff must serve initial service of process on such defendant(s) by NO LATER THAN (enter date), 20__.
- Applies to
- Order granting motion to withdraw
- Service
Movant must serve the withdrawal order on the client by both United States Postal Service and email.
Movant shall serve a copy of this order to CLIENT by United States Postal Service and email, and file a certificate of service confirming the same for the Court.
A self-represented client must notify the court clerk of any mailing-address or designated-email change within ten days after the change.
During the time period set forth in paragraph 3 above or in the event the client elects to represent himself/herself by filing the written notice referenced in paragraph 3 above, CLIENT is responsible for notifying the Clerk of the Court of any change in mailing address, or designated email address(es), within ten (10) days of the change.
- Applies to
- Papers and pleadings
- Service
Further papers and pleadings may be served on the self-represented client by mail to the last known address or by email to the designated address.
All further papers and pleadings shall be served by mail to CLIENT’S last known mailing address or by email to CLIENT’S designated email address(es).
The objecting party must serve the privilege log on the party seeking discovery when the log is required.
the party opposing such discovery shall prepare and file and serve on the party seeking discovery an adequate privilege log
- Service
The movant must provide addressed, stamped envelopes to parties who do not receive pleadings and orders through the e-Portal.
The movant shall be responsible for providing addressed, stamped envelopes for parties not receiving pleadings and orders via the e-Portal.
- Applies to
- Motion for trial
- Service
- Electronic service to opposing party
The movant’s enclosure email must copy all opposing counsel or parties and provide several trial dates agreed upon by everyone.
The movant’s enclosure e-mail to the Court shall copy all opposing counsel/parties and provide several trial dates agreed to by all counsel/parties.
- Service
The movant must provide a blank, stamped envelope to an appointed mediator who is not using the e-Portal.
Further, the Movant shall provide a blank, stamped envelope for the appointed mediator (if the mediator is not using e-Portal).
- Applies to
- Proposed order
When an unrepresented party does not use e-Portal, the proposed order must be submitted in writing with sufficient copies for the Court and each non-e-Portal party.
If there is an unrepresented party involved in the case not using the e-Portal, the proposed Order must be submitted to the Court in writing, with sufficient copies for an original to be entered by the Court and a copy for each party not using e-Portal.
- Applies to
- Proposed order
- Service
- Mail to all parties
The party presenting the proposed order must provide addressed, stamped envelopes for parties not using e-Portal.
Further, the party presenting the proposed Order, shall be responsible for providing addressed, stamped envelopes for parties not using the e-Portal;
- Applies to
- Proposed order
- Service
- Electronic service to all parties
The proposed order service list must contain an e-filing address for opposing counsel or an unrepresented party.
The proposed Order service list must contain e-filing addressed for opposing counsel/unrepresented party.
- Applies to
- Proposed order
- Service
- Mail to all parties
If an unrepresented party does not receive e-filings, counsel must immediately mail or hand-deliver an addressed, stamped envelope to the Court.
If an unrepresented party does not receive e-filings, counsel must immediately mail or hand deliver to the Court an addressed, stamped envelope.
- Applies to
- Proposed order
Copies of the redline or blackline proposed order and hearing transcript must be provided to opposing counsel or an unrepresented party.
Copies of any such “redline” or “blackline’ version of the proposed order and hearing transcript shall be provided to opposing counsel/unrepresented party.
- Applies to
- Proposed order
All counsel and unrepresented parties must receive the cover letter and proposed order at the same time they are provided to the Court.
All counsel and unrepresented parties must be copied on the cover letter, including any proposed Order, at the same time provided to the Court.
- Applies to
- Proposed order
- Service
- Mail to all parties
If counsel lacks an email address for an unrepresented party, counsel must mail or hand-deliver the proposed order and cover letter to the Court.
If counsel does not have an email address for an unrepresented party, counsel must mail or hand deliver the proposed Order and letter to the Court consistent with the instructions above.
- Applies to
- Proposed order
- Service
- Electronic service to opposing party
The proposed order's service list must include the e-filing addresses of opposing counsel or unrepresented parties.
counsel/unrepresented party agrees with the language of the proposed Order. The service list on the Order must contain e-filing addresses for opposing counsel/unrepresented parties.
- Applies to
- Proposed order
If counsel lacks an email address for an unrepresented party, counsel must deliver the proposed order, cover letter, and all attachments to the court by mail or hand delivery.
If counsel does not have an email address for an unrepresented party, counsel must mail or hand-deliver the proposed Order, cover letter and all attachments to the Court consistent with the instructions above.
Counsel must immediately provide the court by mail or hand delivery with an addressed, stamped envelope for any unrepresented party who does not receive e-filings.
If an unrepresented party does not receive e-filings, counsel must immediately mail or hand deliver to the Court an addressed, stamped envelope for that party.
- Applies to
- Motion
When filing a summary-judgment motion, the movant must simultaneously serve the supporting factual position.
At the time of filing a motion for summary judgment, the movant must serve the movant’s supporting factual position as provided in subdivision (1) above.” Fla. R. Civ. P. 1.510(c)(5).
- Applies to
- Opposition
A nonmovant must serve a response containing its supporting factual position no later than 40 days after service of the summary-judgment motion.
A non-moving party “must serve a response that includes the nonmovant’s supporting factual position as provided in subdivision (1) above” no later than 40 days after service of the motion for summary judgment.
The Statement of Material Facts accompanying the motion and the opposition must be contemporaneously filed and served.
A motion for summary judgment and the opposition to it shall each be accompanied by a separate and contemporaneously filed and served Statement of Material Facts.
- Deadline
- 15 calendar days
- Applies to
- Notice of taking deposition
- Service
- Personal service
A deposition notice must be served by the 15th of the preceding month for an Available Date, or at least 20 calendar days before a deposition scheduled on another date.
The party scheduling a deposition(s) during a reserved block of time shall serve a notice of taking deposition no later than (i) the 15th of the preceding calendar month prior to the desired deposition date if set on an Available Date; or (ii) twenty (20) calendar days before the deposition date if, set for a date other than an Available Date.
After the required meet-and-confer and revisions, the discovery-seeking party must issue and serve the unobjected non-party subpoenas at its sole expense.
The parties shall meet and confer to coordinate revisions to the non-party subpoenas that are not subject to objections based on Florida’s Constitutional right to privacy or other privilege, confidentiality, or trade secret to accurately reflect the Court’s rulings on any non-privilege objections to permit the party seeking discovery to issue such subpoenas and serve the subpoenas on the non-parties at the sole expense of the party seeking such discovery.
After the required meet-and-confer and revisions, the party opposing discovery must issue and serve the privilege, confidentiality, privacy, or trade-secret-objection subpoenas at its sole expense.
During the same meet and confer the parties must coordinate revisions to the non-party subpoenas that are subject to objections based on Florida’s Constitutional right to privacy or other privilege, confidentiality, or trade secret to accurately reflect the Court’s rulings on any non-privilege objections to permit the party opposing such discovery to issue such subpoenas and serve the subpoenas on the non-parties at the sole expense of the party opposing such discovery.
Copies of every served subpoena must be provided to counsel for all parties.
Copies of any subpoena served shall be provided to counsel for all parties.
- Applies to
- Order
Plaintiff must serve the standing order on Defendant's counsel within 20 days after Defendant's counsel first appears.
Plaintiff shall serve this Order upon counsel for Defendant within 20 days of the first appearance of counsel for Defendant
- Applies to
- Order
Plaintiff must serve the standing order on Defendant's counsel within 20 days after Defendant's counsel first appears.
Plaintiff shall serve this Order upon counsel for Defendant within 20 days of the first appearance of counsel for Defendant
- Applies to
- Notice of hearing
A Notice of Hearing must be served immediately after hearing time is reserved.
The Notice of Hearing should list all motion(s) and the docket line of the motion, e-filed and served immediately after reserving hearing time.
- Applies to
- Proposed order
- Service
- Electronic service to all parties
Copies of each proposed order must be provided to all parties.
Proposed orders must be submitted to the Court via the E-Portal with copies to all parties.
- Applies to
- Proposed order
- Service
- Mail to all parties
The attorney submitting an order must mail copies to unrepresented parties and file a Notice of Service.
The attorney submitting the order is responsible for ensuring copies of the order(s) are mailed to any unrepresented party or parties and a Notice of Service is filed on the case.
- Applies to
- Proposed order
- Service
- Mail to all parties
Counsel must serve a copy of the order by regular mail on parties not receiving court filings through the Florida Courts E-Filing Portal and file a certificate of service.
Counsel shall serve a copy of this Order, by regular mail, to all parties not receiving service of court filings through the Florida Courts E-Filing Portal and shall file a certificate of service in the court file.
Copies of case-law attachments must be provided to all other parties at the same time the court receives the attachments.
Any attachments containing case law shall be received by the Court at least 5 days prior to the hearing, with copies provided to all other parties at the same time.
- Service
- Electronic service
When a specified motion is ripe for determination, the moving party must email the Judicial Assistant and copy all other parties with the motion, response, and reply.
The moving party shall e-mail the Judicial Assistant (and copy all other parties) with the motion, response and reply when the motion is ripe for determination.
- Applies to
- Proposed order
The proposed order and its cover letter must be provided to all counsel and unrepresented parties at the same time they are provided to the court.
All counsel and unrepresented parties must be copied on the cover letter, including any proposed Order, at the same time provided to the Court.
The opposing counsel or party must be copied on all correspondence and pleadings filed, or the inquiry may not be considered.
The opposing counsel/party must be copied on any correspondence and pleadings filed, without which the inquiry may not be considered.
- Service
- Email to opposing party
The opposing counsel or party must be copied on emails to the Court’s Office, or the inquiry may not be considered.
The opposing counsel/party must be copied on any emails, without which the inquiry may not be considered.
- Applies to
- Notice of hearing
A notice of hearing must be filed and served immediately after the hearing time is reserved and confirmed.
A notice of hearing must be filed and served immediately after reserving and receiving confirmation of a hearing time.
- Applies to
- Notice of cancellation
A notice of hearing cancellation must be immediately filed and served on opposing counsel and any self-represented litigant.
You must also immediately file and serve a notice of cancellation on opposing counsel and any self-represented litigant.
- Applies to
- Hearing package
- Service
- Personal service to court
The hearing items must be accompanied by a cover letter and may be hand delivered to the Court.
Such item(s) are to be hand delivered with a cover letter or mailed with a cover letter.
- Applies to
- Hearing package
The same cover letter and hearing items must be provided to all opposing counsel.
Please be sure to provide all opposing counsel with the same cover letter and item(s).
Emails, correspondence, and pleadings filed with the court must be copied to opposing counsel for the inquiry to be considered.
The parties must also copy opposing counsel on any emails, correspondence and pleadings filed with the Court, without which the inquiry may not be considered.
- Service
- Electronic service to court
Every pro se party must serve a designation of a primary email address and may obtain the form from the clerk.
Pursuant to Fla. R. Gen. Prac. & Jud. Admin. 2.516(b)(1)(C), all pro se parties must serve a designation of a primary email address and may obtain a form to do so from the Clerk of Court.
- Service
- Electronic service
A party who has not filed a notice designating an email address cannot be served electronically as the sole means of service.
If a party has not filed a Notice of Designation of Email Address, the Court cannot e-serve the party as the sole means of service.
- Service
- Mail to all parties
Counsel must mail copies of the conformed order to the parties when the party lacks an email designation.
The order’s certificate should reflect “Counsel to mail copies to:” and counsel shall mail copies of the conformed order to the parties.
All expert-related motions and objections must be served at least 60 days before trial begins.
All expert related motions or objections shall be filed and served at least sixty (60) days prior to the first day the case is set for trial.
Case-specific motions in limine must be served no later than 15 days before the first day set for trial.
All case specific Motions in Limine shall be filed, served, noticed and heard or agreed to by the parties no later than fifteen (15) days prior to the first day that the case is set for trial.
For each homestead beneficiary, either file a consent to the petition or serve formal notice and file a certificate demonstrating proper service.
Consents to the Petition have been filed from each homestead beneficiary, or the Petitioner has served formal notice of the Petition on each homestead beneficiary and filed a certificate that shows proper service.
Formal notice of the petition must be served on all outstanding creditors, if any.
The Petitioner served formal notice of the Petition to Determine Homestead on all outstanding creditors, if any.
- Applies to
- Proposed order
- Service
- Electronic service to all parties
Copies of proposed orders submitted through the E-Portal must be provided to all parties.
Proposed orders must be submitted to the Court via the E-Portal with copies to all parties.
- Applies to
- Proposed order
- Service
For parties not receiving E-Portal service, the submitting attorney must mail the order to each unrepresented party and file proof of service.
Parties not receiving service through the e-portal: the attorney submitting the order is responsible for ensuring copies of the order(s) are mailed to any unrepresented party or parties and a Notice of Service is filed on the case. The following language should be on all orders for a party or parties not receiving service through the e-portal: Counsel shall serve a copy of this Order, by regular mail, to all parties not receiving service of court filings through the Florida Courts E-Filing Portal and shall file a certificate of service in the court file.
- Applies to
- Motion
- Service
- Email to court
After filing a motion for rehearing, new trial, reconsideration, or clarification with the clerk, an email copy must be sent to the court.
Motion for Rehearing/Motion for New Trial/Motion for Reconsideration/Motion for Clarification: After the motion is properly filed with the Clerk of Court, please send the Court a copy of the motion via email.
- Applies to
- Proposed order
- Service
The submitting attorney must mail the order to every unrepresented party and file a Notice of Service.
The attorney submitting the order is responsible for ensuring copies of the order(s) are mailed to any unrepresented party or parties and a Notice of Service is filed on the case.
- Applies to
- Proposed order
- Service
Orders benefiting unrepresented parties must direct counsel to serve them by regular mail and to file a certificate of service.
The Page 3 of 6 Updated June 1, 2026 ===== PAGE 4 ===== following language should be on all orders for a party or parties not receiving service through the e-portal: Counsel shall serve a copy of this Order, by regular mail, to all parties not receiving service of court filings through the Florida Courts E-Filing Portal and shall file a certificate of service in the court file.
- Applies to
- Notice of hearing
The moving party must file the notice of hearing and serve it immediately after reserving hearing time.
A notice of hearing will be filed by the moving party and served immediately after reserving hearing time.
- Applies to
- Notice of hearing
The moving party must file and serve the notice of hearing.
The moving party is responsible for filing and serving the notice of hearing.
- Applies to
- Notice of hearing
A hearing date and time are not secured until the moving party files and serves the Notice of Hearing.
Hearing dates and times are not secured until the moving party files the Notice of Hearing. The moving party must file and serve the notice of hearing.
- Service
Default final hearings must be coordinated with the Judicial Assistant, are not heard during ex parte, require proof of service or an affidavit of diligent search and publication before the hearing, and require notice to the opposing parties.
Default Final Hearings must be coordinated with the Judicial Assistant. Default Final Hearings will not be heard during ex parte. The party seeking the default judgment must have filed proof of service, or an affidavit of diligent search and publication, prior to the hearing. The opposing party(s) must be noticed for all default final hearings.
- Service
- Publication
Cases in which the respondent is served by publication must include an affidavit of diligent search under the applicable Family Law Form 12.913 provision.
Cases wherein the Respondent has been served by publication must include an affidavit of diligent search, pursuant to Family Law Form 12.913(b) (for dissolution cases) or 12.913(c) (for paternity cases).
- Applies to
- Motion for rehearing
- Service
- Electronic service
Motions for rehearing or reconsideration must be filed with the Clerk and electronically served on the Judicial Assistant.
• Motions for Rehearing: Motions for rehearing and/or reconsideration must be filed with the Clerk and e-served to the Judicial Assistant.
- Applies to
- Proposed order
All counsel and unrepresented parties must receive copies of the cover letter and proposed order when those materials are provided to the court.
All counsel and unrepresented parties must be copied on the cover letter, including any proposed Order, at the same time provided to the Court.
- Applies to
- Proposed order
- Service
If counsel lacks an email address for an unrepresented party, counsel must mail or hand-deliver the proposed order and cover letter to the court.
If counsel does not have an email address for an unrepresented party, counsel must mail or hand deliver the proposed Order and letter to the Court consistent with the instructions above.
- Applies to
- Proposed order
- Service
- Electronic service to all parties
Related materials accompanying a proposed order submitted through the Florida Courts e-Portal must be copied to all opposing counsel or unrepresented parties.
Proposed Orders without a hearing may be submitted to the Court via the Florida Courts e-Portal with a cover letter and courtesy copy of the motion, joint stipulation, etc. related to the proposed Order, which must be copied to all opposing counsel/unrepresented parties.
- Applies to
- Proposed order
- Service
- Mail to all parties
The party submitting the proposed order is responsible for providing addressed, stamped envelopes to parties not using the e-Portal.
Further, the party presenting the proposed Order, shall be responsible for providing addressed, stamped envelopes for parties not using the e-Portal.
- Applies to
- Proposed order
The proposed order service list must include addresses for every unrepresented party or party not using the e-Portal.
The proposed Order service list must contain addresses for any unrepresented party or party not using the e-Portal.
- Applies to
- Notice of hearing
The moving party is responsible for serving the notice of hearing.
4. The moving party is responsible for filing and serving the notice of hearing.
- Applies to
- Proposed order
- Service
- Mail to all parties
A paper proposed order must include sufficient copies for the Court and each party not using e-Portal, and the presenting party must provide addressed, stamped envelopes and list the necessary addresses on the service list.
with sufficient copies for an original to be entered by the Court and a copy for each party not using e-Portal. Further, the party presenting the proposed Order, shall be responsible for providing addressed, stamped envelopes for parties not using the e-Portal. The proposed Order service list must contain addresses for any unrepresented party or party not using the e-Portal.
- Applies to
- Proposed order
All counsel and unrepresented parties must receive the post-hearing cover letter and proposed order when the materials are provided to the Court, with mail or hand delivery required if an unrepresented party has no email address.
All counsel and unrepresented parties must be copied on the cover letter, including any proposed Order, at the same time provided to the Court. If counsel does not have an email address for an unrepresented party, counsel must mail or hand deliver the proposed Order and letter to the Court consistent with the instructions above.
- Applies to
- Proposed order
- Service
- Mail to all parties
The party presenting the proposed Order must provide addressed, stamped envelopes for parties not using the e-Portal and include their addresses on the proposed Order service list.
Further, the party presenting the proposed Order, shall be responsible for providing addressed, stamped envelopes for parties not using the e-Portal. The proposed Order service list must contain addresses for any unrepresented party or party not using the e-Portal.
- Applies to
- Order
A copy of the attached order must be served either by summons or by certified mail.
A COPY OF THE ATTACHED ORDER MUST BE SERVED BY SUMMONS OR CERTIFIED MAIL
- Applies to
- Certificate of service
The attached certificate of service must be filed with proof of service attached.
THE ATTACHED CERTIFICATE OF SERVICE MUST BE FILED WITH PROOF OF SERVICE ATTACHED.
- Applies to
- Petition
The petitioner or the petitioner's attorney must serve a copy of the standing order with the petition.
The Petitioner or Petitioner's attorney shall serve a copy of this Order with a copy of the petition
- Applies to
- Certificate of service
A certificate of service must be filed with the clerk no later than five days after service.
no later than five (5) days from the date of service file a certificate of service with the clerk of the court.
A notice of hearing must be served immediately after hearing time is reserved.
A notice of hearing will be filed and served immediately after reserving hearing time.
- Service
- Publication
Service by publication requires a filed diligent-search affidavit documenting searches of the USPS, Internet, DMV, Department of Corrections, and Armed Forces.
Service by Publication: A diligent search affidavit must be filed if a party was served by publication. It must include at least the following searches: (1) United States Postal Service; (2) Internet Search; (3) Department of Motor Vehicles; (4) Department of Corrections; and (5) Letters to Armed Forces of the United States. Fla. Stat. §63.088.
- Applies to
- Proposed order
The attorney preparing a proposed order must provide an advance copy to opposing counsel.
The attorney preparing the Proposed Order shall provide an advance copy to opposing counsel.
- Service
- Electronic service
A motion for rehearing or reconsideration must be filed with the clerk, with a copy electronically served on the judicial assistant.
Motions for rehearing and/or reconsideration must be filed with the Clerk and a copy e-served to the Judicial Assistant.
- Deadline
- 3 business days
- Applies to
- Proposed parenting plan
- Service
- Electronic service
A proposed parenting plan must be emailed to the identified address at least three business days before the hearing.
If this is a case involving time sharing, each party shall file a proposed parenting plan and email a copy in Word format to astrickland@coj.net least three (3) business days in advance of the hearing.
- Service
- Electronic service
Unrepresented parties must designate an email address with the clerk and register for email service through the Florida Court’s E-filing Portal.
All unrepresented parties shall file a designation of email address with the Clerk of Court and register for email service with the Florida Court’s E-filing Portal at www.myflcourtacess.com forthwith, if they have not already done so.
- Service
- Email to all parties
The in-person appearance notice must also be emailed to the Court and, if possible, to all other parties.
Said notice shall also be provided to the Court via email to acollie@coj.net., and to all other parties by email, if possible.
- Deadline
- 3 business days
- Applies to
- Hearing materials
- Service
- Email to all parties
Hearing materials must be copied to all parties who have not been defaulted.
For Zoom hearings involving exhibits, proposed orders, or copies of cases cited, the parties are directed to send these to the Court’s judicial assistant, acollie@coj.net, via email at least three (3) business days in advance of the hearing with copies to all parties who have not been defaulted as it custom and required by the Rules.
A timely written objection must be served on all parties, the division judge, and the general magistrate.
If a timely objection is filed by either party, the objecting party must serve a copy of the objection on all parties, the division judge and the general magistrate.
- Service
- Electronic service
Unrepresented parties must register for email service through the Florida Court’s E-filing Portal unless already registered.
All unrepresented parties shall file a designation of email address with the Clerk of Court and register for email service with the Florida Court’s E-filing Portal at www.myflcourtacess.com forthwith, if they have not already done so.
- Service
- Email to all parties
The in-person appearance notice must be emailed to the court and, if possible, to all other parties.
Said notice shall also be provided to the Court via email to astrickland@coj.net and to all other parties by email, if possible.
- Applies to
- Default final hearing notice
The opposing side must receive notice of every default final hearing.
The opposing side must be noticed for all default final hearings.
- Applies to
- Notice of hearing
A notice of hearing must be filed and served immediately after hearing time is reserved.
A notice of hearing will be filed and served immediately after reserving hearing time.
- Applies to
- Notice of ex parte hearing
The Notice of Ex Parte Hearing must be served on all parties.
(2) serve the Notice of Ex Parte Hearing on all parties (out-of-town attorneys may appear by zoom by requesting to do so)
- Applies to
- Motion for rehearing or reconsideration
- Service
- Electronic service to court
A motion for rehearing or reconsideration must be filed with the Clerk and electronically served on the judge’s assistant.
Motions for rehearing and/or reconsideration must be filed with the Clerk and a copy e-served to the Judge’s Assistant.
- Deadline
- 48 hours
All exhibits must be received in chambers and provided to the opposing party at least 48 hours before the evidentiary proceeding.
All exhibits must be received in chambers and provided to the opposing party at least 48 hours before the evidentiary proceeding.
- Deadline
- 24 hours
- Applies to
- Trial set memorandum
- Service
- Email to court
The completed Trial Set Memorandum Form must be emailed to the Judicial Assistant as an attachment at least 24 hours before the ex parte hearing.
The parties shall complete the form and submit it as an e- mail attachment to the Judicial Assistant at least 24 hours prior to the ex-parte hearing.
- Applies to
- Motion for rehearing or reconsideration
- Service
- Electronic service to court
Motions for rehearing or reconsideration must be filed with the Clerk and electronically served on the Judicial Assistant.
Motions for rehearing and/or reconsideration must be filed with the Clerk and e-served to the Judicial Assistant.
- Service
- Email to all parties
All parties must be copied on email sent to the judicial office unless law authorizes an ex parte communication.
All parties must be copied on any email directed to the judicial office, unless an ex parte communication is authorized by law.
- Applies to
- Proposed order
- Service
The submitting attorney must mail the order to every unrepresented party and file a Notice of Service.
The attorney submitting the order is responsible for ensuring copies of the order(s) are mailed to any unrepresented party or parties and a Notice of Service is filed on the case.
When impeachment by a prior inconsistent statement is planned, counsel must furnish a copy of the statement to the witness during trial testimony.
In the event the State or the defense shall desire to impeach a witness by a prior inconsistent statement, a copy of the prior statement shall be furnished to the witness at trial while they are testifying.
- Service
- Electronic service
Attorneys and self-represented litigants must provide an email address for electronic delivery of signed orders unless excused.
All attorneys and self-represented litigants must provide an e-mail address to receive signed orders electronically, unless excused.
- Service
- Electronic service
Attorneys and self-represented litigants must use Form 2.603 to update their contact information whenever their electronic-service email account changes.
It is the responsibility of attorneys and self-represented litigants to update their contact information using Form 2.603 any time there is a change in the e-mail account registered for electronic service.
- Applies to
- Default final hearing
Before a Default Final Hearing, the party seeking default judgment must have filed proof of service or an affidavit of diligent search and publication.
The party seeking the default judgment must have filed proof of service, or an affidavit of diligent search and publication, prior to the hearing.
- Applies to
- Default final hearing
All opposing parties must receive notice of every Default Final Hearing.
The opposing party(s) must be noticed for all default final hearings.
- Service
- Publication
When the respondent was served by publication, the case must include an affidavit of diligent search using Family Law Form 12.913(b) for dissolution cases or 12.913(c) for paternity cases.
Cases wherein the Respondent has been served by publication must include an affidavit of diligent search, pursuant to Family Law Form 12.913(b) (for dissolution cases) or 12.913(c) (for paternity cases).
- Applies to
- Motion for rehearing or reconsideration
- Service
- Electronic service
A motion for rehearing or reconsideration must be filed with the Clerk and electronically served on the Judicial Assistant.
Motions for rehearing and/or reconsideration must be filed with the Clerk and e-served to the Judicial Assistant.
The proposed order must be furnished to the opposing party for approval before it is submitted to the court.
In accordance with your directions, I have furnished this Order to the opposing party for approval prior to submitting this Order to the Court.
- Deadline
- 48 hours
The proposed order must be furnished to the opposing attorney at least 48 hours before submission to the court.
The Judge’s policy requires that this proposed Order be furnished to you no less than forty-eight (48) hours before it is submitted to the Court.
- Applies to
- Default final hearing
Before a default final hearing, the party seeking default judgment must have filed proof of service or an affidavit of diligent search and publication.
The party seeking the default judgment must have filed proof of service, or an affidavit of diligent search and publication, prior to the hearing.
- Applies to
- Default final hearing
The opposing parties must receive notice of every default final hearing.
The opposing party(s) must be noticed for all default final hearings.
- Applies to
- Motion for rehearing
- Service
- Electronic service
Motions for rehearing or reconsideration must be filed with the Clerk and electronically served on the Judicial Assistant.
Motions for rehearing and/or reconsideration must be filed with the Clerk and e-served to the Judicial Assistant.
- Applies to
- Proposed order
- Service
For unrepresented parties not receiving E-Portal service, counsel must serve the order by regular mail and file a certificate of service.
Counsel shall serve a copy of this Order, by regular mail, to all parties not receiving service of court filings through the Florida Courts E-Filing Portal and shall file a certificate of service in the court file.
- Deadline
- 0 working days
- Applies to
- Proposed order
- Service
- Electronic service to all parties
Copies of each proposed order must be provided to all parties through the E-Portal when the order is submitted.
Proposed orders must be submitted to the Court via the E-Portal with copies to all parties.
- Applies to
- Proposed order
- Service
The attorney submitting the order must mail copies to unrepresented parties and file a Notice of Service in the case.
The attorney submitting the order is responsible for ensuring copies of the order(s) are mailed to any unrepresented party or parties and a Notice of Service is filed on the case.
- Service
Attorneys and self-represented litigants must make and receive service by email, generally through the Florida Courts F-Filing Portal, unless excused.
All attorneys and self-represented litigants must make and receive service by e-mail, which is generally through the Florida Courts F-Filing Portal, unless excused.
- Applies to
- Notice of hearing
A notice of hearing must be filed and served immediately after the hearing time is reserved and confirmed.
A notice of hearing must be filed and served immediately after reserving and receiving confirmation of a hearing time.
The cancellation notice must be served immediately on opposing counsel and any self-represented litigant.
You must also immediately file and serve a notice of cancellation on opposing counsel and any self-represented litigant.
- Applies to
- Notice of hearing
The Notice of Hearing must be served immediately after hearing time is reserved.
Notice of Hearing: The Notice of Hearing should list all motion(s) and the docket line of the motion, e-filed and served immediately after reserving hearing time.
- Applies to
- Proposed order
- Service
The attorney submitting a proposed order must mail copies to unrepresented parties and file a Notice of Service.
The attorney submitting the order is responsible for ensuring copies of the order(s) are mailed to any unrepresented party or parties and a Notice of Service is filed on the case.
- Applies to
- Proposed order
- Service
Regular-mail service on parties not receiving E-Portal service requires a certificate of service to be filed in the case.
Counsel shall serve a copy of this Order, by regular mail, to all parties not receiving service of court filings through the Florida Courts E-Filing Portal and shall file a certificate of service in the court file.
- Applies to
- Hearing materials
Opposing counsel and pro se parties must receive the cover letter and enclosures, unless the enclosures were already provided through the E-portal or service of process, and the letter must specify that fact.
All opposing counsel and pro se parties must be copied with the cover letter and the enclosure(s) if the enclosure(s) were not previously provided through the E- portal/service of process and specify in the letter.
- Applies to
- Proposed order
- Service
- Mail to all parties
Counsel must serve the order by regular mail on parties not receiving Court filings through the Florida Courts E-Filing Portal and file a certificate of service.
Counsel shall serve a copy of this order, by regular mail, to all parties not receiving service of Court filings through the Florida Courts E-Filing Portal and shall file a certificate of service in the court file.
- Service
- Publication
Before a default final hearing, the party seeking default judgment must have filed proof of service or an affidavit of diligent search and publication.
The party seeking the default judgment must have filed proof of service, or an affidavit of diligent search and publication, prior to the hearing.
The opposing parties must receive notice of all default final hearings.
The opposing party(s) must be noticed for all default final hearings.
- Service
- Publication
Cases in which the respondent is served by publication must include an affidavit of diligent search under Family Law Form 12.913(b) for dissolution cases or 12.913(c) for paternity cases.
Cases wherein the Respondent has been served by publication must include an affidavit of diligent search, pursuant to Family Law Form 12.913(b) (for dissolution cases) or 12.913(c) (for paternity cases).
Attorneys setting a trial or hearing longer than one hour must coordinate the hearing, serve the notice on all parties, and submit the Trial Set Memorandum Form.
Jointly the attorneys must: (1) coordinate a date and time certain with the Judicial Assistant for the hearing, (2) serve the Notice of Hearing on all parties (out-of-town attorneys may appear by zoom by requesting to do so), and (3) complete and submit to the Judicial Assistant the Trial Set Memorandum Form found on the web at https://www.jud4.org/ex-parte-dates-judge-s-procedures/duval-judges.
- Applies to
- Motion for rehearing
- Service
- Electronic service
A motion for rehearing or reconsideration must be filed with the clerk and electronically served on the Judicial Assistant.
Motions for rehearing and/or reconsideration must be filed with the Clerk and e-served to the Judicial Assistant.
- Applies to
- Notice of hearing
The moving party must file and serve the Notice of Hearing.
The moving party must file and serve the notice of hearing.
- Service
- Mail to all parties
All further papers and pleadings must be served by mail to Plaintiff’s designated email address(es), or, if none, to Plaintiff’s mailing address, under paragraph six.
All further papers and pleadings shall be served by mail to Plaintiff’s designated email address(es) or, if none, to Plaintiff’s mailing address, pursuant to paragraph six above.
- Applies to
- Address update notice
Plaintiff must notify the Clerk of any change in mailing or designated email address within 10 days after the change during the withdrawal-compliance period or after electing self-representation.
During the time period set forth in paragraph 3 above, or in the event the Plaintiff elects to represent himself/herself by filing the written notice referenced in paragraph 3 above, Plaintiff is responsible for notifying the Clerk of the Court of any change in mailing address, or designated email address(es), within ten (10) days of the change.
- Service
- Mail to all parties
Counsel must serve Plaintiff by United States Postal Service and email with the order and specified related documents, then file a certificate of service with the Clerk.
Counsel shall serve a copy of this order, together with a copy of the Case Management Order Setting Projected Trial Date and Case Management Deadlines, any Order Setting Trial and Pretrial, and any current Notices of Hearing to Plaintiff by United States Postal Service and email, and file a certificate of service confirming the same with the Clerk of the Court.
- Applies to
- Notice of hearing
Service of a notice of hearing must occur immediately after hearing time is reserved.
Notice of Hearing: A notice of hearing will be filed and served immediately after reserving hearing time.
- Deadline
- 3 business days
- Applies to
- Notice of hearing
- Service
- Email to all parties
To avoid appearing by Zoom, the parties must file notice with the clerk at least three business days before the hearing and provide notice by email to the court and other parties when possible.
However, Zoom will be the default for scheduled hearings, unless the parties file notice with the Clerk of Court that at least one (1) party intends to appear in person at least three (3) business days before the hearing. Said notice shall also be provided to the Court via email to astrickland@coj.net., and to all other parties by email, if possible.
- Deadline
- 3 business days
- Service
Zoom is the default hearing format unless a party gives at least three business days' notice of an in-person appearance to the Clerk of Court, provides notice to the Court by email, and emails the other parties if possible.
Zoom will be the default for scheduled hearings, unless the parties file notice with the Clerk of Court that at least one (1) party intends to appear in person at least three (3) business days before the hearing. Said notice shall also be provided to the Court via email to astrickland@coj.net., and to all other parties by email, if possible.
- Deadline
- 3 business days
- Applies to
- Hearing materials
- Service
- Email to all parties
Exhibits, proposed orders, and copies of cited cases must be emailed to the judicial assistant at least three business days before a Zoom hearing, with copies to non-defaulted parties.
For Zoom hearings involving exhibits, proposed orders, or copies of cases cited, the parties are directed to send these to the Court’s judicial assistant, astrickland@coj.net, via email at least three (3) business days in advance of the hearing with copies to all parties who have not been defaulted as it custom and required by the Rules.
- Applies to
- Hearing notice
- Service
- Email to court
The notice of an intended in-person appearance must be emailed to the Court.
Said notice shall also be provided to the Court via email to astrickland@coj.net.
A timely objecting party must serve a copy of the objection on all parties, the division judge, and the general magistrate.
If a timely objection is filed by either party, the objecting party must serve a copy of the objection on all parties, the division judge, and the general magistrate.
- Deadline
- 3 business days
- Applies to
- Hearing materials
- Service
- Email to all parties
Hearing materials must be copied to all non-defaulted parties at least three business days before the Zoom hearing.
For Zoom hearings involving exhibits, proposed orders, or copies of cases cited, the parties are directed to send these to the Court’s judicial assistant, astrickland@coj.net, via email at least three (3) business days in advance of the hearing with copies to all parties who have not been defaulted as it custom and required by the Rules.
- Applies to
- Email address designation
- Service
- Electronic service
An unrepresented party not already registered must promptly register for email service through the Florida Court’s E-filing Portal.
register for email service with the Florida Court’s E-filing Portal at www.myflcourtacess.com forthwith, if they have not already done so.
- Applies to
- Order
- Service
Plaintiff must mail the order to parties not receiving court filings through the e-filing portal and file a certificate of service within five business days.
Plaintiff shall serve a copy of this Order via U.S. Mail to all parties not receiving service of court filings through the Florida Courts e-Filing Portal and shall file a Certificate of Service within five (5) business days from the date of this Order.
- Applies to
- Deposition designations
Each party must serve its initial deposition designations at least 20 days before trial.
No later than twenty (20) days prior to the trial date in this matter, each party shall serve his, her or its designation of depositions, or portions of depositions, each intends to offer as testimony in his, her or its case in chief.
- Applies to
- Deposition designations
Counterdesignations and objections must be served at least 10 days before trial.
No later than ten (10) days prior to the trial date in this matter, each opposing party shall serve his, her or its counter (or “fairness’) designations to portions of depositions designated, together with objections to the depositions, or portions thereof, originally designated.
- Applies to
- Deposition designations
Objections to an opposing party's counterdesignations must be served no later than the trial date.
No later than the trial date, each party shall serve his, her or its objections to counter designations served by an opposing party.
A timely objection must be served on all parties, the division judge, and the general magistrate.
If a timely objection is filed by either party, the objecting party must serve a copy of the objection on all parties, the division judge and the general magistrate.
- Service
- Electronic service
Unrepresented parties must designate an email address with the clerk and register for email service through the Florida Court's E-filing Portal forthwith if they have not already done so.
All unrepresented parties shall file a designation of email address with the Clerk of Court and register for email service with the Florida Court’s E-filing Portal at www.myflcourtacess.com forthwith, if they have not already done so.
- Deadline
- 5 business days
- Applies to
- Order
- Service
The plaintiff must serve the order by U.S. Mail on parties not receiving e-portal service and file a certificate of service within five business days.
Plaintiff shall serve a copy of this Order via U.S. Mail to any parties not receiving service of court filings through the Florida Courts e-Filing Portal and shall file a Certificate of Service within five (5) business days from the date of this Order in addition to noticing any future hearings and/or submitting a proposed trial order.
- Deadline
- 3 business days
- Applies to
- Hearing materials
- Service
Exhibits, proposed orders, and cited case copies for Zoom hearings must be emailed to the judicial assistant and non-defaulted parties at least three business days before the hearing.
For Zoom hearings involving exhibits, proposed orders, or copies of cases cited, the parties are directed to send these to the Court’s judicial assistant, astrickland@coj.net, via email at least three (3) business days in advance of the hearing with copies to all parties who have not been defaulted as it custom and required by the Rules.
- Applies to
- Designation of email address
- Service
Unrepresented parties must file an email-address designation and register for email service through the Florida Court’s E-filing Portal if they have not already done so.
All unrepresented parties shall file a designation of email address with the Clerk of Court and register for email service with the Florida Court’s E-filing Portal at www.myflcourtacess.com forthwith, if they have not already done so.
- Deadline
- 5 business days
- Service
- Mail to all parties
The Plaintiff must serve the order by U.S. mail on parties not receiving court filings through the Florida e-filing portal and file a certificate of service within five business days.
Plaintiff shall serve a copy of this Order via U.S. Mail to all parties not receiving service of court filings through the Florida Courts e-Filing Portal and shall file a Certificate of Service within five (5) business days from the date of this Order.
- Service
Unrepresented parties must file an email-address designation and register for email service with the Florida Courts e-filing portal if they have not already done so.
All unrepresented parties shall file a designation of email address with the Clerk of Court and register for email service with the Florida Court’s E-filing Portal at www.myflcourtacess.com forthwith, if they have not already done so.
- Deadline
- 3 business days
- Applies to
- Proposed parenting plan
- Service
Each party in a time-sharing case must email a copy of the proposed parenting plan to astrickland@coj.net at least three business days before the hearing.
If this is a case involving time sharing, each party shall file a proposed parenting plan and email a copy in Word format to astrickland@coj.net least three (3) business days in advance of the hearing.
- Service
- Electronic service
An unrepresented party must register for email service with the Florida Court’s E-filing Portal promptly unless it has already registered.
All unrepresented parties shall file a designation of email address with the Clerk of Court and register for email service with the Florida Court’s E-filing Portal at www.myflcourtacess.com forthwith, if they have not already done so.
- Service
- Mail to all parties
The plaintiff must serve the order by U.S. mail on parties not receiving filings through the Florida Courts e-Filing Portal and file a certificate of service within five business days.
The Plaintiff shall serve a copy of this Order via U.S. Mail to all parties not receiving service of court filings through the Florida Courts e-Filing Portal and shall file a Certificate of Service within five (5) business days from the date of this Order.
- Applies to
- Proposed judgment
- Service
- Mail to opposing party
Copies of the notice of filing and proposed judgment must be served on defendants by U.S. mail or through the e-portal at least ten days before trial.
Copies of the notice of filing and proposed judgment shall be served upon the Defendant(s) by U.S. Mail or via e-portal at least ten (10) days prior to the trial.
An ex parte emergency motion must explain why notice should not be given; otherwise, proof of service on the other party is required.
If seeking ex parte (w/o notice of hearing) you must state an adequate reason why the other party should not be given notice; otherwise (4) due process requires proof of service on the other party
- Applies to
- Default judgment
A party seeking a default judgment should provide proof of service or a diligent search before the hearing.
The party seeking the default judgment should provide proof of service or diligent search prior to the hearing.
- Applies to
- Case
- Service
- Publication
A case in which the respondent was served by publication should include an affidavit documenting diligent searches of the listed entities when possible.
Cases wherein the Respondent has been served by publication should include a diligent search affidavit with proof of searches with the entities listed below, when possible.
- Applies to
- Case management order
The Plaintiff must serve the Case Management Order on every other party and file a Certificate of Service stating the service date.
The Plaintiff shall serve a copy of this Case Management Order on all other parties to this action and shall file a Certificate of Service reflecting the date on which the party was served.
- Deadline
- 3 business days
- Applies to
- Notice of in person appearance
- Service
- Email to all parties
Unless a party gives timely notice of an in-person appearance, Zoom is the default; the notice must be filed with the clerk, emailed to the court, and emailed to all other parties if possible.
Zoom will be the default for scheduled hearings, unless the parties file notice with the Clerk of Court that at least one (1) party intends to appear in person at least three (3) business days before the hearing. Said notice shall also be provided to the Court via email to astrickland@coj.net, and to all other parties by email, if possible.
- Deadline
- 3 business days
- Applies to
- Hearing materials
- Service
- Electronic service to all parties
Exhibits, proposed orders, and cited-case copies for Zoom hearings must be emailed to the judicial assistant and copied on all non-defaulted parties at least three business days before the hearing.
For Zoom hearings involving exhibits, proposed orders, or copies of cases cited, the parties are directed to send these to the Court’s judicial assistant, astrickland@coj.net, via email at least three (3) business days in advance of the hearing with copies to all parties who have not been defaulted as is custom and required by the Rules.
- Service
- Electronic service
Unrepresented parties must register for email service through the Florida Court’s E-filing Portal if they have not already registered.
All unrepresented parties shall file a designation of email address with the Clerk of Court and register for email service with the Florida Court’s E-filing Portal at www.myflcourtacess.com forthwith, if they have not already done so.
- Deadline
- 5 business days
- Applies to
- Order
- Service
- Mail to all parties
Plaintiff must mail the order to parties not served through the Florida Courts e-Filing Portal and file a certificate of service within five business days.
Plaintiff shall serve a copy of this Order via U.S. Mail to all parties not receiving service of court filings through the Florida Courts e-Filing Portal and shall file a Certificate of Service within five (5) business days from the date of this Order.
- Service
- Electronic service
Unrepresented parties must file an email designation and register for email service through the Florida Court’s e-filing portal if they have not already done so.
All unrepresented parties shall file a designation of email address with the Clerk of Court and register for email service with the Florida Court’s E-filing Portal at www.myflcourtacess.com forthwith, if they have not already done so.
- Deadline
- 3 business days
- Applies to
- Notice of in person appearance
- Service
Parties requesting an in-person foreclosure hearing must notify the Clerk of Court at least three business days before the hearing and provide notice to the Court and, if possible, all other parties by email.
Zoom will be the default for scheduled hearings, unless the parties file notice with the Clerk of Court that at least one (1) party intends to appear in person at least three (3) business days before the hearing. Said notice shall also be provided to the Court via email to astrickland@coj.net., and to all other parties by email, if possible.
- Service
Unrepresented parties must register for email service with the Florida Court’s E-filing Portal.
All unrepresented parties shall file a designation of email address with the Clerk of Court and register for email service with the Florida Court’s E-filing Portal at www.myflcourtacess.com forthwith, if they have not already done so.
- Applies to
- Preliminary proposed jury instructions and verdict form
The preliminary proposed jury instructions and verdict form must be served on opposing counsel no later than noon on the Friday before trial begins.
The parties shall submit complete originals of their preliminary proposed jury instructions and verdict form to the Court, with copy to chambers, and served upon opposing counsel no later than 12:00 p.m. on the Friday before the commencement of the trial.
When impeachment by a prior inconsistent statement is anticipated, a copy of the statement must be furnished to the witness during testimony and to the Court at or before trial.
In the event the State or the Defense shall desire to impeach a witness by a prior inconsistent statement, a copy of the prior statement shall be furnished to the witness at trial while they are testifying, and to the Court at or before trial.
- Deadline
- 10 calendar days
- Applies to
- Exceptions
Parties may serve exceptions within 10 days after the Report and Recommendation is served on them.
Parties may serve exceptions within 10 days from the time the Report and Recommendation was served on them.
A Notice of Hearing must be served immediately after hearing time is reserved.
The Notice of Hearing should list all motion(s) and the docket line of the motion, e-filed and served immediately after reserving hearing time.
- Applies to
- Exhibits
All trial exhibits must be provided to opposing counsel before the pretrial conference.
All exhibits intended to be offered at trial shall be exhibited to all opposing counsel prior to the Pre-Trial Conference.
- Applies to
- Exhibit list
- Service
- Court service to clerk
Counsel must deliver an exhibit list and all intended exhibits to the court clerk before presenting evidence.
Prior to the presentation of evidence, counsel shall deliver to the Clerk of the Court an Exhibit List along with all exhibits to be introduced.
- Applies to
- Expert witness notice
Plaintiffs must serve the required expert-witness notice on opposing counsel at least 120 days before the pretrial conference.
No later than one hundred twenty (120) days prior to the Pre-Trial Conference, Plaintiff(s) shall serve on all opposing counsel and file with the Court a Notice containing the following information regarding each expert witness who will testify at trial on behalf of Plaintiff(s)
- Applies to
- Expert witness notice
Each defendant must serve the required expert-witness notice on all other counsel at least 90 days before the pretrial conference.
No later than ninety (90) days prior to the Pre-Trial Conference, each Defendant shall serve on all other counsel and file with the Court a Notice containing the same information regarding each expert witness who will testify at trial on behalf of that defendant.
- Applies to
- Jury instructions
Plaintiffs’ counsel must prepare a complete set of proposed instructions and verdict form and serve them on other counsel no later than the pretrial conference.
Counsel for the Plaintiff(s) shall be responsible for preparing a complete set of instructions, and verdict form, and serving the same upon other counsel at or before the Pretrial Conference contemplated by paragraph 3 hereof.
- Applies to
- Proposed order
- Service
The submitting attorney must mail the order to unrepresented parties and file a Notice of Service.
The attorney submitting the order is responsible for ensuring copies of the order(s) are mailed to any unrepresented party or parties and a Notice of Service is filed on the case.
- Applies to
- Proposed order
- Service
For unrepresented parties not receiving E-Portal service, counsel must serve the order by regular mail and file a certificate of service.
Counsel shall serve a copy of this Order, by regular mail, to all parties not receiving service of court filings through the Florida Courts E-Filing Portal and shall file a certificate of service in the court file.
- Service
All pro se parties must serve a designation of a primary email address, and may obtain the form from the clerk of court.
Pursuant to Fla. R. Gen. Prac. & Jud. Admin. 2.516(b)(1)(C), all pro se parties must serve a designation of a primary e-mail address and may obtain a form to do so from the Clerk of Court.
- Applies to
- Notice of hearing
A notice of hearing must be filed and served immediately after hearing time is reserved.
Notice of Hearing: A notice of hearing will be filed and served immediately after reserving hearing time.
Anything submitted to the court should also be provided to the opposing party or counsel.
The opposing party or counsel should receive anything provided to the Court.
Attorneys should maintain and provide opposing counsel with designated email, optional facsimile, and mailing addresses and must not deactivate their email or facsimile systems to avoid receiving communications.
1. For purposes of serving counsel with "papers" (i.e. written documents filed or served in case) in accordance with the rules of procedure and judicial administration, attorneys should maintain at all times, and provide opposing counsel with, designated email address, facsimile number, if they find it useful, and mailing address, and attorneys should not turn off or deactivate their email or facsimile equipment/systems to avoid receipt of communications.
Service is complete when the papers are mailed or emailed.
Service shall be complete upon mailing or emailing.
Within 10 days after service of a Notice of Request for In Camera Review, the privilege-asserting party may submit a memorandum addressing the documents and asserted privileges.
Within 10 days of the party seeking discovery serving a “Notice of Request for In Camera Review,” the party asserting the privileges raised may make a submission in the form of a memorandum addressing the documents to be reviewed under the Notice of Request for In Camera Review and the applicability of any of the privileges raised.
The privilege-asserting party may file a reply or rebuttal within 5 days after service of the discovery-seeking party’s submission.
The party asserting the privileges raised may then file a reply or rebuttal submission to the submission within 5 days of service of the discovery seeking party’s submission.
- Applies to
- Notice of privilege assertion
A party asserting a privilege over inadvertently disclosed materials must serve written notice on the recipient within ten days of discovering the inadvertent disclosure.
the privileges recognized by law, the party must serve written notice of the assertion of privilege on the party to whom the materials were disclosed, within ten days of actually discovering the 475 inadvertent disclosure.
A party requesting judicial notice must provide timely notice to the adverse parties and file proof of that notice with the court.
Are there any pending written Request(s) for Judicial Notice with timely notice to adverse parties, proof of which is filed with the Court?
- Applies to
- Evidentiary motion
- Service
- Email to court
After filing an evidentiary motion, a copy must be emailed to the Court at the stated address.
A copy of the motion(s) shall be sent to the Court by e-mail (skaleel@coj.net) after it is filed.
- Applies to
- Notice of hearing
The Notice of Hearing should be served as soon as possible after hearing time is reserved.
The NOH should be e-filed and served as soon as possible after reserving hearing time.
- Deadline
- 0 hours
- Applies to
- Proposed order
- Service
- Electronic service to all parties
Copies of each proposed order must accompany submission to all parties.
Proposed orders must be submitted to the Court via the E-Portal with copies to all parties.
The opposing party or counsel should receive any submission provided to the Court.
The opposing party or counsel should receive anything provided to the Court.
- Applies to
- Special motion
A motion over 20 pages must be delivered by U.S. Mail or hand delivery, not by email.
Any motion over 20 pages shall not be emailed but instead delivered by U.S. Mail or hand delivery.
- Applies to
- Special motion
The party filing the motion must provide a copy for review by U.S. Mail, hand delivery, or e-mail when filing the motion.
The party filing the motion shall provide a copy for review by U.S. Mail, hand delivery or e-mail at the time the motion is filed.
- Applies to
- Notice of hearing
A notice of hearing must be filed and served immediately after hearing time is reserved.
Notice of Hearing: A notice of hearing will be filed and served immediately after reserving hearing time.
- Applies to
- Hearing cancellation
- Service
- Email to opposing party
Hearing cancellation must be emailed to the Judicial Assistant, copied to opposing counsel or the party, and confirmed with the Judicial Assistant.
Notification of cancellation must be emailed to the Judicial Assistant with a copy to opposing counsel/party. Cancellation of a hearing MUST be confirmed with and by the Judicial Assistant.
- Applies to
- Proposed order
- Service
- Email to all parties
Proposed orders must be emailed to the Judicial Assistant with copies to all parties unless the Court authorizes another method.
Proposed Orders must be submitted to the Judicial Assistant via e-mail with copies to all parties, unless otherwise authorized by the Court.
- Deadline
- 3 business days
The opposing party or counsel should receive a copy of anything submitted to the court.
The opposing party or counsel should receive anything provided to the Court.
- Applies to
- Proposed order
- Service
- Mail to opposing party
The party presenting a proposed order must provide addressed, stamped envelopes for unrepresented parties not using e-Portal.
Further, the party presenting the proposed Order, shall be responsible for providing addressed, stamped envelopes for parties not using the e-Portal;
- Applies to
- Proposed order
- Service
- Mail to opposing party
When an unrepresented party does not receive e-filings, counsel must immediately mail or hand-deliver an addressed, stamped envelope to the court.
If an unrepresented party does not receive e-filings, counsel must immediately mail or hand deliver to the Court an addressed, stamped envelope.
- Applies to
- Proposed order
- Service
- Electronic service to all parties
All counsel and unrepresented parties must receive the cover letter and proposed order at the same time the court receives them.
All counsel and unrepresented parties must be copied on the cover letter, including any proposed Order, at the same time provided to the Court.
- Applies to
- Proposed order
- Service
- Mail to opposing party
If counsel lacks an unrepresented party's email address, counsel must mail or hand-deliver the proposed order and cover letter to the court.
If counsel does not have an email address for an unrepresented party, counsel must mail or hand deliver the proposed Order and letter to the Court consistent with the instructions above.
- Required
- Always
- Applies to
- Hearing submission
The opposing party or counsel should receive anything submitted to the Court.
The opposing party or counsel should receive anything provided to the Court.
- Service
- Electronic service
Attorneys and self-represented litigants must use Form 2.603 to update their contact information whenever the email account registered for electronic service changes.
It is the responsibility of attorneys and self-represented litigants to update their contact information using Form 2.603 any time there is a change in the e-mail account registered for electronic service.
- Service
The moving party must provide envelopes for pro se litigants unless an email address is provided for service.
Envelopes must be provided for any pro se litigant(s) by the moving party, unless an email address is provided for service.
- Service
- Electronic service
Attorneys and self-represented litigants must use Form 2.603 to update their contact information whenever the email account registered for electronic service changes.
It is the responsibility of attorneys and self-represented litigants to update their contact information using Form 2.603 any time there is a change in the e-mail account registered for electronic service.
- Service
Service is complete when the papers are mailed or emailed.
Service shall be complete upon mailing or emailing.
- Applies to
- Hearing notice
- Service
- Email to all parties
The hearing-appearance notice should be emailed to all other parties when possible.
to all other parties by email, if possible.
- Applies to
- Proposed order
- Service
Counsel submitting a proposed order should provide the Court by mail with sufficient stamped, self-addressed envelopes to serve a party not enrolled in the e-portal.
Counsel submitting proposed orders should also furnish sufficient self-addressed stamped envelopes to the Court via mail for service of any orders when a party is not signed up for the e-portal.
- Applies to
- Proposed order
- Service
Counsel submitting proposed orders must mail sufficient self-addressed stamped envelopes to the court for serving orders on parties not registered for the e-portal.
Counsel submitting proposed orders should also furnish sufficient self-addressed stamped envelopes to the Court via mail for service of any orders when a party is not signed up for the e-portal.
- Applies to
- Proposed order
- Service
Counsel submitting proposed orders must provide sufficient self-addressed stamped envelopes by mail when a party is not registered for the e-portal.
Counsel submitting proposed orders should also furnish sufficient self-addressed stamped envelopes to the Court via mail for service of any orders when a party is not signed up for the e-portal.
- Service
Counsel submitting proposed orders must provide sufficient self-addressed stamped envelopes by mail for service when a party is not registered for the e-portal.
Counsel submitting proposed orders should also furnish sufficient self-addressed stamped envelopes to the Court via mail for service of any orders when a party is not signed up for the e-portal.
- Applies to
- Notice of in person appearance
- Service
Notice of an intent to appear in person must be emailed to the Court and, if possible, to all other parties.
Said notice shall also be provided to the Court via email to at astrickland@coj.net, and to all other parties by email, if possible.
- Service
Self-addressed stamped envelopes should be supplied to the court before the motion to set a hearing when pro se parties or third parties cannot be served through the e-portal.
Self-addressed stamped envelopes should be provided to the Court in advance of the motion to set hearing for pro se' parties and any third parties that cannot be served through the e-portal.
- Applies to
- Proposed order
- Service
- Mail to court
Counsel submitting proposed orders should mail the Court sufficient self-addressed stamped envelopes for serving an order on a party not enrolled in the e-portal.
Counsel submitting proposed orders should also furnish sufficient self-addressed stamped envelopes to the Court via mail for service of any orders when a party is not signed up for the e-portal.
- Applies to
- Proposed order
- Service
- Electronic service to all parties
All counsel and unrepresented parties must receive copies of the cover letter and proposed order when those materials are provided to the court.
All counsel and unrepresented parties must be copied on the cover letter, including any proposed Order, at the same time provided to the Court.
- Service
Stamped envelopes are unnecessary for individuals or entities that use the e-Portal.
Envelopes are not necessary for all individuals or entities using e-Portal.
The opposing party or counsel should receive materials that are provided to the court.
The opposing party or counsel should receive anything provided to the Court.
What rule applies to serving all parties in Fourth Judicial Circuit of Florida, Clay, Duval and Nassau Counties?
The rule addresses service method, recipient, or timing requirements. Details: recipient: all parties. Copies of case-law attachments must be provided to all other parties at the same time the court receives the attachments.
What rule applies to serving the opposing party in Fourth Judicial Circuit of Florida, Clay, Duval and Nassau Counties?
The rule addresses service method, recipient, or timing requirements. Details: recipient: the opposing party. The opposing counsel or party must be copied on all correspondence and pleadings filed, or the inquiry may not be considered.
What rule applies to service for motion in Fourth Judicial Circuit of Florida, Clay, Duval and Nassau Counties?
The rule addresses service method, recipient, or timing requirements. Details: recipient: all parties. The Court will generally consider only motions scheduled for hearing and served on every party.
What rule applies to service for correspondence and pleadings in Fourth Judicial Circuit of Florida, Clay, Duval and Nassau Counties?
The rule addresses service method, recipient, or timing requirements. Details: recipient: the opposing party. Opposing counsel or the opposing party must be copied on filed correspondence and pleadings, or the inquiry may not be considered.
What rule applies to service for exhibits in Fourth Judicial Circuit of Florida, Clay, Duval and Nassau Counties?
The rule addresses service method, recipient, or timing requirements. Details: recipient: the opposing party. All intended motion-hearing exhibits, including rebuttal exhibits, must be exhibited to opposing counsel 30 days before the conference.
What rule applies to service for retained expert witness notice in Fourth Judicial Circuit of Florida, Clay, Duval and Nassau Counties?
The rule addresses service method, recipient, or timing requirements. Details: recipient: the opposing party. Each party must serve and file a retained-expert notice containing the required witness and opinion information and provide at least two alternative deposition dates.
Related categories
Back to all rules for this courtPage & Word Limits
Maximum page counts and word limits for motions, briefs, and other filings by judge.
Courtesy Copy Requirements
When and how to deliver courtesy copies to chambers, including triggers, timing, and formatting.
Electronic Filing Rules
Electronic filing requirements, permitted filing channels, EFSP portals, and exceptions.
Filing Timing and Cure Windows
Filing cutoffs, deemed-filed rules, rejection handling, cure periods, and outage procedures.